Excel keyboard shortcuts

This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful. There is also a list of the default shortcuts in ASAP Utilities.

Excel shortcuts Shortcuts for the Visual Basic Editor

Excel shortcuts
Shortcut key Ctrl+A Ctrl+B Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U Ctrl+V Select All Bold Copy Fill Down Find Goto Replace Italic Insert Hyperlink New Workbook Open Print Fill Right Save Underline Paste Action Menu equivalent version comments None All Format, Cells, Font, Font Style, All Bold Edit, Copy All Edit, Fill, Down All Edit, Find All Edit, Goto All Edit, Replace All Format, Cells, Font, Font Style, All Italic Excel Insert, Hyperlink 97/2000 + File, New All File, Open All File, Print All Edit, Fill Right All File, Save All Format, Cells, Font, Underline, All Single Edit, Paste All

Ctrl W Ctrl+X Ctrl+Y Ctrl+Z F1 F2 F3 F4 F4 F5 F6 F7 F8 F9 F10 F11 F12 Ctrl+: Ctrl+; Ctrl+" Ctrl+ Shift Shift+F1 Shift+F2 Shift+F3 Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9

Close Cut Repeat Undo Help Edit Paste Name Repeat last action While typing a formula, switch between absolute/relative refs Goto Next Pane Spell check Extend mode Recalculate all workbooks Activate Menubar New Chart Save As Insert Current Time Insert Current Date Copy Value from Cell Above Copy Formula from Cell Above

File, Close

Edit, Cut Edit, Repeat Edit, Undo Help, Contents All and Index None All Insert, Name, All Paste Edit, Repeat. Works while not All in Edit mode. None Edit, Goto None Tools, Spelling None Tools, Options, Calculation, Calc Now N/A Insert, Chart File, Save As None None Edit, Paste Special, Value Edit, Copy All All All All All All All All All All All All

Excel 97/2000 + All All All

Hold down shift for additional functions in none Excels menu Whats This? Edit cell comment Paste function into formula Find Next Find Previous Pane Add to selection Calculate active worksheet Help, Whats This? Insert, Edit Comments Insert, Function Edit, Find, Find Next Edit, Find, Find Next None None Tools, Options, Calculation, Calc Sheet

All Excel 97/2000 + All All All All All All All All

Ctrl+Alt+F9

Ctrl+Alt+Shift+F9 Shift+F10 Shift+F11 Shift+F12 Ctrl+F3 Ctrl+F4 Ctrl+F5 Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8 Ctrl+F9 Ctrl+F10 Ctrl+F11 Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8

Alt+F11 Ctrl+Shift+F3 Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1 Alt+Shift+F2 Alt+= Ctrl+`

Calculate all worksheets in all open Excel workbooks, regardless of whether they have None 97/2000 changed since the last calculation. + Rechecks dependent formulas and then Excel calculates all cells in all open workbooks, None 97/2000 including cells not marked as needing to be + calculated. Display shortcut menu None All Insert, New worksheet All Worksheet Save File, Save All Insert, Names, Define name All Define Close File, Close All XL, Restore window size Restore All Next workbook window Window, ... All Previous workbook window Window, ... All Move window XL, Move All Resize window XL, Size All Minimize workbook XL, Minimize All Maximize or restore window XL, Maximize All None in Excel 97. In versions Inset 4.0 Macro sheet prior to 97 All Insert, Macro, 4.0 Macro File Open File, Open All Insert Chart Insert, Chart... All Save As File, Save As All Exit File, Exit All Tools, Macro, Macros in Excel Excel Macro dialog box 97 Tools,Macros 97/2000 - in earlier + versions Tools, Macro, Excel Visual Basic Editor Visual Basic 97/2000 Editor + Create name by using names of row and Insert, Name, All column labels Create Previous Window Window, ... All Print File, Print All Insert, New worksheet All Worksheet Save File, Save All No direct AutoSum All equivalent Toggle Value/Formula display Tools, Options, All

Ctrl+Shift+A Alt+Down arrow Alt+ Ctrl+Shift+~

Ctrl+Shift+!

Ctrl+Shift+@ Ctrl+Shift+#

Ctrl+Shift+$

Ctrl+Shift+%

Ctrl+Shift+^ Ctrl+Shift+& Ctrl+Shift+_ Ctrl+Shift+*

Ctrl++

Ctrl+Ctrl+1 Ctrl+2

View, Formulas No direct Insert argument names into formula All equivalent Excel Display AutoComplete list None 95 Format Style dialog box Format, Style All Format, Cells, Number, General format All Category, General Format, Cells, Number, Comma format All Category, Number Format, Cells, Time format Number, All Category, Time Format, Cells, Date format Number, All Category, Date Format, Cells, Number, Currency format All Category, Currency Format, Cells, Number, Percent format All Category, Percentage Format, Cells, Exponential format Number, All Category, Format, Cells, Place outline border around selected cells All Border Format, Cells, Remove outline border All Border Select the current region around the active Edit, Goto, cell. In a PivotTable report, select the entire Special, Current All PivotTable report. Region Insert, (Rows, Columns, or Insert All Cells) Depends on selection Delete, (Rows, Columns, or Delete All Cells) Depends on selection Format cells dialog box Format, Cells All Bold Format, Cells, All

Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+) Alt or F10 Ctrl+Tab Shift+Ctrl+Tab Tab Shift+Tab Enter Alt+Enter Ctrl+Enter Shift+Ctrl+F

Font, Font Style, Bold Format, Cells, Italic Font, Font Style, All Italic Format, Cells, Underline Font, Font Style, All Underline Format, Cells, Strikethrough Font, Effects, All Strikethrough Tools, Options, Show/Hide objects View, Objects, All Show All/Hide View, Toolbars, Show/Hide Standard toolbar All Stardard Toggle Outline symbols None All Format, Row, Hide rows All Hide Format, Column, Hide columns All Hide Format, Row, Unhide rows All Unhide Format, Column, Unhide columns All Unhide Activate the menu None All Excel In toolbar: next toolbar None 97/2000 In a workbook: activate next workbook + Excel In toolbar: previous toolbar None 97/2000 In a workbook: activate previous workbook + Excel Next tool None 97/2000 + Excel Previous tool None 97/2000 + Excel Do the command None 97/2000 + Excel Start a new line in the same cell. None 97/2000 + Excel Fill the selected cell range with the current None 97/2000 entry. + Font Drop Down List Format, Cells, All

Shift+Ctrl+F+F Shift+Ctrl+P Ctrl+Spacebar Shift+Spacebar CTRL+/ CTRL+SHIFT+O

Font tab of Format Cell Dialog box Point size Drop Down List Select the entire column Select the entire row

Font Format, Cells, Font Format, Cells, Font None None

Before 97/2000 All Excel 97/2000 + Excel 97/2000 +

Select the array containing the active cell. Select all cells that contain comments. In a selected row, select the cells that dont CTRL+\ match the formula or static value in the active cell. In a selected column, select the cells that CTRL+SHIFT+| dont match the formula or static value in the active cell. Select all cells directly referenced by CTRL+[ formulas in the selection. Select all cells directly or indirectly CTRL+SHIFT+{ referenced by formulas in the selection. Select cells that contain formulas that CTRL+] directly reference the active cell. Select cells that contain formulas that CTRL+SHIFT+} directly or indirectly reference the active cell. Select the visible cells in the current ALT+; selection. With multiple cells selected, select only the SHIFT+BACKSPACE active cell. Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the CTRL+SHIFT+SPACEBA current region. Pressing R CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet Shortcut key Ctrl+A Ctrl+B Ctrl+C Ctrl+D Select All Bold Copy Fill Down Action Menu equivalent comments None Format, Cells, Font, Font Style, Bold Edit, Copy Edit, Fill, Down version All All All All

Ctrl+F Ctrl+G Ctrl+H Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U Ctrl+V Ctrl W Ctrl+X Ctrl+Y Ctrl+Z F1 F2 F3 F4 F4 F5 F6 F7 F8 F9 F10 F11 F12 Ctrl+: Ctrl+; Ctrl+" Ctrl+' Shift Shift+F1 Shift+F2 Shift+F3

Find Goto Replace Italic Insert Hyperlink New Workbook Open Print Fill Right Save Underline Paste Close Cut Repeat Undo Help Edit Paste Name Repeat last action While typing a formula, switch between absolute/relative refs Goto Next Pane Spell check Extend mode Recalculate all workbooks Activate Menubar New Chart Save As Insert Current Time Insert Current Date Copy Value from Cell Above Copy Formula from Cell Above

Edit, Find Edit, Goto Edit, Replace Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New File, Open File, Print Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste

All All All All Excel 97/2000 + All All All All All All

All Excel File, Close 97/2000 + Edit, Cut All Edit, Repeat All Edit, Undo All Help, Contents and Index All None All Insert, Name, Paste All Edit, Repeat. Works while All not in Edit mode. None Edit, Goto None Tools, Spelling None Tools, Options, Calculation, Calc Now N/A Insert, Chart File, Save As None None Edit, Paste Special, Value Edit, Copy All All All All All All All All All All All All All Excel 97/2000 + All All All

Hold down shift for additional functions in none Excel's menu What's This? Edit cell comment Paste function into formula Help, What's This? Insert, Edit Comments Insert, Function

Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9 Ctrl+Alt+F9

Find Next Find Previous Pane Add to selection Calculate active worksheet

Edit, Find, Find Next Edit, Find, Find Next None None Tools, Options, Calculation, Calc Sheet

All All All All All Excel 97/2000 + Excel 97/2000 + All All All All All All All All All All All All All All All All All Excel 97/2000 + Excel 97/2000 + All All All All All All All All

Calculate all worksheets in all open workbooks, regardless of whether they have None changed since the last calculation. Rechecks dependent formulas and then Ctrl+Alt+Shift+F calculates all cells in all open workbooks, None 9 including cells not marked as needing to be calculated. Shift+F10 Display shortcut menu None Shift+F11 New worksheet Insert, Worksheet Shift+F12 Save File, Save Ctrl+F3 Define name Insert, Names, Define Ctrl+F4 Close File, Close Ctrl+F5 XL, Restore window size Restore Ctrl+F6 Next workbook window Window, ... Shift+Ctrl+F6 Previous workbook window Window, ... Ctrl+F7 Move window XL, Move Ctrl+F8 Resize window XL, Size Ctrl+F9 Minimize workbook XL, Minimize Ctrl+F10 Maximize or restore window XL, Maximize None in Excel 97. In Ctrl+F11 Inset 4.0 Macro sheet versions prior to 97 Insert, Macro, 4.0 Macro Ctrl+F12 File Open File, Open Alt+F1 Insert Chart Insert, Chart... Alt+F2 Save As File, Save As Alt+F4 Exit File, Exit Tools, Macro, Macros in Alt+F8 Macro dialog box Excel 97 Tools,Macros in earlier versions Alt+F11 Ctrl+Shift+F3 Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1 Alt+Shift+F2 Alt+= Ctrl+` Ctrl+Shift+A Visual Basic Editor Create name by using names of row and column labels Previous Window Print New worksheet Save AutoSum Toggle Value/Formula display Insert argument names into formula Tools, Macro, Visual Basic Editor Insert, Name, Create Window, ... File, Print Insert, Worksheet File, Save No direct equivalent Tools, Options, View, Formulas No direct equivalent

Alt+Down arrow Display AutoComplete list Alt+' Format Style dialog box Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+@ Ctrl+Shift+# Ctrl+Shift+$ Ctrl+Shift+% Ctrl+Shift+^ Ctrl+Shift+& Ctrl+Shift+_ Ctrl+Shift+* Ctrl++ Ctrl+Ctrl+1 Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+) Alt or F10 Ctrl+Tab Shift+Ctrl+Tab General format Comma format Time format Date format Currency format Percent format Exponential format Place outline border around selected cells Remove outline border Select current region Insert Delete Format cells dialog box Bold Italic Underline Strikethrough Show/Hide objects Show/Hide Standard toolbar Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns Activate the menu In toolbar: next toolbar In toolbar: previous toolbar

None Format, Style Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border Format, Cells, Border Edit, Goto, Special, Current Region Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) Depends on selection Format, Cells Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard None Format, Row, Hide Format, Column, Hide Format, Row, Unhide Format, Column, Unhide None None None

Excel 95 All All All All All All All All All All All All All All All All All All All All All All All All All All Excel 97/2000 + Excel

97/2000 + Excel Ctrl+Tab In a workbook: activate next workbook None 97/2000 + Excel Shift+Ctrl+Tab In a workbook: activate previous workbook None 97/2000 + Excel Tab Next tool None 97/2000 + Excel Shift+Tab Previous tool None 97/2000 + Excel Enter Do the command None 97/2000 + Excel Alt+Enter Start a new line in the same cell. None 97/2000 + Excel Fill the selected cell range with the current Ctrl+Enter None 97/2000 entry. + Shift+Ctrl+F Font Drop Down List Format, Cells, Font All Before Shift+Ctrl+F+F Font tab of Format Cell Dialog box Format, Cells, Font 97/2000 Shift+Ctrl+P Point size Drop Down List Format, Cells, Font All A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list!

References:

Microsoft Office Assistance: Keyboard shortcuts Microsoft Office Assistance: Work with the keyboard (with video) Microsoft Office Assistance: Excel shortcut and function keys

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Shortcuts for the Visual Basic Editor

Shortcut key F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 Action Help View Object Browser Find Next Properies Window Run Sub/Form or Run Macro Switch Split Windows View Code Window Step Into Toggle Breakpoint Activate Menu Bar Menu equivalent comments Help View, Object Browser View, Properties Window Run, Run Macro View, Code Debug, Step Into Debug, Toggle Breakpoint

Shift+F2 Shift+F3 Shift+F7 Shift+F8 Shift+F9 Shift+F10 Ctrl+F2 Ctrl+F4 Ctrl+F8 Ctrl+F10 Alt+F4 Alt+F6 Alt+F11 Ctrl+Shift+F2 Ctrl+Shift+F8 Ctrl+Shift+F9 Insert Delete Home End Page Up Page Down Left Arrow Right Arrow Up Arrow Down Arrow Tab Enter BackSpace Shift+Insert Shift+Home Shift+End Shift+Page Up Shift+Page Down Shift+Left Arrow Shift+Right Arrow Shift+Up Arrow Shift+Down Arrow Shift+Tab Alt+Spacebar Alt+Tab Alt+BackSpace Ctrl+A Ctrl+C Ctrl+E Ctrl+F Ctrl+G Ctrl+H

View definition Find Previous View Object Step Over Quick Watch Show Right Click Menu Focus To Object Box Close Window Run To Cursor Activate Menu Bar Close VBE Switch Between Last 2 Windows Return To Application Go to last position Step Out Clear All Breakpoints Toggle Insert Mode Delete Move to beginning of line Move to end of line Page Up Page Down Left Right Up Down Indent New Line Delete Prev Char Paste Select To Start Of Line Select To End Of Line Select To Top Of Module Select To End Of Module Extend Selection Left 1 Char Extend Selection Right 1 Char Extend Selection Up Extend Selection Down Outdent System Menu Cycle Applications Undo Select All Copy Export Module Find Immediate Window Replace

View, Definition View, Object Debug, Step Over Debug, Quick Watch

Debug, Run To Cursor File, Close and Return to Microsoft Excel View, Last Position Debug, Step Out Debug, Clear All Breakpoints Edit, Clear

Edit, Indent Edit, Paste

Edit, Outdent

Edit, Select All Edit, Copy File, Export File Edit, Find View, Immediate Window Edit, Replace

Ctrl+I Ctrl+J Ctrl+L Ctrl+M Ctrl+N Ctrl+P Ctrl+R Ctrl+S Ctrl+T Ctrl+V Ctrl+X Ctrl+Y Ctrl+Z Ctrl+Insert Ctrl+Delete Ctrl+Home Ctrl+End Ctrl+Page Up Ctrl+Page Down Ctrl+Left Arrow Ctrl+Right Arrow Ctrl+Up Arrow Ctrl+Down Arrow Ctrl+Spacebar Ctrl+Tab Ctrl+BackSpace Ctrl+Shift+I Ctrl+Shift+J

Turn On Quick Info List Properties/Methods Show Call Stack Import File New Line Print Project Explorer Save Show Available Components Paste Cut Cut Entire Line Undo Copy Delete To End Of Word Top Of Module End Of Module Top Of Current Procedure End Of Current Procedure Move one word to left Move one word to right Previous Procedure Next Procedure Complete Word Cycle Windows Delete To Start Of Word Parameter Info List Constants

Edit, Quikc Info Edit, List Properties/Methods File, Import File File, Print View, Project Explorer File, Save Insert, Components... Edit, Paste Edit, Cut Edit, Undo Edit, Copy

Edit, Complete Word Edit, Parameter Info Edit, List Constants

References:

Pearson Software Consulting Services: VBA Editor Shortcut Keys

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