Part 1 : FBL3N Part 2 : FS10N Overview Trigger: You can display all items posted to an account that have

line item display. Business Process Description Overview When you post documents in SAP, the system automatically updates the account bal ance. It is therefore possible to view the account balances and the line items for every GL account. On the initial screen for displaying line items, there ar e a number of selection options you can use to display exactly the line items yo u require. You can also specify on this screen exactly how the line items are to be displayed.

Input - Required Fields Field Value / Comments GL Account Input GL account Company code 2008 Output - Results Comments

Detailed line item display

Tips and Tricks If an account contains a lot of items, you should limit the selection to particu lar items in order to improve system performance. To do this, you use selection criteria. Procedural Steps 1.1. Access the transaction by: Account Display/Change Line It

Via Menus Accounting Financial Accounting GL ems Via Transaction Code FBL3N

1.2. On the screen GL Line Item Display, enter information in the fields as spe cified in the table below:

Field Name Description R/O/C User Action and Values Comments GL Account This is the GL number R Enter in the GLs account number Company Code Four digit identifier of the company code R 2648 Line item Selection - Open items Select this field if you want to display the open items O You must select at least one of the 3 fields within Line

item selection Line item Selection - Cleared items Select this field if you want to display the cleared items O You must select at least one of the 3 fields wit hin Line item selection Line item Selection - All items Select this field if you want to display all ite ms O You must select at least one of the 3 fields within Line item se lection 1.3. Click on the Execute icon to display the line items. The following screen will be displayed. 1.4. If there are other fields that need to be displayed you can pick and cho ose those fields by changing the variant. Such fields may include Reference key 1, amount in local currency, invoice reference, etc. Click on the Change Layo ut icon to access the screen shown below. Click on the box to the left of the de sired field(s) under the Hidden Fields column on the right and use the arrow to br ing that field to the left hand column. You may also change the order of the co lumns to be displayed by changing the position (Pos.) number of the column. Note, however, that all selected fields may not be displayed on the screen if the tot al character length is longer than the screen allows. If this is the case, then remove the undesired fields from the variant. Click on . This will bring t he additional fields into the display screen.

The new layout appears as below: Go to Settings >> Layout >> Save. New pop up comes up 1.5. Save this new variant for future use by clicking on Save Layout icon. T he following pop-up box will appear and you will need to type in the name of the new display variant and a description.

Go to Menu path SETTINGS > COLUMNS.> Optimize width. (The fields length is opti mized) 1.6. Click on the to save the newly created variant. You will see the foll owing message at the bottom of the screen.

1.7 From the screen GL Line Item Display you can access the individual documen ts by double-clicking on the document number. The first line item of the docume nt will be displayed. To see an overview of the document, with all line items l isted, click on the Overview icon.

Document Overview appears as below:

1.7.1. o from hange, ear in

Within the document, there are certain fields that can be changed. To g the display mode to the change mode, click on the line item you want to c then click on the Change icon. The fields that can be changed will app white as shown on the following screen.( Red color in the screenshot)

The changed data appears as below 1.8. After making any necessary changes, click on Save or Cntl+S. You will see the following message at the bottom of the screen. 1.9 There is a lot of functionality within the GL Line Item Display transactio n. For example, you can sort and/or sub-total by particular fields. The key, h owever, is to manipulate the selection criteria so you can better control exactl y what is shown on the screen. 1.10 There are also many functions that can be accessed from the Display/Chang e GL Line Items transaction. Listed below are paths from this screen that will l ink you to other data for this GL. Some examples are: Environment Account Master Data: GL master data

2.0 To exit the GL Line Item Display transaction, press Exit or Shift + F3. 3.0 In case the user wants to have the default layout every time he goes to FBL3N as per section 1.5 Please proceed as below: 3.1. Accounting>Financial Accounting>General Ledger>Environment>User paramete rs>FB00 Editing options. Select tab Page and click on it

In G/L Account Layout attach the newly created layout. With this for each user each time he views the report FBL5N, the layout would be the one attached here in this FB00. The same way layouts can be created and attached for Open item reports also.

3.2.

Click on icon. You will observe a message.

Go to option>Change user master Press F3 to exit the report.

Part2 : FS10N Trigger: General Ledger balance per period for entire year. Business Process Description Overview The account balance displays the following: Opening balance (carry forward balance from the previous year) Total of all transactions per posting period, broken down into debits and credit s (transaction figures) From these figures the system also calculates for the account balance display fu nction the following: Balance per posting period Accumulated balance of the account When displaying line items, you can change the line layout, which determines whi ch fields are displayed in a line.

Procedure Detail 4.1. Access transaction by: Via Menus Accounting Financial Accounting General Ledger Account FS10nDisplay Balances Via Transaction Code FS10N On the screen, GL Balance Display, enter information in the fields as specified in the table below.

Click on to have multiple selection criteria as shown in the above subscreen. C lick on to execute report. Field Name Description R/O/C User Action and Values Comments GL Account This is the GL number R Enter in the customers account nu mber One GL or range of GL accounts can be entered Company Code Four digit identifier of the company code R Enter in the company code One company code or multiple co.codes can be entered Fiscal Year R

4.2. Click on the Execute icon to display the line items. The following screen will be displayed.

Period 1-12 are the Jan to Dec. And 13-16 are special periods.

Double click in an amount field to see the detail line items associated with tha t balance. It is important to note, however, that the line items displayed depe nds upon in which field you double-clicked. For example, if you double-clicked on the Credit field, you will only see the credits posted to the account in that p eriod.

click on

to get only the summary

Click on to expand the details of a summary. These options are available in Mo st of the SAP standard reports.

4.3. To view all of the line items associated with the period balance, double click in the Cumulative Balance field 4.4. From the screen GL Line Item Display, all of the features of transaction F BL5N, Display/Change GL Line Items, are possible from this point. For example, you have the ability to change certain fields in the document, change the displa y variant, view additional data on this customer. The report as per user varian t /SNA can selected 4.5 To view a prior Period, press Back or F3. Use to go to left/ right screens 4.6 To exit the GL Line Item Display transaction, press Exit or Shift + F3.

Test your knowledge 1. Which are all the GL accounts for which line item display is not require d? Why? 2. Which are the GL account for which line open item management is needed? 3. What is the difference between FS10N and FBL3N? 4. How do you identify open items and cleared item on FBL3n?