Professional Documents
Culture Documents
NO TASK NAME PROPERTY ACCOUNTING & FINANCE Develop Staffing Guide Departmental Organisational Chart Prepare Hiring Timelines Develop salary structure Prepare job descriptions. Review Aston / Owner Management Agreement and note important dates/items Review and adjust Finance Manual for property needs and size Review Budgets with AII (PRE-OP, 1 YR AND 5 YR) Common Area Business Plan - yr.1 (IF NEEDED) Open Bank Accounts (Operations, Deposit, THR, FF&E, OSP) Prepare department meeting and reporting schedule. Arrange check signing authorization with Bank Check signing limits Policy and Procedures Credit and Collections Policies and Procedures Prepare phone useage controls for departments Establish Payroll system Assess Office FF&E needs Receive Pre-Opening Funds Operating budget yr-1by department Purchasing Policy, limits & Approval Officer Check Policy Entertainment Policy Invoice approval Policy and Procedures Asset inventory Control Procedures Chart of accounts set up (NA) Acctg. Dept. Training Plan to review Prepare Mnthly Statement of Pre-Opening Expenditures Discuss Working Capital Budget with Owner and AII Credit Card accounts established (AMX,VISA,JTB, etc.) Night Audit and Income audit procedures Operating Insurances in Place (ASTON NAMED AS CO-INSURED) Install office equipment / Computers Departmental Forms Design complete Train Accounting Department Train Night Auditors DURATION START FINISH Month of the starting the Finance's activities
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S O F T
O P E N I N G
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done done
done, from AII done done for 1 yr. done, Operation & Deposit Only not yet done, authorization by owner done, from AII not yet done, auto credit Rec. BNI done done done, from AII not yet done, from AII done, from AII not yet done, from AII not yet not yet done, from AII done, from AII done not yet not yet none
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done, from AII done, from AII not yet not yet done, from AII
not yet done, from AII none not yet not yet not yet done, from AII done, from AII done done, from AII done, from AII done, from owner not yet
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not yet not yet done not yet not yet done, sementara not yet not yet done, by System VHP done not yet not yet done, Install in VHP system not yet
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not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet not yet
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PURCHASING
NO
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TASK NAME
Arrange temporary receiving area (if necessary) Arrange the delivery schedule of FF&E Ask Exe. Chef for to prepare kitchen market list Dead line for Dept. Head to submit additional requestions for article which are not listed on the FF&E Develop all department printing form (FO, FB, HK, ACCT, HRD & Engineering) Develop purchasing printing form Develop salary structure Employee work schedules ( daily / weekly task report ) Establish catalogue / brochure file Establish inventory control Procedures ( need coordination with cost control ) Establish purchasing file Establish receiving Procedures FF&E list which are provided by owner Local market survey Office move in Opening inventory list ( need coordination with cost control ) Order FF&E ( MPL Articles) Order Pre-Opening inventory (operation) Order printed materials/forms for all departments Prepare Department organization chart Prepare Hiring Timelines Prepare job descriptions Prepare list of vendor & contact details (vendors data base) Prepare Pre-opening PO's report Prepare Purchasing SOP Manual Proceed / order the additional requistions from dept head Receive MPL inventory Receive Pre-Opening inventory (Operation) Request Dept. Head to prepare the stock item Review FF&E (master Purchasing List) Review purchasing requirements ( equipment & supplies to support purchasing department operational) Set up receiving area and store (need cordination with cost control Staff training & overview Submit departmental telephone requirements
REMARKS
done done, but incomplete done, but incomplete done done done not yet done, but incomplete done, but incomplete not yet not yet done not yet done, but incomplete done done, but incomplete done done, from AII done done, from AII not yet not yet done not yet done done done not yet