MONOGRAPH

ON
PRO1ECT GUIDELINE



























INTRODUCTION

Dear Students,

You are required to undergo SUMMER INTERNSHIP/ TRAINING
PROGRAMME Ior 50 days in a business organization, in an area oI your chosen specialization,
as per the requirement oI the course curriculum oI Pune University Ior Master`s Degree.

You will be required to choose a topic and do research work on the same in the company under
the guidance oI your Internal Project Guide (Irom the Institute) and the Guide in the company.

The research project to be done:
You are required to note the Iollowing points beIore you start the training:
This is a compulsory assignment and carries 100 marks
You are required to undertake a short research assignment Iocused on a particular topic
related to your specialization and not supposed to do a general study.
II there are two or more students doing the project in the same company, then those
students should make sure that they are not working on the same topics. |Project titles
must be different. The topics must be different in such a case.]
PreIerably you should carry out the research with the help oI a questionnaire, as per the
university requirements. However, it may not be necessary in rare cases, depending on
the nature oI the topic.
Do a genuine and quality work as this subject may help you to earn good marks; and your
Summer Training Project/ Internship work also looked as a base oI industrial experience
at the time oI placements Ior Iresher candidates.
You are also required to preserve the data collected, Iilled up questionnaires, or any
related documents and inIormation till the viva voce.

This Summer Training / Internships are made a part oI your Master`s programme with Iollowing
objectives:

To create awareness about current business environment by industrial exposure.
To learn about the link as well as gap between classroom knowledge and actual work
situations.
To understand Iunctioning oI business organizations, Iunctioning oI various departments
at various levels in the organization.
To understand the current status oI the organization.
To create awareness about various Iunctional problems or issues Iaced by business
organizations and to learn to Iind meaningIul solutions Ior them with the help oI
managerial knowledge and skills.

You are required to submit a project report based on your study oI particular problem in a
speciIic business organization based on your understanding and observations during the summer
training period. The project report is a serious document and is to be written in a scientiIic
manner in line with the guidelines provided. Your research project report is a mirror oI your
eIIorts made in period oI 50 days and much more.

Objectives of the Monograph:
To achieve the research objectives oI research students and guide them throughout the
process till writing the report.
To introduce students to the carrying out scientiIic research
To guide them Ior collecting secondary and primary data
To introduce them to the various techniques oI data analysis
To guide them Ior concluding the study
To help students to write a good report oI the research so conducted by them.

Research Project Format:

The research project which you are required to carry out is expected to be based on more oI
primary data. It is divided into mainly three parts: Firstly, Preliminary Section which covers all
the contents as to the preliminary pages oI the research report. Secondly, the Main Body which
covers all the major aspects oI research as to problem/ issues, literature review, research
methodology used and analysis with conclusions. The third, ReIerence Section covers
bibliography and appendices.

This monograph gives a clear guideline as to Iormulation oI objectives oI project, collection oI
data, analysis, etc., as said in the above paragraph. The students are required to strictly adhere to
the guidelines Ior carrying out the research as well as writing the report.

























































A.Preliminary Section

The preliminary section contains Iormal documents like certiIicates, declaration, etc. It gives the
reader an idea about the title, contents oI the topic oI the research project and the Iormat oI the
required documents to be attached. This section contains the Iollowing:


1. Title Page
2. CertiIicate oI Irom Industry
3. CertiIicate Irom the Institute |Director`s CertiIicate|
4. Acknowledgments (iI any)
5. Declaration by the student
6. Abstract / Executive Summary
7. Table oI Contents
8. List oI Tables (iI any)
9. List oI Figures (iI any)

The above order oI the contents should be maintained while preparing the report.
The page numbers Ior this section have to be written in Roman small alphabets,
(eg. xi) and must be written at the bottom oI the page in center.





















1. FORMAT FOR TITLE PAGE











































INSTRUCTIONS AS TO TITLE PAGE:


A
PRO1ECT REPORT
ON


~.........(TITLE)...........


AT

....NAME OF THE COMPANY....
(PLACE)


SUBMITTED TO
PUNE UNIVERSITY

In Partial FulIillment oI Requirements
Ior the Award oI Requirement oI
Masters of Business Administration

BY
...NAME OF STUDENT..
eg. Amit Kumar Sharma]
MBA- III
Roll No.


PRO1ECT GUIDE
........NAME.......

ACADEMIC YEAR 2009-2011

SINHGAD INSTITUTE OF BUSINESS ADMINISTRATION &
RESEARCH
KONDHWA, PUNE- 48


Title page/ Front Cover: The Iront cover shall contain the Iollowing details embossed in
Golden Colour.

Top : The Title oI the project, and name oI the organization in the block capitals
oI 6mm size letters properly centered.

Center: Submitted to Pune University , by (Iull name oI the candidate)
with course speciIication and year oI submission, in Block Capitals oI 3mm size
letters, properly centered.

Bottom: Sinhgad Institute oI Business Administration & Research
S.No. 40/4A 4B/ 1, Near PMC Octroi Post, Kondhwa- Saswad Road,
Kondhwa(Bk), Pune- 411048
(All in Block capitals oI 3mm size letters in separate lines with spacing
and properly centered.)

1. Name oI the company must be written exactly as it appears on the certiIicate issued by
the company
2. Title oI the research topic must be also exactly same as it is mentioned in the certiIicate
and all other inner pages oI the report.
3. Name oI the project guide must be written in capital letters.
4. Name oI the institute must also be written in capital letters with address.


























2. Certificate of the concerned company.
(As per the individual company Iormat to be printed on original letterhead oI the company)


CERTIFICATE FROM THE COMPANY

This certiIicate is to be obtained on original letterhead oI the company by the project student
where he/ she carried out project work. Following points must be considered while obtaining
the certiIicate:

1. It has to be printed on the original letterhead oI the company.
2. It must have a correct mention oI the title oI the project topic.
3. It must bear the signature oI the Head oI the Department under which the student has
undergone the project study.
4. It must mention the correct duration with dates oI the project done by the student.
5. It must bear the seal oI the company.
































3. Certificate of the Institute shall be in the following format:

CERTIFICATE

This is to certiIy that (Name oI the student in Italics) student oI
SINHGAD INSTITUTE OF BUSINESS ADMINISTRATION & RESEARCH, Pune has
completed his/ her summer training at (Name oI the organization in
Bold)on the topic oI (Name oI the topic in Capital & Italic) and has submitted the
Summer Training Project Report in partial IulIillment oI (course name) oI the
UNIVERSITY OF PUNE Ior the academic year( mention year).
He/she has worked under our guidance and direction. The said report is based on
bonaIide inIormation.


PROJECT GUIDE NAME DR. V S MANGNALE
Designation Director


Date:-

Place:-



Instructions as to Certificate from the Institution:

CertiIicate should be printed on original college letterhead.
Title and Main body will be separated by two lines.
For main body spacing oI 1.5 between the adjacent lines.
The blank spaces will have respective data in italics and bold as mentioned at the places.
Name oI the company and the topic must be mentioned correctly.
Name oI the topic to be written in capital and in Italic.
Name oI the Director and the project guide should be correctly spelled and written in
capital letters.





4. ACKNOWLEDEMENTS

Please take a note oI Iollowing while preparing Acknowledgement:

Title and Main body will be separated by two lines.
For main body spacing oI 1.5 between the adjacent lines.
Unless you credit elsewhere, mention diligently the names oI persons and organizations
that have helped you in the production oI the report.
The students should make sure to spell the names properly and include the designations
careIully.
II there were halI a dozen colleagues in the department oI the company with whom the
student interacted during the course oI the project work, it is not mandatory to name each
one oI them. It could be more appropriate to thank the team as a whole Ior their support
and guidance.
The acknowledgement should be oI a single page length only.























5. DECLARATION:
It is necessary Ior a student to declare that his/her project work is original. The Iollowing is the
Iormat Ior the same.





SINHGAD INSTITUTE OF BUSINESS ADMINISTRATION
AND RESEARCH, KONDHWA (BK)

DECLARATION
I herby declare that the project titled ~_______________________ is an original piece oI
research work carried out by me under the guidance and supervision oI
(Name oI the Guide). The inIormation has been collected Irom
genuine & authentic sources. The work has been submitted in partial IulIillment oI the
requirement oI (Name oI Course) to Pune University.
Place: Signature:
Date: Name oI the student




















6. Executive Summary


Executive summary is a gist oI the project work presented in not more than 250 words.
The executive summary is expected to provide answers to some key questions mentioned
below.
What did you do it?
Why did you do it?
It gives the substance oI the report. In Iact, a summary presents the reports in a nutshell,
without any illustrations and explanations.
Since it will be summary oI what you yourselI have written, it may be better to prepare
the abstract/ summary directly Irom the outline or the table oI contents, without getting
entangled in the text, and then to check it with the main body oI the report. This
procedure will give you a better sense oI balance and perspective.
The Executive Summary will not read more than two pages.

































7. Table of Contents/ Index (with page no.s)

The Table oI contents may look like as under:

TABLE OF CONTENTS

CHAPTER I INTRODUCTION

1.1 Introduction oI the topic
1.2 Statement oI the problem
1.3 Objectives oI the study
1.4 SigniIicance oI the study
1.5 Limitations and Iuture scope
1.6 Hypothesis

CHAPTER II CONCEPT & METHODOLOGY
2.1 Concepts relating to study topic
2.2 Methodology Details- Description oI Research Design and Procedures used
2.3 Sources oI Data
2.4 Sampling Procedures
2.5 Methods and Instruments oI Data Gathering
2.6 Statistical Tools Ior data analysis

CHAPTER III Organizational Profile

3.1 About the organization
3.2 Vision, Mission oI the organization
3.3 Historical background oI the organization
3.4 DiIIerent Departments oI the organization
3.5 DiIIerent product proIile oI the organization
3.6 Organizational Structure/ chart.
3.7 Current status oI the organization
3.8 Future plans oI the organization
3.9 Awards and achievements by the organization
3.10 Any other relevant inIormation oI the organization

CHAPTER IV Data Analysis

4.1 Graphical / Tabular representation oI data analysis

CHAPTER V Summary and Conclusions

5.1Summary oI study
5.2Major Iindings (reject or Iail to reject Hypothesis)
5.3Conclusions
5.4Suggestions or Recommendations


8. LIST OF TABLES (if any )

For example:

LIST OF TABLES

TABLE NO. TITLE OF THE TABLE PAGE NO.
Table no. 1.1
Table no. 1.2
Table no. 2.1
Table no. 2.2
Table no. 3.1
Table no. 3.2
Table no. 4.1
Table no. 4.2
Table no. 5.1
Table no. 5.2

Tables may be more or less depending upon the tables included in each chapter



9. LIST OF FIGURES (if any)

For example:

LIST OF FIGURES

TABLE NO. TITLE OF THE FIGURE PAGE NO.
Figure no. 1.1
Figure no. 1.2
Figure no. 2.1
Figure no. 2.2
Figure no. 3.1
Figure no. 3.2
Figure no. 4.1
Figure no. 4.2
Figure no. 5.1
Figure no. 5.2

Figures may be more or less depending upon the Iigure in drawn/ used/ included in each chapter.













































B. MAIN BODY

1. INTRODUCTION:
1.1. Introduction is the Iirst chapter oI the project report through which the researcher
introduces the research topic to the readers. The main Iunction is to say what the report is
about, what work has already been done on the subject and what new grounds are
covered in the present study.

Since the introduction sets the scene and prepares the reader Ior what is to Iollow, take
utmost care in writing it. It should be object oriented and must be clear. The introduction
to a report states in a Iorthright manner what you are going to discuss and does not admit
oI any vagueness. Thus, the Introductory chapter should cover Iollowing points:

Basic Theoretical concepts
Statement oI the problem & SigniIicance oI the problem
Objective oI your study, i.e. Purpose oI you choosing the topic
Statement oI Hypothesis
Scope oI your study & Limitations
DeIinitions oI terms used and symbols.

Basic Theoretical Concepts: Here you shall mention the basic theoretical concepts
oI the topic oI study.

Obfectives. While writing the objectives oI the study, a general review oI how the
problem arises is presented along with the speciIic objectives oI the project under study.

1.2 Statement of the problem:
Here the researcher is expected to state about the issue/ problem he has investigated
through his research and Iollowing points can be taken in to consideration while writing it:
* The problem should be presented clearly and brieIly
* Statement oI problem must emerge Irom the need oI conducting the study.
* It should be related to the objective oI the study
* It should be eye view oI the project
* It should be in inverted commas.

1.3 Objectives of the report
A project report has two types oI objectives, primary and secondary. The primary objective is
the main purpose oI the study and to answer this objective you require to get answers oI
some supporting questions, which are called secondary objective. There should be minimum
Iive to six objectives, which should be answered in the conclusions.

1.4 Significance of the study:
Here the student is expected to write:
Why he/ she conducted this study
Sources oI key originating research
The selected problem in the theoretical context oI the concerned discipline should be
speciIied.


1.5 Limitations and future scope:
Scope: Scope oI your study must mention the topical, Iunctional as well as geographical
scope oI your study.

1.6 Hypothesis:

Hvpothesis. A little detail explanation is required about writing Hypothesis. Students
must note that Hypothesis is nothing but a mere assumption or some supposition to be
proved or disproved by putting it to a test. Or Hypothesis is a tentative generalization- the
validity oI which remains to be tested.

Hypothesis should be clear and less in number. It should be simple and limited in scope.
It must be a testable statement, e.g.,

'Employees who receive training and counseling show a greater increase in creativity and
productivity than employees who do not receive training and counseling.

Such a statement can be objectively tested and veriIied.

Please note that Iorming a hypothesis is optional about summer project research.

This introductory chapter may run 5-6 pages.

























CHAPTER II RESEARCH METHODOLOGY:

2.1. Concepts relating to study topics:
Students may clariIy any speciIic concepts about their research study topic in this
chapter.

2.2 Methodology Details
Research is a process and series oI actions or steps necessary to eIIectively carry out
research. A good research would always require researcher`s contribute in terms oI
energy, time and money. This chapter includes Iollowing points:

Details regarding the diIIerent methodology used in terms conceptual data will be
included in this. II possible appropriate reason oI usage oI a methodology should be
mentioned.
Research plan, Design, i.e. in simple words, how you would carry out the research?


2.3 Sources of Data:

Methods oI Data collection used Ior the project: You are required to collect diIIerent
types oI data Ior the project and it should be mentioned speciIically. Data can be collected
through two sources:

a. Primary Data:-
'The Iirst hand inIormation which has been collected by the researcher or his agent is
called Primary Data
'The Primary data are those which are collected aIresh and Ior the Iirst time, and thus
happens to be original in character.


2.4Sampling procedures:
To minimize the cost, time and repetition, a representative sample is chosen Ior the study.
Sampling is the process which helps to select an appropriate sample which minimizes error
in study.

Sampling is carried out on a deIinite population and hence you must deIine population with
reIerence to your project. Also, you must speciIy sampling unit and sample size. Sampling
procedure should be deIined. You must give a brieI explanation Ior choosing a speciIic
sample population, unit, sample size and sample selection technique used.

Defining the target population.

The entire consideration oI items Irom which sample is selected is called the population. A
clear deIinition oI the population under study reduces the chances oI including the
respondent who do not Iit in the research objective.


Specifying Sampling unit.

Sampling unit can be a geographical area like state, district or village etc / Iamily etc. and iI
Iamily is the unit then women in the Iamily is the element oI the unit.

e.g. Ior a cosmetic brand survey household above monthly income oI Rs. 10,000 is the
sample unit.

Selection of sampling method
The Sampling method decides the way in a manner sample is selected. There are two
sampling methods


Probabilitv sampling :
Under this method each member oI the population has a equal chance oI inclusion in the
sample. It is Iurther divided
Simple random sampling -
Systematic sampling
StratiIied random sampling
Multistage cluster sampling

Non-Probabilitv sampling
Under this method Iactors other than random chance is used Ior selection oI the sample
Convenience sampling
Quota sampling
Judgment sampling
Snowball sampling
Simple random sampling is the commonly used method for the summer projects.

For e.g. To evaluate the success oI the training programme 20 samples are selected Irom the
total number oI employees.

2.5Methods of Data Gathering:

2.5.1 Collection of Primary Data:
Observation Method: - Under the observation method, the inIormation is sought by the
way oI investigators own direct observations without asking to respondent

Discussion with the authority: in this method Discussing the issue with the Authority
and thus inIormation or data Ior the research is gathered.

Interview: In personal interview respondent is asked questions by the researcher and thus
collect the required inIormation.
This is Iurther been divided into
Personal interview :

a) Direct personal: when data are collected by investigator personally by
asking questions to the persons Irom whom the inIormation is to be
obtained
b) Indirect personal : when data are collected not directly by investigator but by
the person close to respondent it is called indirect personal interview.

Telephonic interview : when respondent is geographically dispersed data is
collected by asking questions on the telephone. This method is generally used by
industrial surveys and big industrial cities.

Questionnaire: A set oI questions prepared by the researcher Ior collecting required
inIormation Irom the respondent is called questionnaire.
In this method a questionnaire is send to the respondent with a request to answer and return
the questionnaire. Mail expenses Ior the same are born by the researcher.

Characteristics of good questionnaire
1. The size oI questionnaire should be as modest as possible, but not at the cost oI
necessary inIormation to be collected.
2. Question should be as simple as possible.
3. Maximum clarity should be maintained.
4. The sequence oI questions should be maintained.
5. It should attract the attention and generate interest oI the inIormant.
6. SuIIicient scope should be given Ior the inIormant to express all the relevant Iacts,
thoughts and inIormation.
7. It is attractive in appearance, neatly arranged and beautiIully printed.
8. Questions are printed in good psychological order proceeding Irom general to
speciIic.
9. It is easy to classiIy, tabulate and interpret.












Steps Involved in questionnaire construction:-



































First step - What type oI individual questions are included- it depends upon the nature oI the
study.
The questions that put the great strain on the memory oI respondent should not be
included.
Complicated questions should be avoided.
Questions oI personal character should be avoided.
Questions are included in such a way that respondent should give the inIormation
voluntarily.

Decide on the content oI
Individual questions
Types oI questions
Wording oI the questions
Sequence oI the questions
Lay-out oI the
questionnaire
Pre-test oI the
questionnaire
Final revised
questionnaire

Types of questions-
Open questions- Questions where in respondent is Iree to express his Iacts.
Multiple choice- Questions Ior which multiple choices are made available to the respondent and
asked the respondent to select one oI them, Ior example- which party will be leading party
(a) I congress (b) BJP (c) United Iront (d) None oI these
Wording of questions:-

The researcher should note that each question must be very clear-
Wording should be clear and simple.
Should be easily understood
Should convey only one thought at a time
Emotional words should be avoided.
Any sort oI misunderstanding can do irreparable harm to a survey
Sequence of the questions:-

In order to make the questionnaire eIIective
Do the opening question win the interest oI the respondent
Questions sequence should be logical and go Irom general to more speciIic.
DiIIicult questions must be given at the end because
'The researcher must remember that the answer to a given question is a Iunction not only
oI the question itselI, but oI all previous questions as well.
So researcher should pay attention to the questions sequence.

Lay-out of the questionnaire:-

Quality oI paper used the type oI printing neatly arranged and attractive in appearance
create the good impression about the questionnaire.
Instructions Ior Iilling up oI the questionnaire should be given in detail.
All the questions should be coded.
The codes should be indicated on the questionnaire itselI to Iacilitate the Iinal tabulation
and analysis.
Pre test of questionnaire:-

Investigator should try to test whether
Respondent understood all the questions.
Does the opening question generate interest.
The wordings are proper or not.
The pre-testing ignore the deIiciency in the questionnaire

Final draft of the questionnaire:-


Final draIt oI the questionnaire is prepared aIter doing the required changes.

2.5.2 Collection of secondary data:
It is the data that are already available i.e. the data already collected and analyzed by
someone else. It may be either published or unpublished data.

'The Secondary data, on the other hand are those which have already been collected by
someone and which have already been passed through the statistical process.
For ex. - Population census report, National Sample survey report, Economic and
statistical report are the examples oI secondary data.
However, it is necessary to mention tool or technique used Ior collecting and analysis oI
diIIerent types oI data Ior the project.
The commonly used methods Ior collecting secondary data are:-
Books- Text books and reIerence books on the topic oI study may be reIerred by the
researcher Ior in-depth knowledge oI the topic and conceptual clarity.
Company annual reports and other reports: Company`s annual reports/ quarterly reports,
company in-house journals/ periodicals can be also good source oI data oI relevant
inIormation to the research topic.
Journals, Magazines: Research journals, Business magazines, news papers can also be a
good source oI inIormation Ior the research to be carried out.
Other Govt. publications: OIIicial publications by the governments relating to govt.
policies, Iacts and Iigures can be used as authentic source oI data.
Internet: Internet is a widely popular source oI inIormation worldwide, with the help oI
various search engines available a researcher can obtain data relating to his topic oI study.




This chapter may be written in 3-5 pages approximately.
















CHAPTER III ORGANIZATIONAL PROFILE OR COMPANY PROFILE

This chapter is about inIormation regarding the business organization wherein the research is
carried out. You are required to outline the Iollowing:

3.1 About the company
Following points may be covered in this sub- topic:

Name, address and location oI the company, also Head OIIice, branch oIIices(s )oI the
company

3.2 Vision, Mission of the organization

Vision, mission and goals oI the company
Quality policy, Objectives oI the company, etc.,
II the student is unable to Iind vision and mission due to its non- existence in the
company, he/ she may help the company to write the same and the same can be then
included in the project.

3.3 Historical background of the organization
This subtopic brieIs about the growth oI the company Irom its existence.
In short, it gives a picture oI the progress oI the company Irom the day oI its Ioundation, in brieI.

3.4 Different Departments of the organization:
Here, the student is expected to enlist all the departments existing in the organizations.

3.5 Product profile of the organization:
Mention about the various products oI the company in the market.

3.6organizational structure/ chart or hierarchy
Organizational chart oI the company showing the hierarchy oI authority is to be drawn.

3.7Current status of the organization:
Its Collaborations, International certiIications, etc., iI any
Summary statistics about the company such as number oI employees, turnover, etc.
Financial statements, like balance sheets, iI required
BrieI inIormation as to company`s market share, or competitors, etc.,

3.8Future plans of the organization:
II student is able to get inIormation Irom the organizational sources about the company`s Iuture
plans, such inIormation is also to be included.

3.9Awards and achievements by the organization:
A mention is must about any special awards received by the company.

3.10 Any other relevant information of the organization:

II student has any other relevant inIormation about the organization worth sharing, it can be
written in this chapter.

The inIormation given in this topic should be relevant to the topic chosen and descriptive data
related to it should be attached in the Annexure and give reIerence by parenthetical statements.
The inIormation content oI this chapter may vary with the Iields oI specialization like HR,
Marketing, Finance, etc.

The chapter must not extend beyond 7-8 pages.







































CHAPTER IV: DATA ANALYSIS:


Once the data is classiIied and tabulated the next important step is data presentation and analysis
oI the data. The entire success oI research is depends upon the proper data analysis or
interpretation. Data Analysis is the real contribution oI the researcher. When the data is analyzed
or interpreted researcher should always try to get the results Irom that analysis.

Data is always presented in the tabular Iorm. When the data is analyzed, it is not necessary to
explain each and every thing which is given in the table. The purpose oI analysis is to draw
conclusions, observations and Iindings. On the basis oI these Iindings (Iacts) the suggestions or
recommendations are to be made. With the help oI analysis, researcher will get Iactual state oI
aIIairs and on that basis solutions are to be suggested. From this point oI view, data analysis, the
very important part, the researcher has to take every care while analyzing the data.

This chapter may require 15-20 pages depending on the scope oI the research topic.
































CHAPTER 5 : SUMMARY AND CONCLUSION:

This Chapter contains three parts viz., Main Findings, Policy Suggestions, and Scope Ior Iurther
research study.

Main Findings: Findings are statements oI Iactual inIormation based upon the data
analysis. Students must consider Iollowing points while writing Iindings:
1. Findings must relate to the data analyzed and project the rejection or prooI oI
hypothesis.
2. The wording oI the Iindings must be simple & clear.
3. All the Iindings must be sequenced logically and serially listed. (1-2 pages)


Policy Suggestions: Policy suggestions are some suggestions by the researcher to the
organization based on his Iindings. In simple words, these are recommendations Ior
Iuture course oI action. These suggestions must relate to and Ilow Irom the Iindings.
They should be practical and rational and speciIic and should be enlisted in the
descending order oI their importance. Students should avoid controversial
recommendations. (1-2 pages)

Scope for further research study: Every research work has some limitations like
constraints as to time, data availability, monitory limitations, sampling errors, statistical
errors, etc, which may be the scope Ior the project improvement. Also, some new
questions may arise during the present research work, which are not properly answered in
the current project work which may be investigated Iurther and it may be indicated in the
Iuture scope. (1-2 pages)































































C. REFERENCE SECTION:

Any study needs reIerences and the due credit must be given to it by its proper mention in the
reIerence section.

ReIerence Section is divided into two parts :
1. Bibliography
2. Footnotes
3. Annexures

1. Bibliography- The reIerence section deals with the presentation oI bibliography. It is list
oI the sources oI material used by the researcher. Bibliography is prepared categoriwise
and then arranged in an alphabetical order. Thesis, books, reports, journals, periodicals
and unpublished sources, all these reIerred by researcher are given categoriwise and
alphabetically. It must be prepared careIully and complete in all respects, so that it is easy
to locate the reIerence subject index and author index are included in the reIerence
section Ior the beneIit oI the readers.

Bibliography entries are divided into three categories. They are:

1. Published books: This bibliography entry Ior a book is made up oI three parts.
They are: Author, title and the publication details. In case oI Author`s name,
the Iamily name comes Iirst Iollowed by initials or the Iirst name. In case oI
multiple authors, the sequence oI authors is to be maintained as published in the
book. The title oI the book is to be reproduced as it is. Mention title oI the book
in italics. The publication details include name oI the publisher, place and date or
year oI publication. Edition number (2nd , 3rd etc.) .
Use a comma to separate three parts oI this bibliography entry.
Example:
Kothari C.R., Research methodologv-methods and techniques, New Age
International Publishers, New Delhi 1985, second edition.

2. 1ournals:: Typical bibliographical entry Ior journals and periodicals are done
same as Books mentioned above
The title oI the article is to be reproduced as it is. Place the title oI the
article in quote marks. The publication details include the name oI the journal,
Volume number or Issue number, Date or month oI publication. In case the
journal does not Iollow the volume number or issue number pattern, then it may
not be included in the bibliographical entry. Mention the page number on which
the article appears in the journal.

3. Periodicals: Students may reIer to various periodicals relevant to their topic oI
study and reIerence oI the same may be given in the report. The title oI the article
reIerred to, is to be reproduced as it is. Place the title oI the article in quote marks.
The publication details include the name oI the periodical, Volume number or
Issue number, Date or month oI publication. In case the journal does not Iollow

the volume number or issue number pattern, then it may not be included in the
bibliographical entry. Mention the page number on which the article appears in
the periodical.

Example:
Ferguson Lian, ' The soItware puzzle, MIS South Asia, June 2000,pp. 52-56


4. 1hesis: Thesis is the research work completed by the researcher in the Iorm oI
thesis to any University, is used as a source oI material in the concerned subject.
ReIerred part oI thesis must be mentioned with the details as to the Author/
Researcher, respective page numbers, title oI the thesis, name oI the University /
Institution to whom submitted and the date / month/ year oI submission.

Example:
Dr. Shikha Jain, 'Impact of liberali:ation on Public Sector Banks in India with a
special reference to select banks efforts to meet the demands of competition,
consolidation and svstematic stabilitv.`, page no.s 110-115, , submitted to Bharati
Universitv, Sept. 2009.

5. Online Published material on the world wide web:
The bibliographical entry Ior World Wide Web is done as Iollows:
Name oI the author or authors (Surnames Iirst, Iirst names and initials
subsequently)
Title oI the article
URL ( complete URL description, date on which it is reIerred)
Example:
Kothari C. R.
Guidelines Ior Technical writing
URL : http://www.ent.edu/valy/techwrite.html
October 5, 2009

Note: Though Footnote` is important part oI ReIerence Section, but Ior preparing project reports
Iootnotes are not used or not included.


Bibliography may extend to 2 pages.

ANNEXURE

An annexure contains material which is needed to support the main body oI the report but
is too detailed/ voluminous to be included in the text.

All the annexure should be reIerred to in the text and its signiIicance or meaning pointed
out. II its number is more than one, they should be designated as Annexure A, Annexure
B and so on.


Generally the kinds oI data included in the annexure are questionnaires, statistical data,
samples oI Iorms oI data sheets or data sheets used in the investigation and other
materials which must be included Ior record. These are annexures in reIerence to the data
presented in the project report and include the Iollowing:

Blank Questionnaire
Interview schedules
Complex Tables
Technical notes
Financial data
Company brochures or report excerpts, etc. relevant to the research topic.


CHARACTERISTICS OF GOOD REPORT WRITING:

A project report is a presentation oI your hard work done so Iar. It`s a channel oI communicating
the research Iindings to the readers oI the report. To make the report eIIicient and eIIective
Iollowing points may be oI help:

The length oI the report should be enough to cover the subject but short enough to
maintain interest oI the readers.
It must maintain the consistency and continuity oI the subject.
Abstract terminology and technical jargons should be avoided to maintain the simplicity
in the language.
Graphical and tabular representation oI data, charts, etc. helps quick understanding oI the
subject and hence, may be used.
The report must be structured properly in accordance with the objectives oI the research
problem. Ultimately the report must solve the problem addressed in there.
Clarity is the heart oI any document and should be maintained in the project report also.
Proper indentation, annexure, bibliography has to be Iollowed.
Spelling mistakes should be careIully checked and avoided.
Abbreviations to be speciIied at the mention oI the term at the Iirst instance oI occurrence
in the report
Report must be attractive in appearance, neat and clean whether typed or printed.

GUIDELINES FOR REVIEWING DRAFT:

Adequate reviewing eIIort has to be put in by the researcher to avoid errors. Following points
must be answered at the time oI reviewing:

Is the text clear and Iree Irom ambiguity?
Is the intended message conveyed to the readers?
Is the scope oI the research work covered and are the objectives oI the study IulIilled?
Is continuity maintained in the Ilow oI the report?
Is the report exceeding the page limit prescribed?


PRINTING OF FINAL REPORT:

AIter careIul reviewing the draIt and prooIreading the researcher should make corrections, iI
any. He must check the completion oI the project in all respects. AIter the approval oI the project
guide the report may be Iinally printed. While taking the Iinal print out oI the report, the
Iollowing points can be considered:

Copies: You are required to make the project report in THREE copies |one Ior
submission to the University, one to the Institute, and one Ior your own record.|
Binding: The copies will be Black resin bound with the details on it embossed in Golden
colour.
Page: Use Standard white A4 size paper Ior the printing.
Font Type: Use Times New Roman`, the universal Formal Iont. Do not use inIormal
Ionts. Also, use JustiIy` command Ior the text.
Font Size: Font size to be kept 12 Ior normal script and 16 Ior Titles.
Margins: LeIt 1.5, and
Right , Top and Bottom margins 1 each.
Page Numbering: to start Irom Introduction till Bibliography.
Line Spacing: 1.5
Title page/ Front Cover: The Iront cover shall contain the Iollowing details embossed in
Golden Colour.
Top : The Title oI the project, and name oI the organization in the block capitals
oI 6mm size letters properly centered.

Center: Submitted to Pune University , by (Iull name oI the candidate)
with course speciIication and year oI submission, in Block Capitals oI 3mm size
letters, properly centered.

Bottom: Sinhgad Institute oI Business Administration & Research
S.No. 40/4A 4B/ 1, Near PMC Octroi Post, Kondhwa- Saswad Road,
Kondhwa(Bk), Pune- 411048
(All in Block capitals oI 3mm size letters in separate lines with spacing
and properly centered.)


SUBMISSION OF THE REPORT:

Three copies oI the project report should be duly signed by the candidate, research guide
and the Director with the seal oI the institute. One copy oI the report may be retained by
the researcher and two copies to be submitted to the institute. One copy oI the report may
be submitted to the company where the research project was conducted, iI required by
them.





TIPS FOR VIVA VOCE:

There would be a viva-voce conducted oI the research report. Subject Experts appointed by the
University will conduct the viva-voce. The researcher will be asked about the project he has
conducted and Iurther clariIications about it.

What is expected from VIVA VOCE?

The common questions that may be asked:
Why did you select the topic?
Objectives oI your project
Details about the research methodology used in the project
About the company/ organization/ industry
Important Iindings and suggestions oI the study
Your experience in the company/ organization/ industry
What is learning out oI the project / summer training/ experience in the organization
Whether the training and the study really added value to your knowledge?
There would be a viva-voce conducted oI the research report. Subject Experts appointed by
the University will conduct the viva-voce. The researcher will be asked about the project he
has conducted and Iurther clariIications about it. To make the entire process oI viva- voce
eIIective, Iollowing tips can be helpIul:

Be aware about the date, time and venue oI the Viva-voce.
Remain present at the venue at least 20 mins. BeIore scheduled time.
Observe Iormal dress code Ior the viva-voce.
Prepare thoroughly Ior the viva and choose words careIully to answer the questions
asked.
Don`t Iorget to carry your personal copy oI the research project report.
Your body language should reIlect your politeness and conIidence and your appearance
should be Iormal and pleasant.
Take note oI the suggestions given by the examiners careIully.

Summer Training may be looked at as a stepping stone Ior the Iinal placements. It is a dress
rehearsal Ior students oI the organizational environment. For Ireshers, it can give hands on
experience in the area oI specialization, iI done religiously. Hence, students are expected to get
most out oI it which indirectly will help them in Iinal placement.