The 8th Annual Conference for Engineering Students

ACES12 Recruitment Announcement

Be the first, be ACES

Ain Shams University, Faculty of Engineering 1 E L - S a r a y a t S t r e e t , A1 b a s s i a , C a i r o , E G Y P T b www.acesegypt.com

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1) Dear all, A brand new adventure is about to begin, are you ready to take up the new challenge

ACES12 is now recruiting High board heads (Staff Level 1)

1. AC head 2. OC head 3. OD head

The following pages contain a brief Job description for each post and plan requirements.* Plans should be submitted by Thursday, 4th of August, at 6 pm. If you have any question please contact me on: heshamusama@acesegypt.com

* For any additions or changes in the structure, hierarchy or job description(s), kindly make a separate proposal to give more details & explain the reasons behind this change. The proposal will be discussed in the interview.

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1) ACES12 Organizational structure:

President

AC Head
Life & Academic Juniors Technology business program track head track head track head track head

OD Head
HR PMR
Publications

OC Head
Financial & executive director [vice OC head]

R&D
Reception
Workshops Workshops Workshops Workshop

FR

PR

Logistics Media

IT

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1)

AC Head
1. Job purpose and summary:
The AC head will be responsible for: recruiting, evaluating, leading & supporting a team of 4 AC track heads, communicating in between tracks & with the high board and planning for the AC with the aim of achieving the vision of ACES12. Therefore this post is mainly based upon managing the AC as a whole from an up view perspective.
AC Head

life & business technology track track head head

Juniors track head

Academic program track head

NB: Each AC track head will lead a group of moderators with the aim of delivering a real life output at the conference. Track heads recruitment will follow the AC head recruitment by a short period of time.

2. Key Responsibilities and accountabilities: Functional roles:

Setting the criteria and selecting the track heads & cooperating with the track heads on the selection of the moderators. Coordinate with the AC track heads on setting workshops cores in consistence with ACES12 vision to provide real life outputs in the conference. Applying an effective team building & continuous investment process for the AC track heads. Assess training and development needs for the AC and work on providing them. Setting & following up on plans, objectives, KPIs and quality standards for the academic committee. Aligning the AC with the vision, values & strategy of ACES12. Develop knowledge and skills related to work from different sources. Organizational roles: Monitor and report on activities, progress, outputs, needs and qualifications of the whole AC and provide relevant information & written reports to the HB. Facilitating the communication in between tracks and with other ACES entities Building a team that retains ACES synergy, core competence, spirit & professionalism. Coordinate with the HB, marketing head, track heads to bring academic or full sponsors for the workshops. Representing the AC track heads & moderators in the HB meetings Applying a free & open environment that encourages creativity, leadership investment and empowerment in the academic committee. Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards. Enhancing organization reputation by being a role model inside & outside ACES 4

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1)
3. Main skills & qualifications:
Organizational behavior Communication skills Leadership skills Respect Previous experience Organizing and controlling Presentation skills Integrity Planning Computer & internet skills (Skype) Professionalism Team work

4. KPIs overview: KPI .. Efficiency of team building at the preparations phase Average number of training hours for the AC Number of workshops getting full sponsorship for the conference Number of regular reports delivered before the deadline Percent of AC staff working in synergy with other ACES entities Percent of drop out participants Number of workshops successfully delivering a real life output at the conference . Other KPIs will be provided on selection / per phase 5. AC head plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for AC11 [NB: feedback should be chronologically, and
constructively - positives with suggestions/negatives with solutions]

3. ACES12: AC chain of command Track heads: i. Job description of the track head post. ii. Selection criteria & selection process methodology. iii. Trainings required & outlines of trainings needed for the moderators. iv. A brief outline for the workshops core topics Communications channels: i. Internally. ii. With HB, OC and OD. Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1)

OC Head
1. Job purpose and summary:
The OC head will be responsible for: recruiting, managing, evaluating, leading & supporting a team of committees heads, communicating in between committees & with the high board and planning for the OC with the aim of achieving the vision of ACES12.

2. Key Responsibilities and accountabilities: Functional roles:

Setting OC heads selection criteria & conducting selection process for OC heads Applying an effective team building & continuous investment process for the heads and ensuring that the members receive an effective team building & continuous investment process as well. Setting & following up on plans, objectives, KPIs and quality standards for the organizing committee. Assisting in organization & planning of major events along with other participants from ACES staff. Coordination among committees and committee heads. Setting output standards and making sure not to fail it. Aligning the OC with the vision, values & strategy of ACES12. Develop knowledge and skills related to work from different sources. Organizational roles: Monitor and report on activities, progress, outputs, needs and qualifications of the whole OC and provide relevant information & written reports to the HB. Facilitating the communication in between committees and with other ACES entities. Building a team that retains ACES synergy, core competence, spirit & professionalism. Representing the OC heads & members in the HB meetings Applying a free & open environment that encourages creativity, leadership investment and empowerment in the organizing committee. Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards. Enhancing organization reputation by being a role model inside & outside ACES

3. Main skills & qualifications:

Previous OC experience Leadership skills Short term planning & implementation Respect Team work Communication skills Delegation skills Financial and strategic planning Integrity Organizational behavior Professionalism Project Management Negotiation skills Computer & internet skills (Skype)

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1)

4. KPIs overview: KPI Efficiency of team building at the preparations phase Average number of training hours Number of workshops getting full sponsorship for the conference Number of regular reports delivered before the deadline Market share percent Market share gain ratio of closed deals to total Percent of budget deviation relative to estimated budget Members drop out rate Percent of OC staff working in synergy with other ACES entities . Other KPIs will be provided on selection / per phase 5. OC head plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically, and
constructively - positives with suggestions/negatives with solutions]

3. ACES12: OC heads: i. Detailed job description for each head ii. Selection criteria & selection process methodology. iii. Trainings required for heads & outlines of trainings needed for each committee. Communications channels: i. Internally. ii. With HB, OC and OD. Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [sources and expenditure] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1)

OD Head
1. Job purpose and summary:
The OD head will be responsible for: recruiting, managing, evaluating, leading & supporting a team of committees heads, communicating in between committees & with the high board and planning for the OD with the aim of achieving the vision of ACES12.

2. Key Responsibilities and accountabilities: Functional roles:

Setting the criteria and selecting the committees heads. Gathers HR, R&D and PMR (project management & reporting committee) inputs for reporting and assessment for the HB Setting systems to measure & monitor performance and accelerate the reporting process. Plan, develop and execute crew investment, trainings and organizational development. Mark weak points that appears in ACES12 and put methods for solving it Assisting in organization & planning of major events along with other participants from ACES staff. Applying an effective team building & continuous investment process for the heads and ensuring that the coordinators receive an effective team building & continuous investment process. Setting & following up on plans, objectives, KPIs and quality standards for the OD. Aligning the OD with the vision, values & strategy of ACES12. Develop knowledge and skills related to work from different sources. Organizational roles: Monitor and report on activities, progress, outputs, needs and qualifications of the whole OD and provide relevant information & written reports to the HB. Facilitating the communication in between committees and with other ACES entities. Building a team that retains ACES synergy, core competence, spirit & professionalism. Representing the OD heads & coordinators in the HB meetings Applying a free & open environment that encourages creativity, leadership investment and empowerment in the OD. Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards. Enhancing organization reputation by being a role model inside & outside ACES

3. Main skills & qualifications:

Human resources management Conflict resolution Process improvement Organizational behavior Team work Project management Performance Management Understanding people Presentation skills Integrity Research and development Reporting skills Motivation skills Computer & internet skills (Skype) Neutralism

The 8th Annual Conference for Engineering Students High Board Recruitment (Staff Level 1)
4. KPIs overview: KPI Efficiency of team building at the preparations phase Average number of training hours Percent of conflicts resolved per phase Number of regular reports delivered before the deadline Progress rate in the crew investment plan Number of feedback reports received per month Efficiency of work in different ACES processes Percent of ACES staff understanding the role of OD Members drop out rate Percent of OD staff working in synergy with other ACES entities . Other KPIs will be provided on selection / per phase 5. OC head plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically, and
constructively - positives with suggestions/negatives with solutions]

3. ACES12: OC heads: i. Detailed job description for HR, R&D and PMR ii. Selection criteria & selection process methodology. iii. Trainings required for heads & outlines of trainings needed for each committee. Communications channels: i. Internally. ii. With HB, OC and OD. Coordination plan for HR & PMR Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Crew Investment Plan per phase Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]