CLOTHING TO GREF PERSONNEL

Gref Personnel are entitled for free issue of clothing items as per scales laid down in Annexure 12 of BR Regulation. Provisioning of clothing items is done centrally by the DGBR Delhi based on the strength of the Force and life of individual clothing items.
LIFE CYCLE CONCEPT

Items of Gref Clothings are issued to Gref as well as Army personnel on life concept basis as per Appendix D to BRDB New Delhi No.F.81 (1) 84Estt/18020/DGBR/DTA/Coord dated 16.10.1984 as amended from time to time. Life of such clothing items have been fixed and fresh items are issued to the individual after the expiry of fair life. Premature Replacement due to losses and unfair wear and tear. Cases may occur where items of clothings and accessories may require replacement before the expiry of the assessed life either due to losses or failure on the part of the individual due to negligence or carelessness. In such cases the individual will be charged 75% of the cost (PV Rates) if the items have been used for a period upto half the prescribed life and 50% of the cost if the items have been used for a period exceeding half of the prescribed life. However to ensure that misuse and losses do not occur frequently, Unit Commanders may waive the concession and recover full amount from the individuals for the items lost or misused. The Unit Commanders may record his reasons for doing so.
SPECIAL ISSUES

Under Special contingencies such as natural calamities and other circumstances clothing items may require replacement before the expiry of the fair life. Chief Engineers of Projects may sanction such issues on receipt of formal requests from the Units under their Commands. Such powers will be exercised by the CE only and will not be delegated to the lower formations.

-2PROCEDURE FOR PROVISIONING BY UNITS.

The system of issue on the life cycle concept and its success depend upon the availability of stores. It is, therefore, essential and sufficient stock is held by store company/stores platoon at all times. Based on the assessed fair life and authorized strength l, 20% of the authorized entitlement will be held as reserve stock by stores company/stores platoon in addition to the maintenance stock. This is to cater for any unforeseen eventuality such as issues due to losses, unfair wear and tear, and fluctuation in strength and bottleneck in supplies.
INDIVIDUAL CLOTHING CARD

From the nominal roll attached to the issue voucher on which the issue of clothing have been effected, the QM will prepare the individual clothing card in duplicate for each individual to whom issues of clothing have been made and complete the relevant columns against the items issued.
NO ERASING OVERWRITING IN THE CLOTHING CARD

Care will be taken to ensure that entries made in both copies of the individual clothing card are eligible and over writing, if any, is scored through neatly and written afresh duly initialed by the QM. The QM will certify on the issue voucher that all issues made have been entered in the Individual Clothing Card and are as per the authorized scales. Both copies of the individual clothing card will be signed by the QM and stamped showing the name of the unit, date and marked as Original and Duplicate.
ORIGINAL COPY WITH THE INDIVIDUAL

The original copy will be handed over to the individual and the QM of the Unit will retain the duplicate copy. Clothing Card Register will be maintained by the branch to record all the individual clothing card and signatures of the individual obtained against each entry in token of having received the individual clothing card.

-3QUARTERLY CHECK

QM will make a quarterly check of the individual clothing cards to ensure that they hold copies in respect of the individuals borne on the posted strength of the units OC Unit will carry out check once in a six months and these checks will be recorded in the Manuscript Clothing Card Register. On receipt of Individual Clothing Card in respect of the individuals posted in as also its disposal on his posting out discharge etc. necessary particulars will be recorded in the Clothing Card (Original) will be withdrawn and the individual charged for such deficient items that are required to be returned by him. The individual clothing card Annexure D will be annexed with the duplicate copy held by the QM.
UNIT CLOTHING LEDGER

This ledger will be maintained by every unit on IAFZ 2286 and will show all items of clothing held on charge. All receipts after careful comparison with vouchers will be taken on charge. Issues when made to individuals will be promptly recorded in the ledger by means of CIV supported by nominal roll of the individuals. The signature of the individuals will be obtained thereon.
UNIT CLOTHING RECORD REGISTER.

Every Unit will maintain the Register in the prescribed format. A separate page will be allotted to each individual. All issues made to the individual will be endorsed in this register, it wills thus be the compilation of issues made to an individual in the unit and will b e a replica of the Individual Clothing Card.
AUDIT AND ADMINISTRATIVE CHECK

All issues and necessity of items covered by the life cycle concept will be subject to audit. The Individual Clothing Card and Unit Clothing Ledger will both be subject to audit checks. When an individual is posted out, the duplicate copy will be forwarded to his new unit only after audit. If delays in audit are anticipated an extract of individual clothing card pertaining to transaction for the period to be

-4audited will be prepared in triplicate of which two copies will be forwarded to AO concerned of that Unit.
NO RECOVERY

Recoveries are not applicable when replacements are effected on completion of full fair life of respective items. All returnable items will be taken on Salvage Ledger Charge by the Unit on certified Receipt Voucher (CRV) and will be returned to store company/store platoon/base depot for further disposal of the salvage.
PROPORTIONATE RECOVERY

In cases of premature retirement/voluntarily release/ discharge before 3 years an individual will be entitled to retain (1 to 6) items of clothing on payment on proportionate cost at the P:V Rates for the remaining period of the assessed fair life of each such item. In case an individual is dismissed from service all items of clothing will be withdrawn and deficiencies if any will be debited against the individual. He will however, be permitted to retain head dress, shirt khaki and trouser drill khaki and one pair of books on payment of proportionate cost at PV rates of the items. DESERTER
REJOINING DUTY WITHIN SIX MONTHS

All items of clothing which may be with the Unit, will be retained in stores for six months for re-issue in the event of his rejoining. If he rejoins, the next issue of clothing including those taken by him at the time of desertion will be extended by the period he had been absent from duty.

-5NOT REJOINING DUTY WITHIN SIX MONTHS.

If he does not rejoin duty within six months, items of personal clothing will be available for issue to any other deserter/AWL person on payment of the proportionate cost of the PV Rates for remaining period of the assessed fair life of each of such items. Linking of Receipt 33 % It will be ensured in audit that (i) Clothing items have been issued only to the individual authorized for issue. (ii) Proportionate recovery has been made from the individual in case of premature replacement. (iii) Issues on payment have been made only to the entitled category at approved scales. (iv) Amount released on account of payment issues have been credited to the Government.

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