The 8th Annual Conference for Engineering Students

ACES12 Recruitment Announcement

Be the first, be ACES

Ain Shams University, Faculty of Engineering 1 E L - S a r a y a t S t r e e t , A1 b a s s i a , C a i r o , E G Y P T b www.acesegypt.com

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Dear all, A brand new adventure is about to begin,

So are you ready to take up the new challenge &

discover a new world?

Are you ready to

Lead
the change?

Do you want to enjoy ACES

spirit & professionalism?

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

ACES12 is now recruiting Staff Level 3*:

OC positions:
1. 2. 3. 4. 5. 6. 7. Public relations head Fund raising head Logistics head Reception head Publications head Media head Information technology head

The following pages contain a brief Job description for each post and plan requirements.**

Plans should be submitted by Monday, 22st of August, at 2:00 am (2 hours after midnight) Also, If you have any question or need more information please contact us on: OC Head Nesma.hamada@acesegypt.com

Send your plans to the OC head e-mail above.

Further recruitment stages will come soon. We'll keep you updated by mail & you can keep updated through our website: http://www.acesegypt.com or our facebook fan page here: http://www.facebook.com/ACESEgypt

* The rest of staff level 3 announcements will come up soon. ** For any additions or changes in the structure, new roles, new hierarchy or job description(s), kindly make a separate proposal to give more details about the job description & explain the reasons behind this change. The proposal will be discussed in the interview for assessment so there is no guarantee that it will be accepted.

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

ACES12 Organizational structure:

President
AC Head
Life & Academic Juniors Technology business program track head track head track head track head

OD Head
Financial director [vice OC head]

OC Head
Executive & marketing director [vice OC head]

HR

PMR
Publications FR Reception Logistics Media IT PR

R&D
Workshops Workshops Workshops Workshop

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

General Job description for all OC heads:

1. Setting selection criteria, Selection process and Selecting members 2. Put committees detailed job description 3. Lead by example & enhancing organization reputation by being a role model inside & outside ACES. 4. Applying a free & open environment that encourages creativity, leadership investment and empowerment in the committee. 5. Represent his/her committee in meetings. 6. Monitor and report on activities, progress, outputs, needs and qualifications of the committee and provide relevant information & written reports to the direct head. 7. Responsible for executing committee's tasks to reach the objectives of ACES events and activities. 8. Building a team that retains ACES synergy, core competence, spirit & professionalism. 9. Putting action plans for each phase and integrating it with all OC Heads. 10. Co-ordinate with OD coordinators for better performance and needed trainings 11. Develop knowledge and skills related to work from different sources throughout the year.

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Public relations head

1. Key Responsibilities and accountabilities:
Responsible for media coverage throughout ACES year in main and extra event. Responsible for deals with media sponsors Writing articles for new papers & magazines , writing and editing in ACES magazine Writing & sending newsletters to ACES communities in coordination with IT & OD Online Posts for ACES publicity for ACES in social networks with coordination with IT , Media and publication Responsible for booth representation in coordination with other stakeholders VIPs & media ushering and networking Deals with Academic staff ( DRs & TAs) Coordinates with FD during the launch Organizing events with other stakeholders ( theme, speakers and VIPs) Communication & Leadership skills Project Management High self confidence Respect Team work Have Vision about PR committee Professionalism Short term planning & implementation Good marketing and promotion skills Time management Organizational behavior

2. Main skills & qualifications:

Previous experience Delegation skills Negotiation skills Integrity Very Good command of English and Arabic Eger to Learn

3. KPIs overview: KPI .. Number of ACES articles per phase Number of Booth applicants Media Coverage effect per phase . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES
3. ACES12: Personal Vision Detailed Job description for the position & committee Selection criteria and interviews questions for each criteria Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

5. Other requirements:

Presentation about ACES to use it in presenting ACES throughout deals.

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Fund raising head

1. Key Responsibilities and accountabilities:
Designing professional benefit packs with specifying categories & benefits Providing ACES with different types of sponsorships and deals (in coordination with other entities when needed for catering & stationary sponsors) Co-ordinates with OC & FD in money transfers in accordance with policy and law. Following up and maintaining good relations with ACES contacts. Plan and direct the FR team to achieve stated/agreed targets and standards for financial performance. Communication & Leadership skills Project Management Delegation skills High self confidence Integrity Have Vision about FR committee Professionalism Financial and strategic planning Organizational behavior Good command of English and Arabic Team work Sociable

2. Main skills & qualifications:

Previous experience Delegation skills Short term planning & implementation Negotiation skills Respect Eger to Learn Time management

3. KPIs overview: KPI Number of deals /phase Number of in-kind deals Effective sponsor ships . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for the position & committee 8

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES
Selection criteria and interviews questions for each criteria Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

6. Other requirements: Benefit pack: Divided into categories Clear and creative benefits.

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Logistics head:
1. Key Responsibilities and accountabilities: Sorting, labeling and keeping record of all items inside ACES store rooms in coordination with PMR. Monitoring ACES assets (log sheets, stock control, scheduling, etc.) Supplying & renting ACES needed goods (material, venues, catering, stationary, etc.) Getting catering , transportation , printing and stationary deals in coordination with FR Estimating budget for the logistical needs. Carrying out logistical missions and projects throughout the year. 2. Main skills & qualifications:
Previous experience Short term planning & implementation Negotiation skills Good Communicator High self confidence Integrity Communication & leadership skills Project Management Financial and strategic planning Eger to Learn Have Vision about Logistics committee Time management Professionalism Delegation skills Team work Organizational behavior Respect

3. KPIs overview: KPI Number of catering deals Percent of budget deviation relative to estimated budget Speed of adapting to emergent financial changes . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for the position & committee Selection criteria and interviews questions for each criteria 10

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES
Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

5. Other requirements: Purchases document for ACES12 launch phase

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The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Reception head:
1. Key Responsibilities and accountabilities: Designs the booth & is responsible for booth making. Responsible for decoration theme in coffee breaks and creating visual aids for workshops Serving and arranging the breaks ( coffee , launch, dish parties ) Arranging the events place and decorations. Organizing events with other stakeholders ( theme & appearance of the place) 2. Main skills & qualifications:
Previous experience Delegation skills Communication & leadership skills Short term planning & implementation High self confidence Eger to Learn Professionalism Financial and strategic planning Organizational behavior Project Management Respect

Negotiation skills Team work Have Vision about Reception Extraverted Person committee Integrity Time management 3. KPIs overview: KPI Quality of decorations required to indicate ACES theme / phase Hospitality and well planned serving / break Percent of budget deviation in used materials . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post

2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for the position & committee Selection criteria and interviews questions for each criteria Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. 12

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES
Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

5. Other requirements: Required: Booth design with detailed materials required Optional extra credit: 3D maquette for the booth

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The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Publication head:
1. Key Responsibilities and accountabilities: Creating ACES main theme in coordination with PR Creating themes for website , forums , etc. in coordination with IT Designing any printed materials like : Posters ,Magazine ,Name tags , invitation , certificates , Car stickers , Flyers , Brochures , T-shirt (in coordination with other stakeholders and with logistics for printing) 2. Main skills & qualifications:
Previous experience Creativity Team work Eger to Learn Respect Delegation skills Short term planning & implementation High self confidence Organizational behavior Have Vision about Publication committee Professionalism Communication skills & Leadership skills Creative with good sense of color Integrity Time management

3. KPIs overview: KPI Number of tasks delivered before the deadline Speed of finishing required tasks with high quality Tasks aligned with ACES theme and reflecting professionalism . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for the position & committee Selection criteria and interviews questions for each criteria Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. 14

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES
Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

5. Other requirements:
Theme for orientation session & profile picture

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The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Media head:
1. Key Responsibilities and accountabilities: Making ACES videos ( Directing, shooting , video editing,..etc ) Main videos for main events: Welcome, opening , closing Videos for workshops Photographing all ACES events ( For coordination media , IT & PR ) 2. Main skills & qualifications:
Previous experience Organizational behavior Team work Communication & Leadership skills Time management Talented Director Eger to Learn Project Management Professionalism High self confidence Have Vision about Media committee Delegation skills Respect Integrity

3. KPIs overview: KPI Number of photo shots per phase Quality of events videos Number of photos for banners and posters . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for the position & committee Selection criteria and interviews questions for each criteria Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

16

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

5. Other requirements: Required: Bring photo shots (not of ACES11) Optional extra credit: Video (not for ACES11)

17

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

IT head:
1. Key Responsibilities and accountabilities: Upgrading & updating the website Updating recruitment systems Online application & time slots Database organizing. On-booth application and technical support. Carrying out IT projects that serve ACES objectives for each phase. 2. Main skills & qualifications:
Previous experience Eger to Learn Organizational behavior Communication & Leadership skills Integrity Have Vision about IT committee Commitment Team work Professionalism Time management Creativity and high technical skills Delegation skills Project Management Respect

3. KPIs overview: KPI New features and applications on ACES website Website updating Speed and Efficiency of recruitment system . Other KPIs will be provided on selection / per phase 4. Plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11, OC11 & detailed for the committee [NB: feedback should be
chronologically, and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for the position & committee Selection criteria and interviews questions for each criteria Investment plan [ Personal & technical] Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. 18

The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES
Financial plan and estimate budget [ Detailed financial plan for FR and logistics] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]

5. Other requirements: Required: Creative application form Optional extra credit: any application program or website application

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The 8th Annual Conference for Engineering Students Staff Level 3 Recruitment
Be the first, be ACES

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to these posts. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time to meet the ongoing needs of ACES as a professional organization.

Good luck!

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