GG Eg Ifa Qms Produce Handling

GLOBALG.A.P.
(EUREPGAP)
ALL SCOPES
English Version V3.0-4_Apr10 Valid from 30 April 2010
Auditor: Audit date: Signature:
Quality Management System Checklist combined Produce Handling
Copyright: GLOBALGAP c/o FoodPLUS GmbH, Spichernstr. 55, 50672 Kln (Cologne); Germany | Tel: +49-221-57993-25; Fax: +49-221-57993-89 | http://www.globalgap.org
QUALITY MANAGEMENT SYSTEM FOR OPTION 2 INTEGRATED FARM ASSURANCE - ALL SCOPES ENGLISH VERSION
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG QMS Page: 2 of 22
* Reference to PART III - GROUP CERTIFICATION of GLOBALGAP (EUREPGAP) General Regulations Yes = Full compliance with the requirements No = Requirements are not fulfilled at all or only partially complied with
N QM
QM
Control Point 1
1 . 1
Complies (yes/no)
N/A
Justification / Comments
WHAT IS A PRODUCER GROUP?

Does the structure of the producer group enable the application of a Quality Management System across the whole group? Is the Quality Management System (QMS) in place sufficiently robust to ensure (and to demonstrate through audits) that the groups registered producer members/production locations comply in a uniform manner with the GLOBALGAP (EUREPGAP) standard requirements? Are producer group registered members legally responsible for their respective production locations? Is the producer group not a multi-site operation where an individual or one organisation owns several production locations or farms, which in itself are NOT separate legal entities? Is the entire crop registered for certification?
QM
1 . 2
QM QM QM
1 . 3 1 . 4 1 . 5
QM
QM QM QM
2
2 . 1 2 . 1 . 1 2 . 1 . 2
ADMINISTRATION AND STRUCTURE

Legality Is there documentation, which clearly demonstrates that the applicant producer group is or belongs to a legal entity? Have the legal entity been granted the legal right to carry out agricultural production and/or trading, and be able to legally contract with and represent the group members? Does this legal entity have a direct responsibility over the production, handling and ownership of the products, thus it is responsible for the compliance with the GLOBALGAP (EUREPGAP) standard and General Regulations within the GLOBALGAP (EUREPGAP) producer group?
QM
2 . 1 . 3
Copyright: GLOBALGAP c/o FoodPLUS GmbH, Spichernstr. 55, 50672 Kln (Cologne); Germany | Tel: +49-221-57993-25; Fax: +49-221-57993-89 | http://www.globalgap.org GG_EG_IFA_protected_QMS_PRODUCEHANDLING_ENG_V3_0_4_Apr10
Control Point WHAT IS A PRODUCER a contractual Will the legal entity enter into GROUP? relationship with GLOBALGAP (EUREPGAP) through the signature of the GLOBALGAP (EUREPGAP) Sub-Licence and Certification Agreement with a GLOBALGAP (EUREPGAP) approved CB, and becomes the sole holder of the GLOBALGAP (EUREPGAP) certificate?
Structure Is the administrative structure of the producer group documented and does it clearly identify the relationship between the producers and the legal entity? Contractual Documentation Is there written signed contracts between each producer and the legal entity? Does the contract include the following information: Name or fiscal identification of the producer ? Contact address? Details of the individual production locations? Commitment to comply with the requirements of the GLOBALGAP (EUREPGAP) standard? Agreement to comply with the groups documented procedures, policies and where provided, technical advice? Sanctions that may be applied in case of GLOBALGAP (EUREPGAP) and any other internal requirements not being met? Producer Register Is there a register maintained of all GLOBALGAP (EUREPGAP) member producers, and of all the applicable sites used for production in accordance with the GLOBALGAP (EUREPGAP) standard? Are all these member producers in the producer register, registered individually on the GLOBALGAP database according to the requirements of the General Regulations PART I; 4.8? Does the register contain the name of each producer?
Complies (yes/no)
N/A
QM
2 . 1 . 4
QM QM QM QM QM QM QM QM QM QM QM QM
2 . 2 2 . 2 . 1 2 . 3 . 2 . 3 . 1 2 . 3 . 2 2 . 3 . 3 2 . 3 . 4 2 . 3 . 5 2 . 3 . 6 2 . 3 . 7 2 . 4 2 . 4 . 1
QM QM
2 . 4 . 2 2 4 3
N
QM QM QM QM QM QM QM QM QM QM 2 . 4 . 4 2 . 4 . 5 2 . 4 . 6 2 . 4 . 7 2 . 4 . 8 2 . 4 . 9 2 . 4 . 10 2 . 4 . 11 2 . 4 . 12 2 . 4 . 13
Control Point WHAT IS A PRODUCER Name of the Does the register contain the GROUP? contact person? Does the register contain the Full address (physical and postal) of every producer member? Contact data (telephone number and e-mail and/or fax number) Doe the register contain any other ID (VAT Number, ILN, UAID, etc) if required for the country of production? Does the register contain the product registered by each producer member? Does the register contain information on the growing/production area and/or quantity for each registered product? Does the register contain information on the Certification Body(ies) if a producer makes use of more than 1 CB (according to General Regulations PART I; 4.4.1.vii and 4.4.2.vi) ?
Does the register contain the Internal inspection date for every producer member? Does the register log the current GLOBALGAP (EUREPGAP) status (according to the statuses as indicated in Annex I.4) of every producer member? Are those producers of the legal entity who do not apply for GLOBALGAP (EUREPGAP) certification listed separately?
Complies (yes/no)
N/A
QM
QM QM QM
3
3 . 1 3 . 1 . 1 3 1 . 2
MANAGEMENT AND ORGANISATION

Structure Does the producer group have a management structure and sufficient suitably trained resources to effectively ensure that the registered producers meet the requirements of GLOBALGAP (EUREPGAP) on their production locations? Is the organizational structure of the group documented?
N
QM 3 . 1 . 3
Control Point WHAT IS A PRODUCER about the GLOBALGAP (EUREPGAP) Does this include information GROUP? management representative - person or department responsible for managing the implementation of GLOBALGAP (EUREPGAP) in the group?
Does this include the name(s) of the Internal inspector(s) person(s) responsible for the internal inspections of each producer member of the group annually; complying with the GLOBALGAP (EUREPGAP) requirements set for an internal group inspector (Appendix III.1)? Does this include the name(s) of the Internal auditor(s) person(s) responsible for the internal audit of the Quality Management System, complying with the GLOBALGAP (EUREPGAP) requirements set for an internal group auditor (Appendix III.2)? Does this include information about the Agricultural or livestock technical person/department person(s) responsible for technical advice to the group? Does this include information about the Quality Systems Management (QMS) person/department person(s) responsible for managing the QMS? Responsibility and Duties Are the duties and responsibilities of all personnel involved with the compliance of GLOBALGAP (EUREPGAP) requirements documented, and is an individual who holds a position of sufficient seniority and resources to serve as the overall responsible person nominated for maintenance of the GLOBALGAP (EUREPGAP) certification (see 1.2.1.i)? Does the group ensure that all personnel with responsibility for compliance with the GLOBALGAP (EUREPGAP) standard are adequately trained and meet defined competency requirements?
Complies (yes/no)
N/A
QM
3 . 1 . 4
QM
3 . 1 . 5
QM
3 . 1 . 6
QM QM
3 . 1 . 7 3 . 2
QM
3 . 2 . 1
QM
QM
4
4 . 1
COMPETENCY AND TRAINING OF STAFF
N
QM 4 . 2
Control Point WHAT IS A PRODUCER GROUP? Are the competency requirements, training and qualifications for key staff documented and does it meet any defined competency requirements laid out in the GLOBALGAP (EUREPGAP) standard?
Are records of qualifications and training maintained for all key staff (managers, auditors, inspectors, etc.) involved in compliance with GLOBALGAP (EUREPGAP) requirements to demonstrate competence? Do the internal auditor(s) and inspector(s) undergo training and evaluation, e.g. by documented shadow audits, to ensure consistency in their approach and interpretation of the standard? Is there a system in place to demonstrate that key staff is informed and is aware of development, issues and legislative changes relevant to the compliance to the GLOBALGAP (EUREPGAP) standard?
Complies (yes/no)
N/A
QM
4 . 3
QM
4 . 4
QM
4 . 5
QM
QM
5
5 . 1
QUALITY MANUAL
Are the operating and quality management systems related to the GLOBALGAP (EUREPGAP) standard documented and contained in a Quality Manual(s)? Are the policies and procedures sufficiently detailed to demonstrate the groups control of the principal requirements of the GLOBALGAP (EUREPGAP) standard? Are the relevant procedures and policies available to the producer group registered members and key staff? Is the contents of the Quality Manual reviewed periodically to ensure that it continues to meet the requirements of the GLOBALGAP (EUREPGAP) standard and those of the producer group? Are the relevant modifications of the GLOBALGAP (EUREPGAP) standard or published guidelines that come into force incorporated into the Quality Manual within the time period given by GLOBALGAP (EUREPGAP)?
QM QM
5 . 2 5 . 3
QM
5 . 4
QM
QM
6
6 . 1
DOCUMENT CONTROL
Quality Management System (QMS) Documents
N
QM 6 . 1 . 1
Control Point WHAT IS A PRODUCER GROUP? Do all documentation relevant to the operation of the QMS for GLOBALGAP (EUREPGAP) compliance exist and are they adequately controlled including:The Quality Manual
Do all documentation relevant to the operation of the QMS for GLOBALGAP (EUREPGAP) compliance exist and are they adequately controlled including: GLOBALGAP (EUREPGAP) operating procedures Do all documentation relevant to the operation of the QMS for GLOBALGAP (EUREPGAP) compliance exist and are they adequately controlled including: Work instructions Do all documentation relevant to the operation of the QMS for GLOBALGAP (EUREPGAP) compliance exist and are they adequately controlled including: Recording forms Relevant external standards, e.g. the current GLOBALGAP (EUREPGAP) normative documents. Quality Management System Document Control Requirements Is there a written procedure defining the control of documents? Are all documentation reviewed and approved by authorised personnel before issue and distribution? Are all controlled documents identified with an issue number, issue date/review date and be appropriately paged? Is any change in these documents reviewed and approved by authorised personnel prior to its distribution? Wherever possible, is the explanation of the reason and nature of the changes identified? Is a copy of all relevant documentation available at any place where the QMS is being controlled? Is there a system in place to ensure that documentation is reviewed and that following the issue of new documents, obsolete documents are effectively rescinded?
Complies (yes/no)
N/A
QM
6 . 1 . 2
QM
6 . 1 . 3
QM QM QM QM QM QM QM QM QM
6 . 1 . 4 6 . 1 . 5 6 . 2 6 . 2 . 1 6 . 2 . 2 6 . 2 . 3 6 . 2 . 4 6 . 2 . 5 6 . 2 . 6
QM
RECORDS
N
QM 7 . 1
Control Point WHAT IS A PRODUCER GROUP? Does the group maintain records to demonstrate effective control of the GLOBALGAP (EUREPGAP) Quality Management System requirements and compliance with the requirements of GLOBALGAP (EUREPGAP) standard?
Are the records from the QMS related to compliance of GLOBALGAP (EUREPGAP) requirements kept for a minimum of 2 years? Are all records genuine, legible, stored and maintained in suitable conditions and accessible for inspection as required? Are records that are kept on-line or electronically valid? If a signature is required, is there a password or electronic signature that ensures the unique reference and authorization of the person signing? If a written signature of the responsible person is needed, is this present? Are the electronic records available during the CB inspections and are back-ups available at all times?
Complies (yes/no)
N/A
QM QM
7 . 2 7 . 3
QM
7 . 4
QM
QM QM QM QM
8
8 . 1 8 . 2 8 . 3 8 . 4
COMPLAINT HANDLING
Does the group have a system for effectively managing customer complaints? Is there a documented procedure that describes how complaints are received, registered, identified, investigated, followed up and reviewed? Is the procedure available to customers as required? Does the procedure cover both complaints to the group and against individual producers?
QM
QM QM
9
9 . 1 9 . 1 . 1
INTERNAL AUDITS AND INSPECTIONS

Quality Management System Audit Is an internal audit system in place both to assess the adequacy and compliance of the documented QMS and to inspect the producers and farms against the GLOBALGAP (EUREPGAP) standard?
N
QM QM QM QM QM QM QM QM 9 . 1 . 2 9 . 1 . 3 9 . 1 . 4 9 . 1 . 5 9 . 1 . 6 9 . 2 9 . 2 . 1 9 . 2 . 2
Control Point WHAT IS A PRODUCER complying Do(es) the internal auditor(s),GROUP? with the GLOBALGAP (EUREPGAP) requirements set for an internal group auditor (Appendix III.2), do the internal audit of the QMS?
Is the QMS for the GLOBALGAP (EUREPGAP) scheme audited at least annually? Are the internal auditors suitably trained and independent of the area being audited? Does the CB evaluate the competence of the internal auditor during the external audit by checking compliance with Appendix III.2? Are records of the internal audit plan, audit findings and follow up of corrective actions resulting from an audit maintained and available? Producer and Production Location Inspections Is an internal inspection system in place to inspect the producers and farms against the GLOBALGAP (EUREPGAP) standard? Are internal inspectors, complying with the GLOBALGAP (EUREPGAP) requirements set for an internal group inspector (Appendix III.1) responsible for carrying out the farm inspections? Are inspections carried out at each registered producer and production location at least once per year against the GLOBALGAP (EUREPGAP) Control Points and Compliance Criteria, based on the GLOBALGAP (EUREPGAP) Checklist? Have all Major and Minor Musts as well as Recommended control points been inspected in full? Is there a process for the review of the inspection reports and producer status? Are new members of the group always internally inspected prior to them entering into the GLOBALGAP (EUREPGAP) registered producers list? Are the original inspection reports and notes maintained and available for the CB inspection as required?
Complies (yes/no)
N/A
QM
9 . 2 . 3
QM QM QM
9 . 2 . 4 9 . 2 . 5 9 . 2 . 6
N
QM QM QM QM QM QM 9 . 2 . 7 9 . 2 . 8 9 . 2 . 9 9 . 2 . 10 9 . 2 . 11 9 . 2 . 12
Control Point WHAT IS A PRODUCER GROUP? Does the inspection report contain the Identification of registered producer and production location(s)?
Does the inspection report contain the Signature of the registered producer? Does the inspection report contain the Date of the inspection? Does the inspection report contain the Inspector name? Does the inspection report contain the Registered products? Does the inspection report contain the Evaluation result against each GLOBALGAP (EUREPGAP) control point? Does the checklist include details of what was verified in the comments section of the checklist of All Major Musts in order to enable the audit trail to be reviewed after the event? Does the inspection report contain the Details of any non-compliances identified and time period for corrective action? Does the inspection report contain the GLOBALGAP (EUREPGAP) status of the producer member? Does the internal auditor (or audit team; see Appendix III.2) make the decision on whether the producer is compliant with the GLOBALGAP (EUREPGAP) requirements, based on the inspection reports presented by the internal inspector? Non-Compliances and Corrective Action Systems Is there a procedure to handle non-compliances and corrective actions which may result from internal or external audits and/or inspections, customer complaints or failures of the QMS? Are there documented procedures for the identification and evaluation of non-compliances to the QMS by the group or by its members? Are the corrective actions following non-compliances evaluated and a timescale defined for action?
Complies (yes/no)
N/A
QM QM QM
9 . 2 . 13 9 . 2 . 14 9 . 2 . 15
QM QM QM QM QM
9 . 2 . 16 9 . 3 9 . 3 . 1 9 . 3 . 2 9 . 3 . 3
N
QM 9 . 3 . 4
Control Point WHAT IS A PRODUCER GROUP? Is the responsibility for implementing and resolving corrective actions defined? PRODUCT TRACEABILITY AND SEGREGATION
Is the product meeting the requirements of the GLOBALGAP (EUREPGAP) standard and marketed as such, traceable and handled in a manner that prevents mixing with non-GLOBALGAP (EUREPGAP) approved products? Is there a documented procedure for the identification of registered products and to enable traceability of all product, both conforming and nonconforming to the applicable production sites? Has a mass balance exercise been carried out to demonstrate compliance within the legal entity? Does the produce handling site (for Fruit and Vegetables) operate procedures which enable registered product to be identifiable and traceable from receipt, through handling, storage and dispatch? Are there effective systems and procedures in place to negate any risk of mis-labeling or mixing of GLOBALGAP (EUREPGAP) certified and nonGLOBALGAP (EUREPGAP) certified products?
Complies (yes/no)
N/A
QM
QM
10
10 . 1
QM
10 . 2
QM
10 . 3
QM
10 . 4
QM
QM
11
11 . 1
SANCTIONS AND NON-CONFORMANCES

Does the group operate a system of sanctions and non-conformances with their producers, which meet the requirements defined in the GLOBALGAP (EUREPGAP) General Regulations? Do the contracts with individual producers define the procedure for sanctions including the levels of Warning, Suspension and Cancellation? Does the group have mechanisms in place to notify the GLOBALGAP (EUREPGAP) approved Certification Body immediately of Suspensions or Cancellations of registered producers?
QM
11 . 2
QM
11 . 3
N
QM 11 . 4
Control Point WHAT IS maintained of all sanctions including evidence of subsequent Are recordsA PRODUCER GROUP? corrective actions and decision-making processes? WITHDRAWAL OF CERTIFIED PRODUCT
Are there documented procedures in place to effectively manage the withdrawal of registered products? Are there procedures that identify the types of event which may result in a withdrawal, persons responsible for taking decisions on the possible withdrawal of product, the mechanism for notifying customers and the GLOBALGAP (EUREPGAP) approved Certification Body and methods of reconciling stock? Is the procedure capable of being operated at any time? Is the procedure tested in an appropriate manner at least annually to ensure that it is effective and records of the test retained?
Complies (yes/no)
N/A
QM
QM
12
12 . 1
QM
12 . 2
QM QM
12 . 3 12 . 4
QM
QM
13
13 . 1
SUBCONTRACTORS
Are there procedures to ensure that any services subcontracted to third parties are carried out in accordance with the requirements of the GLOBALGAP (EUREPGAP) standard (see control point All Farm AF.3.6.1)? Are records maintained to demonstrate that the competency of any subcontractor is assessed and meets the requirements of the standard? Do subcontractors work in accordance with the groups QMS and relevant procedures and is this specified in service level agreements or contracts?
QM
13 . 2
QM
13 . 3
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG II Page: 13 of 22
* Reference to APPENDIX III.1 of GLOBALGAP (EUREPGAP) General Regulations Yes = Full compliance with the requirements No = Requirements are not fulfilled at all or only partially complied with N/A is only applicable for QM.14.2.6 or QM.14.2.7
N QM
QM QM QM
Control Point 14
14 14 14 .1 .1 .1 .1 .2
Complies N/A (yes/no)
INTERNAL PRODUCER GROUP INSPECTOR

FORMAL QUALIFICATIONS Have the internal inspectors' qualifications and experience been verified for each sub-scope by the producer group? Does the internal inspector have at least a post-high school diploma in a discipline related to the scope of certification (Crops and/or Livestock and/or Aquaculture) or an Agricultural high school qualification with 2 years of experience in the relevant sub-scope after qualification? TECHNICAL SKILLS AND QUALIFICATIONS Did the internal inspector follow a one-day practical inspection course setting out basic principles of inspection? Did the internal inspector follow two witness inspections (accompanying an audit, could be GLOBALGAP (EUREPGAP) or other) OR 2 shadow audits by the CB? If the group has more than one internal inspector, are there records of shadow audits between them? Does the internal inspector comply with the following requirements: Training in HACCP principles either as part of formal qualifications or by the successful completion of a formal course based on the principles of Codex Alimentarius? Food hygiene training either as part of formal qualifications or by the successful completion of a formal course? For Crop Scope: Plant protection, fertilizer and IPM training either as part of formal qualifications, or by the successful completion of a formal course? For Livestock and Aquaculture scopes: Basic veterinary medicine and stockmanship training including animal health and welfare issues?
QM QM QM
14 14 14
.2 .2 .2
.1 .2
QM
14
.2
.3
QM
14
.2
.4
QM QM
14 14
.2 .2
.5 .6
QM
14
.2
.7
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG II Page: 14 of 22
N
QM 14 .2 .8
Control Point INTERNAL PRODUCER GROUP INSPECTOR Does the inspector have working language skills in the corresponding native/working language? Does it include the locally used specialist terminology in this working language?
Are exceptions to this rule consulted beforehand with the GLOBALGAP Secretariat? KEY TASKS .1 .2 .3 .4 Are Inspection of farms of the producer group undertaken to assess compliance with the GLOBALGAP (EUREPGAP) standard? Does the internal inspector produce timely and accurate reports on such inspections (see GR Part III, 1.8.2.v)? Do inspectors not inspect their own daily work? Does the relevant CB have a complete and current list of all the producer group internal inspectors and are these internal inspectors approved by the CB during the external inspections.
QM QM QM QM QM QM
14 14 14 14 14 14
.2 .3 .3 .3 .3 .3
.9
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG III Page: 15 of 22
N QM .15
QM QM . 15 . 15 .1 .1 .1
Control Point INTERNAL PRODUCER GROUP AUDITOR

FORMAL QUALIFICATIONS Have the internal auditors' qualifications and experience been verified for auditing the Quality Management System producer group? NOTE: Where the internal auditor does not have the necessary Food Safety and GAP training (15.2.4 below), but only QMS training/experience, another person with these qualifications (and identified in the QMS) must form part of the audit team to do the approval of the farm inspections (key task 3.4.2) Does the internal auditor have at least a post-high school diploma in a discipline related to the scope of certification (Crops and/or Livestock and/or Aquaculture) or an Agricultural high school qualification or 2 year experience of Quality Management Systems with 2 years of experience in the relevant subscope after qualification? TECHNICAL SKILLS AND QUALIFICATIONS .1 .2 3 .4 Does the internal auditor have practical knowledge of Quality Management Systems? Did the internal auditor complete a short (2 days) internal auditor-training course related to QMS? Does the internal auditor comply with the following requirements: Training in HACCP principles either as part of formal qualifications or by the successful completion of a formal course based on the principles of Codex Alimentarius or training in ISO 22000? Food hygiene training either as part of formal qualifications or by the successful completion of a formal course?
Complie s N/A Justification / Comments (yes/no)
QM
. 15
.1
.2
QM QM QM QM QM
. 15 . 15 . 15 15 . 15
.2 .2 .2 2 .2
QM
. 15
.2
.5
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG III Page: 16 of 22
N
QM . 15 .2 .6
Control Point INTERNAL PRODUCER GROUP AUDITOR For Crop Scope: Plant protection, fertilizer and IPM training either as part of formal qualifications, or by the successful completion of a formal course?
For Livestock and Aquaculture scopes: Basic veterinary medicine and stockmanship training including animal health and welfare issues? Does the auditor have working language skills in the corresponding native/working language? Does it include the locally used specialist terminology in this working language? Are exceptions to this rule consulted beforehand with the GLOBALGAP Secretariat? KEY TASKS Are auditing and assessment of the QMS of the producer group for compliance with the GLOBALGAP (EUREPGAP) standard (according to the QMS Checklist) conducted? Does the internal auditor produce timely and accurate reports on such audits? Is the approval of the members of the group, based on inspection reports of the internal producer group inspector? (Refer to GR Part III, 8.2v) Do internal auditors not approve any producer inspections done by him/herself? Do internal auditors not audit the QMS if he/she implemented or operates the QMS for the group? Does the relevant CB have a complete and current list of all the producer group internal auditors and are these internal auditors approved by the CB during the external inspections.
Complie s N/A Justification / Comments (yes/no)
QM QM
. 15 . 15
.2 .2
.7 .8
QM QM QM
. 15 . 15 . 15
.2 .3 .3
.9
.1
QM QM QM QM QM
. 15 . 15 . 15 . 15 . 15
.3 .3 .3 .3 .3
.2 .3 .4 .5 .6
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: Produce Handling Page: 17 of 22
* Reference to PRODUCE HANDLING of IFA - FRUIT AND VEGETABLES MODULE CHECKLIST NOTE: the level of compliance for all the control points under FV.5 becomes Major Must when inspected centrally in group situation. Yes = Full compliance with the requirements No = Requirements are not fulfilled at all or only partially complied with
N
FV . 5 FV . 5 . 1
Control Point
Level
PRODUCE HANDLING (N/A if Produce Handling in a packing facility on farm is excluded from certification; see General Regulations Part I, 4.9.6.3) Principles of Hygiene Major Must Major Must Major Must Major Must
Has a hygiene risk analysis and risk assessment been performed for the FV . 5 . 1 . 1 harvested crop handling process that covers the hygiene aspects of the produce handling operation? FV . 5 . 1 . 2 FV . 5 . 2 Are documented hygiene procedures implemented for the process of harvested crop handling? Personal Hygiene
FV . 5 . 2 . 1 Have workers received basic instructions in hygiene before handling produce? FV . 5 . 2 . 2 Do the workers implement the hygiene instructions for handling produce? FV . 5 . 2 . 3 FV . 5 . 2 . 4 FV . 5 . 2 . 5 FV . 5 . 3 FV . 5 . 3 . 1 FV . 5 . 3 . 2 FV . 5 . 3 . 3 FV . 5 . 3 . 4 FV . 5 . 4 FV . 5 . 4 . 1
Are all workers wearing outer garments that are clean and fit for purpose for Recom. the operation and able to protect products from contamination? Are smoking, eating, chewing and drinking confined to designated areas Major segregated from products? Must Are signs clearly displayed in the packing facilities with the main hygiene Major instructions for workers and visitors? Must Sanitary Facilities Do workers in the packing facility have access to clean toilets and hand Major washing facilities in the vicinity of their work? Must Are signs clearly displayed instructing workers to wash their hands before Major returning to work? Must Are there suitable changing facilities for the workers? Recom. Are there lockable storage facilities for the workers? Recom. Packing and Storage areas Are produce handling and storage facilities and equipment cleaned and Major maintained so as to prevent contamination? Must
N
FV . 5 . 4 . 2
Control Point
Are cleaning agents, lubricants, etc. stored to prevent chemical contamination of produce?
Level
Major Must Major Must
Are cleaning agents, lubricants etc. that may come into contact with produce, FV . 5 . 4 . 3 approved for application in the food industry? Are dose rates followed correctly? FV . 5 . 4 . 4 FV . 5 . 4 . 5 FV . 5 . 4 . 6
Are all forklifts and other driven transport trolleys clean and well maintained Recom. and of suitable type to avoid contamination through emissions? Is rejected produce and waste material in the packing environment stored in designated areas, which are routinely cleaned and/or disinfected ? Are breakage safe lamps or lamps with a protective cap used above the sorting, weighing and storage area? Major Must Major Must Major Must Major Must Major Must Major Must Major Must Major Must Recom.
FV . 5 . 4 . 7 Are there written glass and clear hard plastic handling procedures in place? FV . 5 . 4 . 8 Are packing materials clean and stored in clean and hygienic conditions? FV . 5 . 4 . 9 Is access of animals to the facilities restricted? FV . 5 . 5 FV . 5 . 5 . 1 FV . 5 . 5 . 2 FV . 5 . 5 . 3 Quality Control Is a documented inspection process in place to ensure compliance with a defined quality standard? Are temperature and humidity (where applicable) controls maintained and documented where produce are packed and/or stored on farm? For products that are sensitive to light (e.g. potatoes), is daylight ingress controlled in longer term storage facilities?
FV . 5 . 5 . 4 Is stock rotation being managed?
Control Point
Level
Major Must Major Must Major Must Major Must Major Must Major Must Major Must Recom. Major Must Major Must Major Must
FV . 5 . 5 . 5 Is there a process for verifying measuring and temperature control equipment? FV . 5 . 6 Rodent and Bird Control Are all entry points to buildings or equipment that may come in contact with FV . 5 . 6 . 1 them suitably protected to prevent, whenever practically possible, the ingress of rodents and birds? FV . 5 . 6 . 2 Are there site plans with bait points and/or traps? FV . 5 . 6 . 3 Are baits placed in such a manner that non-target species do not have access? FV . 5 . 6 . 4 FV . 5 . 7 FV . 5 . 7 . 1 Are detailed records of pest control inspections and necessary actions taken, kept? Post-Harvest Washing (N/A when no post-harvest washing) Is the source of water used for final product washing potable or declared suitable by the competent authorities?
If water is re-circulated for final product washing, has this water been filtered FV . 5 . 7 . 2 and are pH, concentration and exposure levels to disinfectant routinely monitored? FV . 5 . 7 . 3 Is the laboratory carrying out the water analysis a suitable one? FV . 5 . 8 Post-Harvest Treatments (N/A when no post-harvest treatments)
FV . 5 . 8 . 1 Are all label instructions observed? FV . 5 . 8 . 2 Are all the biocides, waxes and plant protection products used for post-harvest protection of the harvested crop officially registered in the country of use?
Are only biocides, waxes and plant protection products used on harvested FV . 5 . 8 . 3 crop destined for sale in the European Union that are not banned in the European Union?
N
FV . 5 . 8 . 4
Control Point
Is an up-to-date list maintained of post-harvest plant protection products that are used, and approved for use, on crops being grown?
Level
Major Must Major Must Major Must Major Must Major Must Major Must Major Must Major Must Major Must Major Must Major Must
Is the technically responsible person for the harvested crop handling process FV . 5 . 8 . 5 able to demonstrate competence and knowledge with regard to the application of biocides, waxes and plant protection products? Have the post-harvest biocides, waxes and plant protection product FV . 5 . 8 . 6 applications, including the harvested crops' identity (i.e. lot or batch of produce), been recorded ? FV . 5 . 8 . 7 FV . 5 . 8 . 8 FV . 5 . 8 . 9 FV . 5 . 8 . 10 FV . 5 . 8 . 11 FV . 5 . 8 . 12 FV . 5 . 8 . 13 FV . 5 . 8 . 14 Has the location of the post-harvest biocides, waxes and plant protection products applications been recorded? Have the application dates of the post-harvest biocide, wax and plant protection product been recorded? Has the type of treatment been recorded for the post-harvest biocide, wax and plant protection product applications? Has the product trade name of the post-harvest biocide, wax and plant protection product applications been recorded? Has the product quantity applied of the post-harvest biocide, waxes and plant protection product applications been recorded? Has the name of the operator of the post-harvest biocide, wax and plant protection product applications been recorded? Has the justification for application for the post-harvest biocide, wax and plant protection product applications been recorded? Are all of the post-harvest plant protection product applications also considered under points CB.8.6 of this document?
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: Summary Page: 21 of 22
Summary and Conclusion 1. Inspection of Producer Group Members 1.1 List of inspected members Use additional sheets if required N Announced/ Name of Farm / Farmer Unannounced 1 2 3 4 5 6 7 8 9 10 2. Acceptance of Audit/Inspection Report by Auditee Date Name and Signature of Responsible Person (Auditee)
Modules Covered
List Minor Musts (within the permitted 5%) and
Recommended Non-compliances, and Non Applicable points.
3. Name and Signature of the Auditor Date Name and Signature of Auditor
4. Review of the Audit/Inspection Report by the Certifier Date Name and Signature of Certifier
QUALITY MANAGEMENT SYSTEM FOR OPTION II INTEGRATED FARM ASSURANCE - ALL SCOPES ENGLISH VERSION
Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: Edition Update Register Page: 22 of 22
EDITION UPDATE REGISTER

QMS Checklist Version Replaces 3.0-1_Sep07 3.0-2_mar08 3.0_Mar07 3.0-1_Sep07 Replaced document New document Description of Modifications obsolete comes into force Modification GLOBALGAP (EUREPGAP) 30-Sep-07 30-Sep-07 Deletion of PG IV Sheet 15-Mar-08 7-Mar-08 Addition of info on the cover page; correction of QM.2.3.2;replaced "audit" with "inspection" in QM.2.4.11 and QM.9.2.1; corrected references in QM.2.4.12, QM.14.3.2, QM.15.1.1, QM.15.3.3 and introduction on PG II; modified Summary #3. Level changed from Minor to Major Must for Control Points FV 5.8.12 and 5.8.13 in Produce Handling Sheet
3.0-3_Feb09 3.0-4_Apr10
3.0-2_Mar08 3.0-3_Feb09
23-Feb-09 30-Apr-10
23-Feb-09 30-Apr-10
1. For detailed information of the modifications please contact GLOBALGAP Secretariat for the History document. 2. When the changes do not affect the accreditation of the standard, the version will remain 3.0 and edition update shall be indicated with -x. 3. When the changes do affect the accreditation of the standard, the version name will change to 3.x.

GG Eg Ifa Qms Produce Handling

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GLOBALG.A.P.

Quality Management System Checklist combined Produce Handling

WHAT IS A PRODUCER GROUP?

ADMINISTRATION AND STRUCTURE

MANAGEMENT AND ORGANISATION

COMPETENCY AND TRAINING OF STAFF

INTERNAL AUDITS AND INSPECTIONS

SANCTIONS AND NON-CONFORMANCES

Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG II Page: 13 of 22

Complies N/A (yes/no)

INTERNAL PRODUCER GROUP INSPECTOR

Code Ref.: IFA 3.0 QMS CL Version: V3.0-4_Apr10 Section: PG II Page: 14 of 22

Complies N/A (yes/no)

Control Point INTERNAL PRODUCER GROUP AUDITOR

Complie s N/A Justification / Comments (yes/no)

Complie s N/A Justification / Comments (yes/no)

Complies N/A (yes/no)

Complies N/A (yes/no)

FV . 5 . 5 . 4 Is stock rotation being managed?

Complies N/A (yes/no)

Complies N/A (yes/no)

List Minor Musts (within the permitted 5%) and

Recommended Non-compliances, and Non Applicable points.

EDITION UPDATE REGISTER

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