Chapter 1

1.1 Statement of the Problem

The manual election process of Cagayan de Oro’s Commission on Audit
(COA) stimulates risk. Since employees would have to manually select their
chosen officials and the results were counted manually. Thus, this creates
possibilities of cheating, loss of ballots, and the records are not kept properly.

1.2 Background of the Study

The proposed election system of COA will be placed in the company’s server
which is located in the company’s Infotech Department. This would allow the
voters to save time during elections since all they have to do is to log in their
employee ID number and they can vote using the computer. This project
would also help minimize authorized officials in counting ballots since the
software will automatically save the votes in the server’s database and is
protected with a password.
Through this project, COA will surely have a peaceful and a well organized
election process that would save them time and as well as efforts.

1.3 Purpose of the Study

The purpose of this study is to allow the company to minimize cheating and
save time during election. This project would also be a lesser burden to the
voters since all they have to do is to vote in their network places.
This would also allow administrators to have a secured and fast election
process. They would no longer have to count each votes for each candidates
since the system would already be the one to tally the votes made.

1.4 Objective of the Study

 This study would consume less time than the manual election process, to
minimize cheating during elections and save time during election days and
also to be able to monitor and keep track of the records being made.

1.5 Intended Audience and Reading Suggestions

The intended audience of this study is the employees and as well as the
officials of COA.
This is also intended for students for future researches.

1.6 Product Scope

The election system will be in the company’s Infotech Department where the
main server is located. Authorized Administrators will be given the password
in order to check or just to view the updated tallied number of votes made.
The administrator would only be allowed to view the results and cannot edit
nor delete any information made.

1.7 Scope and Limitation of the Study

The system would allow voters/employees to vote their desired officials in
their network places. All they have to do is to run the software or the system
which is located in one of the files in the program files and key in their
employee ID number. After they have voted, or once they have pressed the
submit button, the result will be saved automatically in the company’s main
server which is located in the Infotech Department.
The authorized administrator will be given the password to the results which
he cannot edit nor delete but only view the updated results.
The employee is only allowed to vote once since all the employee ID
numbers are recorded in the software’s database and would not allow any
duplication of the ID numbers, also the database has a records of all the
employee ID numbers in the company, in such a way the authorized
administrator will know who has already voted and who hasn’t.
 Election System
Chapter 1

Submitted to:
Ms. Ritzel Lou Ramos

Subimtted by:
Cang, Shiela Andrea
Ebarle, Aimee Lynn
Garcia, Monica
Pagalan, Noreen Marjorie
Tiu, Ulysses Francis

IM10 B
July 27, 2007