Accounts Payable

F-42 - Internal Transfer without Clearing

TOPIC OBJECTIVES Business Process Procedure Overview Background This transaction allows posting the required amount between two vendors. No clearing operation is involved, so both posted amounts are displayed as open items. Scenario A user wants to credit a vendor X and debit a vendor Y, without clearing the open items. A partial payment or credit memo was posted to the wrong and the posting is to remain on the account. Prerequisites Documents / items were posted to the wrong vendor account. PROCEDURAL STEPS Menu Path Accounting Financial Accounting Accounts Payable Document entry Other Intern.transf.psting F-42 Without clearing F-42

Transaction Code

Last changed on: 10/31/11 Version: Final

SAP 4.6C

Work Instruction Page: 1 of 7

Accounts Payable

CASE FLOW DIAGRAM

Case Flow Diagram

Vendor Invoice / Credit Memo

Post Document

Document Parking

Reverse Docume nt/Mass Reversal NO

Hold Document

Initial Review

Initial Review

Accepted

Yes

Posting Parked / Held Document

Down Payment

Yes Down Payment Case BC-AP-002

Yes

Wrong posting

Transfer Posting

Last changed on: 10/31/11 Version: Final

No No

Outging Payment BC-AP-004 Incomming Payment BS-AR-004

SAP 4.6C

Work Instruction Page: 2 of 7

Accounts Payable

Perform the following steps to post internal transfer without clearing, using the information below:

SAP Easy Access

Last changed on: 10/31/11 Version: Final

SAP 4.6C

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Accounts Payable Enter Transfer Posting: Header Data

1.

Update the following required and optional fields:

Field Name Document date Type Company code Description Date the transaction occurred Document type Company Code: Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes Date that the business transaction occurred Number identifying a fiscal month. Code identifying the currency used in the transaction Free text, describing the transaction Values Example: 22.05.2002 Example: AB Example: 5200

Posting date Period Currency/rate Reference

Example: 22.05.2002 Example: 5 Example: USD Example: 12345

Last changed on: 10/31/11 Version: Final

SAP 4.6C

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Accounts Payable
Field Name PstKy Account Description Posting key Code identifying Vendor Account Values Example: 31 Example: 100005

2.

Click Enter Button

Enter Accounting document: Add Vendor item

3.

Update the following required and optional fields:

Field Name Amount Payt terms Bline date Description Amount of the line item Payment terms Baseline date the due date is calculated as pay. Terms + baseline date Free text, describing the transactions Values Example: 1000 Example: 0001 Example: 31.05.2002

Text Last changed on: 10/31/11 Version: Final

Example: Test Work Instruction Page: 5 of 7

SAP 4.6C

Accounts Payable
Field Name PstKy Account Description Posting key Code identifying the Vendor account Values Example: 22 Example: 100010

4.

Click Enter Button

Enter Accounting document: Add Vendor item

5.

Update the following required and optional fields:

Field Name Amount Payt terms Bline date Description Amount of the line item Terms of Payment Baseline date the due date is calculated as pay. Terms + baseline date Example: * Example: 0001 Example: 31.05.2002 Values

Last changed on: 10/31/11 Version: Final

SAP 4.6C

Work Instruction Page: 6 of 7

Accounts Payable
6.

To check your document before posting, click Overview Button Enter Accounting document: Display Overview

7.

To post your document, click Save Button

8.

The message bar displays The document 100001114 was posted in company code 5200

Note: The system posted a new document. Both posted items are not cleared and are treated by the system as open items. However, you can still clear them manually.

Last changed on: 10/31/11 Version: Final

SAP 4.6C

Work Instruction Page: 7 of 7