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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

Item Overview: The Job Code Table is a delivered PeopleSoft table used to identify State of Connecticut job classifications in the system and define job family, compensation, and regulatory information for the particular job code. Menu Path: Go / Define Business Rules / Manage Human Resources / Setup / Job Code Table JOBCODE_TBL JOBCD_COMP_RATE JOBCD_TRN_PROG

SAL_R

JOBCODE_TBL

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

RECORD NAME Job Code Table Job Code Compensation Rate Table Job Code Training Program Table DESCRIPTION Used to store codes and attributes for different types of work that the organization requires in order to provide services. Used to associate multiple components of pay to a job code. Used to associate a training program to a job code.

Record Information: PS RECORD NAME JOBCODE_TBL JOBCD_COMP_RATE JOBCD_TRN_PROG

Approach: The State of Connecticut will utilize job code functionality. There will be a one to one relationship between a job code, a salary plan and a bargaining unit. An example being, a Clerk assigned to the Clerical bargaining unit would have a different job code than a Clerk working in HR who would not belong to a bargaining unit and would be assigned to the confidential pay plan. Currently there are approximately four thousand job codes maintained by DAS. Eight hundred and fifty unclassified job codes exist at UCONN-Storrs and three-hundred at UCONN-Health. The interfacing agencies, UCONN Storrs and UCHC are not currently maintained by DAS although DAS assigns the (class) jobcode number. The training module will not be used in phase one therefore the records associated with the Job Code Training Program Table will not be configured at this time. We will have one default compensation rate code for every Jobcode. Information Source: The information for this table will be gathered from the Department of Administrative Services. UCONN-Storrs, UCONN Health, Judicial, Legislative Management, the Community Colleges and Department of Education will also have to submit data. Data Entry Method: _____ On-Line Pages ___X_ Excel Spreadsheet Fields on Record: PS RECORD NAME/ PS FIELD NAME JOBCODE_TBL SETID

FIELD NAME Job Code Table SetID

DESCRIPTION 6 Character field. The value for this field will be determined as part of the SETID work unit which defines how the State of Connecticut would like to organize Jobcode information for viewing purposes.

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Job Code DESCRIPTION 6 upper characters in length, required, will configure to utilize State of Connecticuts existing job codes. State of Connecticut job codes currently use 4 digits; will need to expand to 6 to adjust for one to one relationship to salary plans. Currently the job code for clerk is 2007, it could be assigned to two different salary plans a clerical plan and a confidential plan in PS this could be 2007CL and 2007CA The effective date will default to the existing job code effective dates for administration purposes. Each job code has an effective date identifying the date the classes was established or last changed. Configure to most current date. Xlat. Values are Active or Inactive. Default to A for Active. The State will set this value to A 30 mixed characters in length, required, will configure to State of Connecticuts long job code descriptions. State currently uses 60 characters in length. 10 mixed characters in length, required, will configure to State of Connecticuts short job code description. This field always defaults to the first 10 characters of the long description, but this should be made into a meaningful value. Prompt field edit: JOBFUNCTION_TBL, categorizes the job by function, such as administrative, legal or management. Configure with State of Connecticuts current structure as defined in the job function configuration work unit. Prompt field edit: %SAL_SETID_PRMP, 5 upper characters in length, This field will be set with a value that is determined as part of the Table Set configuration work unit. The SETID_SALARY field segregates salary plans, grades, and steps into logical order for viewing purposes.

PS RECORD NAME/ PS FIELD NAME JOBCODE

EFFDT

Effective Date

EFF_STATUS DESCR

Status as of Effective Date Description

DESCRSHORT

Short Description

JOB_FUNCTION

Job Function Code

SETID_SALARY

Salary Set ID

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Salary Administration Plan DESCRIPTION Prompt field edit: %SAL_PLN_PRMPT2, 4 upper characters in length, configure to meet the State of Connecticuts salary plan that is reflective of the union and standard hours associated with each job code. The valid values will be set as part of the Salary configuration work unit. Prompt field edit: %SAL_GRD_PRMPT2, 3 upper characters in length, configure to meet the State of Connecticuts salary grade plans that are reflective of the union and standard hours associated with each job code. The valid values will be set as part of the Salary configuration work unit. Prompt field edit: %SAL_STP_PRMPT2, 2 numbers in length, the State of Connecticut will default to step 1 or the minimum step within the grade. Xlat. Values delivered are 10 and will be modified to meet the State of Connecticuts 14 values. See DHR008. 8 numbers in length, not required, will not configure, leave blank. Used to identify average salaries for comparison to private sector. This field will not be populated as part of the Phase1 implementation. 8 upper characters in length, not required, will not configure, leave blank. Used to identify the average salary for comparison to private sector. This field will not be populated as part of the Phase1 implementation. Prompt field edit: UNION_TBL, 3 upper characters in length used to distinguish each representative unit, regardless of whether or not the unit is represented by a Union. Configure with existing State of Connecticuts labor unit codes. The valid values for this field will be determined as part of the Unions configuration work unit. Field not required, will not configure, leave blank. Field not required, will not configure, leave blank. Prompt field edit: CURRENCY_CD_TBL, enter USD

PS RECORD NAME/ PS FIELD NAME SAL_ADMIN_PLAN

GRADE

Salary Grade

STEP

Step

MANAGER_LEVEL SURVEY_SALARY

Manager Level Salary Survey

SURVEY_JOB_CODE

Salary Survey Job Code

UNION_CD

Union Code

RETRO_RATE RETRO_PERCENT CURRENCY_CD

Retroactive Rate Retroactive Percent Currency Code

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Standard Hours DESCRIPTION 4.2 numbers in length, enter the number of hours in a normal work week for the job code. Defaults to the OPR_DEF_TBL_H Table which is currently configured to 40. There are different standard hours for different job codes, depending on the union and salary plan they are assigned to 35, 36.25 37.50 38.75 ,40 Prompt field edit: STDHRS_FREQ_VW, 5 upper characters in length, enter the time period in which employees must complete the Standard Hours. Defaults to the OPR_DEF_TBL_H Table, which is currently configured to WCT for weekly. Prompt field edit: COMP_FREQ_VW, 5 upper characters in length, enter the time frequency an employee gets paid, defaults to the frequency specified in the Installation Table. (Should be set to BCT for biweekly.) 4 upper characters in length, not required, leave blank. State will not use. Prompt field edit: JOB_FAMILY_TBL, 6 upper characters, configure with values that group job codes at a high level. Configure to Occupation Group/Job Family Default to 0. Will not be used. Overall Job Evaluation on job codes will be maintained outside of PeopleSoft. Default to 0. Will not be used. Overall Job Evaluation on job codes will be maintained outside of PeopleSoft. Default to 0. Will not be used. Overall Job Evaluation on job codes will be maintained outside of PeopleSoft. Default to 0. Will not be used. Overall Job Evaluation on job codes will be maintained outside of PeopleSoft. Default to 0 Will not be used Default to 0 Will not be used. Default to 0 Will not be used. Xlat table, to establish job code as either regular or temporary. We will configure to appropriate value. Xlat table, The default value of N should always be configured.

PS RECORD NAME/ PS FIELD NAME STD_HOURS

STD_HRS_FREQUEN CY

Standard Work Period

COMP_FREQUENCY

Compensation Frequency

WORKERS_COMP_C D JOB_FAMILY

Workers Comp Code Job Family

JOB_KNOWHOW_POI NTS JOB_ACCNTAB_POIN TS JOB_PROBSLV_POIN TS JOB_POINTS_TOTAL JOB_KNOWHOW_PC T JOB_ACCNTAB_PCT JOB_PROBLSLV_PCT REG_TEMP DIRECTLY_TIPPED

Know how-Points Accountability-Points Problem-Solving-Points Total Points Know how-Percent Accountability-Percent Problem-Solving-Percent Regular / Temporary Tipped

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Medical Checkup Required FLSA Status DESCRIPTION Defaults to N, configure to N. Prompt to be used if the job code requires a one-time medical checkup when the worker is hired. Xlat, system defaults to N, most job codes are non-exempt from FLSA. This field should be specifically set for each Jobcode. Values differ from State of Connecticuts current values. While this field can be overridden at the employee level we should set it to a valid value here. Xlat, system defaults to N, configure to N because this field is used for private sector reporting which is not applicable to the state. Xlat, system defaults to N. This field will be used by the state (except UCONN and UCHC unclassified job codes) and will be set up individually for each job code. Xlat, system defaults to N, configure to N Y because this field is used for private sector will be used for Department of Education reporting purposes. which is not applicable to the state. Xlat, system defaults to N. Use default. This category will be used by UCONN and will be modified with 6 additional values as identified in DHR104. 4 Upper Characters, State will configure to match groups currently used, additional groups will be gathered from UCONN & UCHC.. NOTE: The State of Connecticut will not configure the EEO work unit. Information contained within the EEO work unit is simply a duplication of EEO_JOB_GROUP information. Used for the State of Alaska for use in unemployment insurance reporting. There is no default. This field should be left blank. Xlat, 1 upper character, Y/N system defaults to N. Used for reporting purposes for US higher education institutions that receive funding from a US Federal Government program. UCONN Storrs & UCONN Health does use this reportThis field will be set to a value of N.

PS RECORD NAME/ PS FIELD NAME MED_CHKUP_REQ JOBCD_USA_SBR FLSA_STATUS

EEO1CODE EEO4CODE

EEO-1 Job Category EEO-4 Job Category

EEO5CODE

EEO-5 Job Category

EEO6CODE

EEO-6 Job Category

EEO_JOB_GROUP

EEO Job Group

US_SOC_CD IPEDSSCODE

Standard Occupational Classification IPEDS-S Job Category

JOBCD_CAN_SBR

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Canadian Pay Equity Job Class National Occupational Classification Seasonal BPS Activity Function Code BA Code Technical Medical Surveillance Required Employee Category Activity Type INSEE Code Standard Occupational Classification Pay Plan Occupational Series Training Program Company Functional Class Official Position Title Code Official Position Title DESCRIPTION Canadian sub-record and will not be configured. Canadian sub-record and will not be configured. Canadian sub-record and will not be configured. Therefore, the default value of N should be accepted. Canadian sub-record and will not be configured. German sub-record and will not be configured. German sub-record and will not be configured. German sub-record and will not be configured. German sub-record and will not be configured. Therefore, the default value of N should be accepted. French sub-record and will not be configured. French sub-record and will not be configured. French sub-record and will not be configured. United Kingdom sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Therefore, the default value of CT should be accepted. Federal sub-record and will not be configured. Therefore, the default value of 00 should be accepted. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured.

PS RECORD NAME/ PS FIELD NAME CAN_PAYEQ_JOB_CL S CAN_NOC_CD SEASONAL BPS_ACTIVITY_CD JOBCD_GER_SBR FUNCTION_CD BA_CD TECHNICAL MED_SURV_REQ JOBCD_FRA_SBR EMP_CATEGRY_FRA ACTIVITY_TYPE_FR A INSEE_CD_FRA JOBCD_UK_SBR UK_SOC_CD JOBCD_FED_SBR GVT_PAY_PLAN GVT_OCC_SERIES TRN_PROGRAM COMPANY GVT_FUNC_CLASS GVT_POSN_TITLE_C D GVT_OFFICIAL_DES CR GVT_ORG_TTL_CD

Organizational Position Title Code GVT_ORG_TTL_DESC Organizational Position R Title GVT_PAY_BASIS Pay Basis GVT_SUB_AGENCY Sub-Agency GVT_POI Personnel Office ID

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Parenthetical Title OPM Certification Number Position Classification Standards Sensitivity Code IA Actions DESCRIPTION Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Therefore, the default value of 1 should be accepted. Federal sub-record and will not be configured. Therefore, the default value of N should be accepted. Federal sub-record and will not be configured. Therefore, the default value of N should be accepted. Federal sub-record and will not be configured. Therefore, the default value of N should be accepted. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Federal sub-record and will not be configured. Xlat, system defaults to N, State will use commitment accounting. The encumbrance valid values are I for encumber immediately, R for encumber of requisition, or N for no encumbrance. At the JOBCODE_TBL level this value should be set to N, but at the Position Level this field should be set specifically. Xlat, system defaults to Y, which means on, set as Y. This tells the system we are budgeting for the job code at the position level 3 number characters, Prompt field edit: EG_Rank_TBL. UCONN uses this, it is presently called Faculty Rank and UCONN has provided values. This field will not be populated during phase 1..

PS RECORD NAME/ PS FIELD NAME GVT_PAREN_TITLE GVT_OPM_CERT_NB R GVT_POSN_CLASS_S TD GVT_POSN_SENS_CD GVT_IA_ACTIONS

GVT_EXEC_FIN_DISC Executive Financial L Disclosure GVT_EMP_FIN_INT GVT_PATCOB_CD GVT_CLS_STANDAR D GVT_CLASSIFIER_ID GVT_DT_CLASSIFIED BARG_UNIT GVT_FUND_SOURCE GVT_LEO_POSITION GVT_PERF_PLAN GVT_TARGET_GRAD E GVT_PI_UPD_IND ENCUMBER_INDC Employee Financial Interests PATCOB Code Classification Standard Classifiers ID Date Classified Bargaining Unit Fund Source LEO/Fire Position Performance Plan Target Grade Pi upd ind Encumbrance Indicator

POSN_MGMT_INDC EG_ACAMEDIC_RAN K

Used By Position Management? Academic Rank

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Service Calculation Group DESCRIPTION Prompt field edit: EG_CALC_SVC_W. Will leave blank. The State will not use the Flexible Service Calculation functionality to calculate service or tenure. Canadian sub-record and will not be configured. Canadian sub-record and will not be configured. Therefore this field will be populated with the default value of N. Xlat, required. The system will use the option you select here to determine salary when it encumbers the salaries of vacant positions. This should be set at the Position Level. The State currently budgets for vacancies at the min salary, configure to MIN Xlat not required. The system will use the amount you enter when it encumbers the salaries of vacant positions. This should be set at the position level. Italian sub-record and will not be configured. Italian sub-record and will not be configured. Australia sub-record and will not be configured. Australia sub-record and will not be configured Australia sub-record and will not be configured Australia sub-record and will not be configured Australia sub-record and will not be configured Australia sub-record and will not be configured Australia sub-record and will not be configured Malaysia sub-record and will not be configured Malaysia sub-record and will not be configured French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured

PS RECORD NAME/ PS FIELD NAME EG_GROUP

HP_STATS_DUTIES HP_STATS_RPT_FLA G ENCUMB_SAL_OPTN

Stats-Can Duties Stats-Can Report Flag Encumber Salary Option

ENCUMB_SAL_AMT

Encumber Salary Amount

JOBCD_ITA_SBR INAIL_CODE DESCRLONG JOBCD_AUS_SBR ASCO_CD_AUS PKG_TEMPLATE_ID PKG_RULE_ID JOBCD_AUSHE_SBR FUNCTIN_AUS ANN_CNTACT_HRS_ AUS TEACH_WEEKS_AUS CASUAL_TYPE_AUS JOBCD_MYS_SBR WORK_DAY_HOURS JOBCD_FA_SBR FA_PAY_PROGRAM JOBCD_FP_SBR ELECTION_GROUP

INAIL Code Description ASCO Code Package Template ID Package Rule ID Job Function Annual Contact Hours Total weeks in teaching job Type of work performed Number of hours in a work day Festive Advance Pay Program Election Group

LABOR_AGREEMENT Labor Agreement

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Labor Agreement Category CS Job Code Job Outside Collective Labor Agreement Salary Grade Table Type Occupation Code Match Competencies Attachment Sector Job Type Auto Hire Validation Date of Last Update Regulatory Region DESCRIPTION French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured. Therefore, this field should be set to a default value of N. French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured . Therefore, this field should be set to a default value of y. French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured . Therefore, this field should be set to a default value of CO. French Public Sector sub-record and will not be configured French Public Sector sub-record and will not be configured Prompt field edit: REG_STANDARD_VW, used in performing regulatory and regional edits, verify with approach doc for regulatory region (to be completed). 12.6 numbers in length, configure with minimum salary amount for salary grade. 12.6 numbers in length, This must be populated with the mid rate for the salary grade. 12.6 numbers in length, configure with maximum salary amount for salary grade. Prompt field edit: CURRENCY_CD_TBL, 3 upper characters in length, configure with USD. Prompt field edit: COMP_FREQ_VW, 5 upper characters in length, default to BCT biweekly. Required, Xlat, System default is S, values to be used are B= All, C=Classified, G= Classified-Non-Examined, S = ClassifiedCompetitive, T =Temporary, U = Unclassified

PS RECORD NAME/ PS FIELD NAME FP_PROF_CATG FP_JOB_FMLY FP_OFF_COLAG FP_MATRIX_TYP FP_BUSINESS_CD FP_JOBCD_ACC FP_ATCH_AREA FP_JOB_TYP FP_AUTO_RATFY LAST_UPDATE_DAT E REG_REGION

SAL_RANGE_MIN_R ATE SAL_RANGE_MID_R ATE SAL_RANGE_MAX_R ATE SAL_RANGE_CURRE NCY SAL_RANGE_FREQ CLASS_INDC

Salary Range Minimum Rate Salary Range Midpoint Rate Salary Range Maximum Rate Salary Range Currency Salary Range Frequency Classified/Unclassified Status

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Description DESCRIPTION Description of job code, will default to job code description. Full length of the title of the job code configured in this section. This field will help to segregate Jobcodes into logical viewing groups. The specific values that should be set here will be determined as part of the Tableset Control work unit. Prompt field edit: SETID_TBL, 6 upper characters in length, States job codes currently use 4 digits, will need to expand to 6 to adjust for one to one relationship to salary plans and bargaining units. The effective date will default to the existing job code effective dates for administration purposes. This field should be set equal to each of the other effdt fields that are listed above. Prompt field edit: COMP_RATECD_TBL, 6 upper characters in length, the State of Connecticut will leave blankuse CTBASE. Prompt field edit: Frequency_TBL, 5 upper characters in length, default to BCT Biweekly. 12.6 numbers in length, not required, Should be equal to default Step amount. Prompt field edit: FREQUENCY_TBL, 5 upper characters in length, This should be left blank as no compensation rate codes are based on a percentage of earnings. i.e.) 10% of base pay Prompt field edit: CURRENCY_TBL, configure as USD 5 numbers in length, not required, do not configure, State does not utilize. Prompt field edit: COMPRT_GROUP_TBL, 6 upper characters in length, not required, do not configure. 1 upper character in length, configure to Y if the State wants salaries to be prorated for parttime employees. Prompt field edit: SETID_TBL, 5 upper characters in length, This child record is always created when the Jobcode is created. This field should be set equal to each of the other Setid fields that are listed above.

PS RECORD NAME/ PS FIELD NAME DESCRLONG JOBCD_COMP_RAT E SETID

SetID

JOBCODE

Job Code

EFFDT

Effective Date

COMP_RATECD COMP_FREQUENCY COMPRATE COMP_PCT

Comp Rate Code Compensation Frequency Compensation Rate Compensation Percent

CURRENCY_CD COMP_RATE_POINTS RATE_CODE_GROUP FTE_INDICATOR JOBCD_TRN_PROG SETID

Currency Code Compensation Rate Points Rate Code Group Name Apply FTE for Annualization SetID

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

FIELD NAME Job Code DESCRIPTION This child record is always created when the Jobcode is created. This field should be set equal to each of the other Jobcode fields that are listed above. This child record is always created when the Jobcode is created. This field should be set equal to each of the other effdt fields that are listed above. This field should be set to blank since training is not being implemented in phase one.

PS RECORD NAME/ PS FIELD NAME JOBCODE

EFFDT

Effective Date

TRN_PROGRAM

Training Program

Dependencies and Timing: JOBFUNCTION_TBL Job Function Code %SAL_SETID_PRMP Salary Set ID %SAL_PLN_PRMPT2 - Salary Administration Plan %SAL_GRD_PRMPT2 Salary Grade %SAL_STP_PRMPT2 Salary Step UNION_TBL Union Code Table CURRENCY_CD_TBL Currency Code Table STDHRS_FREQ_VW Standard Work Period JOB_FAMILY_TBL Job Family SETID_TBL Set ID COMP_RATECD_TBL Compensation Rate Code Table Testing Considerations: Verify that the page can be viewed without error. Verify that multiple effective dated rows can be entered. Verify that security is set up appropriately based on Setids. Verify that there is only one salary plan and grade for each jobcode. Assumptions: State of Connecticut (Department of Administrative Services) will convert all existing job codes from their existing 4 digits in length to 6 digits in length in order to meet the one to one relationships between job code, salary plans and bargaining units. State of Connecticut (DAS) will convert their existing long job code description from 60 characters to 30 and their short job code description from 16 to 10. The full and complete job code title will be converted into DESCRLONG in the JOBCODE_TBL record. DAS Central will provide the information to configure the job function codes, job code task and the job family codes. Currently not maintained in legacy system. The Job Code Table, Evaluation Criteria page will not be visible to end-users, as it will not be used by the State of Connecticut. Evaluation Criteria will continue to be maintained in greater detail in the DAS Classification Database.

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

The Job Code Table, Non-Base Compensation page will not be visible to end-users, as it will not be used by the State of Connecticut. DAS Central will provide the information to configure the Medical Checkup Required on the job codes. Currently not maintained in legacy system. PeopleSoft delivers job codes to be set up as either regular or temporary. Job codes will be set up with a default of regular in Core-CT. DAS will need to configure the values for each job code. The State of Connecticut will not be utilizing the training module in phase one. Each Jobcode will have a default compensation rate code, but no other compensation rate code functionality will be utilized. Job Codes are associated with Position Data, which will be converted mostly from existing data in APS Employees cannot be hired or paid by PS unless they have been assigned a job code.

Revisions Date: Comments: Name: Changes Needed: Reasons:

Input Provided By: Name Lina Simonu Lisa Lagus Bette Jenak

Title, Department HR Module Team Lead, DAS HR Team Lead Accenture HR Team Member, State of Connecticut

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State of Connecticut Core-CT Project

Configuration Approach Jobcodes

SIGNOFFS

Configuration Team _________________________ _________________________ Configuration Team Leads _________________________ Ryan Oakes Module Team Leads _________________________ Team Leads _________________________ Rajeev Sharma _________________________ Sue Martin _________________________ Anne North _________________________ _________________________ Ron Kuehner _________________________ _________________________

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