iTTra

6/1/2011

Modernizing Mission Support with 21st Century IT

rinali, 11

U.S. Department of the Interior

Sensitive but Unclassified

For Official Use Only

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the following 11 pages

U.S. Department of the Interior

IT Transiormatin

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Wiggs, Jamon B
From: Sent: To: Cc: Subject: Corrington, William B Tuesday, July 12, 2011 3:25 PM McCeney, Edwin; Rakestraw, Sheryl Havely, Andrew; Montel, John H RE: FOIA Request for Cloud Computing

I have reviewed this FOIA request. There is an assumption in these questions that we were considering the cloud email system to be a records management system. This was never the case. We included an email archive capability as part of the requirements/solicitation but that was not considered to be a records management capability. That being said, here are my responses to the 12 individual requests contained in this FOIA: 1) The attached presentation describes the approach that we planned on taking with email archive for the cloudbased system. 2) This is N/A, as we did not consider the email system or the archive to be a records management system governed by NARA requirements. 3) Depending on the interpretation of this question, this is either very broad or very narrow. Since we never considered the DEVELOPMENT of a cloud email system, my interpretation of this question is that it is N/A. 4) Sameas#2. 5) Same as#2. 6) Same as #2. 7) Sameas#2. 8) Sameas#2. 9) Sameas#2. 10) Same as #2. Also, we never entered into any contract with Microsoft for the use of the Azure platform. 11) Same as #2. 12) Same as #2. Please let me know if you would like to discuss this in more detail. Thanks

Unified Messaging

Archive Meet... William Corrington, CISSP, CCSK Chief Technology Officer US Department of the Interior (202) 513-0749

T Transtor1nafln
From: McCeney, Edwin Sent: Thursday, July 07, 2011 12:23 PM To: Rakestraw, Sheryl Cc: Havely, Andrew; Montel, John H; Corrington, William B Subject: FW: FOIA Request for Cloud Computing
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Sheryl, believe that you should be aware of this FOIA, too. We are awaiting Bill Corringtons response, also. Ed

From: Melendy, Rosemary Sent: Wednesday, July 06, 2011 5:07 PM To: McCeney, Edwin; Montel, John H; Mclnerney, Raymond; Havely, Andrew Subject: RE: FOIA Request for Cloud Computing

Attached is a more complete copy of the request for your reference.

<<File: CREW Request.pdf>> Original Appointment From: McCeney, Edwin Sent: Wednesday, July 06, 2011 4:36 PM To: McCeney, Edwin; Montel, John H; Melendy, Rosemary; Mclnemey, Raymond; Havely, Andrew Subject: FOIA Request for Cloud Computing

When: Thursday, July 07, 2011 8:30 AM-9:00 AM (GMT-05:00) Eastern Time (US & Canada). Where: Room 7444M1B

When: Thursday, July 07, 2011 8:30 AM-9:00 AM (GMT-05:00) Eastern Time (US & Canada). Where: Room 7444M1B Note: The GMT offset above does not reflect daylight saving time adjustments.
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<<File: 11-00384qa.pdf>> This discussion will address the approach for completing this FOIA. I did not include her but I believe that Sheryl Rakestraw (SQL) is also involved.
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Andrew

We can call you from Johns office.

1.

All records reflecting the DOls records management policies and dat governance Practices, and the development of these policies and practices, for th DOls future cloud computing email system. a. Answer: Pursuant to the goals of IT transformation, in February 2011 the Departments eRecords Service Manager assumed the overall task of seeking the need for a solution to address email records within the Department.

2.

All records indicating steps the 001 has taken or plans to take to addrss record keeping requirements in a cloud computing environment including, but not limited to. Any considerations given to NARAs Bulletin 20 10-05, Guidance on Man ging Records in Cloud Computing Environments (Sept. 8, 2010) http://www.archives.gov/recordsmgmtlbul letinsl20 10/2010-05 .html ( ttached as Exhibit B). a. No responsive documents All records indicating the attendees, or prospective attendees, and th ir titles of all the DOl meetings held, or scheduled to be held, addressing the use and d velopment of cloud computing systems. a. No responsive documents
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3.

4.

All records showing the development of instructions defining which copy of the DOl records will be declared as the agencys record copy in a cloud comp ting environment, as set forth in NARA Bulletin 20 10-05 question 7, response 2. a. No responsive documents

5.

All records related to the development of instructions of how to dete me whether federal records in a cloud environment are covered under an existing records extension schedule, as set forth in NARA Bulletin 20 10-05 question 7, respons 3. a. No responsive documents

6.

All records related to the development of instructions of how recordswill be captured, managed, retained, made available to authorized users, and retention ,eriods applied for cloud computing systems as set forth in NARA Bulletin 20 10-05 question 7, response 4. a. No responsive documents records analysis, nscheduled records m documentation, question 7, response

7.

All records related to the development of instructions on conducting developing and submitting records retention schedules to NARA for in a cloud environment, including instructions about scheduling syst metadata and related records, as set forth in NARA Bulletin 20 10-05 5. a. No responsive documents

8.

All records related to the development of instructions on periodically testing transfers of federal records to other environments, including agency servers, to ensure the records remain portable, as set forth in NARA Bulletin 2010-05 question 7, response 6. a. No responsive documents

9.

All records related to the development of instructions of how data wil be migrated to new formats and operating systems in a cloud computing environment so that records are readable throughout their entire life cycle, as set forth in NARA Bulletin 2010-05 question 7, response 7. a. No responsive documents

10. All portions of contracts between Microsoft and the DOl that show Ia guage reflecting record management considerations for the DOIs use of Microsofts Aure, including, but not limited to, language set forth in the answer 10 question 8 in NARA Bulletin 20 10-05. a. No responsive documents

II. All records reflecting communications between Google or Microsoft nd the DOl regarding record management and compliance with records managemnt laws in a cloud computing environment. a. No responsive documents

12. All records reflecting any record management considerations related t Contract Number GS3 5F4072D/NBCFO93 82. a. No responsive documents