Please make a copy of all submitted materials for your records.

SUBMISSION DEADLINE: MARCH 18, 2012

2012 COAEA Summer Institute

Proposal Submission Form Instructions and Details
PRESENTATION REQUIREMENTS

July 24 -25 2012

Art Educator as Lead Presenter: Priority will be given to OAEA members.

Lead presenter must be a current member of OAEA at the time of proposal submission and during the COAEA Summer Institute July 24 -25 2012. List your name on the proposal form, as you want it to appear in promotional materials for the 2012 COAEA Summer Institute.

Art Educator as Co-presenter: Co-presenters are encouraged to register for

the COAEA Summer Institute and follow the above suggestions for registration. presenters must be listed on the proposal form to be included in the description. Co-

Non-OAEA Members Presenters: Educators and Visual Artists that wish to

present, yet are not currently OAEA members will need to complete the proposal. You have the option of becoming an OAEA Associate membership at a cost of $45. This membership level will not allow art educators expecting to attend the state conference or submit work to art exhibitions to do so. A full membership will provide full benefits. An application is available online:
http://www.oaea.org/data/cms/uploadedfiles/2011-12_MembershipFlyer[1](1).pdf

All presenters are valuable: There is a 25% reduced registration rate for
presenters. The registration cost per day at this writing will run approximately $70 dollar a day. Registrants will pay a fee to attend the institute, which will cover the workshop, workshop materials (some presenters will have a material list or fee) and food. Presenters must note the cost of their session/workshop expenses. This includes handouts, supplies, and resources. If you are giving a workshop that requires materials that exceed a reasonable workshop fee, tell us what the workshop fee will be and that fee can be included in the workshop description, published in promotional materials for the 2012 COAEA Summer Institute and on the event registration form. You will be reimbursed for your workshop expenses after the 2012 COAEA Summer Institute. If you submit your workshop receipts reimbursement will be limited to the funds that are paid by those who register for your session. You will receive the count of pre-registered participants after the early registration deadline to help you plan your supplies. You will be able to decide if you want to have your session remain closed with that early count or if you want to have your session open to regular registration. Please note that there are NO computer labs at the Kirkmont Center if you wish pre-registered participants to bring their own supplies or technology equipment, this must be noted in your proposal (see note below in AV equipment). For non pre-registered sessions, we will list brief specific notes in the communications that pertain to your session.

Completing the proposal form: Make sure you complete the official
2012 COAEA Summer Institute proposal form. We use this form to schedule the presentations. If anything changes about your proposal/s after you have submitted the form/s, you must contact Yolanda Brown immediately as we start the scheduling process after the March 16 deadline. Please include summer contact information to aid us in contacting you during the summer months.

Times for sessions and workshops:  There are 4 time block options; shorter sessions allow 15 minutes between presentations:
45 minutes block: ___________ 105 minutes block: ___________ 90 minute block: ___________ 165 minutes: ___________

Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 18, 2012

Presentation format choices: We will be housed in the Croft House, a

handicap accessible building at the Kirkmont Center. We have three spaces in the lodge that we will use for the event. We are planning to have all workspaces set up classroom style with tables and chairs. We have some flexibility with that arrangement and as a group of artists and educators, we will shift and flow as necessary. We will put you in the most appropriate space based on your proposal. The first and lower floors, will be divided into two workspaces. Each space has access to water via the kitchen and/or restrooms. The first floor is fully carpeted. The lower level has both carpet and vinyl floor covering, making the latter ideal for messy and/or wet work. There is one small space in the lodgeThe Loft. The loft is above the first floor workspaces and accessible via a spiral staircase.

AV Equipment: Presenters must provide their own AV equipment (projectors, wall screens), computer equipment and peripherals (printers, scanners, etc.) for their presentations. There will be access to electricity and white walls in the lower level. Bring a power strip with you for your workshop. There is Wi-Fi Internet access (not usually needed for basic power point presentations). Please verify that before July 14 (we did have it last year). TIMELINE: (submitters will receive additional information after their proposals are processed) SITE OF CREATIVITY: The Kirkmont Center is located in Logan County near Bellefontaine and consists of 277 acres nestled among gently rolling hills and pine groves. The site boasts a natural fern, two ponds (one for nature study and one for canoeing, paddle boating, and fishing), cliffs and natural ravines, and a work-in-progress Adena Indian archeological site. Kirkmont Center is classified by naturalists as one of the most unique parcels of land in the State of Ohio. Because of the sites diversity, local schools avail themselves of Kirkmonts environmental education program. Nearby is Campbell Hill, the highest point in Ohio (Kirkmont is the second highest). Other attractions near Kirkmont include Ohio Caverns (open throughout the year); the Piatt Castles, Mac-O-Chee and Mac-O-Cheek, built in the 1800s; Pioneer House, the family homestead of the Piatts and part of the Underground Railroad Network; and skiing at Mad River Mountain. The Kirkmont site has 16 cabents (wood floors and half-walls); a picnic shelter; a 50- by 50foot pavilion (Owens Pavilion); a pool; miles and miles of groomed hiking trails, a low ropes challenge and initiatives course with over 20 stations; 3 campfire circles; an archery range; a seven-circuit Cretan labyrinth; a nature center; a climbing tower; zip line; and giant swing. The space we will use for the workshops and for lodging at the Kirkmont Center is the Croft House. The Croft House was opened in 1995, and was named for the Scottish word Croft meaning barn. This timber frame building contains a Great room with fireplace, loft with conference space, covered decks, and a fully finished lower level. Croft House is handicap accessible, air conditioned, and carpeted throughout. Adult or family retreat groups from 16 to 24 can make great use of the Croft House for business meeting groups numbering 16 to 100, and banquet groups up to 80. Located just off the Great Room are four bedrooms (6 beds per room), each with 4 bunk beds, 2 single beds, a private washroom and shower. One of the bedrooms is handicap accessible. Croft House also has a fully equipped kitchen. Kirkmont Center  http://www.kirkmontcenter.com kirkmont@kirkmontcenter.com 6946 CR 10, Zanesfield, OH 43360  PO Box 128 Zanesfield, OH 43360 Phone (937) 593-2141 Toll Free: (800) 572-1747

TIMELINE: (submitters will receive additional information after their proposals are processed)
March 18, 2012 All proposals are due to Yolanda Brown by this date (mail in and email formats) Ms.
Browns address is included on the proposal form; her email address is yrbrowncoaeasummerinstitute@yahoo.com

March 21, 2012 or before March 26, 2012 or before

Presenters will be notified that their proposals were received.

Presenters will be notified about the status of their proposal/s and the tentative assignment/s workshop space and date/time Corrections or changes to the assignment must be sent to Ms. Brown. The event will be publicized at this writing via OAEA website and regional media publications.

Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 18, 2012

2012 COAEA Summer Institute Mail-In/Email Proposal Submission Form

Snail Mail OR Email your proposal to Yolanda Brown by: March 18, 2012 (Use only ONE delivery format per proposal and only one presentation submission per form. You may submit more than one proposal at a time.)
Presentation Title: _______________________________________________________ Lead Presenter: _______________________________________________________ Lead presenter must be a current member of OAEA at the time of proposal submission and during the 2012 COAEA Summer

Institute
Co-Presenters: _______________________________________________________ OAEA Membership #_______________OAEA Region __________ Division __________ Presentation Format: (check one) Workshop (classroom with hands-on format) Workshop (classroom with mainly demonstration format) Presentation Time Block: (check one) There are 4 time block options; shorter sessions allow 15-20 minutes between presentations:
45 minutes block 90 minute block 105 minutes block 165 minutes block 15 20 25 Elementary Middle High School Higher Ed All Levels

SNAIL MAIL TO: Yolanda Brown

COAEA Summer Institute Proposals P.O. Box 4216 Dublin, OH 43016 Phone: (614.735.7951)

W orkshop participant limit:

EMAIL TO:
yrbrowncoaeasummerinstitute@yahoo.com

Audience Level: (check all that apply)

INFORMATION CHANGES: Please notify conference proposal chair if ANY of this information changes after you have submitted your proposal.

W orkshop Set Up: (check all that apply) more information will be
requested once the proposals are accepted Water Accessibility Needed Will Bring AV Equipment for Workshop Electricity Access Needed Internet Access Needed

Total W orkshop Expenses : Total expenses based on fifteen (15) participants $________ Total W orkshop Expenses : Amount per person (based on participant limit for full workshop) $________ W orkshop Fee (if necessary): $________ amount per person ((based
on participant limit for full workshop) Yes ________ No________

Materials Fee (if necessary): $________ amount per person (based on participant limit for full workshop) Are you presenting with someone else in another session ? Yes No

Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 18, 2012

Are you willing to present your session or workshop a second time?

Yes Yes No

No Are you submitting more than one proposal?

Presentation Description: (in 35 words or less)

______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________

Lead Presenter Contact Information

School Name (school where teaching or attending if a student): ______________________________________________________________ School Address: ______________________________________________________________________________________ Name (non-art educator/Visual Artist): ______________________________________________________________________________________ City: ______________________________________________________ State:___________Zip+4:________________________________ Teaching Level/Job Alike Category (for lead presenter): ____________________________________________________________________ Mailing Address: ______________________________________________________________________________________ City: ______________________________________________________ State:_______ Zip+4: _________ Home Phone With Area Code: ______________________________________________________________________________________ Cell Phone With Area Code: ______________________________________________________________________________________ Work Phone With Area Code: ______________________________________________________________________________________ Preferred Email Address: ______________________________________________________________________________________ Summer Email Address (if different from above): ________________________________________________________________________ You will be contacted about specific requirements for your session or workshop after your proposal has been received and accepted for the 2012 COAEA Summer Institute. Copy or download this form and add your information to submit it as a MAIL IN proposal. If you wish to

Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 18, 2012

email this form, copy and scan it or download the document and then send as an attachment to Ms. Brown at yrbrowncoaeasummerinstitute@yahoo.com as an MSW ORD doc or pdf. You must include your name and COAEA Summer Institute proposal in the subject line so it is not viewed as spam. Save your doc or pdf as follows, with your last name and COAEA_SUMINST, as in the example: Brown_ COAEA_SUMINST