Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
This template enables users to compile comprehensive financial statements based on International Financial Reporting Standards for small & medium enterprises (IFRS for SME's) from any trial balance regardless of the structure of the accounts that are included in the trial balance. The financial statements are compiled by linking each account in the trial balance to a pre-defined financial statement reporting class code and all the amounts that are included on the financial statements are automatically calculated based on the linked class codes. The template can also easily be rolled forward or back by simply changing the year value in a single input cell. Disclaimer: The aim of this template is to assist users in compiling a standard set of financial statements and we can therefore not guarantee that all the financial statement disclosures that are required for the particular business will be accommodated in the template. The user therefore remains solely responsible for ensuring the accuracy and completeness of financial statement disclosure. The following sheets are included in the template: Set-up - enter all the relevant business details on this sheet and specify the financial year end month and the current financial reporting period. The reporting period that is specified determines which annual periods will be included in the current and comparative periods on the financial statements. Classes - this sheet contains all the pre-defined financial statement reporting classes that should be used to link the accounts on the trial balance to the calculations on the financial statements. The classes are provided in order to simplify the linking of accounts and are not linked to the financial statements. Changes that are made to the pre-defined classes on this sheet will therefore have no effect on the financial statement calculations. TB - a complete trial balance for each annual period should be included on this sheet and each account in the trial balance should be linked to the appropriate financial statement reporting class by entering or copying the appropriate class code into column A. The amounts that are included on the financial statements are automatically updated based on the classes that are specified on this sheet. FinInfo - this sheet contains financial statement information that is incorporated in the financial statements but not derived from the trial balance. Users are therefore required to enter the appropriate values for each annual period that is included in the template. The values that are specified on this sheet are automatically included on the financial statements based on the pre-defined code that is included in column A. AFS - this sheet includes a complete set of financial statements which is automatically compiled based on the current reporting period that is selected on the Set-up sheet, the account balances that are included on the TB sheet and the financial information that is included on the FinInfo sheet. No user input is required on this sheet but users can customize the standard financial statements based on their own requirements if necessary. TBImport - the calculations on this sheet enables users to review the sequence of trial balance accounts before copying the account balances to the TB sheet. The sequence of accounts can be amended until no errors are reflected and the calculations in column E round all trial balance amounts to the nearest integer value thereby ensuring that all the totals on the financial statements are accurate.

Set-up

The input cells that contain a yellow cell background on the Set-up sheet need to be completed in order to include your business details on the financial statements. The business name is included on all the financial statement page headings and the business registration number is included on the index page (the first page of the financial statements). The business address and country are included in the first note to the financial statements and the currency symbol that is specified in cell B12 is included below the year on a number of pages of the financial statements. The year end month in cell B14 is used to determine the appropriate year end date and previous year end date which are included in a number of notes to the financial statements. The current reporting year needs to be entered in cell B16 and determines which annual period is used as the current reporting period in the financial statements. The comparative year is also determined based on the input in this cell and all the values that are included on the TB sheet and the FinInfo sheet are included in the automated financial statement calculations based on the year that is entered in this cell.
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Excel Skills | Financial Statements Template

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Note: You can therefore automatically roll the financial statements forward or back by simply changing the year that has been entered in cell B16 on the Set-up sheet. All the calculations on the financial statements will be updated automatically after editing the value in this cell.

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Excel Skills | Financial Statements Template

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The reporting date in cell B18 is determined based on the year end period that is specified in cell B12 and the current financial reporting year that is specified in cell B14. This date is used in the headings of the financial statements and in multiple notes. The total number of pages that is entered in cell B20 is only used to determine the total number of pages that needs to be included in the table of contents on the financial statements (on the first page in cell I17). The default value is 12 but may need to be changed after customizing the financial statements and determining the total number of pages that will be printed.

Trial Balance
A complete trial balance should be copied or entered on the TB sheet for each annual reporting period that needs to be included in the financial statements. All the account numbers and account descriptions that form part of the trial balance need to be copied or entered into column B and C on the TB sheet and the appropriate account balances need to be entered into the columns from column D onwards.

Each account then needs to be linked to one of the pre-defined financial statement reporting classes that are listed on the Classes sheet. The template will contain default data on the TB sheet when you use it for the first time but you can replace all the account numbers and descriptions with your own and clear all the class codes in column A before you commence with the exercise of linking your accounts to the appropriate pre-defined financial statement reporting classes. After clearing all the class codes from column A, you need to refer to the Classes sheet in order to determine which accounts need to be linked to which financial statement reporting classes. Note that you do not need to use all the default classes if they are not required but it is imperative that each account is linked to a class. After completing the linking exercise, there should therefore be no blank values in column A. Note: We have included conditional formatting in column A in order to highlight all the cells that have not been linked to one of the pre-defined reporting classes in red. If you therefore notice that a cell has been highlighted in red, it either means that the account is not linked to a class at all or that the account is not linked to a valid class. After correcting the input in column A, the red highlighting will be removed automatically. Note: All the accounts that are included in your trial balance should be entered in a continuous cell range on the TB sheet - there should not be any blank rows or columns in between account numbers or financial periods otherwise all the accounts or periods may not be included in the financial statement calculations and your balance sheet may therefore not balance! We have also included totals above the column headings which will indicate if the sum of the account balances for any annual period does not equal nil. If the total of all the account balances in a trial balance does not equal nil, it means that the financial statements will not be accurate and that the balance sheet will probably not balance. You should therefore always ensure that the trial balance for each annual period adds up to a nil value. New businesses When compiling financial statements for a new business, you only need to include the account balances of the current financial reporting period on the TB sheet. All the amounts for the comparative financial year on the financial statements will be nil. The TB sheet contains a number of default years - you can therefore change the column heading in column D to the appropriate current financial year and change all the subsequent columns to the appropriate subsequent years. Also remember to enter the correct current financial reporting period in cell B16 on the Set-up sheet. Existing businesses
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Excel Skills | Financial Statements Template

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When compiling financial statements for an existing business, you need to include the trial balances of at least the last two financial years on the TB sheet but you will also need to include the balance sheet balances of a third year so that the cash flow calculations in the financial statements are accurate.

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Excel Skills | Financial Statements Template

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We therefore recommend that users include the complete trial balances of at least three financial years on the TB sheet when using the template to compile financial statements for existing businesses. If you only include the balance sheet of the third financial year (the year prior to the comparative financial period), it is absolutely essential that the trial balance still balances and that the retained earnings balance is calculated accurately, otherwise your financial statements for the comparative year may not be accurate. The TB sheet contains four financial periods by default and in most instances, these financial periods will represent the financial periods that are required for existing businesses. If you are compiling financial statements for previous periods, you may however need to change the column headings accordingly (start with the year before the comparative period in column D). Also remember to enter the correct current financial reporting period in cell B16 on the Set-up sheet so that the financial statements are compiled for the correct period! Adding new financial periods After using the template to compile your first set of financial statements, you can add subsequent financial periods by simply copying the last column on the TB sheet to the next available column, changing the column heading to the next financial period and clearing all the account balances in the new column (we recommend replacing the existing values with nil values before entering or copying the appropriate account balances into the new column). Note: The same procedure can be followed to also add the new financial period to the FinInfo sheet but before you replace all the values in the new column with nil values, note that some of these values will need to remain unchanged for the next financial period. Note: All the trial balance data on the TB sheet should form part of a continuous cell range and you should therefore not include any blank rows or columns between rows or columns that contain data otherwise the financial statement calculations will not be accurate. Trial balance check & import If you use a trail balance export file in order to compile financial statements, the trial balance export will have to be converted so that the account numbers are in the exact same sequence as the accounts on the TB sheet before you will be able to copy the balances onto the TB sheet. This is an absolute necessity in order to ensure that the correct account balances are included next to the correct account number. New accounts may also have been added during the current financial period which may not be included in the previous trial balance on the TB sheet. These accounts therefore need to be identified and inserted in the correct row position before the account balances can be copied. This could be quite a time consuming exercise and we have therefore created the TBImport sheet to assist users in simplifying this exercise. The following steps need to be completed in order to ensure that the trial balance for the new financial period is correctly included on the TB sheet: Sort the data on the TB sheet in an ascending order based on the account number in column B. Sort the data on the trial balance export file in an ascending order based on the account number column. Copy the account number, account description and account balance from the export file and paste the data into column A to C on the TBImport sheet (replace the existing data on this sheet). Copy cells D5 and E5 and paste these cells into all the rows in column D and E that contain account numbers. Note that these two cells contain formulas and formatting that will assist you in identifying new accounts or changes that need to be made to the sequence of the accounts in the export file. Review the contents in column D - a row that contains a green "ok" cell is in the correct sequence but if an "error" is displayed in orange, it means that the sequence of accounts on the TBImport sheet is not the same as the accounts on the TB sheet. Compare the contents of all the rows that contain errors by comparing the account sequence on the TBImport sheet with the account sequence on the TB sheet.
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Excel Skills | Financial Statements Template

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Where an account is included on the TBImport sheet but not on the TB sheet, insert a new row on the TB sheet, copy the account number and description into column B and C and enter a nil value into all the columns that relate to previous financial periods. After completing these steps, the error in the particular row will automatically be removed from the TBImport sheet. Where an account is included on the TB sheet but not on the TBImport sheet, insert a new row on the TBImport sheet, copy the account number & description from the TB sheet and copy the formulas in column D and E from one of the existing rows. Column D should now contain a green "ok" message.

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Excel Skills | Financial Statements Template

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Repeat the previous two steps until the TBImport sheet contains no errors. Ensure that the total of the amounts in column E on the TBImport sheet is nil - the total calculation is included in the row above the column headings. If the total is not nil, the difference will be reflected in red in the cell above the column headings with an "error" message next to it. Note that the difference may be attributable to rounding which is covered in the next section of these instructions. If the column E total is not nil and the difference cannot be attributable to rounding, review your trial balance export and make sure that the total of the export file is in fact nil. Also review the TBImport sheet and ensure that all the accounts on the trial balance export have been added to this sheet. Rounding errors can be corrected by amending the trial balance amounts of selected accounts in column C. When the red cell background is removed from the total calculation and the "error" text is replaced by an "ok" message, it means that the trial balance has been corrected. The amounts in column E can now be copied and pasted as values in the appropriate column (for the new period) on the TB sheet. After completing this step, the trial balance has successfully been imported into the template. Rounding in financial statements Rounding can have a significant impact on financial statements because the amounts that are displayed on the financial statements may not always add up to the totals that are displayed. Even the most insignificant of errors could result in financial statements appearing to be inaccurate and as a consequence also result in the value of the financial information that is included in the financial statements being questioned. Checking all the calculations in financial statements and making the appropriate adjustments could be quite a time consuming and cumbersome approach and we therefore recommend making the required adjustments on a trial balance level instead. This approach will ensure that the calculations that are included in the financial statements are always accurate and negate the need to go through the entire cumbersome (manual) calculation exercise.

The problem with rounding in financial statement terms is that a trial balance typically includes two decimal values while financial statements are typically compiled to the nearest integer value. When two amounts that contain decimal values are rounded and added, the result is not necessarily the same as the rounded value of the total but if the decimal values are rounded to the nearest integer value and then added, the total that is calculated is guaranteed to be accurate. This approach is followed in the calculations in column E on the TBImport sheet in that the trial balance amounts in column C are rounded to the nearest integer value in column E. If you therefore use the TBImport sheet to round all the amounts on the trial balance to the nearest integer values before correcting any rounding differences that may exist and copying & pasting the values onto the TB sheet, your financial statements are guaranteed to be accurate. We therefore recommend always using the TBImport sheet before including the appropriate trial balance amounts for a new financial period on the TB sheet.

Financial Information
The FinInfo sheet contains the financial information that needs to be included in our standard financial statements but can typically not be derived from the amounts on a trail balance. These values therefore need to be entered for each financial period that is included in the financial statements and for which a trial balance is therefore included on the TB sheet.

In terms of new and existing businesses and the addition of new columns, the same procedure that needs to be followed in order to add new columns to the TB sheet needs to be completed for the FinInfo sheet. Refer to the Trial Balance section of the instructions for guidance on how to amend the default columns and how to add new columns to this sheet.

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Excel Skills | Financial Statements Template

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Note: Some of the financial information that is listed on the FinInfo sheet may not be applicable to all businesses but we recommend that you retain all the data on this sheet and that you simply enter nil values for the items that are not applicable. Do not therefore delete any of these items as you may need some of them in future.

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Excel Skills | Financial Statements Template

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The values on the FinInfo sheet will have no bearing on whether the financial statements balance or not - this aspect of the financial statements is entirely determined by the account balances that are included on the TB sheet. The values on the FinInfo sheet are mainly used to provide additional disclosures that may be required and in some instances to include amounts that are required to be disclosed but typically do not get allocated to separate accounts in a general ledger (and therefore trial balance). All the values on the FinInfo sheet are included on the financial statements based on the code that is included in column A (note that all the codes start with an "F"). It is therefore imperative that you do not delete any of the pre-defined codes on this sheet. Note: We are not going to cover each individual item on the FinInfo sheet in these instructions but you can trace the codes in column A to column A on the AFS sheet in order to see where the information is included in the financial statements. Note that all the codes for the financial information that originates from the FinInfo sheet are displayed in orange on the AFS sheet.

Annual Financial Statements

The annual financial statements are included on the AFS sheet. All the amounts that are included in the financial statements are calculated from the trial balance that is included on the TB sheet and the additional financial information that is included on the FinInfo sheet based on the reporting class codes that are included in column A on the AFS sheet. It is therefore imperative that you do not delete these codes (this column does not form part of the printed pages). The codes that are included in column A on the AFS sheet can be used to trace the appropriate amounts back to the source sheet. Codes that are displayed in orange text can be found on the FinInfo sheet (all these codes begin with a "F") and codes that are displayed in green text can be found on the TB sheet (all these codes begin with either an "I" for income statement or a "B" for balance sheet). Note: In some instances, multiple accounts on the Trial Balance may be linked to the same financial reporting class code. We recommend that you filter the TB sheet based on the appropriate code by using the filter feature in the column heading row in column A on the TB sheet. The totals that are displayed above the column headings are calculated by including only filtered data and should therefore agree to the appropriate amount on the financial statements. Where a reporting class consist of sub-codes, you will need to select all the codes that form part of the main code when filtering data. Note: All the financial statement reporting class codes are pre-defined - you should therefore not amend any of these codes because this will result in an amendment in the appropriate calculation which may lead to inaccuracies in the financial statement calculations. The standard financial statements on the AFS sheet do not require any user input but some amendments may be required in order to customize the standard financial statements for your business. For example, some of the notes to the financial statements may not be applicable to your business and the note numbers that are included in the yellow input cells next to the heading of the retained notes therefore may need to be amended. Note: We don't recommend deleting any of the contents on the AFS sheet because you will not be able to recover the data and some of the data may also affect other calculations on this sheet. If you therefore don't want to include any of the notes in your version of the financial statements, we recommend hiding the appropriate rows instead of deleting them. This will ensure that none of the other calculations are affected. Customizing the standard financial statements

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Excel Skills | Financial Statements Template

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After linking your trial balance to the reporting class codes on the TB sheet and entering all the required values on the FinInfo sheet, we recommend that you review the standard financial statements on the AFS sheet. You can then hide all the content that is not applicable to your business and change the note numbers next to the note headings accordingly. As we mentioned before, you should not delete any of the data on the AFS sheet.

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Excel Skills | Financial Statements Template

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It is imperative that you read through all the contents that are included on the AFS sheet in order to determine whether all the standard information is applicable to your business. This is especially necessary for the notes on the accounting policies that have been applied in compiling the financial statements because these policies may very well differ between different types of businesses. It is practically impossible to include financial statement information that will be suitable to all types of businesses in a financial statement template and the responsibility for ensuring that all the required disclosures are included in the financial statements remains that of the user. We will also not be able to assist you in adding additional notes to the standard financial statements; instead we recommend that you contact your accountant in order to assist you in ensuring that all the required disclosures are added to the template. If you need to add a new reporting class to the template that is based on information that is included in the trial balance, you can add the appropriate row(s) to the AFS sheet by inserting the required number of new rows, entering a new class code in column A and copying the TB formulas which are included at the bottom of the AFS sheet into the current and comparative financial period columns. The new class code then also needs to be linked to the appropriate accounts on the TB sheet in order to update the relevant calculation. You can also include new financial information items on the AFS sheet by following the same approach and simply copying the FININFO formulas which are included at the bottom of the AFS sheet. The new codes also then need to be linked to the appropriate new items on the FinInfo sheet in order to update the relevant calculations. Note: When adding new codes to the TB or FinInfo sheets, it is imperative that the calculations be integrated into the existing income statement or balance sheet and cash flow calculations in order to ensure that all the financial statement calculations remain accurate. Due care should therefore be taken when customizing the standard financial statements because errors may result in inaccurate financial statement info.

AFS Components
In this section of the instructions, we provide guidance on the information that is included in each section of the financial statements on the AFS sheet. One of the most important points to note is that the current and comparative periods are determined by the year that is specified in cell B16 on the Set-up sheet. Users therefore don't need to change the individual dates on the AFS sheet when compiling financial statements for a new period. Table of contents The business registration number and the total number of pages that is included in the notes to the financial statements row need to be specified on the Set-up sheet. The date of approval of the financial statements needs to be specified as part of the financial statement info on the FinInfo sheet. Statement of comprehensive income and retained earnings Revenue, other income, finance costs and income tax are calculated in the respective notes to the financial statements. Cost of sales, dividends paid and the default groups of expenses are calculated on the statement of comprehensive income and retained earnings. The reporting class codes for these calculations are included in column A and formatted in green text. Note: The income statement includes four default expense groups and the codes in column A indicate to which reporting class individual expense accounts should be linked in order to be included in these expense groups. Users can also change the description of the expense groups in column B in order to change the groups that are included in the income statement and also create additional groups if required.

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Excel Skills | Financial Statements Template

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Note: Additional expense groups can be created by inserting a new row, copying the formulas in column G and I and entering a new reporting class code in column A. The new code should then be used to link individual expense accounts to the expense group. When creating new expense reporting class codes, users should take care not to use one of the existing reporting class codes. The retained earnings balances at the start of each financial year are calculated from the trial balance based on the account(s) that are linked to the "B-RET" reporting code. If the retained earnings balance in the current reporting year is not equal to the closing balance of the comparative year or the retained earnings balance in the comparative year is not equal to the balance in the year before that year, the difference will be highlighted in orange in column K or L and the user will need to review the trial balance in order to determine why the imbalance occurred. Statement of financial position Most of the amounts that are included on the balance sheet are calculated in the notes to the financial statements. The only exceptions are the interest payable, dividends payable and the provision for taxation which are all calculated on the balance sheet based on the reporting codes that are included in column A. The retained earnings amounts are calculated on the income statement. Note: The balance sheet includes three years but only the current and comparative years are included in the printed pages. The third year is only included in order to facilitate accurate cash flow calculations for the comparative financial year. Note: If the balance sheet is not in balance, the appropriate total assets and total liabilities & equity totals will be highlighted in orange. We suggest that users review the guidance in the Troubleshooting section in order to resolve any imbalances that may have occurred. Statement of changes in equity The retained earnings calculations are based on the amounts that are included on the income statement and the share capital calculations are based on the amounts that are calculated in note 15. Statement of cash flows The profit / (loss) for the year is calculated in the income statement while the income tax and finance costs are also calculated in the income statement and are added back because the amounts that have been paid are included separately on the cash flow statement (refer to rows 145 and 146). The dividends received amounts are calculated in note 4 and deducted in the operating cash flow calculation because the amounts are included separately under the cash flow from investing activities section of the cash flow statement. Depreciation, amortisation and fair value adjustments / impairment losses are calculated in notes 8 and 9. The movement in provisions is calculated on the balance sheet. All of these amounts do not represent actual cash flow movements and are therefore added back in the operating cash flow calculation. Gains / (Losses) on the sale of equipment are added back in the operating cash flow calculation because the proceeds from the sale of equipment is included under the cash flow from investing activities section. Gains on the sale of equipment are calculated in note 4 and losses are calculated in note 6. Working capital movements are calculated on the balance sheet - note that a balance sheet for 3 financial years is required in order to calculate these amounts accurately. If you therefore only include a trial balance for 2 financial years in the template, the entire closing balances of these working capital items will be included in the cash flow statement for the comparative financial period.

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Excel Skills | Financial Statements Template

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The interest and income tax paid amounts are calculated by deducting the opening balances and income statement charges from the closing balances of the respective income tax and interest payable amounts. The net result is that only the interest and income tax amounts that have actually been paid during the financial period are included in the cash flow statement.

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Excel Skills | Financial Statements Template

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The proceeds from the sale of equipment are calculated by adding or deducting the profit or loss on the sale of equipment from the book value of the equipment that has been sold. The profit on the sale of equipment is calculated in note 4, the loss on the sale of equipment is calculated in note 6 and the book value of the equipment that has been sold is calculated in note 8. The purchases of equipment amounts are calculated by deducting the new finance leases amounts from the additions to property, plant & equipment that is calculated in note 8. The new finance leases amounts need to be specified as part of the financial info on the FinInfo sheet. The purchases of intangible assets and investments are calculated in note 9 and note 10 respectively. As we mentioned before, the dividends received amounts are calculated in note 4 while the interest received amounts need to be specified on the FinInfo sheet. We have included this item on the FinInfo sheet because many businesses do not allocate interest receipts to a separate general ledger account. The proceeds from the issuance of shares amounts are calculated in note 15. The proceeds from new loans need to be specified on the FinInfo sheet and the repayment of loan amounts are calculated based on the balance sheet movement of long term and short term loans and the proceeds from new loans. The repayment of finance leases amounts are calculated based on the balance sheet movement of the long term and short term finance lease liabilities and the new finance leases amounts that are specified on the FinInfo sheet. New finance lease amounts are therefore removed from the additions to property, plant & equipment and also removed from the finance lease liabilities in order to ensure that only the actual cash repayments of finance leases are included in the cash flow statement. The dividends paid amounts are calculated by deducting the opening balance and income statement charges for dividends from the closing balance of dividends payable. The net result is that only dividends that have actually been paid during the financial period are included in the cash flow statement.

The cash equivalents at the beginning of the year are calculated based on the balance sheet movements of the cash & cash equivalents and bank overdraft lines. This is also an important point to note in terms of the closing cash balance the closing balance should agree to the cash & cash equivalents note (note 14) and includes the bank overdraft balance! Note: If the closing cash equivalents balances on the cash flow statement do not agree to the balances that are calculated in note 14, an error will be displayed in column K. This error is probably a result of an error with the retained earnings balances but could also be attributed to changes that the user has made to the cash flow statement. We recommend that you check the accuracy of all the changes that have been made to the template in order to resolve the error. Note: A retained earnings imbalance can also result in an error on the cash flow statement. This will only occur if the retained earnings balance at the beginning of the period plus the net profit or loss for the period does not equal the retained earnings balance at the end of the period. If this is the case, it probably means that an amount has been allocated to the retained earnings account that should not have been. The retained earnings account should therefore be investigated and any incorrect allocations should be reallocated to the correct account. Notes to the financial statements This section deals with all the default notes that have been added to the financial statements. It is imperative that users review all the default notes in order to ensure that all the information that is included in the default notes are applicable to their businesses. Users may also need to add additional disclosure to this section of the financial statements and it is imperative that any changes that are made are incorporated correctly within the existing template structure, otherwise the amended financial statements may contain errors!

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Excel Skills | Financial Statements Template

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Note: If you delete some of the default notes that have been included in the standard financial statements, you will need to change the note numbers of all of the remaining notes by entering a new number in the yellow input cells next to the appropriate note headings.

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Excel Skills | Financial Statements Template

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Note: We have included a page heading which consist of the business name and a financial statement notes title in the appropriate rows based on the notes that have been included in the standard financial statements. If you delete some of the default notes or add additional notes, you may have to move the rows which contain the page headings to new row locations so that the page headings are included at the top of each printed page. General information and accounting policies The general information and accounting policy notes need to be reviewed carefully and the user needs to ensure that the descriptive text is correct and that all the accounting policies are applicable to the business. The form and nature of the business in note 1 will probably need to be amended and some of the accounting policies in note 2 may need to be deleted. Users may also need to include additional accounting policies that are not covered in our default accounting policy notes. The business name, country of incorporation and the business address need to be entered on the Set-up sheet. The depreciation rates that are included in the accounting policy note need to be specified as part of the financial information on the FinInfo sheet. Revenue This note includes two revenue categories namely sale of goods and other revenue. You can add additional categories to this note by inserting the required number of rows, entering a new reporting class in column A, copying the formulas from one of the existing rows and linking the new reporting class to the appropriate accounts on the trial balance. Note that all the new reporting classes should start with the "I-REV" text string. Note: Whenever you insert new rows in a note, you should always ensure that you also review and adjust the formula in the total row. If the formula does not include all the relevant items, your balance sheet will not balance. Other Income The default note includes three other income items but you can add additional items if required by inserting the required number of rows, entering a new reporting class in column A, copying the formulas from one of the existing rows and linking the new reporting class to the appropriate accounts on the trial balance. Note that all the new reporting classes should start with the "I-OTI" text string. Finance Costs The total of the finance costs note is calculated based on all the accounts that are linked to the "I-FIN" reporting class. The interest on finance leases should be entered on the FinInfo sheet and this amount is deducted from the total in order to calculate the interest on loans and overdraft amounts. The reason for including the finance lease interest on the FinInfo sheet is that many entities do not allocate lease interest to separate accounts. Profit before tax All the expense items that require separate disclosure should be included under this note. The cost of sales amount is calculated in the income statement but the reporting codes for all other expense items should be included in column A and the formulas should be copied from one of the existing rows. Note: The reporting codes for any additional items that you may want to add should be consistent with the codes that are used to include the expense categories on the income statement. Simply add additional letters to the default expense category codes in order to facilitate including the individual items under this note.

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Excel Skills | Financial Statements Template

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Example: In our standard financial statements, the account for foreign exchange losses is included under the Other Expenses category on the income statement. This expense category has a default code of "I-OTX" and we have therefore used the code "I-OTXXL" as the reporting code for foreign exchange losses. This means that the expense will be included in the income statement under Other Expenses but can also be included under the Profit before tax note by using the full reporting class code.

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Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
Income Tax Expense The total of the income tax expense note is calculated based on all the accounts that are linked to the "I-TAX" reporting class. The default tax charges for the year are calculated in the Deferred Tax note and these amounts are deducted from the total in order to calculate the current taxation amounts. The income tax percentages that are included below these calculations need to be specified on the FinInfo sheet. Property, Plant & Equipment The property, plant & equipment note includes three default categories of assets namely land & buildings, plant & equipment and furniture & fittings. Each of these categories is included in a separate column and the amounts in the Total column are the sum of these three columns. The cost and accumulated depreciation of these categories are also displayed separately. The opening and closing costs of the three categories are calculated based on the accounts on the trial balance that have been linked to the "B-PPEC" reporting code but a number which refers to the appropriate asset class also needs to be included in the code. All accounts that are linked to code "B-PPEC1" are included in the first column, accounts linked to code "B-PPEC2" are included in the second column and accounts that are linked to "B-PPEC3" are included in the third column. The cost of assets that have been disposed of during the period should be entered on the FinInfo sheet next to the "FPPEDC1", "F-PPEDC2" and "F-PPEDC3" codes and the amounts are included in the note on the same basis as described in the previous paragraph. The opening and closing balances and the cost of disposals are therefore determined based on formulas and the additions line in the note is therefore simply the balancing figure. If you therefore don't enter your disposals amounts correctly, the additions for the particular asset class will also not be accurate. Note: The descriptions of the three asset categories can be amended by changing the text in the note but the same default reporting codes need to be used in order to link the appropriate accounts in the trial balance to the financial statements. Note: If you only require one asset category, you can simply use the last ("B-PPEC3" and "F-PPEDC3") reporting codes in order to only use the calculations in the third column. The calculations in the other columns will include zero amounts because no accounts will have been linked to these reporting codes but you can clear the contents of these columns if you don't want to include them in the financial statements. The accumulated depreciation amounts are calculated in much the same way. The opening and closing balances are determined based on the accounts on the trial balance that are linked to the "B-PPED1", "B-PPED2" and "B-PPED3" reporting codes. The accumulated depreciation relating to the disposal of assets needs to be entered on the FinInfo sheet next to the "F-PPEDD1", "F-PPEDD2" and "F-PPEDD3" reporting codes. The accumulated depreciation section of the note also includes an additional line for the impairment of assets. Any impairment losses relating to the three asset categories should be entered on the FinInfo sheet next to the "F-PPEI1", "FPPEI2" and "F-PPEI3" reporting codes. The depreciation charge for the period relating to each asset category is the balancing figure in the note and if you therefore do not enter the disposal and impairment amounts correctly, the depreciation amounts will also be inaccurate. We therefore recommend that you compare the calculated depreciation amounts to the appropriate balances of the depreciation expense accounts on the trial balance. The carrying amounts of the assets that are held under finance leases are included below the depreciation section and should be entered on the FinInfo sheet next to the "F-PPELA" reporting code.
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Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
Intangible Assets The intangible assets note is compiled in much the same way as the property, plant & equipment note. The main difference is however that different reporting codes are used in order to calculate the opening and closing balances and the impairment and amortisation amounts. The note also does not include disposal lines under the cost and accumulated amortisation sections. Note: The descriptions of the three asset categories can be amended by changing the text in the note but the same default reporting codes need to be used in order to link the appropriate accounts in the trial balance to the financial statements. Note: If you only require one asset category, you can simply use the last ("B-IPC3" and "F-IPA3") reporting codes in order to only use the calculations in the third column. The calculations in the other columns will include zero amounts because no accounts will have been linked to these reporting codes but you can clear the contents of these columns if you don't want to include them in the financial statements. Investments The cost of investments is calculated based on the accounts on the trial balance that are linked to the "B-VEST" reporting code. Dividend income is also included in this note and is calculated based on all the accounts that are linked to the dividend income reporting code ("I-OTIDV"). Note: If you require more than one investment to be included in the note, you can add a number to the reporting code ("BVEST1", "B-VEST2", etc.) and enter the new codes in column A next to each of the lines that you want to include. The appropriate accounts on the trial balance should then be linked to these codes and the formulas for the existing investment should be copied to the new investment lines. You will also need to insert a Total calculation and link this calculation to the Investments totals on the balance sheet. Deferred Tax The opening and closing balances for deferred tax in the Total column are calculated based on the accounts on the trial balance that have been allocated to the "B-DTAX" reporting code. The movement for the year in the same column is then calculated by simply deducting the opening balance from the closing balance. The default deferred tax note includes three deferred tax categories in three separate columns. The opening and closing balances in the first column are calculated based on the amounts that are entered next to the "F-DTAX1" reporting code on the FinInfo sheet. The opening and closing balances of the second column are calculated based on the amounts that are entered next to the "F-DTAX2" reporting code on the FinInfo sheet. The opening and closing balances in the third column are calculated by deducting the amounts that are calculated in the first two columns from the amounts in the Total column. All the deferred tax charges in all the columns are calculated by deducting the appropriate opening balances from the appropriate closing balances. Note: The descriptions of the deferred tax categories can be changed without affecting any of the calculations as long as the reporting code format that has been described in the previous paragraph is retained. Also, if you don't require three categories of deferred tax, you can clear the contents of the columns that are not required for the purpose of the note (but make sure that you always retain the third column). Inventories

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Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
This note consists of three items namely raw materials, work in progress and finished goods. The inventory balances for these default items are calculated based on the reporting codes in column A. You can add additional items if required by simply entering the appropriate number of new reporting codes in column A, linking the new reporting codes to the appropriate accounts on the trial balance, copying the formulas from one of the existing rows and ensuring that the total calculations are accurate.

Page 20 of 43

Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
Trade and other receivables

This note provides for two default trade receivable categories namely trade debtors and prepayments. The codes that are formatted in green text in column A are used to calculate the appropriate balances that need to be included in these rows. All the accounts that are linked to these codes on the TB sheet will therefore be included in these calculations. The amounts that are due by related parties need to be specified on the FinInfo sheet next to the "F-RELDB" reporting code. These amounts are then deducted from the trade debtors amount and included in a separate row. Note: You can add additional items if required by simply entering the appropriate number of new reporting codes in column A, linking the new reporting codes to the appropriate accounts on the trial balance, copying the formulas from the Prepayments row and ensuring that the total calculations are accurate. Cash and cash equivalents The cash and cash equivalents balances are calculated based on the reporting codes that are included in column A. All the accounts that are linked to these codes on the TB sheet will be included in these calculations. All cash on hand accounts like petty cash and cash floats should be linked to the "B-CASH" reporting code and all bank accounts that are not in overdraft should be linked to the "B-BANK" code. The sum of these two calculations is included in the balance sheet under current assets. All bank accounts that are in overdraft should be linked to the "B-OVD" reporting code. The balances that are calculated in this row are included on the balance sheet under current liabilities and deducted from the current asset calculation in order to determine the net cash and cash equivalents amount. This amount must agree to the cash balance at the end of the appropriate period that is calculated on the cash flow statement. Note: The information about the security that is provided for the bank overdraft and the interest rates that are in effect are provided as an example. You should therefore review these details and amend the text to what is applicable to your bank overdraft. Share Capital The opening and closing share capital balances are calculated based on the accounts on the trial balance that have been linked to the "B-SCAP" reporting class and the shares issued amounts are calculated by deducting the appropriate opening balance from the appropriate closing balance. The number of fully paid shares in issue and the number of authorised shares need to be specified on the FinInfo sheet next to the "F-SCPAID" and "F-SCAUTH" reporting codes. The par values of the shares are calculated by dividing the share capital balances by the number of fully paid shares. Loans The long term loan balances are calculated based on the accounts that have been linked to the "B-LOAN" reporting class on the trial balance. The short term portion of long term loans needs to be entered on the FinInfo sheet next to the "FLOANST" reporting code and these amounts are then deducted from the long term loan balances. The long term portion of the long term loans are included under the non-current liabilities on the balance sheet while the short term portion of long term loans are included under current liabilities on the balance sheet. Note: The information about the security that is provided for the long term loans and the interest rates that are in effect are provided as an example. You should therefore review these details and amend the text to what is applicable to your long term loans.
Page 21 of 43

Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
Finance Leases

The non-current finance lease balances are calculated based on the accounts that have been linked to the "B-FLEASE" reporting class on the trial balance. The current portion of finance leases needs to be entered on the FinInfo sheet next to the "F-LEASEST" reporting code and these amounts are then deducted from the non-current finance lease balances. The non-current portion of the finance leases are included under the non-current liabilities on the balance sheet while the current portion of finance leases are included under current liabilities on the balance sheet. The finance leases note also requires that the future finance lease repayments be split into three ageing categories namely less than one year, greater than one year but less than 5 years and greater than 5 years. These amounts need to be entered on the FinInfo sheet next to the "F-FLEASEP1", "F-FLEASEP2" and "F-FLEASEP3" reporting classes. Note that the full lease payments should be included in these totals and not just the capital portions of the finance lease repayments. Commitments under operating leases The operating lease commitments that have been recognised as an expense during the current and comparative periods need to be entered on the FinInfo sheet next to the "F-OLEASEXP" reporting code. The average lease period also needs to be specified next to the "F-OLEASEAP" code. In addition, future operating lease payments that have been contracted need to be disclosed in the same ageing categories that have been covered under the finance lease section. These totals also need to be entered on the FinInfo sheet next to the "F-OLEASEP1", "F-OLEASEP2" and "F-OLEASEP3" reporting codes. Trade and other payables This note provides for two default trade payables categories namely trade payables and accrued expenses. The codes that are formatted in green text in column A are used to calculate the appropriate balances that need to be included in these rows. All the accounts that are linked to these codes on the TB sheet will therefore be included in these calculations. The amounts that are due to related parties need to be specified on the FinInfo sheet next to the "F-RELCR" reporting code. These amounts are then deducted from the trade payables amount and included in a separate row. Note: You can add additional items if required by simply entering the appropriate number of new reporting codes in column A, linking the new reporting codes to the appropriate accounts on the trial balance, copying the formulas from the Accrued Expenses row and ensuring that the total calculations are accurate. Provisions The opening and closing balances for provisions in the Total column are calculated based on the accounts on the trial balance that have been allocated to the "B-PROV" reporting code. The additions, charges and reversals for the year in the same column are calculated by adding the amounts in the three provision category columns. The default provisions note includes three provision categories in three separate columns. The opening and closing balances in the first column are calculated based on the amounts that are entered next to the "F-PROV1" reporting code on the FinInfo sheet. The opening and closing balances of the second column are calculated based on the amounts that are entered next to the "F-PROV2" reporting code on the FinInfo sheet.

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Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
The additions to provisions that are included in the first two columns are calculated based on the amounts that are specified next to the "F-PROVAD1" and "F-PROVAD2" codes on the FinInfo sheet and the reversals are based on the amounts that are specified next to the "F-PROVRV1" and "F-PROVRV2" codes. The charges for the year in these two columns are calculated as a balancing figure and the accuracy of these amounts are therefore dependent on the accuracy of the other amounts that have been entered.

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Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
The opening and closing balances in the third column are calculated by deducting the amounts that are calculated in the first two columns from the amounts in the Total column. The additions and reversals amounts in the third column are calculated based on the amounts that have been specified next to the "F-PROVAD3" and "F-PROVRV3" codes on the FinInfo sheet and the charges for the year is again the balancing figure. Note: The descriptions of the provision categories can be changed without affecting any of the calculations as long as the reporting code format that has been described in the previous paragraphs are retained. Also, if you don't require three categories of provisions, you can clear the contents of the columns that are not required for the purpose of the note (but make sure that you always retain the third column). Contingent Liabilities This note is provided as an example of the information that needs to be included in a contingent liability note and can be hidden if it is not required. The information in the default note needs to be replaced by your own info if the note is to be retained in the financial statements. Events after the end of the reporting period This note is provided as an example of the information that needs to be included in a post reporting period event note and can be hidden if it is not required. The information in the default note needs to be replaced by your own info if the note is to be retained in the financial statements. Related Party Transactions This note includes the amounts owed by and to related parties of the reporting entity. The amounts owed by related parties need to be entered on the FinInfo sheet next to the "F-RELDB" reporting code and are also disclosed under the trade receivables note. The amounts owed to related parties need to be entered on the FinInfo sheet next to the "FRELCR" reporting code and are also disclosed under the trade payables note. The note also includes the disclosure of the total remuneration of directors and other key management which needs to be recorded on the FinInfo sheet next to the "F-REMUN" reporting code.

Troubleshooting
If after linking your trial balance to the appropriate financial statement reporting codes the balance sheet is not in balance, complete the following steps in order to resolve the imbalance: Check that the appropriate totals above the column headings on the TB sheet are nil. If your trial balance does not balance, your balance sheet will also not balance. Check whether there are any cells in column A on the TB sheet that are formatted with a red cell background. If a cell contains a reporting code and the cell is formatted in red, it means that the reporting code is not included in the financial statements on the AFS sheet. If a cell contains a red cell background and the cell is blank, it means that a reporting code needs to be entered in the cell. If you've added new reporting codes to the financial statements, ensure that these codes are all linked to the correct accounts. Also ensure that all the affected totals on the AFS sheet incorporate the rows that you've added. If some of the calculations on the AFS sheet contain a #REF! error, it means that you've deleted cells that form part of the financial statement calculations. In order to resolve this issue, you will have to undo the delete action or revert back to a previous saved version of the template. Remember, we recommend hiding the appropriate sections of the financial statements instead of deleting them. Review all the notes that contain multiple columns and check that you have not allocated any accounts to columns that may have been cleared. All allocations that end with a "1" will be included in the first column, all allocations that end with a "2" will be included in the second column and all allocations that end with a "3" will be included in the third column.

Page 24 of 43

Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
Refer to the income statement and ensure that the retained earnings at the beginning of both the current and comparative periods are correct and that no errors are reflected next to the income statement. If an error message is noted, check that your retained earnings balances have been linked to the correct reporting class codes and that you have included a trial balance for three annual periods.

Page 25 of 43

Excel Skills | Financial Statements Template

Instructions www.excel-skills.com
If an error is displayed next to the cash flow statement, it means that the appropriate closing balance on the cash flow statement does not agree to the cash & cash equivalents balance that is calculated in note 14. This could be the result of changes that you have made to the template or that the retained earnings balance at the end of the period does not agree to the sum of the balance at the beginning of the period and the net profit or loss for the period. Review all changes that you have made to the template and check the calculation of the retained earnings balances in order to correct the error. If none of these steps resolve the imbalance, we suggest filtering the TB sheet by individual allocation codes and tracing the totals at the top of the sheet to the appropriate amounts on the financial statements. Start with the income statement items and make sure that you include all sub codes in your filter selections.

Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation of your requirements.

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Financial Statements Template

Set-up www.excel-skills.com Business Name Registration Number Business Address Country Currency Symbol Year End Period Reporting Year Reporting Date Total Number of Pages ABC Trading (Pty) Limited 2011 999999 99 10 Berkshire Avenue, Northcliff, Johannesburg South Africa R February 2011 28 February 2011 12 R

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Financial Statements Template

Financial Statement Reporting Classes www.excel-skills.com

Class
I-REVS I-REVO I-OTIDV I-OTIPP I-OTIM I-COS I-DIS I-ADV I-ADM I-OTX I-OTXPP I-OTXXL I-FIN I-TAX I-DIV B-PPEC1 B-PPEC2 B-PPEC3 B-PPED1 B-PPED2 B-PPED3 B-IPA1 B-IPA2 B-IPA3 B-IPC1 B-IPC2 B-IPC3 B-VEST B-DTAX B-INVFG B-INVRM B-INVWP B-DEBT B-DEBP B-CASH B-BANK B-BOVD B-SCAP B-RET B-LOAN B-FLEASE B-CREDT B-CREDA B-PROV B-INT B-DIV B-TAX

Description
Sale of goods Other revenue Dividends received Gain on disposal of property, plant & equipment Miscellaneous Cost of sales Distribution costs Advertising & marketing costs Administrative expenses Other expenses Loss on disposal of property, plant & equipment Foreign exchange (gains) / losses Finance costs Income tax expense Dividends Property, plant & equipment - Cost - Column 1 Property, plant & equipment - Cost - Column 2 Property, plant & equipment - Cost - Column 3 Property, plant & equipment - Accumulated depreciation - Column 1 Property, plant & equipment - Accumulated depreciation - Column 2 Property, plant & equipment - Accumulated depreciation - Column 3 Intangible assets - Accumulated amortisation - Column 1 Intangible assets - Accumulated amortisation - Column 2 Intangible assets - Accumulated amortisation - Column 3 Intangible assets - Cost - Column 1 Intangible assets - Cost - Column 2 Intangible assets - Cost - Column 3 Investments Deferred tax Finished goods Raw materials Work in progress Trade debtors Prepayments Cash on hand Cash at bank Bank overdraft Share capital Retained earnings at start of year Long term loans Finance leases Trade payables Accrued expenses Provisions Interest payable Dividends payable Current tax liability

Income Statement

Balance Sheet - Assets

Balance Sheet - Equity

Balance Sheet - Liabilities

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Financial Statements Template

Trial Balance www.excel-skills.com -

Class
B-PPEC1 B-PPEC2 B-PPEC3 B-PPED1 B-PPED2 B-PPED3 B-IPC1 B-IPC2 B-IPC3 B-IPA1 B-IPA2 B-IPA3 B-VEST B-CASH B-BOVD B-BANK B-DEBT B-DEBP B-INVRM B-INVWP B-INVFG B-CREDT B-CREDA B-INT B-TAX B-DIV B-PROV B-LOAN B-FLEASE B-DTAX B-SCAP B-RET I-REVS I-REVO I-OTIM I-OTIDV I-OTIPP I-COS I-DIS I-ADV I-ADM I-FIN I-TAX I-OTX I-OTXXL I-OTXPP I-DIV

Acc No
BS-100 BS-105 BS-110 BS-150 BS-155 BS-160 BS-200 BS-205 BS-210 BS-250 BS-255 BS-260 BS-270 BS-300 BS-305 BS-310 BS-500 BS-510 BS-600 BS-605 BS-610 BS-700 BS-705 BS-710 BS-715 BS-720 BS-730 BS-800 BS-810 BS-900 BS-950 BS-990 IS-100 IS-105 IS-150 IS-155 IS-160 IS-200 IS-305 IS-310 IS-315 IS-600 IS-650 IS-700 IS-705 IS-710 IS-900

Account Description
Land & Buildings - Cost Plant & Equipment - Cost Furniture & Fittings - Cost Land & Buildings - Accum Depreciation Plant & Equipment - Accum Depreciation Furniture & Fittings - Accum Depreciation Goodwill - Cost Trademarks - Cost Software - Cost Goodwill - Accum Amortization Trademarks - Accum Amortization Software - Accum Amortization Investments Petty Cash Bank Overdraft Bank Accounts Trade Debtors Prepayments Raw Materials Work in progress Finished goods Trade Creditors Accruals Interest Payable Taxation Provision Dividends Payable Provision for Bonuses Long Term Liabilities Finance Leases Deferred Tax Share Capital Retained Earnings - Opening Balance Sales Royalties Other Income Dividends Received Profit on Disposal of Assets Cost of Sales Distribution Costs Advertising & Marketing Administration Expenses Interest Paid Taxation Paid Other Expenses Foreign Exchange Loss Loss on Disposal of Assets Dividends Paid

2009
1,900,000.00 794,677.00 160,000.00 -360,000.00 -182,675.00 -26,000.00 50,000.00 27,500.00 8,500.00 -15,000.00 -5,000.00 -4,250.00 107,500.00 3,478.00 -20,435.00 15,000.00 679,044.00 42,190.00 32,892.00 1,800.00 10,358.00 -335,190.00 -55,000.00 -173,211.00 -80,000.00 -211,637.00 -250,000.00 -82,931.00 2,155.00 -30,000.00 -1,756,159.00 -4,920,788.00 -100,000.00 -5,000.00 -25,000.00 3,755,262.00 76,830.00 65,200.00 523,980.00 45,390.00 167,290.00 75,210.00 3,100.00 10,920.00 80,000.00

2010
1,900,000.00 1,102,045.00 180,000.00 -390,000.00 -228,590.00 -42,000.00 50,000.00 27,500.00 18,500.00 -20,000.00 -7,500.00 -8,950.00 132,500.00 2,075.00 -115,507.00 33,000.00 728,381.00 45,478.00 36,450.00 900.00 10,570.00 -348,520.00 -67,000.00 -1,200.00 -190,316.00 -100,000.00 -214,870.00 -260,000.00 -64,508.00 2,912.00 -40,000.00 -2,003,765.00 -5,688,650.00 -120,000.00 -25,000.00 4,422,575.00 79,700.00 77,100.00 660,389.00 36,712.00 189,559.00 92,690.00 7,340.00 100,000.00

2011
1,950,000.00 1,346,045.00 210,000.00 -420,000.00 -278,100.00 -58,000.00 50,000.00 39,500.00 18,500.00 -50,000.00 -11,450.00 -13,650.00 142,500.00 2,700.00 -83,600.00 47,000.00 728,788.00 56,760.00 42,600.00 1,140.00 13,640.00 -275,030.00 -79,500.00 -2,000.00 -271,647.00 -150,000.00 -214,823.00 -250,000.00 -44,624.00 -4,309.00 -45,000.00 -2,171,350.00 -6,743,544.00 -120,000.00 -27,000.00 -61,850.00 5,178,530.00 97,460.00 78,090.00 810,230.00 26,366.00 278,868.00 100,500.00 1,000.00 5,260.00 150,000.00

2012
-

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Financial Statements Template

Financial Statement Information www.excel-skills.com

Class
F-APPDATE F-INTREC F-LOANNEW F-DEPR1 F-DEPR2 F-DEPR3 F-LINT F-TAX% F-PPEDC1 F-PPEDC2 F-PPEDC3 F-PPEI1 F-PPEI2 F-PPEI3 F-PPEDD1 F-PPEDD2 F-PPEDD3 F-PPELA F-IPI1 F-IPI2 F-IPI3 F-DTAX1 F-DTAX2 F-RELDB F-SCPAID F-SCAUTH F-LOANST F-FLEASEP1 F-FLEASEP5 F-FLEASEP9 F-LEASEST F-OLEASEAP F-OLEASEXP F-OLEASEP1 F-OLEASEP5 F-OLEASEP9 F-RELCR F-PROV1 F-PROV2 F-PROVAD1 F-PROVAD2 F-PROVAD3 F-PROVRV1 F-PROVRV2 F-PROVRV3 F-REMUN

Description
Approval date of financial statements Interest received Proceeds from new loans Depreciation rate - Buildings Depreciation rate - Plant & Equipment Depreciation rate - Furniture & Fixtures Interest paid on finance leases Income tax percentage Land & Buildings - Disposals - Cost Plant & Equipment - Disposals - Cost Furniture & Fittings - Disposals - Cost Land & Buildings - Impairment Fixtures & Equipment - Impairment Furniture & Fittings - Impairment Land & Buildings - Disposals - Accum Depr Plant & Equipment - Disposals - Accum Depr Furniture & Fittings - Disposals - Accum Depr Carrying amount of leased assets Goodwill - Impairment Trademarks - Impairment Software - Impairment Deferred tax - Trademarks Deferred tax - Software Amounts due by related parties Number of full paid shares Number of authorized shares Current portion of long term loans Minimum finance lease payments: < 1 year Minimum finance lease payments: 1 - 5 years Minimum finance lease payments: > 5 years Current portion of finance leases Operating lease average period Operating lease expenses for the year Minimum operating lease payments: < 1 year Minimum operating lease payments: 1 - 5 years Minimum operating lease payments: > 5 years Amounts due to related parties Provision 1 - Claims - Balance Provision 2 - Leave - Balance Provision 1 - Claims - Additions Provision 2 - Leave - Additions Provision 3 - Bonuses - Additions Provision 1 - Claims - Reversals Provision 2 - Leave - Reversals Provision 3 - Bonuses - Reversals Total remuneration of directors & management

2009
3/15/2009 30,000.00 3,000.00 50,000.00 2.0% 20.0% 16.7% -7,205.00 28.00 -88,000.00 -62,000.00 80,000.00 2,800.00 1,700.00 3,000.00 30,000.00 100,000.00 50,000.00 25,000.00 75,000.00 18,423.00 3.00 12,500.00 12,000.00 28,000.00 5,000.00 50,000.00 71,200.00 32,000.00 70,300.00 90,437.00 -8,000.00 -50,000.00 -1,500.00 284,300.00

2010
3/18/2010 20,000.00 4,200.00 40,000.00 2.0% 20.0% 16.7% -6,577.00 28.00 -50,000.00 -40,000.00 60,000.00 3,700.00 1,020.00 5,000.00 40,000.00 100,000.00 100,000.00 25,000.00 50,000.00 19,884.00 3.00 13,400.00 12,000.00 30,000.00 8,000.00 54,300.00 61,500.00 58,900.00 60,600.00 99,070.00 -9,200.00 -45,300.00 -2,400.00 311,700.00

2011
3/20/2011 45,000.00 5,100.00 20,000.00 2.0% 20.0% 16.7% -5,116.00 28.00 -241,000.00 -6,000.00 10,000.00 30,000.00 3,000.00 -204,850.00 -5,000.00 40,000.00 25,000.00 3,100.00 340.00 8,000.00 45,000.00 100,000.00 10,000.00 25,000.00 25,000.00 21,461.00 3.00 11,850.00 12,000.00 24,000.00 12,000.00 61,800.00 82,650.00 61,000.00 81,010.00 70,373.00 -7,800.00 -53,600.00 -1,900.00 362,900.00

2012
3/20/2012 2.0% 20.0% 16.7% 28.00 -

F-LEASENEW New finance leases

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ABC Trading (Pty) Limited

(Registration Number: 2011 999999 99)
www.excel-skills.com

Financial statements for the year ended 28 February 2011

Table of contents
Statement of comprehensive income and retained earnings Statement of financial position Statement of changes in equity Statement of cash flows Accounting policies and explanatory notes to the financial statements

Page
2 3 4 5 6 - 12

Approval of financial statements

These financial statements were approved by the board of directors and authorised for issue on 20 March 2011.

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ABC Trading (Pty) Limited Statement of comprehensive income and retained earnings for the year ended 28 February 2011 Notes 2011
R

2010
R

Revenue Cost of sales Gross profit Other income Distribution costs Advertising & marketing costs Administrative expenses Other expenses Finance costs Profit / (Loss) before tax Income tax expense Profit / (Loss) for the year Retained earnings at start of year Dividends Retained earnings at end of year

5 6 7

6,863,544 (5,178,530) 1,685,014 88,850 (97,460) (78,090) (810,230) (106,760) (26,366) 654,958 (278,868) 376,090 2,171,350 (150,000) 2,397,440

5,808,650 (4,422,575) 1,386,075 25,000 (79,700) (77,100) (660,389) (100,030) (36,712) 457,144 (189,559) 267,585 2,003,765 (100,000) 2,171,350

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