The 8th Annual Conference for Engineering Students

ACES12 Recruitment Announcement

Be the first, be ACES

Ain Shams University, Faculty of Engineering 1 E L - S a r a y a t S t r e e t , A1 b a s s i a , C a i r o , E G Y P T b www.acesegypt.com

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

Dear all, A brand new adventure is about to begin,

So are you ready to take up the new challenge &

discover a new world?

Are you ready to

Lead
the change?

Do you want to enjoy ACES

spirit & professionalism?

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

ACES12 is now recruiting Staff Level 2:

AC positions:
1. AC Track heads [Life & business track / Technology track / Juniors track / Academic program track]

OC positions:
1. Financial director [vice OC head] 2. Executive & marketing director [vice OC head]

OD positions:
1. HR head 2. PMR head 3. R&D head

The following pages contain a brief Job description for each post and plan requirements.*

Plans should be submitted by Friday, 12th of August, at 11:59 pm Also, If you have any question or need more information please contact us on: OC Head OD Head AC head Nesma.hamada@acesegypt.com MaiGamal@acesegypt.com Yomna.l.saeed@acesegypt.com

Send your plans to either the OD, OC or AC head e-mail according to the post you are applying for.
Further recruitment stages will come soon. We'll keep you updated by mail & you can keep updated through our facebook fan page here: http://www.facebook.com/ACESEgypt

* For any additions or changes in the structure, new roles, new hierarchy or job description(s), kindly make a separate proposal to give more details & explain the reasons behind this change. The proposal will be discussed in the interview.

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

ACES12 Organizational structure:

President
AC Head
Life & Academic Juniors Technology business program track head track head track head track head

OD Head
Financial director [vice OC head]

OC Head
Executive & marketing director [vice OC head]

HR

PMR
Publications FR Reception Logistics Media IT PR

R&D
Workshops Workshops Workshops Workshop

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

AC Track Head
AC Head

life & business technology track track head head

Juniors track head

Academic program track head

1. Key Responsibilities and accountabilities: Functional roles:

Setting moderators selection criteria, and selecting them under the supervision of the AC head. Cooperate with the AC Head aligning track moderators to ACES vision, values & strategy. Following up on plans, KPIs, objectives and quality standards, and reporting to the AC head periodically. Coordinate with AC head and marketing committees getting ACES academic & full sponsors. Applying effective technical and personal investment for track moderators in coordination with the OD. Applying effective team building for each workshop & supporting team building for the whole AC. Prepare estimate budget and sponsorship requirements for each workshop. Develop knowledge and skills related to work from different sources. Organizational roles: Along with track heads, cooperate with the AC head to create an open and free environment that encourages creativity and empowerment of the AC. Representing moderators in board meetings. Enhancing the organization reputation by being a role model in and outside ACES. Facilitate the communication between the track workshops and ACES different entities. Implementing the above roles applying ACES code of ethics, ACES culture, values & standards.

2. Main skills & qualifications:

Planning Team work Communication skills Respect Previous experience Leadership skills Integrity Organizational behavior Presentation Skills Understanding people Professionalism

3. KPIs overview: KPI .. Effectiveness of team building among workshops The rate of improvement of the moderator skills and qualifications Average percent of tasks delivered (by moderators) before deadlines. Periodic reports sent before deadlines 5

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
Percent of subordinate staff working in synergy with other ACES entities Number of workshops getting academic or full sponsorship Number of applicants for each workshop Percent of drop out participants. No. of workshops providing real life experiences in sessions and conference. . Other KPIs will be provided on selection / per phase 4. AC Track head plan requirements:

Personal Profile: - CV. - Reasons for applying for ACES and this post. ACES'11: - Feedback ACES'11, AC'11 & detailed for Track [NB: feedback should be chronologically, and
Constructively - positives with suggestions/negatives with solutions]

ACES'12: i. Workshops: - Moderator job description. - Moderators' selection criteria and methodology. - Workshop Cores. - Trainings required for workshop teams & Trainings outlines. ii. Plan: - Time plan (phases) - Each phase objectives, KPIs and how to achieve it. iii. Financial plan and estimate budget [sources and expenditure] iv. Risk Plan: - Describe Risks per phase, their probability, impact and how to deal with them.

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

Financial director [vice OC head]

1. Job purpose and summary:
The FD will be responsible for: ACES Financial State with the aim of achieving the vision of ACES12.

2. Key Responsibilities and accountabilities: Functional roles:

Cooperating with OC Head and EMD for Setting OC heads selection criteria. Act as an OC Head if needed Coordination among committees and committee heads on common projects if needed. Managing all Paper and legal work required by OC heads & EMD ( ) Keeps financial documents Setting Budget plan for each phase with OC heads and merging final financial plan with HB and president. Collecting and receiving money and in-kind supplies from different sources. Prepare & Monitor on Final estimate budget for entire year for the OC . Set Risk financial Plan with OC head Have legal References ( ) Organizational roles: Report on financial activities, progress and outputs of the whole OC in cooperation with EMD and provide relevant information & written reports to OC head Representing ACES financial image to college staff and to different entities outside ACES. Attending HB meetings if needed. Protects organization's value by keeping information confidential. Enhancing organization reputation by being a role model inside & outside ACES Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards.

3. Main skills & qualifications:

Previous OC experience Financial and strategic planning Team work Have Vision about the whole OC committee Communication skills Project Management Negotiation skills Organizational behavior Computer & internet skills (Skype) Professionalism Leadership & Delegation skills Respect & Integrity Eger to Learn Short term planning & implementation Respect the time

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Number of regular reports delivered before the deadline Speed of finishing legal work & Speed of adapting to emergent financial changes Ratio of closed deals to total Percent of budget deviation relative to estimated budget Number of finished paper work related to financial deals and sponsors. . Other KPIs will be provided on selection / per phase 5. FD plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically, and
constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for FD General outlines for Heads Criteria Communications channels and Coordination management plan: with EMD and OC heads. Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [financial sources income and expenditure /phase ] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal with them]

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

Executive & marketing director [vice OC head]

1. Job purpose and summary:
The EMD will be responsible for: execution of OC coordination internally and externally with the aim of achieving the vision of ACES12.

2. Key Responsibilities and accountabilities: Functional roles:

Setting OC heads selection criteria & conducting selection process for OC heads with OC Head. Coordinates with FD to report for needed legal work Coordination among committees and committee heads on common projects. Set Risk Plan with OC head Setting output standards with OC Heads and making sure not to fail it. Marketing, advertising and promotion planning Plan and execute the marketing campaigns for ACES12 Develop knowledge and skills related to work from different sources. Organizational roles: Report on activities, progress and outputs of the whole OC and provide relevant information & written reports to OC head Enhancing organization reputation by being a role model inside & outside ACES Facilitating the communication in between committees and with other ACES entities. Act as an OC Head if needed Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards.

3. Main skills & qualifications:

Previous OC experience Project Management Short term planning & implementation Computer & internet skills (Skype) Have Vision about the committee Communication skills Leadership & Delegation skills Financial and strategic planning Eger to Learn Team work Professionalism Negotiation skills Respect & Integrity Time commitment Organizational behavior

4. KPIs overview: KPI Percent of budget deviation relative to estimated budget Efficiency of team building at the preparations phase Average number of training hours Number of regular reports delivered before the deadline Market share percent Market share gain 9

The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
Speed of finishing legal work & ratio of closed deals to total Members drop out rate Percent of OC staff working in synergy with other ACES entities . Other KPIs will be provided on selection / per phase 5. EMD plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically,
and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for EMD General outlines for Heads Criteria Communications channels and Coordination management plan : i. with each committee and FD. ii. With OC Head Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. General Financial plan and estimate budget [sources and expenditure] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

HR Head
1. Job purpose and summary:
Recruiting, managing, evaluating, leading & supporting a team of HR members working on managing, guiding & developing ACES human resources to achieve the highest satisfaction & the highest performance

2. Key Responsibilities and accountabilities: Functional roles:

Setting the criteria, selecting & applying an effective team building and continuous investment for the HR members Aligning the HR committee with the vision, values & strategy of ACES12 Setting and following up on the committees vision, objectives, KPIs & quality standards Assigning, preparing, managing & coaching team of HR members & coordinators Planning, controlling & developing the crew investment & team building process Measuring, monitoring & improving continuously the crew performance Setting, executing & developing the crew evaluation, motivational & rewarding system, ACES hiring & firing system Setting, accelerating & developing ACES feedback system Preparing & managing HR team to interview & select ACES applicants Conflicts resolution in ACES crew in cooperation with the corresponding high board member or the entity head Reporting the OD head periodically by: 1) Crew performance, investment progress & the needed trainings 2) The crew feedback & development action plans

Organizational roles:
Monitoring HR committees activities, progress, outputs & needs Building a team that retains ACES synergy, core competence, spirit & professionalism Representing the HR members & coordinators in the OD meetings Applying a free & open environment that encourages creativity, leadership investment and empowerment in the HR. Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards Enhancing organization reputation by being a role model inside & outside ACES Performance management Motivation skills Presentation skills Professionalism Integrity Conflict management Persuasiveness skills Leadership skills Computer & internet skills Neutralism

3. Main skills & qualifications:

Human resources knowledge High communication skills Planning skills Perfectionism Flexibility

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Efficiency of HR committee team building Progress rate in HR members investment plan Efficiency of HR coordinators in their entities Average number of HR committee training hours Efficiency of crew team building process Percentage of crew members satisfaction Number of needed trainings for the crew per phase Efficiency of crew performance Number of achieved performance action plans Rate of improvement in the crew performance Number of personal problems happened per phase Number of personal problems solved per phase Effectiveness of the members periodic profiles . Other KPIs will be provided on selection / per phase 5. Plan requirements: Personal profile: 1) Reasons for applying (For ACES and for HR head position) 2) Personal CV ACES11: 1) General feedback on ACES11 2) Detailed feedback on HR11

NB: feedback should be chronologically, and constructively - positives with suggestions/negatives with solutions

ACES12: 1) HR committee: i. Committees vision and desired output ii. Time plan indicating phases iii. Detailed objectives per each phase, how to achieve it and the measured KPIs 2) HR members: i. HR members investment plan & trainings needed ii. HR members selection criteria & methodology iii. HR coordination plan including the coordinators job description 3) Communication channel: i. Internally in HR committee ii. Externally with AC, OC & OD heads 4) Risk assessment plan
Describe risks per phase and mention their probability, impact and how to deal with them

It is applicable to apply two persons as a head and vice head for the HR committee with the same vision and the same plan

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

PMR Head
1. Job purpose and summary:
Recruiting, managing, evaluating, leading & supporting a team of PMR members working on managing ACES events, projects & entities to ensure achieving the best output with the highest quality

2. Key Responsibilities and accountabilities: Functional roles:

Setting the criteria, selecting & applying an effective team building and continuous investment for the PMR members Aligning the PMR committee with the vision, values & strategy of ACES12 Setting and following up on the committees vision, objectives, KPIs & quality standards Assigning, preparing, managing & coaching a team of PMR members & coordinators Facilitating the communication between the AC & the OC committees Supervising the PMR members leading ACES events & projects Following up on the planning, executing, organizing, controlling, monitoring & the quality assurance of ACES entities and events Studying the applicability of executing any suggested project Reporting the OD head periodically by: 1) ACES entities progress, measured KPIs & quality standards, problems & their solutions and the action plan to improve the progress 2) Action plans to improve the output, the quality and to solve the problems Reporting the OD head by the major events progress, KPIs measured, the problems happened and their solutions Conducting ACES12 manual Organizational roles: Monitoring PMR committees activities, progress, outputs & needs Applying a free & open environment that encourages creativity, leadership investment and empowerment in the PMR. Enhancing organization reputation by being a role model inside & outside ACES Representing the PMR members & coordinators in the OD meetings Building a team that retains ACES synergy, core competence, spirit & professionalism Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards.

3. Main skills & qualifications:

Project management Leadership skills Risk management Problem solving Planning skills Communication skills Perfectionism Flexibility Quality management Change management Professionalism Computer & internet skills

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Efficiency of PMR committee team building Progress rate in PMR members investment plan Efficiency of PMR coordinators in their entities Average number of PMR committee training hours Number of project managers in each project Number of defects in the projects output Number of problems reported per phase Number of problems solved per phase Average time taken for solving problems Rate of improvement in the progress of ACES entities Percentage of quality standards measured . Other KPIs will be provided on selection / per phase 5. Plan requirements: Personal profile: 1) Reasons for applying (For ACES and for PMR head position) 2) Personal CV ACES11: 1) General feedback on ACES11 2) Detailed feedback on managing ACES11 projects

NB: feedback should be chronologically, and constructively - positives with suggestions/negatives with solutions

ACES12: 1) PMR committee: i. Committees vision and desired output ii. Time plan indicating phases iii. Detailed objectives per each phase, how to achieve it and the measured KPIs 2) PMR members: i. PMR members investment plan & trainings needed ii. PMR members selection criteria & methodology i. PMR coordination plan including the coordinators job description 3) Communication channel: i. Internally in PMR committee ii. Externally with AC, OC & OD heads 4) Risk assessment plan
Describe risks per phase and mention their probability, impact and how to deal with them

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

R&D Head
1. Job purpose and summary:
Recruiting, managing, evaluating, leading & supporting a team of R&D members working on updating and developing ACES by any needed changes and output enhancements through conducting researches and putting action development plans upon the research results

2. Key Responsibilities and accountabilities: Functional roles:

Setting the criteria, selecting & applying an effective team building and continuous investment for the R&D members Aligning the R&D committee with the vision, values & strategy of ACES12 Setting and following up on the committees vision, objectives, KPIs & quality standards Managing, leading & coaching R&D members Planning and suggesting the researches needed for ACES on the short and the long term Gathering ideas and suggestions and carrying out the needed researches by ACES different entities Generating new ideas to develop ACES processes & outputs Following up on the process of conducting the researches Communicating the development action plan to the person or the entity responsible of executing the plan Following up & evaluating the development action plans resulted from the researches conducted Reporting the OD head periodically by 1) the needed researches for ACES in the next phase, the researches methodology and the expected output 2) The previous phase conducted researches, the methodology used, the development action plans and their effect on the process or the output Organizational roles: Monitoring R&D committees activities, progress, outputs & needs Applying a free & open environment that encourages creativity, leadership investment and empowerment in the R&D. Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards. Enhancing organization reputation by being a role model inside & outside ACES Representing the R&D members in the OD meetings Building a team that retains ACES synergy, core competence, spirit & professionalism

3. Main skills & qualifications:

Research and development Analytical thinking Creative thinking Visionary Planning skills Resourcefulness Perfectionism Initiator Curiosity Pro-activity Professionalism Computer & internet skills

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Efficiency of R&D committee team building Progress rate in R&D members investment plan Average number of R&D committee training hours The average time taken for conducting a research Number of members working on the research Number of conducted researches per phase Number of parallel researches conducted at the same time Effectiveness of methodologies used in conducting the researches Number of applied development action plans Effectiveness of the development plans Number of corrective actions done for each committee Number of new generated ideas per phase . Other KPIs will be provided on selection / per phase 5. Plan requirements: Personal profile: 1) Reasons for applying (For ACES and for R&D head position) 2) Personal CV ACES11: 1) General feedback on ACES11 2) Detailed feedback on R&D11
NB: feedback should be chronologically, and constructively - positives with suggestions/negatives with solutions

ACES12: 1) R&D committee: i. Committees vision and desired output ii. Time plan indicating phases iii. Detailed objectives per each phase, how to achieve it and the measured KPIs iv. The suggested researches needed for ACES and for each committee 2) R&D members: ii. R&D members investment plan & trainings needed iii. R&D members selection criteria & methodology 3) Communication channel: i. Internally in R&D committee ii. Externally with AC, OC & OD heads 4) Risk assessment plan

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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to these posts. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time to meet the ongoing needs of ACES as a professional organization.

Send your plans to the corresponding head to the post you are applying for: OC Head OD Head AC head Nesma.hamada@acesegypt.com MaiGamal@acesegypt.com Yomna.l.saeed@acesegypt.com Good luck!

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