PDRI 101

Project Definition Rating Index

MILCON Building Projects

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Agenda
PDRI Overview Section Contents PDRI Categories Score Definition Levels Time The Tool PDRI Savings Benefits to DOD Implementation Tier Designations Online Training PDRI publications
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PDRI Overview
What is the Product Definition Rating Index? Developed by private sector in late 1990s
Response to end-product construction deficiencies Evaluation tool applied at successive project gates Early high-risk ratings may trigger later actions

A simple and easy-to-use tool for measuring the degree of scope definition for completeness
Identifies and precisely describes each critical element in a scope definition package Allows team to quickly predict factors impacting project risk

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PDRI Overview (Cont)

Many companies have found broad value in PDRI Allows team to quickly predict factors impacting project risk Amgen, 3M, Hensel Phelps, GM, Beck Group, (many others) GSA, DHS, NASA, Smithsonian Institution List includes Designers, Builders, and Owner/Sponsors
Use to assist decisions to allocate resources at project level to buy down risk Use to identify risk and enhance project definition BLUF Benefit to DoD thru RISK MANAGEMENT at project level

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Section Contents PDRI Building Projects

Section I: Basis of Project Decision 3 categories 18 elements Right project Section II: Basis of Design 4 categories 32 elements Right product Section III: Execution Approach 4 categories 14 elements Right way
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PDRI for Buildings

I. Basis of Project Decision
A. Business Strategy B. Owner Philosophy C. Project Requirements D. Site Information E. Building Programming F. Building/Project Design Parameters G. Equipment
H. Procurement Strategy J. Deliverables K. Project Control L. Project Execution Plan
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II. Basis of Design

III. Execution Approach

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Top 10 Pacing Elements

1. Building Use (4.4%) 2. Facility Requirements (3.1%) 3. Site Selection Considerations (2.8%) 4. Business Justification (2.7%) 5. Project Cost Estimate (2.7%) 6. Business Plan (2.6%) 7. Project Design Criteria (2.4%) 8. Evaluation of Existing Facilities (2.4%) 9. Future Expansion/Alteration Considerations (2.2%) 10. Architectural Design (2.2%)
Top 10 = 27.5% of total PDRI score

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Understanding PDRI Scores

1000 Points

0 Points

LOWER SCORE IS BETTER!!

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Definition Levels in PDRI

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Time Needed for Assessing a Project

90 to 120 minutes

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PDRI The Tool

Tool has been customized for MILCON process Customized descriptions of project elements to our needs

Each element is weighted, algorithm generates a composite score for the project Normalized from 0 to 1000 Recommend a broad team composition 500 is good at planning stage (subjective!!) 300 is good at design stage (subjective!!) 200 is good by RTA (Ready To Award)

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Comparison of Projects with PDRI Above & Below 200 Building Projects PDRI Score

Performance
Cost
Schedule

< 200
3% over budget
5% behind schedule

> 200
9% over budget
21% behind schedule

Change Orders

8% of budget
(N=25)

11% of budget
(N=83)

Reduce cost growth by 6% Reduce schedule slip by 16% Reduce change orders by 3% of budget
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Benefits to DoD
Early identification / management of project risk elements Standard approach to Lifecycle Costing Institutionalize procedures for
Risk Management Risk Communication

Target project-level resources to high-risk elements Identify, track Action Office responsible for risk by element
Use of PDRI Action List

Risk Management improves customer end product Reduce scope creep Fewer mods reduce cost, time growth Early customer input and buy-in
PDRI enables targeted, holistic, and quantitative approach to Risk Management
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Implementation
Implementation at Code 0 (Planning Charrette) Code 6/7/T (DBB-Design Charrette, DB-RFP Development, AB) PM Review (over the shoulder) Code 3 (Parametric Design) ENG 3086 Tier 3 designation may trigger a 3rd PDRI assessment Retarget project resources on risk buydown Previous PDRI rating used as additional data input prior to Tier designation Implementation Procedures PDRI rating at 75% in Charrette
Generation of PDRI Action List

Attach PDRI assessment to 1391 Tab C Follow-up on PDRI Action List from PM & Design team
MILCON timeline
GY -1 Guidance Year Design Year Budget Year Program Year

Action List
PDRI assessment at Code 0 PDRI assessment at Code 6/7/T

Action List PDRI assessment for Tier 3 projects

Action List

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Tier Designations
Tier 1
Pres-bud and prior year un-awarded projects that have no perceived problems and will be "forecasted" and "scheduled" for an award within the goals established by for the FY

Tier 2
Project with known or perceived problems but are still expected to be awarded/executed this fiscal year will be "forecasted" and "scheduled" for award within FY

Tier3
Projects with problems and cannot be awarded within fiscal year include: Projects with any incomplete NEPA documentation. These will not be "forecasted" for award in the FY but should be scheduled for award as appropriate based on the assumption the NEPA doc will be completed prior to he scheduled Ready to advertize date. The P2 "issues comment" will be used to provide the NEPA completion dates

Projects on hold (code 4 - on hold; code 5- deferred and code 8- cancelled) status per customer request.
Projects that have scope, pa issues and/or other delaying factors that are recognized by the customer as being irresolvable within sufficient time to award within the FY.
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Online Training

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PDRI Publications

PDRI Building Projects CII Implementation Resource 155-2, 3rd Ed.

http://construction-institute.org/pdri/

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