[EAMSC 2012 ORGANIZING COMMITTEE]

EAMSC 2012
ACADEMIC COMPETITION GUIDELINES

[EAMSC 2012 ACADEMIC GUIDELINES]

EAMSC 2012
AC A D E M IC C O M P E T IO N S G U ID E L IN E S C O N T E N T S

TIMELINE OF ACADEMIC COMPETITIONS SUBMISSIONS Competition Abstract Completed Entries Release of Shortlisted Results Release of Academic Booklet (soft copy) Hardcopy Health Campaign Dec 19 Scientific Poster REGIONAL OPEN Dec 19 Dec 5 Dec 5 Dec 20 Dec 27 Jan 15 (Registration) Scientific Paper Dec 5 Dec 5 Dec 20 White Paper Refer to White Paper Guidelines

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H E A LT H C A M PA I G N C O M P E T I T I O N The Health Campaign Competition will consist of two components: 1) Public Poster and 2) Video.

THEME:

Infectious Diseases - emerging threats in the region and the implementation of preventive measures and policies to control the spread of these infectious diseases

TARGET:

The Health Campaign Competition is geared towards the public. OBJECTIVES: 1. 2. 3. Raise awareness of potentially threatening infectious diseases and preventive measures that have been or should be put in place to control its spread. Recognize the individuals role in preventing the transmission of these diseases. Allow participants to assume the role of a public health officer involved in overseeing of the management of an infectious disease problem.

GUIDELINES: Public Poster 1. Will consist mainly of graphics and design 2. A slogan or catchphrase must be included Video 1. An advertisement-type video on an infectious disease and how the individual can help prevent its transmission ENTRY REQUIREMENTS: Combined abstract 1. 250 words or less (in .doc or .docx) 2. Content: a. The infectious disease and its prevalence b. Suggested preventive measures c. Function of the poster and slogan in encouraging the use of aforementioned preventive measures d. Content of the video Public Poster 1. File: Poster (in .png) 2. Slogan word limit: 25 words 3. Size: 42.0 cm x 59.4 cm (A2 size) 4. Orientation: portrait or landscape 5. Language: English only Video 1. Length: no more than 90 seconds

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2. 3. COMPETITION FORMAT: Presentation 1. Public Poster to be displayed on boards at the competition venue at a different locale from the scientific posters 2. Video to be played between lectures and paper presentations throughout the first 3 days of the conference and also showcased alongside the public posters and scientific posters. 3. Judging At the health campaign booth, judges will be given 1.5 minute to view the video (on a laptop provided), followed by a 5 minute presentation by the delegates and 2 minute Question & Answer. Judging Criteria A. Judges vote 40% - Content 20% - Creativity 10% - Design/ Cinematography 10% B. Public vote* 60% Total 100% * Public voting will be done concurrently with the Scientific Fair. - To be carried out by Group Moderators. - Each GM is to have his/her own laptop to take note of the votes of their group members via a Google Doc sheet. - Delegates are given 2 votes each for 2 different entries. Delegates are NOT allowed to vote for their own regions entries. - Initials, region and group number are collected to ensure delegates do not vote more than once. - Votes collected from the GMs will be collated together with the judges votes. st nd rd Top 3 health campaign entries will be awarded the 1 , 2 and 3 prize respectively. SUBMISSION PROCEDURE AND DEADLINES: Combined abstract th The combined abstract (in .doc or .docx) should be submitted by 19 December 2011 (Monday), 2359hrs (GMT +8) The Regional Chairperson or a representative of each region is responsible for sending submissions to Lim Jia Chen at eamscsg.sg@gmail.com. File format: REGION_HEALTHCAM_ABSTRACT.docx Email subject: [SUB][HEALTHCAM] REGION ABSTRACT Poster & Video The softcopy of the poster (.png) and video (.avi) should be submitted at the conference upon th registration (15 January 2012) in a CD. The actual printed poster should also be submitted at the conference upon registration. File format: REGION_HEALTHCAM.png, REGION_HEALTHCAM.avi English subtitles are required for all dialogue Films should be submitted in .avi format

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DISQUALIFICATION: Submissions will be disqualified for any of the following: 1. Not meeting theme, guidelines and entry requirements 2. Late submission 3. Plagiarism of any sort 4. The poster or video suggests politically or racially sensitive topics **Disclaimer: Decisions made by the Organizing Committee and Judges are final. The Organizing Committee has the right to reproduce any of the submitted entries. The Organizing Committee takes no responsibility for credits submitted incorrectly by the person entering. The person entering accepts responsibility to obtain any clearances and the Organizing Committee accepts entry on this understanding. The Organizing Committee reserves the right to amend the above guidelines.

QUESTIONS? Please contact Lim Jia Chen at eamscsg.acad@gmail.com if you have questions regarding the health campaign competitions.

[EAMSC 2012 ACADEMIC GUIDELINES]

S C I E N T I F I C P O S T E R C O M P E T I T I O N ( R E G I O NA L ) The Scientific Poster Competition will be divided into two separate categories: 1) Regional and 2) Open. This proposal contains the description for the Regional Category. Regional Category: Submission is made under the name of the AMSA chapter. Only one submission is allowed for each chapter. THEME: Infectious Diseases: Emerging threats in the country/region and the implementation of preventive measures and policies to control the spread of these infectious diseases TARGET: Medical students, healthcare professionals OBJECTIVES: 1. 2. 3. 4. 1. GUIDELINES: Provide a brief introduction on the disease(s) identified in the scientific poster, the introduction should include: a. Pathological basis of the disease(s) b. Prevalence of the disease(s) The team may then choose to either: a. Use clinical-based research (i.e. randomized controlled trials, systemic reviews, cohort studies etc) and/or scientific models of inquiry, to give a detailed overview that includes but may not be limited to ANY of the following: i. Prevalence of infectious disease in country/region ii. Pathological basis of infectious disease iii. Vectors of transmission of infectious disease iv. Efficacy and/or non-efficacy and/or adverse of current pharmacological treatment of infectious disease b. Or provide examples of preventive measures or policies implemented by the government or relevant health organizations (e.g. vaccinations) against the disease(s). i. For the examples mentioned, include any evidence-based clinical research (i.e. systematic reviews, randomized-controlled trails, cohort studies) that suggests either 1) effectiveness, 2) ineffectiveness or 3) adverse effects. It can be drawn from literature reviews of previous studies or new unpublished studies. Based on evidence-based clinical research that suggests effectiveness, propose a preventive measure to control further spread of the disease(s) and outline the involvement of medical students in aforementioned proposed preventive measure. Increase awareness of infectious diseases and the threat that they pose worldwide. Understand the development and spread of an epidemic and the underlying factors that affect its outcome. Recognise the role of the government, community, medical profession and individual in the prevention and management of epidemics. Provide learning for other countries regarding infectious diseases (various diseases in the region, their epidemiology and management at a local level).

2.

3.

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ENTRY REQUIREMENTS:

Poster Format:
1. 2. 3. 4. 5. File: Abstract (.doc, .docx), Poster (.png) Abstract word limit: 250 words Size: 90 cm x 120 cm Orientation: portrait or landscape Sections: a. Title panel (REGIONAL, AMSA Chapter, authors, universities, ) b. Introduction and objectives c. Methodology d. Results e. Discussion f. Conclusion g. Acknowledgement & References Language: English ONLY Citation Format References should be cited in the text using a number in superscript and the complete reference should be listed in the Reference section in the order they show up in the poster. Please follow the format (APA Style) in the example for citing (1) journal articles, (2) books, and (3) internet sources. Example: Influenza has had and is still having a substantial effect regionally and globally. Singapore is also not spared from the effects of influenza. Each year, 20% of Singapores population is estimated to 1 be clinically infected from seasonal influenza. Influenza vaccination is one of the measures taken 2 3 to prevent the spread of this infectious disease. The Infectious Disease Act is introduced in Singapore to deal with such prevention and control of infectious diseases in Singapore.

6. 7.

**Reference:
1. Ng TP, Pwee TH, Niti M, Goh LG. (2002) Influenza in Singapore: assessing the burden of illness in the community. Ann Acad Med Singapore 2002; 31:1828. 2. Sarah S. Long. (2009) Principles and Practice of Pediatric Infectious Diseases Revised Reprint, 3rd ed. Churchill Livingstone, An Imprint of Elsevier. 3. Ministry of Health, Singapore (2007) Legislation, Infectious Disease Act. Available at http://www.moh.gov.sg/mohcorp/legislations.aspx?id=4450

Oral Presentation Format:

All scientific posters in this category will be presented and judged at the conference. Scientific poster submissions will be presented to a panel of judges. 1. Language: English 2. Length: 7 minute presentation, 3 minute Question and Answer

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3. Number of presenters: Maximum 3 Judging Criteria: A. Content - Content - Evidence-based focus - Style and diction - Originality B. Aesthetics - Professionalism - Visual appeal C. Presentation - Content and clarity - Style and creativity - Question and Answer Total 60% 25% 15% 10% 10% 10% 5% 5% 30% 10% 10% 10% 100%

st nd rd Top 3 scientific posters will be awarded the 1 , 2 and 3 prize respectively. SUBMISSION PROCEDURE AND DEADLINES:

Completed Abstract:
The scientific poster abstracts (in .doc or .docx) should be submitted by 19 December 2011 (Monday), 2359hrs (GMT +8) The Regional Chairperson or a representative of each region is responsible for sending submissions to Lim Jia Chen at eamscsg.acad@gmail.com. File format: REGION_SCIPOSTER_ABSTRACT.docx Email subject: [SUB][REG_SCIPOSTER] REGION ABSTRACT
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Printed Poster:
The actual printed poster should be submitted at EAMSC upon registration (15 January 2012). DISQUALIFICATION: Submissions will be disqualified for any of the following: 1. Not meeting theme, guidelines and entry requirements 2. Late submission 3. Plagiarism of any sort **Disclaimer: Decisions made by the Organizing Committee and Judges are final. The Organizing Committee has the right to reproduce any of the submitted entries. The Organizing Committee takes no responsibility for credits submitted incorrectly by the person entering. The person entering accepts responsibility to obtain any clearances and the Organizing Committee accepts entry on this understanding. The Organizing Committee reserves the right to amend the above guidelines.
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[EAMSC 2012 ACADEMIC GUIDELINES]

QUESTIONS? Please contact Lim Jia Chen at eamscsg.acad@gmail.com if you have questions regarding the scientific poster competitions.

[EAMSC 2012 ACADEMIC GUIDELINES]

SCIENTIFIC POSTER COMPETITION (OPEN)

The Scientific Poster Competition will be divided into two separate categories: 1) Regional and 2) Open. This proposal contains the description for the Open Category.

Open Category:
Submission is made under names of individuals. Posters can be submitted by an individual (both delegates and non-delegates) or by a team. There are no limits in how the team is formed. It is encouraged for teams to consist of medical students from different AMSA chapters. Each medical student (EAMSC delegate or Non-EAMSC delegate) may only have his/her name on one poster in the open category. Authors of posters submitted under the regional category CANNOT participate in this category. THEME: Infectious Diseases TARGET: Medical students, healthcare professionals OBJECTIVES: 1. 2. 3. GUIDELINES: 1. 2. Present about infectious diseases with substantiation from evidence-based clinical research. Subject of discussion may include and is not limited to the following: a. Pathological basis of an infectious disease and points of intervention b. Vectors of transmission of an infectious disease and prevention c. Prevalence and trends of an infectious disease d. Pharmacological treatment of an infectious disease e. Efficacy/effectiveness of preventive measures Provide an opportunity to other medical students who are not EAMSC delegates to participate in the Scientific Poster Competition. Foster interactions among medical students from different countries. To serve as an avenue in which delegates from different AMSA chapters are kept abreast of research done in the respective AMSA chapters.

ENTRY REQUIREMENTS:

Poster Format:
1. 2. 3. File: Poster (.png) Size: 90 cm x 120 cm Orientation: portrait or landscape

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4. Sections: a. Title panel: (OPEN, AMSA Chapter, authors, universities, ) b. Introduction and objectives c. Methodology d. Results e. Discussion f. Conclusion Acknowledgment & References Language: English ONLY Citation Format References should be cited in the text using a number in superscript and the complete reference should be listed in the Reference section in the order they show up in the poster. Please follow the format in the example for citing (1) journal articles, (2) books, and (3) internet sources. Example: Influenza has had and is still having a substantial effect regionally and globally. Singapore is also not spared from the effects of influenza. Each year, 20% of Singapores population is estimated to 1 be clinically infected from seasonal influenza. Influenza vaccination is one of the measures taken 2 3 to prevent the spread of this infectious disease. The Infectious Disease Act is introduced in Singapore to deal with such prevention and control of infectious diseases in Singapore.

5. 6. 7.

Reference:
1. Ng TP, Pwee TH, Niti M, Goh LG. (2002) Influenza in Singapore: assessing the burden of illness in the community. Ann Acad Med Singapore 2002; 31:1828. 2. Sarah S. Long. (2009) Principles and Practice of Pediatric Infectious Diseases Revised Reprint, 3rd ed. Churchill Livingstone, An Imprint of Elsevier. 3. Ministry of Health, Singapore (2007) Legislation, Infectious Disease Act. Available at http://www.moh.gov.sg/mohcorp/legislations.aspx?id=4450

Presentation Format:
All soft-copies of the scientific posters in this category will be judged before the conference. The top 20 posters will be selected based, on content, for an oral presentation. Judging Criteria: A. Content - Content - Evidence-based focus - Style and diction - Originality B. Aesthetics - Professionalism - Visual appeal C. Presentation - Content - Style and Creativity Total 70% 40% 20% 10% 20% 10% 5% 5% 20% 10% 10% 100%

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Outstanding scientific posters may receive awards of Gold, Silver and Bronze. A poster is awarded Gold if it achieves a score of 90%-100%, Silver 80%-89% and Bronze 70%-79%. Certificates of participation will be presented to all. Only the top 20 scientific posters will be displayed during the conference. Authors of the top 20 scientific posters will be notified 1 month before the conference to print their posters. SUBMISSION PROCEDURE AND DEADLINES:

Completed Abstract:
The abstract (in .doc or .docx) and completed scientific poster (in .png) should be submitted th together by 5 December 2011 (Monday), 2359hrs (GMT +8) The Regional Chairperson or a representative of each region is responsible for sending submissions to Lim Jia Chen at eamscsg.acad@gmail.com. File format: AUTHOR NAME_OPENSCIPOSTER_ABSTRACT.docx Email subject: [SUB][OPEN_SCIPOSTER] AUTHOR NAME ABSTRACT

Printed Poster (top 20 only):

DISQUALIFICATION: Submissions will be disqualified for any of the following: 1. Not meeting theme, guidelines and entry requirements 2. Plagiarism of any sort 3. Late submission 4. The author having submitted more than one poster 5. Authors of posters submitted under the regional category also submitted a poster under the open category **Disclaimer: Decisions made by the Organizing Committee and Judges are final. The Organizing Committee has the right to reproduce any of the submitted entries. The Organizing Committee takes no responsibility for credits submitted incorrectly by the person entering. The person entering accepts responsibility to obtain any clearances and the Organizing Committee accepts entry on this understanding. The Organizing Committee reserves the right to amend the above guidelines. QUESTIONS? Please contact Lim Jia Chen at eamscsg.acad@gmail.com if you have questions regarding the scientific poster competitions. The actual printed poster should be submitted at the conference upon registration (15 January 2012) The actual printed posters should be submitted at the conference upon registration by a representative from the team or by a EAMSC delegate from the same AMSA chapter as one of the authors in the team.
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S C I E N T I F I C PA P E R C O M P E T I T I O N Submission is made under the name of the AMSA chapter. Only one submission is allowed for each chapter. THEME: Infectious Diseases emerging threats in the region TARGET: Medical students, medical professionals, policy makers OBJECTIVES: 1. 2. 3. 4. GUIDELINES: 1. Provide a brief introduction on the disease(s) identified in the scientific paper, the introduction should include: a. Pathological basis of the disease(s) b. Prevalence of the disease(s) The team may then choose to either: a. Use clinical-based research (i.e. randomized controlled trials, systemic reviews, cohort studies etc) and/or scientific models of inquiry, to give a detailed overview that includes but may not be limited to ANY of the following: i. Prevalence of infectious disease in country/region ii. Pathological basis of infectious disease iii. Vectors of transmission of infectious disease iv. Efficacy and/or non-efficacy and/or adverse of current pharmacological treatment of infectious disease b. OR provide examples of preventive measures or policies implemented by the government or relevant health organizations (e.g. vaccinations) against the disease(s). i. For the examples mentioned, include any evidence-based clinical research (i.e. systematic reviews, randomized-controlled trails, cohort studies) that suggests either 1) effectiveness, 2) ineffectiveness or 3) adverse effects. It can be drawn from literature reviews of previous studies or new unpublished studies. Based on evidence-based clinical research that suggests effectiveness, propose a preventive measure to control further spread of the disease(s) and outline the involvement of medical students in aforementioned proposed preventive measure. Increase awareness of infectious diseases and the threat that they pose worldwide. Understand the development and spread of an epidemic and the underlying factors that affect its outcome. Recognise the role of the government, community, medical profession and individual in the prevention and management of epidemics. Provide learning for other countries regarding infectious diseases (various diseases in the region, their epidemiology and management at a local level).

2.

3.

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ENTRY REQUIREMENTS

Paper Format:
File format: Microsoft Word document (.doc, .docx) Language: English only Word limit: 4000 (excluding title, contents page and references only. Abstract included in word limit.) 4. Font: Times New Roman 5. Font size: 12 6. Line spacing: 1.5 7. Sections: a. Title (with names and AMSA chapter) b. Contents c. Abstract (word limit: 250) d. Introduction and objectives e. Methods f. Results g. Discussion h. Conclusion i. References (APA citation style) Paper will be first judged according to the content upon submission, with the top 10 teams short-listed for presentation. 1. 2. 3.

Presentation Format:
1. 2. 3. 4. File format: Microsoft Powerpoint presentation (.ppt, .pptx) Language: English only Length: 10 min presentation (10% deduction for every 30s over limit), 5 min question and answer session Number of presenters: 5 maximum

Overall judging criteria: A. Content - Content - Evidence-based focus - Style and diction - Originality B. Presentation - Content - Style and Creativity - Q&A during presentation Total 60% 20% 15% 10% 15% 40% 15% 10% 15% 100%

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SUBMISSION PROCEDURE AND DEADLINE:

Completed Paper:
The complete paper should be submitted by 5 December 2011, 2359hrs (GMT +8). Submission of an abstract before paper submission is NOT required. th The 10 teams shortlisted for presentation will be announced by 20 December 2011. The Regional Chairperson or a representative of each region is responsible for sending submissions to Wen Chong at eamscsg.acad@gmail.com. Please include the following in separate files: o Text (.doc, .docx) o Tables (.png) o Figures (.png) For tables and figures, please ensure compression is set to maximum quality. Tables and figures should appear non-pixelated if printed at the size of half a sheet of A4 paper. File name format: o Text: REGION_PAPER.docx o Tables and Figures: REGION_PAPER_FIGURE#.png (e.g. SINGAPORE_FIGURE1.png) Email format: [SUB][SCIPAPER] REGION
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Presentation Format:
After the announcement of the top 10 papers by 20 December 2011, shortlisted teams will have sufficient time to work on their presentation. The PowerPoint presentation should be submitted at the conference upon registration. The PowerPoint file should be in the format of REGION_PRESENTATION.pptx DISQUALIFICATION: Submissions will be disqualified for any of the following: Exceeding the word limit Late submissions Plagiarism of any sort Use of language other than English **Disclaimer: Decisions made by the Organizing Committee and Judges are final. The Organizing Committee has the right to reproduce any of the submitted entries. The Organizing Committee takes no responsibility for credits submitted incorrectly by the person entering. The person entering accepts responsibility to obtain any clearances and the Organizing Committee accepts entry on this understanding. The Organizing Committee reserves the right to amend the above guidelines. QUESTIONS? Please contact Ong Wen Chong at eamscsg.acad@gmail.com if you have questions regarding the paper competitions.
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