Oracle Inventory User Guide

AIM
USER GUIDE BAHWAN CYBERTEK (P) LTD Oracle Inventory Module
Table Of Contents
1 DEFINE ITEMS...................................................................................................................................................................4 1.1 OVERVIEW..........................................................................................................................................................................4 1.2 ITEM ATTRIBUTE CONTROL...................................................................................................................................................4 1.3 MASTER ITEM ENTRY...........................................................................................................................................................4 1.4 COPY ITEM FROM A TEMPLATE OR EXISTING ITEM:...................................................................................................................5 1.4.1 Apply a Template.....................................................................................................................................................5 1.4.2 Copy Item Attributes................................................................................................................................................6 1.5 ENTER CATEGORIES..............................................................................................................................................................7 1.6 ORGANIZATION ASSIGNMENT.................................................................................................................................................9 1.6.1 Updating Inventory Org Item Attributes...............................................................................................................11 1.6.2 Change Organizations (Please follow change organization instructions)............................................................11 1.7 UPDATE SALES ACCOUNT...................................................................................................................................................12 1.8 TRANSACTION DEFAULTS....................................................................................................................................................13 2 ITEM RELATIONSHIPS DEFINITION........................................................................................................................15 2.1 DEFINING ITEM RELATIONSHIPS............................................................................................................................................15 3 ITEM INQUIRY.................................................................................................................................................................17 3.1 ITEM INQUIRY....................................................................................................................................................................17 3.2 ATTRIBUTES......................................................................................................................................................................18 3.3 REVISIONS.........................................................................................................................................................................18 3.4 CATEGORIES......................................................................................................................................................................19 4 ON-HAND INQUIRY........................................................................................................................................................20 4.1 OVERVIEW........................................................................................................................................................................20 4.2 ON-HAND QUANTITIES INQUIRY:..........................................................................................................................................20 4.3 INQUIRY BY ITEM:.............................................................................................................................................................22 4.4 ON-HAND BALANCE FOR A SPECIFY SUBINVENTORY:.................................................................................................................23 5 INVENTORY MISCELLANEOUS TRANSACTIONS.................................................................................................25 5.1 OVERVIEW........................................................................................................................................................................25 6 SUBINVENTORY TRANSFER TRANSACTION.........................................................................................................29 6.1 OVERVIEW........................................................................................................................................................................29 6.2 SUBINVENTORY TRANSFER...................................................................................................................................................29 6.3 SUBINVENTORY TRANSFER, TRANSACTION LINES....................................................................................................................30 7 CREATE MOVE ORDER REQUISITION.....................................................................................................................32 7.1 OVERVIEW........................................................................................................................................................................32 7.2 SETUP...............................................................................................................................................................................32 7.3 SET UP PLANNER...............................................................................................................................................................33 7.4 ENTER MOVE ORDER.........................................................................................................................................................34 7.5 ON HAND QUANTITIES ......................................................................................................................................................39 7.6 MOVE ORDER APPROVAL....................................................................................................................................................40 8 MOVE ORDER TRANSACTION....................................................................................................................................42 8.1 OVERVIEW........................................................................................................................................................................42 8.2 TRANSACT MOVE ORDERS..................................................................................................................................................42 8.2.1 Finding Move Orders ...........................................................................................................................................43 8.3 MANUALLY DETAILING MOVE ORDER:.................................................................................................................................45 8.4 VIEW/UPDATE DETAILS......................................................................................................................................................47 9 VIEW MATERIAL TRANSACTIONS...........................................................................................................................49 9.1 OVERVIEW........................................................................................................................................................................49
9.2 MATERIAL TRANSACTIONS...................................................................................................................................................49 10 CYCLE COUNTING.......................................................................................................................................................54 10.1 OVERVIEW:.....................................................................................................................................................................54 10.2 DEFINE CYCLE COUNTS:...................................................................................................................................................54 11 ABC ANALYSIS...............................................................................................................................................................60 11.1 OVERVIEW:.....................................................................................................................................................................60 11.2 DEFINE ABC COMPILES...................................................................................................................................................60 11.3 DEFINE ABC CLASSES.....................................................................................................................................................63 11.4 DEFINE ABC GROUPS.....................................................................................................................................................63 12 CYCLE COUNTING.......................................................................................................................................................67 12.1 OVERVIEW:.....................................................................................................................................................................67 12.2 AUTOMATIC SCHEDULING:.................................................................................................................................................67 12.3 MANUAL SCHEDULE REQUESTS..........................................................................................................................................69 12.4 GENERATING A CYCLE COUNT REQUEST AND PRINTING THE COUNT LISTING............................................................................70 12.5 ENTER CYCLE COUNTS.....................................................................................................................................................73 13 CYCLE COUNTING.......................................................................................................................................................77 13.1 OVERVIEW:.....................................................................................................................................................................77 13.2 CYCLE COUNT APPROVAL.................................................................................................................................................77 14 RECEIVING DELIVERY................................................................................................................................................79 14.1 RECEIVING DELIVERY TO INVENTORY..................................................................................................................................79 14.2 ENTERING RECEIVING TRANSACTIONS LINES........................................................................................................................80 14.3 ENTERING RECEIVING TRANSACTIONS DETAILS....................................................................................................................81 14.4 VIEWING RECEIVING ACTIVITY..........................................................................................................................................82 14.5 RECEIPTS HEADERS SUMMARY...........................................................................................................................................83 15 RECEIVING INVENTORY PURCHASE ORDERS BY DIRECT RECEIPTS........................................................84 15.1 RECEIVING INVENTORY PURCHASE ORDERS OVERVIEW.........................................................................................................84 15.2 ENTERING PURCHASE ORDER RECEIPTS...............................................................................................................................84 15.3 ENTERING RECEIVING HEADER INFORMATION.......................................................................................................................86 15.4 ENTERING RECEIVING LINES..............................................................................................................................................86 15.4.1 Receipt Lines Tab Region....................................................................................................................................87 15.5 ENTER RECEIPT DETAILS..................................................................................................................................................88 15.6 ORDER INFORMATION........................................................................................................................................................89 15.7 VIEW RECEIVING ACTIVITY...............................................................................................................................................90 16 RECEIVING AND MATCHING UNORDERED RECEIPTS.....................................................................................92 16.1 OVERVIEW:.....................................................................................................................................................................92 16.2 RECEIVE UNORDERED PURCHASE ORDER:............................................................................................................................92 16.3 MATCH UNORDERED RECEIPTS..........................................................................................................................................97 17 RETURN TO VENDOR.................................................................................................................................................101 17.1 RETURNING MATERIALS TO A VENDOR..............................................................................................................................101 17.2 TRANSACTIONS TAB REGION............................................................................................................................................102 17.3 RECEIVING RETURNS DETAILS TAB..................................................................................................................................103
Item Definition
Define Items
This document explains how to add new items and related data to the system.
Objectives:
Prerequisites: Organization Set Up
1.1 Overview
New item definition is a critical function. Items carry attributes that control how Oracle Applications manages the item. Items must be assigned to category sets with a category value. New items often need bills and routings set up, or may need suppliers identified, or need price lists created, and likely need to be costed. Much of the day to day activity within a company or organization purchasing material, building goods, selling products, and servicing what was sold, evolves around items. Accurate, timely, and comprehensive item definition smoothes the daily business flow and minimizes future problems. Items are always defined in the master organization first, than enabled in the using inventory organizations.
1.2 Item Attribute Control

Item attributes are information about an item, such as order cost, lead-time, and revision quantity control. One of the prerequisites for defining items (and assigning values to item attributes) is setting attribute controls. There are two types of attribute control: Master level: Determines whether you have centralized control of item attributes. Attributes maintained at the Master level have the same attribute values in each organization in which an item is assigned. For example, you maintain an item's primary unit of measure at the Master level. Determines whether you have decentralized control of item attributes. Attributes maintained at the Organization level may have different attribute values in different organizations. For example, an item may be min-max planned in a distribution organization but MRP planned in a production organization.
Organization level:
1.3 Master Item Entry

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Item Definition
Navigate to:
Items > Master Items
Note that the Organization is already defaulted to EHC (Master Organization).
In the Master Item window, enter the Following: Item: Enter an item number Description: Enter a description for your item To apply item templates or copy attributes from another item, select Copy from the Tools Menu.
1.4 Copy Item From a Template or existing item:

1.4.1 Apply a Template
Templates are defined sets of attributes that you can use over and over to create many similar items. Templates make initial item definition easier. We recommend that you use templates provided by Oracle, seeded by OA, or those you define for item entry. Attributes will be pre-defined based on the template you apply to a new item. You can make a template to set All Items or only one. You can
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Item Definition
apply as many templates as you like to an item. The last template applied will take precedence if template attributes overlap.
1.4.2 Copy Item Attributes

If you are defining an item that is similar to another existing item, you can copy the existing items attribute settings to the new item. This process cannot be used however to copy attributes to an existing item. Note: Category relationships, organization assignments, catalog group information and costs are not copied. If you apply both a template and copy from another item, the copy from items attributes are copied first and then the template is applied.
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Item Definition
In the Copy From window, enter the Following: Template: Select the template to apply Item: Select the item to copy from Before you save verify you have the correct Unit of Measure (UOM) because the UOM can NOT be changed after an Item is saved. Even if there are no inventory transactions against the Item the UOM can not be changed. If it is incorrectly entered you must either delete the Item (if there have been not transactions against it) or enter a new Item. Save your work.
1.5 Enter Categories

You can use categories and category sets to group your items for various reports and programs. A category is a logical classification of items that have similar characteristics. A category set is a distinct grouping scheme and consists of categories. The flexibility of category sets allows you to report and inquire on items in a way that best suits your needs. For Example, Purchasing may define an Item with a Category Product Family of Bin Stock and a Category Product Type of IC and Inventory may define the same Item with a Category Product Family of Memory and a Category Product Type of RAM. This allows the same Item to be categorized differently across user groups. More categories or category segments can be defined to meet your unique business needs. Select Categories from the Tools menu
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Item Definition
The default Category Set and Category will appear. To change the default category, move to the Category field and click on the List of Values button.
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Item Definition
Enter the Following: Family: Product Class:
Select a family from the list of values Select a Product Class type from the list of values.
If no categories are defined for an item, the default will be assigned. OA set up the product Family and Type segments of the Category Descriptive FlexField to default the value of Default. Note: Categories must be predefined. The list of values by segment is based on the validation set, but if the combination is not defined as a valid category, it will not be accepted. Also, categories may be master organization or inventory organization item level control. Repeat Prior Two Steps, selecting the additional category sets as needed.
1.6 Organization Assignment

This will allow the Item as defined in the EHC Organization to also be used in another Organizations. After you enable another organization in this form you will be able to do transactions with the item in that organization. You will not have to re-define the item, only identify what organization can now use the item. Select Organization Assignment from the Tools menu
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Item Definition
If the item is not assigned to a specific organization, then you can assign it here. Click on the Org Attributes button to view the attributes specific to each organization.
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Item Definition
In the Purchasing tab, you should update the List Price field. This price is the default used for new purchase orders.
1.6.1 Updating Inventory Org Item Attributes

If the Item already exists and you want to make a change to an attribute that is controlled at the Inventory Organization level, you can do it, however, most item attributes are controlled at the Master Organization level and can not be changed at the organization level.
1.6.2 Change Organizations (Please follow change organization instructions).

Navigate to: Items > Organization Items
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Item Definition
For example Costing is controlled at the organization level, so if you select the costing alternative region you can make your attribute changes. After you save your work the change will only be effective in the organization you made the change in. Make value changes to the Attributes. Save your work. This change will now be effective ONLY in the Inventory Organization, not the Master Organization.
1.7 Update Sales Account

The Order Entry module picks up the sales account to use on sales orders from the Sales Account attribute for the item. The account will default from the Organization Parameters for an item, and can be changed at the inventory organization level if necessary.
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Item Definition
Select the Invoicing Attribute group to enter a new Sales Account. Note: For moving to additional attributes, please click on the arrow on the attribute line.
1.8 Transaction Defaults

To enter default shipping or receiving Subinventories Navigate to: Click on the New button. Setup > Transactions > Item Transaction Defaults
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Item Definition
Select the Subinventories alternative region. Input your item and select a subinventory Default for Shipping and Receiving and Move Order Receipt. Save your work.
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Item Relationships Definition
Objectives: This document explains the setup of related items. Once you define items as related or substitute, you can use this as a reference to look up related and substitute items. Substitute item relationships must also be defined if you wish to allow receipts of substitute items. Prerequisites: Items must be defined and enabled in the Organizations before you can define item relationships.
2.1 Defining Item Relationships

You can define relationships between items. This allows you to search for items through these relationships. Navigate to: Item > Item Relationship
In the Find Item Relationships window, click on the New button to define a new relationship. You can also enter search criteria and click on the Find button to display existing item relationships. The Item Relationship screen will appear.
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In the Item Relationships screen, enter the following: From Item: From Description: To Item: To Description: Type: Enter an item that represents the From part of the relationship. Defaults to the items description. Enter an item that represents the To part of the relationship. Defaults to the items description. Select the type of relationship between the items: Related-The items are related in a non-specific way. (This is the default.) Substitute-One item is a substitute for another. Indicate whether the relationship is Reciprocal. A substitute relationship is reciprocal if you can use the From item as a substitute for the To item, and vice versa.
Reciprocal:
Save your work.
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Item Inquiry
Item Inquiry
Objectives: The document describes inquiry procedures to view an items attributes, revisions, and category assignments. Prerequisites: The item must be defined.
When you select Item Information from the Navigator, the Item Information Find window comes up. You have several options to view your item information: You may select an Organization Scope. Scope options include: Single: Displays item information for your log in organization only. Single and Master: Displays item information for your log in organization as well as. the item master organization All: Displays item information for all organizations in which the item is enabled. Note that this option may be secured with Function Security. If you only have visibility to the Single Organization option, you are locked out of the other options with function security.
3.1 Item Inquiry

Navigate to: Items > Item Information
Select a scope option and enter your Item number.

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Item Inquiry
Optional: Attribute Display option: Group: Enter the attribute group you wish to view. Entering a specific group may speed your inquiry, as you will not have to scroll through all the item attributes to get to the information you want. Attribute: Enter a selected attribute you wish to view. Control Level: Select to view either master item controlled attributes, organization level controlled attributes, or all. If you want to view the items revisions or categories, you only need to enter in the Item, and then click on the Revisions or Categories button.
3.2 Attributes
Select the Attributes button to view your Items attribute values. You may specify an Attribute Group or a specific attribute.
By selecting an Organization Scope of all with an Attribute Display Group of Costing, you will see all of the Costing attributes for each organization.
3.3 Revisions
Select the Revisions button to display revision history for your item. Note that a single organization, your organization and the item master organization, or all organizations will display based on the organization scope you selected.
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Item Inquiry
3.4 Categories
Select the Categories button to view the category sets and category values your item is assigned. Again, you may view values for your organization, your organization and the item master organization, or all organizations.
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On-hand Inquiry
On-hand Inquiry
Query Oracle to view on-hand balances for an item or subinventory.
Objectives: Prerequisites:
4.1 Overview
On-hand Quantities inquiry can be used to view the on-hand balances for an item within a specified Subinventory, Organization, or all Organizations. It may also be used to view the on-hand balances for all items within a single subinventory. In addition, you may use On-hand Inquiry to find all items with a negative on-hand balance. Finally, the inquiry may be used to query the on-hand for a specified lot number.
4.2 On-hand Quantities Inquiry:

Navigate to: On-hand, Availability > On-hand Quantities
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On-hand Inquiry
There are multiple ways to query on-hand balances, and you may select from up to four different displays. You may query on a single field or a combination of fields, depending on the information known and the data you wish to find. In the Find On-hand Quantities window: Organization: Leave your sign on Organization code, or change the code to null to query across all organizations. Item: Enter the item you with to view. The items primary UOM will appear. Quantities will be displayed in this unit of measure. Description: If you entered an item, the item description will display. Or, if you dont know the item number, you may enter an item description. Use the % as a wildcard to search on partial item descriptions. Revision: If you entered an item that is under revision quantity control, you may optionally limit your query by specifying a single revision Subinventory: You may limit your query to a single subinventory. Enter an item or item description along with a subinventory to limit your query, or leave item and description null to view all the items with an on-hand balance in a subinventory. Locator: If you select a Subinventory that is locator controlled you may also specify a locator. Lot: You may further limit your query to a single lot number. Lot may be specified in combination with item, description and/or subinventory, or it may be entered on its own. Quantities: You may enter a range of quantities. Again, this may be used in combination with the fields above or used alone. You can enter a to quantity of zero, which will return all items with a quantity of less than zero (i.e. all items with a negative on-hand balance). You have up to four display options (some options may not be available based on the find criteria you specify). The options provide a progressively more detailed display of your on-hand balance: Item: Summarizes on-hand balance by item within an organization. Displays the total on-hand by organization and item, summing across subinventories and revisions. Revision: Summarizes on-hand balance by item/revision. Displays by organization total on-hand by item/revision, summing across subinventories. Subinventory: Displays item/revision on-hand by subinventory. Detailed: Displays item/revision on-hand by subinventory and locator. Note: If a displayed item is lot and/or serial number controlled, you can drill down further to see lot and/or serial details. Display:
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On-hand Inquiry
4.3 Inquiry By Item:
Enter an item or item description to query on a select item or group of items. Optionally, select a Display option to determine the level of detail to review. Click on the Find button.
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On-hand Inquiry
To see the Subinventory or Revision detail for an item, select the appropriate button at the bottom of the window, or select the drill down indicator.
4.4 On-hand balance for a specify subinventory:

Return to the Find On-hand Quantities window.
Enter the name of the subinventory you wish to query, select the Subinventory Display option, and click on the Find button.
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On-hand Inquiry
All items with an on-hand for the selected subinventory will be displayed. If locator control is used, the Detailed button may be used to drill down to locator information for a selected item. If lot and/or serial number control is used the Lot/Serial button may be used to drill down to a lot or serial number information for a selected item.
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Miscellaneous Transactions
Inventory Miscellaneous Transactions

1. Execute Various Inventory Miscellaneous Transactions. None
Objectives:
Prerequisites: 1.
5.1 Overview
With miscellaneous transactions, material can be issued and received from general ledger accounts. This allows material to be issued/received from non-inventory areas such as engineering, facilities, or any other requesting department. Manual adjustments can also be made for accounting purposes by receiving material from one account to inventory, and then issuing that material from inventory to another account. Navigate to: Transactions> Miscellaneous Transaction
Accept the default current date or enter the date and time of entry for the transaction. Select the transaction type. The form below shows all of the standard transaction types.
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The Account Alias Issue/Receipt transactions are for use with an account alias (See Account Alias Process). An account alias is a shorthand reference to a General Ledger account. The Account Issue/Receipt transactions are for use when you are transacting against a single General Ledger account. The Miscellaneous Issue/Receipt transactions are for use when you are transacting against more than one General Ledger account. The Source field is optional for Miscellaneous Issues/Receipts. For an Account Alias Issue/Receipt transaction type, the Account Alias name must be entered in the Source field. The account number cannot be changed on the detail form. For an Account Issue/Receipt transaction type, the account number must be entered in the Source field on the first form. It is then updated automatically in the Account field. The account number cannot be changed on the detail form. For a Miscellaneous Issue/Receipt transaction type, you can enter a single account in the Account field on the first form, or a different account number for each transaction line. Click on the Transaction Lines button in the Miscellaneous Transaction window. The Transaction Lines Detail folder window appears.
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In the Transaction Lines window: Item: Rev: Enter an inventory item to issue or receive. If you chose SerialTriggered on the first screen, enter a serial number. Enter the revision number if the item is under revision control.
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Subinventory: Locator: Lot: UOM: Quantity: Unit Cost: Account: Reason: Reference: Save your work.
Enter the subinventory you are transferring the item from. (For an issue transaction, you cannot enter a subinventory that does not have Quantity Tracking turned on). Enter the locator if the item (or subinventory) is under locator control. Enter a lot number if the item is under lot control. If multiple lot numbers are needed, complete the remaining steps, then choose the Lot/Serial button to display the Lot Entry window. Enter the unit of measure. This can be the primary UOM (default) or any valid alternate UOM. If an alternate UOM is entered, the item is issued in the quantity specified in this UOM. Enter the quantity of the item to issue or receive based on the UOM specified. If using average costing, enter the unit cost of the item to issue or receive, or leave this field blank to use the system average cost. Enter the G/L Account number to issue to or receive from (Miscellaneous Issue/Receipt only). Enter a reason code. Optionally, enter a Material Transfer document number or any other information that describes the transaction in the Reference field.
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Sub-inventory Transfer
Subinventory Transfer Transaction

1. Execute inventory transfers between subinventories
Objectives:
Prerequisites: 1. Organization setup
6.1 Overview
Subinventory transfer transactions allow you to transfer material between different subinventories or subinventory locations, within the same organization. You can transfer between asset and expense subinventories, as well as from tracked to non-tracked subinventories. User defined transaction types can be used when performing subinventory transfers.
6.2 Subinventory Transfer

Navigate to: Transactions> Subinventory Transfer
The current date and time will default in the Date field. In the Type field, select Inventory Sub Transfer from the list. Click on the Serial-Triggered box in the inventory information should be defaulted from the serial number. Click on the Transaction Lines button.
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In the Transaction Lines window: Item: Enter the item to be transferred. Enter a Serial Number if you chose to default inventory information from the serial number by clicking on the Lot/Serial button. Enter the revision number for the item if it under revision control. Enter the subinventory you are transferring from. Enter the locator you are transferring from if locator control was established. Enter the subinventory you are transferring to. Enter the same subinventory as the from subinventory if you are transferring material between locators. Enter the locator you are transferring to.
Rev: Subinventory: Locator: To Subinv: To Locator:
6.3 Subinventory Transfer, Transaction Lines
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Lot:
UOM: Quantity: Reason: Reference:
Enter a lot number for the item. If multiple lot numbers need to be entered, complete the remaining steps, put the cursor back in the Lot field, and then choose the Lot/Serial button to display the Lot Entry window. Enter a unit of measure, either the primary unit of measure or any valid alternate. Enter the quantity to be transferred, based on the specified unit of measure. Enter a pre-defined reason code for the transaction. Enter up to 240 characters of free text that describes the transaction.
The Available box shows how many units are available based on the unit of measure specified. This is the quantity on hand less all reservations for the item. The On-hand box shows the current on-hand quantity based on the unit of measure specified. The onhand quantity is specific to the revision, lot number, from subinventory, and from locator specified. Save your work.
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Move Order Requisitions
Create Move Order Requisition

1. Create a move order requisition Define approval process parameters
Objectives:
Prerequisites: 1.
7.1 Overview
A Move Order is a request for subinventory transfer or account issue (also called an account transfer). When using an account transfer, the actual movement is an issue not a transfer from subinventory to subinventory. These transactions are one time occurrences with no way to plan these intra-organization material movements. Move Orders allow planners and facility managers to request the movement of material within the four walls of a warehouse or facility for replenishment, material storage relocations, quality handling or other purposes. Individual users can request move orders and Oracle Inventory will automatically create move orders when warranted for inventory replenishment and order picking. This document will cover creation of a manual requisition and approving it.
7.2 Setup
Define approval process parameters. In the Inventory responsibility Navigate to Setup > Organizations > Organizations Click on the Others button and select Inventory Information The three fields that are important to the creation of move orders are: Move Order Timeout Period: Enter the number of days a move order requisition can wait for approval. The workflow approval process sends a notification to the item planner when a move order requisition requires approval. After the first timeout period, if the recipient has not approved or rejected the order, a reminder notice is sent. After the second timeout period, the order is automatically approved or rejected,
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depending on whether you select Approve automatically or Reject automatically in the Move Order Timeout Action field. NOTE: If you want to bypass the move order approval process and automatically approve move order requisitions, enter 0 days in the Move Order Timeout Period field and select Approve automatically in the Move Order Timeout Action field. Move Order Timeout Action: Select a move order timeout action:
Approve automatically: After the second timeout period, move order requisitions are automatically approved. Select this option and set the Move Order Timeout Period to 0 if you want to bypass the move order approval process and automatically approve move order requisitions. Reject automatically: After the second timeout period, move order requisitions are automatically rejected. Allow negative balances: Indicate whether to allow negative balances. If you do not allow negative balances, make sure your source or supply subinventory has on hand quantities before you do the move order. If there is no inventory on hand in your source or supply subinventory and you do not allow negative balances, your move order will fail.
7.3 Set Up Planner

Navigate To: Items > Organization Items > General Planning Tab
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Define a planner for the item under the General Planning tab of the Items window. If you do not assign a planner to the item, the move order will be automatically approved.
7.4 Enter Move Order

In the Inventory responsibility Navigate to Move Orders > Move Orders
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Number: Enter a move order number. If you like the system to generate a number automatically, tab to the description field. Description: Optionally, enter a description Transaction Type: This is a required field. Select from the list of values either subinventory transfer or account transfer. The account transfer transfers items from a subinventory to a destination account (account issue). The subinventory transfer transfers items from one subinventory to another within the same inventory organization. Source Subinventory: Enter the name of the subinventory you would like the items transferred from. Also known as the supply subinventory. Destination Subinventory: Enter the name of the subinventory you would like the items transferred to. Destination Account: Enter the destination account for account transfers. Date Required: Enter the date you would like the items transferred. Under the Item tab: Line: Item: Rev: UOM:
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Enter the line of the move order. Enter the item to be moved. Enter the revision number if the item is under revision control. The unit of measure defaults from the item.
Date Required: Quantity: Quantity Delivered:
Enter the date required to move the item. Enter the quantity to be moved to the destination subinventory. Displays the quantity delivered.
Under the Project and Task tab:
The following fields can only be entered when project manufacturing is installed. Project: Task: Enter a project name. Enter a task name.
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Under the Source tab:
Subinventory: The source subinventory will default from the move order header. Locator: Enter a locator if the item is under locator control. Lot Number: Enter the lot number if the item is under lot control. Serial Number From : Enter a serial number if the item is serialized. Unit Number: Enter the unit number.
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Under the Destination tab:
Subinventory: Locator: Account:
Enter the destination subinventory. This will default from the move order header. Enter a locator if the item is under locator control. Enter a destination account when you are performing an account transfer.
Under the Control tab:
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Transaction Type: Enter the transaction type subinventory transfer or account transfer. This value defaults from the move order header. Reason: Enter a transaction reason. Reference: Enter a reference number. Reference Type: Enter a reference type. Reference Source: Enter the source entity. Status: Displays the status of the move order (incomplete, approved, pre-approved, rejected, cancelled or closed). Created By: The name of the person creating the move order requisition.
7.5 On Hand Quantities

To view the on hand quantities of the supply subinventory, click on the On Hand button.
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This window displays the inventory organization code, item, supply subinventory, item revision, unit of measure, locator, on hand quantity, nettable, reservable, ATP, inventory organization name, item description, maximum weight, maximum unit, weight, volume, maximum volume, weight unit of measure, volume unit of measure and locator description information. Click on the Lot/Serial button to view additional lot and serial number information. This option is only enabled if the item is under lot and/or serial number control.
7.6 Move Order Approval

Click on the Approve button to approve the move order requisition. The approval process depends on the setup explained under the Setup section of this document. Once the move order is approved, the status of the move order changes from incomplete to approved in the move order header.
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Transact Move Order
Move Order Transaction

1. Transact Move Order Move Order created
Objectives:
Prerequisites: 1.
8.1 Overview
A Move Order is a request for a subinventory transfer or account issue (also called an account transfer). When using an account transfer, the actual movement is an issue not a transfer from subinventory to subinventory. There are five types of move orders; 1. 2. 3. 4. 5. Move Order Requisition Move Order Replenishment (Minmax or reorder point planning) Pick Wave Move Order (Order Management) Receipt Move Order (Future release) WIP Issue Move Order (Future release)
All the move orders must be approved before they are transacted.
8.2 Transact Move Orders

In Inventory responsibility Navigate to: Move Order > Transact Move Orders Retrieve the required Move Order with any of the following selection criteria.
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Transact Move Order
8.2.1 Finding Move Orders

Under the Headers tab:
Numbers: Description: Type:
Enter the Work Order Number or a range of work order numbers Enter the item description or a part of the item description using the % as a wildcard. Select the Move order type from the list of values: Move Order Requisition, Move Order Replenishment (Minmax or reorder point planning), Pick Wave Move Order (Order Management), Receipt Move Order, WIP Issue Move Order
Created By:
Enter the Oracle userid.
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Transact Move Order
Item: Rev: Description: Date: Project: Task Transaction Types:
Enter Item Number Enter the revision if the item is under revision control Enter the item description Enter the date or date range the item is required Enter a project name (only available when project manufacturing is installed). Enter the task name (only available when project manufacturing is installed). Select the transaction type from the list of values: sales order staging transfer, internal order staging transfer, account transfer or subinventory transfer.
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Transact Move Order
Source subinventory: Locator: Lot Number: Destination subinventory: Locator: Lot Number:
Enter the source or supply subinventory Enter a locator if the item or subinventory is under locator control. Enter a lot number if the subinventory or item is under lot control. Enter the destination subinventory Enter a locator if the item or subinventory is under locator control. Enter a lot number if the subinventory or item is under lot control.
Sales Order Number: Enter the sales order number or range of sales order numbers for pick wave move orders only. Pick Slip Number: Enter the pick slip number for pick wave move orders only. You can enter one of the criteria above or none at all. If you do not enter any search criteria, all the move orders will be queried. Click on the Find button.
8.3 Manually Detailing Move Order:

Note: If Auto detailing process is done at pick release instantly by attaching the appropriate picking rule to the item/subinventory then this is not required. Please refer to auto pick confirm set up in Order Management.
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Transact Move Order
The manual detailing process allows the pick release to only create move orders, but does not fill in the details. You must perform the following task after pick release and click the detail button. This option allows you to determine when to release the pick to the floor and is used with a global order management with distributed warehouse management and shipping. Manual detailing allows you to release orders to your regional warehouses from the central order management location in advance and individual warehouses can schedule their picks closer to the actual ship date. The Transact Move Order screen opens:
Select the move order lines you would like to detail by clicking the checkbox in front of the move order line. Detailed: Number: Type: Line: Item: Rev: Source Subinv Source Locator: Destination subinv:
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Displays the detail after clicking on the Locations/Details button. Displays the move order number. Displays the move order type. Displays the move order line. Displays the move order item number. Displays the item revision if the item is under item revision. Displays the source or supply subinventory. Displays the source locator if the item or subinventory are under locator control. Displays the destination subinventory.
Transact Move Order
Dest. Locator: Displays the destination locator if the item or subinventory are under locator control. Dest. Account: Displays the destination account number. Lot Number: Displays the lot if the item is under lot control. Exp. Date: Displays the expiration date of the move order. Serial From: Displays the serial number or range of serial numbers if the item is serialized. Unit Number: Displays the unit number. Can only be viewed if project manufacturing is installed. UOM: Displays the unit of measure for the item. Transaction qty: Displays the transaction quantity. Required Qty: Displays the required quantity for the move order. Delivered Qty:Displays the delivered quantity for a pick wave move order. Sourced Qty: Displays the quantity if the item was sourced. Date Required:Displays the date the move order is required. Reason: Displays the transaction reason. Reference: Displays the reference. Reference #: Displays the reference number. Reference Type: Displays the reference type. Project: Displays the associated project. This is only enabled when project manufacturing is installed. Task: Displays the task associated with the above project. This is only enabled when project manufacturing is installed. Line Status: Displays the approval status of the move order. Status Date: Displays the date of the approval status. Created By: Displays the userid of the person who created the move order. To Location: Displays the location the move order is shipped to (pick wave). Click the Locations/Details button to populate detailed suggestions into move order line details with specific source locations. This will specify if that line is detailed by indication in Detail column in the above screen. Also to the right you will see the quantity detailed.
8.4 View/Update Details

Click on the View/Update Details button to view the move order details. The Transact Move Order Line Details window opens:
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Transact Move Order
This window displays the item, item revision, subinventory, locator, to subinventory, to locator, lot, expiration date, unit of measure, requested quantity, quantity, detailed quantity, missing quantity, reason, reference, item description, quantity available and quantity on hand. You can only change quantity, reference, and reason field. Click the Lot/Serial button to view additional lot or serial number details if the item is under lot control or serialized. Click the Print Pick Slip button if you would like to print the pick slip. This is only enabled for pick move orders. You can also print the pick slip from the Transact Move Order screen by selecting Tools from the drop down toolbar. Click the Cancel button to return to the previous screen. Click the Update button to update the move order details. Click the Transact button if you are ready to transact the move order. This will complete the move transaction and move material from source sub-inventory to destination sub-inventory.
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View Material Transactions

1. Query material transaction details.
Objectives:
Prerequisites: 1. Chart of accounts defined, inventory application setup, material transactions processed.
9.1 Overview
The Material Transactions process allows you to view detail information on material transactions. You query the information by entering any combination of search criteria. You can view detail information from the Location, Intransit, Reason/Reference, Transaction ID, and Transaction Type alternative regions. You can view lot and/or serial information by clicking on the Lot/Serial button. You can view detail accounting line information by clicking on the Distributions button.
9.2 Material Transactions

Navigate to: Transactions> Material Transactions
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The first screen to come up will be the Find Material Transactions screen. The transaction dates will default to the current date. You can search for transaction information by entering a combination of search criteria, such as: Date Item Description Category Set and Category Subinventory Locator Lot Serial Number Supplier Lot Source Type and Source Action Transaction Type Transaction Quantity range You can enter in any combination of search criteria, then click on the Find button. The results will display in the Material Transactions window:
You can view the information in the following alternative regions:
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Location: Intransit: Reason, Reference: Transaction ID:
Transaction Type:
Shows the item, subinventory, locator, revision, transfer locator, transfer subinventory, transfer organization, transaction date, and transaction type information. Shows the item, shipment number, waybill/airbill number, freight code, container, quantity, and transaction type information. Shows the item, transaction reason, transaction reference, costed indicator, supplier lot, source code, source line ID, and transaction type information. Shows the item, transfer transaction ID, transaction header number, receiving transaction ID, move transaction ID, transaction UOM, completion transaction ID, department code, operation sequence number, transaction quantity, transaction ID, transaction date, source type, source, transaction type, source project number, source task number, project number, task number, to project number, to task number, expenditure type, expenditure organization, error code, and error explanation information. Shows the item, source, source type, transaction type, transaction action, transaction UOM, transaction quantity, transaction ID, and transaction date information.
To view lot/serial number information click on a specific line and then click on the Lot/Serial button. You can view information on lot/serial numbers, quantities, and locations:
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To view transaction distribution information click on a specific line and then click on the Distributions button:
The Material Transactions Distribution screen will show all accounting line entries for the transaction. You can view detail information in the following alternative regions: Account: Location: Type: Currency: Comments: Shows the transaction date, account, transaction value, item, revision, and transaction type. Shows the subinventory, locator, operation sequence, and transaction ID. Shows the accounting type, transaction source type, transaction source, UOM, and primary quantity. Shows currency, transaction value, conversion rate, conversion type, and conversion date. Shows the reason, reference, and GL batch information.
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Cycle Count Definition
10
Cycle Counting
This document explains how to create a cycle count.
Objectives:
Prerequisites: Before creating a cycle count, you need to generate ABC codes and assign items to these ABC codes. Also, for items that you intend to cycle count, the Item attribute Cycle Count Enabled must be set to Yes
10.1 Overview:
Cycle counting is a process used to periodically count selected items in the inventory to make sure that the actual inventory balances agree with the computer records. By setting up a cycle counting program, you can count practically all items in the inventory over a period of 12 months. This eliminates the need for an annual physical inventory, though some companies do both. In the Oracle Inventory application, the cycle counting process starts with assigning an ABC value to each item. Then you select the frequency of counts per year for each category of items. You want to count A class items more often than C class items.
10.2 Define Cycle Counts:

Navigate to: Counting: Cycle Counting> Cycle Counts
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Click on the New button to open the Cycle Counts window.
In the Cycle Counts window: Name: Enter a name for the Cycle Count and a description in the field to the right. Calander: Enter the workday calander to use for this cycle count. Adjustment Account: Enter a valid GL adjustment account. Remember, use the List of Values to help assign the number. Select the OK button to return to the Cycle Counts window. In the Control, Scope alternative region: Inactive On: Used when you want to inactivate a cycle count. Late Days: Enter the number of days that can pass after the scheduled date before the count is considered late. Starting Seq.: Enter the sequence number to use as the starting number in the next count request. Unscheduled Entries: Check to allow cycle count entries for unscheduled counts. Display System Qty: Check to display on-hand quantities on the count input form. Automatic Recounts: Check to automatically assign a status of recount to out of tolerance counts. Also, enter the maximum number of recounts before the count is automatically submitted for approval
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Count Subinventories: Determine whether to count all or specific subinventories. Name the subinventories to be counted. The Disable Flag box can be checked to exclude a subinventory from a specific count. When all desired information is entered, select Serial Control, Schedule tab.
In the Serial Control, Schedule alternative region Count: Select the option for counting serialized items. Not Allowed-exclude from the count, One Per Request-one count request for count item, or Multiple Per Request-one count request for each serial number. Detail: Select either Quantity and Serial Numbers or Quantity Only. Adjustment: Select either Adjust if Possible or Review All Adjustments. Discrepancy: Select the discrepancy option to indicate whether an adjustment is Allowed or Not Allowed when a count includes a serial number already assigned elsewhere in the system. Auto Schedule: Check to automatically schedule the frequency and timing of the cycle count. Frequency: Indicate whether the cycle count should be scheduled Daily, Weekly or By Period. Count Zero Quantity: Check to generate count requests for items reflecting a zero on-hand quantity on the system. Note: Checking this by itself will not generate counts for zero on-hand items. You must define item subinventory relationships to get a count for zero on-hands. Last Date: Displays the last date this cycle count was automatically scheduled.
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Next Date:
Displays the next scheduled count. The date can be overridden if you want to skip a scheduled count.
When all desired information is entered, select Adjustments, ABC tab.
In the Adjustments, ABC alternative region: Required: Choose the appropriate Approval level. Qty Variance: Enter the tolerance levels for quantity variance in terms of percentages. Adjustment Value: Enter value tolerance levels. Hit/Miss Analysis: Enter the percentage variances for count quantity to on-hand quantity beyond which Inventory considers a count entry a miss for hit/miss reporting. Group: Enter the name of the group assignment. Option: Select Reinitialize Status: Displays the status of the Group Update Classes: Check to update classes Delete Unused Items: Check if you want to delete unwanted items. If you elect to set up approvals you can indicate the percentage of quantity difference a part count must be before requiring an approval. Also you can set a total adjustment variance limit which if reached requires approval. This is done for every class of Item. To enter Approval Variances for all classes, click on the Classes button.
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In the Cycle Count Classes window: Name: Enter the name of the ABC class used to define your cycle count classes. Counts Per Year: Enter the number of times per year you want to count each item. Adjustment Value: Enter the adjustment values beyond which adjustments are held for approval. Quantity %: Enter the percentage variances of count quantity to on-hand quantity beyond which adjustments are held for approval. Hit/Miss: Enter the percentage variances of count quantity to on-hand quantity beyond which Inventory considers a count entry a miss for hit/miss reporting. Note that the hit/miss percentage is based on the first count of an item, not recounts. Save your work. Close the Cycle Count Classes window. You can also setup the tolerances by a specific item over and above the group tolerances. If an item falls in A category of ABC classification and the group tolerance is 1%, you can make tolerance for a specific item 0% to make it even more tightly controlled. Selected items may also be designated control group items. Control group items will be counted every time this cycle count is run. Select the Items button.
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In the Cycle Count Items window: Class Item: Control Group: Quantity %: Enter a class name. Enter the items to be counted with each cycle count. Check to indicate item is part of the control group. Enter the tolerance above which the variance must be approved for the item. Last Schedule Date: Display only - the last date the count was scheduled. Save your work and close all windows.
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ABC Analysis
11
ABC Analysis
Objectives: This document explains how to set up and compile ABC codes. It covers the creation of ABC codes, the generation of a ranking of items based on your selection criteria, and the Pareto distribution and update of items into your ABC classes. ABC codes may be used for cycle count frequency and custom reporting. Prerequisites: You must have a source to generate the item distribution. This may be an MRP plan, transaction history, on-hand quantity, or on-hand value.
11.1 Overview:
ABC Codes are a grouping of inventory items by value, count or adjustment history. Items are grouped using a Pareto analysis of item value or count based on MRP planned usage, on-hand value, on-hand quantity, or transaction history. ABC coding follows a general rule that a relatively few number of items represent a high percentage of item value or count. This is also sometimes referred as the 80/20 rule, which states that 20 percent of your items represent 80 percent of the value. By focusing on the 20 percent and managing it well, 80 percent of the value is well managed. ABC Codes are used by Oracle Inventory to determine cycle count frequency. By counting A value item more frequently than B value items, and B value items more frequently than C value items, you put your resources to more effective use.
11.2 Define ABC Compiles

Navigate to: ABC Codes> ABC Compiles
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ABC Analysis
You can define and compile an ABC analysis for your entire organization or for a specific subinventory within your organization. You choose the compilation criterion, the scope of your analysis, the cost type to use in determining item values, and any additional information that may be conditionally necessary, based on your compilation criterion. The combination of all these parameters constitutes an ABC compile header, identified by the ABC compile name. You use this name to identify any activity pertaining to this ABC analysis. The compile result is a ranking of all items included in the compile based on the compile criterion used to value the items. In the ABC Compiles window you will see all previously defined compiles: Compile Name: Will display the name of the Compile. Description: Will display the description of the Compile. Criterion: Will display the criteria selected for the Compile. Compile Status: Will display the status of the compile. Subinventory: If Subinventory is chosen for Content Scope and Valuation Scope, the chosen subinventory will display here. Click on the New button at the bottom of the window to open the Define ABC Compile window.
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ABC Analysis
Enter the Following: Compile Name: Description:
Enter a unique name for the compile. Enter a description of the compile.
Enter the Following Content Scope: Organization: If checked, the compile will be run for all items in the organization. Subinventory: If checked, the compile will only be run for the items associated with a subinventory. If you select Subinventory enter the name of the subinventory in the field below. Enter the following Valuation Scope: Organization: If selected, Oracle will value the items across the entire organization in all subinventories. If the Content Scope is Organization, the Valuation Scope must also be Organization. Subinventory: If selected, Oracle will value only the quantity in the selected subinventory. Enter the Following Compile Specification: Criterion: Use the List of Values (LOV) to select the criteria for the compile. Oracle uses the compile criterion to value the items you include in your ABC compile. Cost Type: Use the LOV again to select the cost type. Value Frozen is the default. Forecast: If you chose one of the Forecast criteria, enter the forecast name.
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ABC Analysis
MRP Plan: From Date: To Date:
If you chose one of the MRP criteria, enter the MRP plan name. If you choose any criteria except Current on hand value or quantity, you must enter a beginning date here. If you choose any criteria except Current on hand value or quantity, you must enter an ending date here.
Save your work and select the Compile button. This will submit a request to run the compile program. Click on the OK button. Select the YES or NO button.depending on whether you want a print out of the compile.
11.3 Define ABC Classes

Navigate to: ABC Codes> ABC Classes
Enter the Following: Class Name: Description: Inactive On: Save your work.
Enter a unique name for the class Enter a description of the class Used only to inactivate a class.
11.4 Define ABC Groups

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ABC Analysis
ABC assignment groups associate ABC classes with an ABC compile. Navigate to: ABC Codes> ABC Assignment
In the ABC Assignment Groups Group Name: Enter a unique name for the assignment group. Compile Name: Enter the name of an ABC Compile. Subinventory: Displays the subinventory, if any, associated with the compile. Valuation Scope: Displays the scope of the compile. Save your work. Click on the Group Classes button.
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ABC Analysis
In the ABC Group Class Assignment window: Priority: Sequence number in which the classes are ordered. The lower the number, the higher the importance. The default is the next available integer. Class Name: Enter the name of the class to use. Description: Displays the description of the class. Save your work. Close this window and return to the ABC Assignment Groups window. Click on the Assign Items button.
In the Assign ABC Items header window:

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ABC Analysis
ABC Group: Displays the group name. Compile Name: Displays the compile name. Subinventory: Displays the subinventory if chosen. Number of items: Displays the number of items in the compile. Total Compile Value: Displays the total value of the compile. In the ABC Assignments section: Class: Displays the predefined classes. Item: Will display the item name. Seq.: The sequence number from the ABC Descending Value Report for the last item to be included in the class. If you are assigning classes another way, this field will be automatically calculated. Inventory Value: Enter the cumulative gross inventory value. If another method of assigning classes is chosen, the field is automatically calculated. % Items: Enter the cumulative percentage of items to include in the class. If another method of assigning classes is chosen, the field is automatically calculated. % Value: Enter the cumulative percentage of the value to include in the class. If another method of assigning classes is chosen, the field is automatically calculated. Item Description: Displays the description of the item. Note: When using either the Inventory Value, % Items, or % Value fields to assign items to a class, the system will take the number you entered and adjust it to the nearest number on the compile. In the example above, the A class was entered as 80%. The nearest number to 80% was 77.25%, so the system adjusted the entry to 77.25%. You can adjust these numbers before selecting the Assign button to get the closest possible results to how you want the assignments to be (e.g. 80/20 rule). Click on the Assign button to launch the concurrent request to assign the items to the classes in the ABC group. Save your work.
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Cycle Counting Execution
12
Cycle Counting
Objectives: This document explains how to generate cycle count requests and count sheets. It further describes the process for entering counts into the system. Prerequisites:A cycle count must be defined before count request can be generated.
12.1 Overview:
The execution of cycle counting starts with the scheduling of the cycle count. This can be done with either an automatic scheduling process or a manual scheduling process. Manual schedules can be done in addition to, or instead of automatic scheduling. Manually scheduled counts have no impact on automatically scheduled counts; you can potentially count some items more frequently than what you initially planned. The next step is to generate a cycle count request, and then print the count listing. The count listing will be used by the inventory stock clerk to record all counts taken. After the items on the count listing report have been counted, the counts should be entered. You can use the same window to enter counts of items requested via automatic or manual cycle count scheduling. If unscheduled count entries are allowed for your cycle counts, you can enter those also.
12.2 Automatic Scheduling:

Oracle Inventory uses the number of items in each cycle count class, the count frequency of each class, and the workday calendar of your organization to determine how many and which items you need to count during the scheduling frequency. In order for Inventory to perform automatic scheduling you must set the Cycle Count Enabled item attribute to Yes for the items you want to include in the cycle count; enable Automatic Scheduling when you define your cycle count and request the schedule using the Generate Automatic Schedule Requests window. This can be done by using the Tools menu when you are in the Cycle Counts Summary window and by selecting Cycle Count Scheduler. Navigate to: Counting> Cycle Counting> Cycle Counts
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Select View, Find All from the menu to display all cycle counts that have been defined. Arrow up or down to select a cycle count you want to work with. Open the Tools menu from the menu bar and choose Cycle Count Scheduler. The Cycle Count Scheduler Parameters window opens:
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Select the Include Control Group Items box and click on the OK button. You will see a concurrent program kicked off message. Each time the Auto Scheduler runs, it schedules counts only for the schedule interval you defined in the cycle count header. So if your schedule interval is weeks, Inventory schedules all items that need to be counted on all of the workdays in the current week.
12.3 Manual Schedule Requests

Note: This is an optional Step. Use this process to count any items associated with a cycle count at any time. For example, you may suspect the system quantity of an item is incorrect. Even if this is not the automatically scheduled time to count the item, you can still count it using a manual schedule request. All qualifiers are optional. You can enter a combination of qualifiers to perform the manual scheduling. Navigate to Counting: Cycle Counting: Manual Requests.
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In the Manual Schedule Requests window: Cycle Count Name: Enter the name of the cycle count you want to generate manually. Use the List of Values (LOV) to view available cycle count names, or enter a partial name and click on the Find button. Description: Will display the description of the Cycle Count chosen Item: Enter the item(s) to be counted. Revision: Enter if required. Subinventory: Enter the Subinventory of the item. Locator: Enter the locator of the item if required. Lot: Enter the lot of the item if required. Schedule Date: Enter the date of the count. The date must be today or greater. Zero Count: Check to count even if the system quantity is zero. Save your work.
12.4 Generating a Cycle Count Request and Printing the Count listing
Navigate to: Counting> Cycle Counting> Cycle Counts.
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Select View from the toolbar, select Find All from the menu to display all cycle counts that have been defined. Click on the box to the left of the cycle count name that you want to generate a cycle count request for. Click on Tools on the Menu and select Perform Full Cycle Count. It will kick off a concurrent manager request.
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In the Perform Full Cycle Count window you will see: Request Set: Perform full cycle count. Program: Lists the set of functions and reports to run. Stage: Describes the program. Parameters: Will display the parameters entered in the following window. Language: Will display the default language for the system. Click on the Parameters field next to Generate Automatic Schedule stage to open the Parameters window. In the Parameters window: All Cycle Counts:
Enter Yes to generate an automatic request for all cycle counts, No if you want to generate a specific cycle count. Cycle Count Name: Enter the cycle count name that was setup for automatic scheduling. Include Control Items: Enter Yes to include the Control items in the generation. If you do not want to generate an automatic request select No for all cycle counts, leave the cycle count name blank and enter No for Include control Items Click on the OK button. You will return to the Perform Full Cycle Count window. Select the Parameters field next to Generate Cycle Count Request. In this Parameters window: All Cycle Counts: Cycle Count Name:
Enter Yes to generate an automatic request for all cycle counts, No if you want to generate a specific cycle count. Enter the name of the cycle count setup for manual scheduling.
Click on the OK button. You will return to the Perform Full Cycle Count Window. In this Parameters window: Cycle Count Name: Start Date: End Date: Include Recounts Only:
Enter the cycle count name. Enter the beginning date, will default to today. Enter the ending date will default to today. Choose Yes if you just want to generate a request for recounts only. Subinventory: Enter the subinventory if applicable. Display Serial Numbers: Choose Yes or No as appropriate. Display Onhand Quantities Choose yes or No as appropriate Items to Include All, Not Exported, Exported
Click on the OK button. You will return to the Perform Full Cycle Count Window. Select the Completion Options button:
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Click on Option for output parameters. In the Upon Completion window: Save all Output Files: Check to retain the ability to view the report on-line. Notify the following people: Enter other users to be notified. This would include the users responsible for the count. Style: Select Landscape to match the report. Printer: Choose a printer if you want this to print somewhere beside the default printer. Copies: Enter the number of copies you want if different from the default. Click on the OK button. You will return to the Perform Full Cycle Count window. If you want to schedule the printing of the cycle count reports for a later time, select the Schedule button and follow the instructions in the Running Reports document. Select the Submit Request button to run the cycle. Submit a request to print the Cycle Count Listing Report.
12.5 Enter Cycle Counts

Navigate to: Counting> Cycle Counting> Cycle Count Entries
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In the Cycle Count Entries window: Cycle Count: Enter the name of your cycle count. Description: Will display the description of your cycle count. Click on the Find button and a Decision window will open.
Select the Yes button to find all open count requests and the Cycle Count Entries window will reopen.
In the Count Defaults section: Date: Will display the current date and time. Counted By: Enter the name of the person who conducted the count. Adjustment Account: Will default to the account.
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In the New and Existing Counts section, Count alternative region: Count Seq: Will display the count sequence in order of value. New Count: Is checked if this is a new count request. Item: Will display the item number to be counted. Rev. Will display the revision of the item if applicable. Subinventory: Displays the subinventory if applicable. Locator: Displays the locator code. Lot: Displays the lot number. Serial Number: Displays the serial number. UOM: Displays the primary unit of measure for the item. Quantity: Enter the quantity that you counted for your item
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In the Count Reference alternative region: Count Seq: Remains the count sequence. New Count: Remains checked if this is a new request. Item: Displays the item counted. Reason: Optional - Enter a reason for the count if desired. Reference: Optional - Enter a reference. Counted By: Will default to the Counted By default entered in the Count Defaults section. This can be changed here though. Count Date: Will default to the Date entered in the Count Defaults section. Save your work.
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Approve Cycle Counting
13
Cycle Counting
Objectives: This document explains the approval process for cycle count adjustments that Oracle Inventory submits for approval. Prerequisites: You must define cycle counts that require approval for adjustments.
13.1 Overview:
At the time a count is entered, the system will compare the count quantity with the on-hand balance quantity. If there is a discrepancy, the system checks the items Measurement Error values (an item attribute). If the discrepancy is outside the measurement error, the system checks the approval options and adjustment tolerances defined in the Cycle Count. If the cycle count calls for approvals and the discrepancy is outside the adjustment tolerance, the system will generate a recount request if recounts are turned on in the cycle count, or submit the count for approval. If recounts are turned on and the maximum number of recounts has been reached, the adjustment is submitted for approval. Generally adjustment approvals are performed by a manager or by cost accounting. The approval will result in a value write up or write down of inventory, so the process should not be taken lightly. Some investigative work is often appropriate before performing an adjustment approval. You should attempt to find the source of the discrepancy and take corrective action so as to minimize future adjustments. When Cycle Counts require approval, the person authorized to do approvals must have access to the Count Adjustments Approvals Summary window. Those without approval authority must not have access to this window.
13.2 Cycle Count Approval

Navigate to: Counting: Cycle Counting: Approve Counts.
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Approve Cycle Counting
In the Count Adjustment Approvals Summary window: Cycle Count: Enter the Cycle Count name or use the List of Values (LOV). Description: Displays the description of the count. Select the Find button to bring up the items counted requiring approval. You can approve, request a recount, or reject cycle counts entries that are pending approval. You can also approve or reject any count for which a recount has already been requested. You can reject any cycle count request that has not yet been counted. You can display count history information or open the Count Adjustment Approvals window. In the Approval Actions, Adjustments section: To approve a count, select Approved. The adjustments will post to the transaction manager for processing. To reject a count, select Rejected. An adjustment is not posted, and there is no further processing of this count. To request a recount, select Recount. An adjustment is not posted and a recount request is processed. To display count history information for the current item, select the Count History button. This window displays count and variance information for the current, prior, and first counts. To approve the count for the current item, select the Open button. You can use this window to view and enter approval and adjustment information for the current line. Save your work.
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Receiving: Delivery Training
14 Receiving Delivery
Objectives: Prerequisites: 1. Deliver goods or materials (Can be either Standard Delivery or Inspection Required Delivery) 1. An approved purchase order. 2. Items received against this purchase order into receiving and/or inspection. 3. If items have been inspected first, they then have been accepted for delivery.
14.1 Receiving Delivery to Inventory

Navigate to: Receiving>Receiving Transactions
Specify the search criteria to find the receipt lines to be delivered from Receiving to Inventory.
Click on the Find button.
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14.2 Entering Receiving Transactions Lines
All the receipt lines that meet the search criteria are displayed in the Receiving Transaction form. Determine which receipt line is to be delivered by looking at the Item Number, Item Description, Receipt Number, Purchase Order Number or Supplier. Only lines with a Destination Type of Inventory can be delivered to Inventory. Select: Quantity: UOM: NOTE: Checkbox next to receipt line to be delivered to inventory. Enter the Quantity to be delivered. Enter the Unit of Measure to be delivered. In the case of non-inventory receipts (Expense items), specify the Deliver-To Location and Deliver-To Person to whom the item is being delivered. In the case of inventory receipts, specify the subinventory to which the item is being delivered. If the subinventory is under locator control, you will need to specify a locator to deliver the goods or materials.
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14.3 Entering Receiving Transactions Details
Transaction Date:
Defaults in as todays date, but this can be overwritten. Future dated transactions cannot be entered. Enter the Reason Code (Optional). Enter additional Comments (Optional). Enter Supplier Lot (Optional).
Reason Code: Comments: Supplier Lot:
The Standard Delivery Receipt transaction is complete. Continue the above steps for each additional line that needs to be delivered from the received Purchase Order. This transaction is also used to complete an Inspection Required Receipt after the goods or materials are inspected. The Inspection field would display Inspected.
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14.4 Viewing Receiving Activity

Navigate to: Receipt: Select: Receiving>Receiving Transactions Summary Enter the new Receipt number Find Button
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14.5 Receipts Headers Summary
Click on Transactions Button.
The Receipt Transaction Summary form shows the two-step receiving transaction for the shipment.
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Receiving Inventory Purchase Order Training 15 Receiving Inventory Purchase Orders by Direct Receipts
Objectives: Prerequisites: 1. Receive materials against a purchase order and deliver them to inventory. 1. An approved purchase order for inventory items.
15.1 Receiving Inventory Purchase Orders Overview

The Direct Receipts receiving method involves receiving goods and delivering them to a desired subinventory with only one receiving transaction. This method is used when the received goods do not require inspection nor have to go to receiving before being delivered to inventory. The Standard Receipts receiving method involves receiving goods and then delivering them to a desired subinventory in another transaction. Please refer to training document Receiving: Delivery Training for the second part of this receiving method. The Inspection Receipts receiving method involves receiving goods, inspecting the received goods or materials, and then delivering the inspected goods to a subinventory. Please refer to training documents Receiving: Inspection Training and Receiving: Delivery Training to complete the other two parts of this receiving method. Tip: Receiving should run the Expected Receipts Report daily to preview anticipated receiving activity as well as to have a physical document available to record received goods information. This information will need to be entered into the system after the goods are physically received.
15.2 Entering Purchase Order Receipts

Navigate to: Receiving>Receipts
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Receiving Inventory Purchase Order Training
Source Type: Select:
Choose Supplier from the List of Values Find Button
The Receipt header form is displayed.
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15.3 Entering Receiving Header Information
If you are entering a receipt against an Advance Shipment Notice (ASN), the header information may already be entered, if the supplier sending the ASN provided that information. Select: New Receipt button, if this is a new receipt Add to Receipt button, if these receipt lines are to be appended to an existing receipt. You will be asked to select an existing receipt to be appended. Receipt: If the Add to Receipt button is checked, then the receipt number being appended will default into this field. Otherwise the receipt number will be created when the new receiving lines are saved. Defaults to todays date, but can be changed to another date. Enter the Supplier shipment number (Optional). Enter the date the supplier shipped the material (Optional). Enter the Packing Slip number (Optional). Enter the Waybill or Airbill number (Optional). Select an active Freight Carrier from the List of Values (Optional). Enter the Bill of Lading number (Optional). Enter the number of containers (cartons, etc) received for this shipment (Optional). Defaults to User Log on name, but field can be overwritten. Enter the name of the Supplier the receipt is from. Remember that the Supplier name on the receipt must match the name of the Supplier on the purchase order that you are receiving against. Enter any additional comments about this receipt (Optional).
Receipt Date: Shipment: Shipped Date: Packing Slip: Waybill/Airbill: Freight Carrier: Bill of Lading: Containers: Received By: Supplier:
Comments:
15.4 Entering Receiving Lines

Behind the Receipts Header window is the Receipts Lines window. Oracle Purchasing displays all of the shipments that meet the search criteria entered into the Find Expected Receipts form. Click on any part of the underlying Receipts window to bring it forward. The lower part of the Receipts Lines window displays detail information for the current shipment line: Order Type, Order Number, Supplier, Due Date, Item Description, Hazard class, Destination, UN Number, Receiver Note, and Routing type. This information defaults from the purchase order that the shipment lines are on.
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The Routing type can either be Direct, Standard or Inspection Required. This training demonstrates the Direct receiving method, but the steps are the same for the receiving portion of a Standard or Inspection Required receiving method.
15.4.1
Checkbox:
Receipt Lines Tab Region

Enter a check in the box next to the line you want to receive. You can not receive lines against a purchase order that has a different supplier than the supplier you entered on the receipt header. If the line you select contains information in the ASN Type field, then an Advance Shipment Notice (ASN) exists for that shipment. You can set an ASN Control option in the Receiving Options window to prevent you from receiving against a purchas order shipment for which an ASN exists. Enter the quantity received for the line selected. The shipment quantity displays as the default. Oracle Purchasing has the Over Receipt Tolerance set to zero. This means that the quantity received must be less than or equal to the shipment line quantity. Defaults to the PO UOM. If you change the UOM, then the quantity will change to reflect the change in the Unit of Measure. The Destination Type defaults from the purchase order. You can change the Destination Type to Receiving from Inventory. Doing this
Quantity:
UOM: Destination Type:
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changes the one step receipt process into a two step process. Item: Rev: Description: Location: Defaults from the purchase order shipment line. Defaults from the purchase order shipment line. Defaults from the item description. Defaults to the location defined on the purchase order. If the location on the receipt line does not match the location on the corresponding purchase order shipment line, then the line can not be received. Defaults to the Requestor on the purchase order. Enter a subinventory to deliver the Inventory items. Enter a Locator to deliver the items (Optional). In Oracle Purchasing Locator control is turned off and this field will be greyed out. Defaults from the item category on the purchase order. If an Advance Shipment Notice (ASN) exists for this shipment then the ASN Type defaults into this field.
Requestor: Subinventory: Locator: Category: ASN Type:
15.5 Enter Receipt Details
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Packing Slip Supplier Lot: Reason Code: Comments: Receipt Exceptions: Enter the Packing Slip number (Optional). Enter the Supplier Lot number (Optional). Enter a Reason Code for this receipt line (Optional). Enter any comments for this receipt line (Optional). Select the checkbox if you want to enter a receipt exception for this receiving line.
15.6 Order Information
The Order Information Tab region displays information about the Order Type Order Number, Release Number, Line Number, Shipment Number, Supplier, Order Quantity, Unit of Measure, Due Date, and Supplier Item Number. You can also review the Currency Information and Shipment Information for the shipment lines you are receiving.
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After checking all of the lines to be received and entering the appropriate receipt information, be sure to save your work. If this receipt was a New Receipt, after saving your work, a receipt number is generated for the receipt. Return to the Receipts Header, and the new receipt number will be displayed in the Receipt field. Unless you changed the Destination Type to something other than Inventory (eg. Receiving), the Direct Delivery process performed two transactions when you saved your shipment line receipts. The first transaction was the receipt into Receiving and the second transaction was the delivery to the specified subinventory.
15.7 View Receiving Activity

Navigate to: Select: Choose: Receiving>Receiving Transactions Summary Enter receipt number and click on Find Button Transactions Button
The Transaction Summary shows that the receiving of the Direct Delivery both received and delivered the goods.
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To complete the receiving of a Standard or Inspection Required Delivery please refer to the Training documents Receiving: Delivery Training and Receiving: Inspection Training.
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Unordered Receipts Training
16 Receiving and Matching Unordered Receipts

Objectives: 1. Receive materials when a matching Purchase Order does not exist. 2. Match the Unordered receipt to a new or existing Purchase Order. Prerequisites: None.
16.1 Overview:
Unordered receipts are shipments from your suppliers for items you normally order but for which you are missing a purchase order number on the packing list or you are unsure as to which purchase order a shipment should be received against. This process allows you to receive the goods into the system and figure out the purchase order matching later.
16.2 Receive Unordered Purchase Order:

In the Purchasing Superuser responsibility: Navigate to: Receiving>Receipts
The Find Expected Receipts window appears:
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Click on the Unordered button.
The Receipts Header window will open.
In the Receipts Header window:

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New Receipt: Add To Receipt:
Check the New Receipt radial button if this is a new receipt. Check the Add To Receipt radial button if these receipt lines are to be appended to an existing receipt. The system will ask you to select an existing receipt to be appended. If the Add To Receipt is checked then the receipt number of the receipt being appended will display in this field. Otherwise this number will be created when the received lines are saved. Enter a Receipt Date. This field will default to todays date. Optionally enter the Supplier Shipment Number. Optionally enter the date the Supplier shipped the material. Optionally enter a Packing Slip number. Optionally enter a Waybill or Airbill number. Optionally choose an active Freight Carrier from the List of Values. Optionally enter a Bill of Lading. Optionally enter the number of containers. Enter the Received By person. Enter the name of the supplier the receipt is from. Optionally enter any additional comments about this receipt.
Receipt:
Receipt Date: Shipment: Shipped Date: Packing Slip: Waybill/ Airbill: Freight Carrier: Bill of Lading: Containers: Received By: Supplier: Comments:
Behind the Receipts Header window lies the Receipts window. Click on the underlying Receipts window.
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In Lines Tab: Check Box: Quantity: UOM: Destination Type: Item: Rev: Description: Location: Requestor: Subinventory: Locator: Category: ASN Type: Enter a check in the box next to the line you want received. Enter the quantity received for this line. Enter the UOM (Unit Of Measure) for this quantity. Select Receiving from the List Of Values as the material destination. Enter the item number of the item received. Enter the item revision number if the item has more than one. Defaults from the item description. Enter the Received From location for the supplier. Will be grayed out. Will be grayed out because the destination is Receiving: Will be grayed out because the destination is Receiving. Defaults from the item category on the purchase order. Will be blank.
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In the Details Tab: Packing Slip: Supplier Lot: Reason Code: Comments: Receipt Exception: Optionally enter the packing slip number. Optionally enter the Supplier Lot number. Optionally enter a Reason Code for this receipt line. Optionally enter any comments for this receipt line. Select Receipt Exception if you want to enter a release exception for this receipt.
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The Order Information Tab will be blank because this is an Unordered receipt. After checking all of the lines to be received and entering the appropriate receipt information, Save your work. If this receipt was a New Receipt, then after saving your work the system generates a receipt number for this receipt. Click on the Header button to return to the Receipts Header window. The new receipt number generated will be displayed in the Receipt field.
16.3 Match Unordered Receipts

In the Purchasing Superuser responsibility: Navigate to:
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Receiving>Match Unordered Receipts

The Find Unordered Receipts window appears:
Enter any search criteria you desire to find unordered receipts in the system. Click on the Find button. Note: A Direct Routing PO can not be used for this process. The Match Unordered Receipts window appears:
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In the Match Unordered Receipts window: Item: Rev: Category: Supplier: PO Number: Release: Line: Shipment: Transaction Date: Save your work. Defaults from the receipt information. Defaults from the receipt information. Defaults from the receipt information. Defaults from the receipt information. Select a Purchase Order number from the List Of Values to Match this receipt line against. If the Purchase Document is an Agreement select the Release number from the List Of Values to Match this receipt against. Select the document line number from the List of Values to Match this receipt against. Select the Shipment Line Number from the List Of Values to Match this receipt against. Enter a transaction date less than or equal to todays date.
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To view your receiving activity go to Receiving Transactions Summary form. This form is designed to find receipts ready to be delivered to inventory but can also be used to query delivered receipts. Enter your receipt number and click on the Find button. When the Receipts Header Summary window appears click on the Transactions button. The Receipts Transaction Summary form will appear with information about the transactions performed when this receipt was saved. This receipt is now ready to be delivered to its requestor. Refer to Receiving: Delivery Training for more information on delivery the material out of Receiving.
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Return to Vendor
17 Return to Vendor
Objectives: Prerequisites: 1. Return delivered goods to the vendor. 1. Materials received against a purchase order.
2. Materials returned to Receiving if received goods had been delivered to a subinventory or location.
17.1 Returning Materials to a Vendor

Navigate To: Select: Receiving>Returns Organization in which PO was issued
Specify search criteria to find the deliveries that need to be returned to the Vendor. Click on Find Button.
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Return to Vendor
17.2 Transactions Tab Region
Select: Quantity: UOM: Return To: Supplier/Customer/ Location: RMA Number: Item:
Checkbox next to line item to be returned. Enter the quantity to be returned. Enter the Unit of Measure of the line item to be returned. Select Supplier from the List of Values Defaults in with the name of the Supplier for the received materials. Enter the Supplier RMA number (Optional). Defaults in from the receipt.
At the bottom of the Receiving Returns form information about the received shipment defaults in such as Receipt Number, Purchase Order number, Supplier Name, Item Description, Routing Type,
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Return to Vendor
Destination of items received, Current Location of material, Hazard Class, if one was provided in the purchase order and Receiver Note, if one was entered.
17.3 Receiving Returns Details Tab
Transaction Date: Reason: Supplier Lot: Comments:
Defaults in with todays date, but field can be overwritten. Date has to be less than or equal to todays date. Select a Reason from the List of Values (Optional). Select a Supplier Lot not from the List of Values (Optional). Enter Comments (Optional).
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Return to Vendor
The Return Form Tab region displays location information about the item to be returned.
Receiving Returns Order Information Tab Region

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Return to Vendor
The Order Information Tab region displays information about the original purchase order. This information includes the Order Type, Order Number, Release Number, Line Number, Supplier, Original Order Quantity, and Order UOM. Be sure to save your work. The material has been returned to the Supplier. To view receiving activity, go to the Receiving Transactions Summary form.
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Oracle Inventory User Guide

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USER GUIDE BAHWAN CYBERTEK (P) LTD Oracle Inventory Module

Prerequisites: Organization Set Up

1.2 Item Attribute Control

1.3 Master Item Entry

Items > Master Items

Note that the Organization is already defaulted to EHC (Master Organization).

1.4 Copy Item From a Template or existing item:

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1.4.2 Copy Item Attributes

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1.5 Enter Categories

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Enter the Following: Family: Product Class:

1.6 Organization Assignment

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1.6.1 Updating Inventory Org Item Attributes

1.6.2 Change Organizations (Please follow change organization instructions).

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1.7 Update Sales Account

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1.8 Transaction Defaults

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Item Relationships Definition

Item Relationships Definition

2.1 Defining Item Relationships

Item Relationships Definition

Save your work.

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3.1 Item Inquiry

Select a scope option and enter your Item number.

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4.2 On-hand Quantities Inquiry:

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4.3 Inquiry By Item:

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4.4 On-hand balance for a specify subinventory:

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Inventory Miscellaneous Transactions

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Subinventory Transfer Transaction

Prerequisites: 1. Organization setup

6.2 Subinventory Transfer

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Rev: Subinventory: Locator: To Subinv: To Locator:

6.3 Subinventory Transfer, Transaction Lines

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UOM: Quantity: Reason: Reference:

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Move Order Requisitions

Create Move Order Requisition

Move Order Requisitions

7.3 Set Up Planner

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Move Order Requisitions