Republic of the Philippines MARINDUQUE STATE COLLEGE RECORDS OFFICE Tanza, Boac, Marinduque 5 YEAR DEVELOPMENT PLAN 2012-2017

7 Programs/Projects/Activities Present Status Goals Strategies Persons Involved Financial Requirements Target Date

1. Information Management To continue to develop and implement integrated information management programs, utilizing existing and emerging technologies, to improve the availability and accessibility of information in the College.

The office has no records keeping system established.

To ensure that full and To have a system accurate records are that will receive, made, captured and store and index all maintained in the electronic record keeping correspondence. system. To establish and maintain a wellstructured system to ensure information can be identified and retrieved when required. To exploit current technology to assist in the management of information and records. To have finding aids and information databases with the functional capability of keyword searches.

College & Board Secretary/Staff Records/SICS Department & Student Research

2012 - 2017

To provide an Automated Records Management System (ARMS) that will maintain and control electronic records generated by the office.

2. Accountability To maintain accountability standards by addressing administrative, legal, fiscal and archival requirements with respect to College records.

Establish and maintain policies and processes to protect the integrity of information generated and kept by the College.

To ensure that records within the university are retained and disposed in accordance with the RA. 9470 otherwise known as National Archives of the Philippines Act of 2007 To develop and review Retention and Disposal Schedules for records to prevent the arbitrary destruction of records. To develop an efficient system to audit the location of borrowed files.

College & Board Secretary/Staff Records

2012 - 2017

To ensure the sufficiency of the College records office and archival space requirements.

To monitor the rate of space usage and determine future needs.

3. Marketing/Culture To promote and support a culture of proper record keeping practices throughout the College

To provide an understanding of the benefits and importance of adopting proper records management practices within the College.

To promote the objectives and functions of the Records Office and the services it offers to the College community. To have a more interactive role in the decision making processes of the College on issues that involve data and information management.

College & Board Secretary/Staff Records

2012 - 2017

4. Training and Awareness

To develop a formal training program on Records Management To ensure relevant staff Draw up a program are appropriately of continuing qualified, trained or professional experienced and the development for staff understand the records staff/s. need for records management.

VP Admin/OP/College & Board Secretary/Staff Records

2012 - 2017

Prepared by: RANDY M. LANTITA-Administrative Aide IV (In-Charge Records Office)