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David Bauer, Avaya Contact Center Architecture Mani Gopalan, Avaya Contact Center Marketing June 2010
INTRODUCTION
The next phase in customer serviceend-to-end customer experience managementis based on an evolution that is well underway in contact center infrastructure: from voice-centric contact centers to the addition of multimedia contacts and now to fully-integrated, context-based customer experience management. This transformation requires enterprises to fully adapt to changes in customer demographics, interaction types and evolve to offer consistent, satisfying interactions across multiple channels: voice, e-mail, IM, video as well as social networks. Moving to a customer experience management approach requires an infrastructure that is open, scalable and capable of bringing together state-of-the art multimedia contact handling and integration with enterprise applications, fully preserving customer context. Combined with sophisticated reporting and analytics, this infrastructure will enable enterprises to deliver differentiated, customer experience across all forms of contact and social media. This white paper describes the components of such an infrastructure, many of which have already been implemented by Avaya in the Avaya Aura Contact Center Suite.
WHITE PAPER
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Improved Agility
Connect & Open the Enterprise Application Integration
At its heart, customer experience management is the ability to conduct an orchestrated customer engagement across all touch points. This is a multi-pronged effort that requires implementing the right technology, adapting work flows, creating context and expanding the scope of performance evaluations. To evolve and integrate their communications, information and processes, enterprises need to focus on these core components: Connected/open enterprise: Easily and cost-effectively integrate communications, information and processes inside the contact center and across the entire enterprise. Application integration: Integration of real-time communications with enterprise applications, information and processes. Orchestrated experience: Proactively manage all interactions across all media and modes, agent-assisted or self-service, including warm handoffs. Bring full context to every session: Collect, grow and leverage information about customers and their environment to improve the quality of every interaction and transaction.
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Immerse the agent in the experience: Provide a unified and contextual desktop to enable agents and experts outside the contact center with real-time information to address customer needs. Manage, learn, apply: Deliver a closed loop process for leveraging historic and real-time insights to manage operations and continuously adapt.
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A SIP-enabled endpoint (phone, PC, smartphone, etc.) provides a range of informationpresence, availability, the types of media availablethat the contact center can use to select appropriate treatment. By making interactions session-based, participants can move across media while anchored within the session without being transferred or otherwise interrupted during the interaction. The result is a persistent conference for customer service interactiona significant change from point-to-point, single-media interactions in the traditional customer service model.
End Customer
Standards-based, simpler architecture Easier to integrate applications Interaction anchored at a single point and resources conferenced in
Analytics, Call Recording...other resources
Self-Service
Session Context
Expert Assist
Persistent Conference
More Cost-effective Development: SIP eliminates much of the pain associated with solutions development on existing communications architectures and simplifies the process of integrating applications such as end-toend customer experience recording. Web services interfaces can seamlessly access data within other enterprise systems, or deposit information into those systems. And because the application design environment is not unique to voice, these same web services interfaces can be used to exchange data with external systems regardless of the media a customer is using to interact with your enterprise. Because web services interfaces are fairly ubiquitous on enterprise applications and knowledge-base tools, this paradigm can be used to integrate all these systems into the multimedia dialogs and agent interfaces that are used to interact with customers. In addition, the standards-based approach to contact center integration encourages the development of an ecosystem of third-party application developers who can provide unique value by building web services interfaces to leverage their applications in the contact center.
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Contextual Information: SOA web services interfaces facilitate the delivery of contextual information that all can be used to better engage and satisfy the end customer. This goes far beyond traditional historical data and includes: Information about a poor experience in self-service that may have occurred in the last few minutes. Behavior analytics that can be accounted for in real timenot simply what the customer has indicated in previous interactions. Warm handoffsfrom agent to agent, agent to supervisor, self-service to agent, etc.to help eliminate data loss. In traditional transfers, on average 25% of all relevant customer information is lost.1 Information retrieved from back office systems and activities such as loan processing, insurance claim processing and service dispatchboth commercial and proprietary applications. Information from third-party applications such as Salesforce.com, Microsoft Dynamics, Oracle (Siebel), and SAP. These integrations in particular provide the rich contextual information that arms contact center personnel with complete knowledge of the customer. Enterprisewide Scalability: SIP architecture, when combined with Aura Session Manager, flattens and simplifies the configuration, introducing a new level of scalability. A configuration can now scale across the enterprise into several thousand agents and knowledge workers. This architecture is also call-server agnostic: agents and the supervisors get a uniform experience as the features are no longer limited to the features in the call server. Integrated Solution Suite: SIP and an open, standards-compliant Services Oriented Architecture (SOA) support the delivery and implementation of an integrated suite of solutions. An integrated suite is easier to deploy, operate and maintain than disparate solutions that were developed separately. For example, a common service creation environment can be used to develop workflows across both agent-assisted and self-service applications. Context and performance data can be more easily shared across the enterprise.
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Performance Management
The success of any experience management effort depends on the ability to gather and effectively deliver actionable performance intelligence to users, stakeholders and decision makers. This means erasing the traditional boundaries that separate real-time and historical reporting, analytics, workforce optimization, and communications, and delivering a unified application that reduces the time spent analyzing data and allows more time for improving performance. Performance management reporting needs to include the following: Real-time unified reporting: Event feeds that capture real-time measures for display on real-time dashboards: view trends, compare time periods, have notifications launched from a single place, taking advantage of dynamic filtering. Historical unified reporting: A central resource where data from various sources is staged and then, through extract, transform and load (ETL) tools, accessible via common keys. This includes end-to-end historical reports in daily, weekly and monthly versions for relative and specific time periods, as well as detail and trace reports for agents and contacts across data sources. Analytics: Go beyond reporting what occurred and provide insight into why it happened, using KPIs, reports, scorecards and dashboards. Analytics can take data from existing contact center reporting systems and combine it with business data or workforce optimization data to determine the effect of a given action. In the future, real-time speech analytics can be added that could influence the routing or processing of a contact. Workforce optimization: Provide the complete ecosystem with call recording, quality monitoring, work force management, eLearning, customer surveys and speech analytics. Multiple Work Items: Reporting enhancements help measure the performance of agents working on multiple work items. This presents a holistic view of agent performance to the supervisor.
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Auto-suggest capabilities can be provided so agents can quickly deliver professional responses to inquiries. Automatic tracking of the response usage helps optimize development of effective communication. Context-sensitive IM handling makes it possible to identify and highlight keywords in incoming IMs. Dynamic keyword groups can be defined and then associated with a group of experts. When the agent clicks on a keyword in an incoming IM, it automatically brings up a buddy list with a corresponding list of experts, facilitating consultation and improving first call resolution. A unified agent desktop based on web services simplifies integration with a range of enterprise customer relationship management systems, sales management systems, and knowledge-base tools. Application designers can develop dialogs that seamlessly access data within other enterprise systems, or can deposit information into those systems and make it all available on the desktop.
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Presenting multiple work items to agents improves agent productivity, allowing agents to be engaged with activities beyond just customer interactions. The addition of multimedia provides much needed variety to agent interactions, improving the work environment and morale compared to a voice-only contact center.
CONCLUSION
A huge shift in customer service is underway, brought about by changing demographics, new technologies and new forms of communication and interactionnot the least of which are the still nascent social media networks. To meet customer expectations and mitigate customer satisfaction risks, companies need to focus on how to evolve their customer service infrastructure and manage customer satisfaction expectations. Achieving this goaldelivering true context-based, experience management across any mediarequires an open, scalable infrastructure that brings together disparate and disconnected databases, business processes, and communications channels. Companies that can effectively shift their focus to address the new realities of customer service experience management will win the game and lead their market. Avaya is already implementing many of these capabilities in its Avaya Aura Contact Center Suite and is committed to remaining the industry leader in enabling enterprises to maximize their customer service performance.
About Avaya
Avaya is a global leader in enterprise communications systems. The company provides unified communications, contact centers, and related services directly and through its channel partners to leading businesses and organizations around the world. Enterprises of all sizes depend on Avaya for state-of-the-art communications that improve efficiency, collaboration, customer service and competitiveness. For more information please visit www.avaya.com.
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