Full School Day

PRINCIPAL GUIDE 1: PARAMETERS HIGH SCHOOLS

REVISED APRIL 2012

Revision of original principal guide published in January 2012
Chief Instruction Office

April 2012 page 2

Chief Instruction Office

The Full School Day ends the shortest school day and year in the nation, providing schools with the time they need to ensure that every student, in every community, receives a quality education that prepares them for success in college and career. To ensure schools design a school day that best meets the needs of their unique student body, the district has created parameters that define a small set of district standards, but also give schools significant flexibility in designing the school day to best meet the needs of their school community. These parameters were created based on research of the time required to ensure our students can learn and master the new Common Core State Standards as well as input from a number of different stakeholders.

PURPOSE OF THE GUIDE This guide outlines the Full School Day parameters that were announced on April 10, 2012. This guide is meant to provide principals, teachers, parents, and community members with a clear understanding of the new student and teacher day for high schools including high schools with middle school grades. The guide provides information about: Student day parameters Teacher day parameters Local flexibilities

CHANGES FROM THE ORIGINAL GUIDE The guide incorporates several changes from the previous guide published in January 2012. The major change from the January 2012 parameters is the addition of an early dismissal day one day a week for teachers to engage in professional development activities. Schools should contact their networks and/or the Chief Instruction Office (Sundar Chari, srchari@cps.k12.il.us) with any questions regarding these parameters and/or revisions.

Please note: By law, CPS may determine the length of the employee workday. Nevertheless, CPS has an obligation to bargain with employee representatives over the impact to employees of any changes to the length of the day. CPS may implement changes to the length of the workday while bargaining. CPS is currently in negotiations with CTU over that impact of the 7 hour and 40 minute day to teachers and other employees. The scheduling parameters set forth in this document are contained in counterproposals to proposals made by CTU at the bargaining table. These parameters may change if agreements are reached with CTU but should be used for planning purposes.

Principal Guide 2: Maximizing Impact

April 2012 page 3

STUDENT DAY
In high schools, high schools with academic centers, and high school grades of K-12 schools, the average student day will be 7 hours 30 minutes during four days of the week. On Wednesdays*, schools will dismiss students early for teacher professional development, and the average student day will be 6 hours 15 minutes. During four days of the week, students will receive: 6 hours 8 minutes of instruction 46 minutes of lunch 36 minutes for passing / non-instructional activities On Wednesdays, students will receive: Between 4 hours 53 minutes and 6 hours 8 minutes of instruction 46 minutes of lunch Up to 36 minutes for passing / non-instructional activities Exact distribution of time for students on this day will depend on the schools specific schedule.

SAMPLE STUDENT DAY

Instructional time

Lunch Non-instructional time

6 hours 8 mins of instruction on non-early release days Student day is 7 hours 30 mins on nonearly release days

46 min lunch

46 min lunch

46 min lunch

46 min lunch

46 min lunch

36 minutes of passing

On Wednesdays, students end school 75 minutes early

* Early Dismissal days may take place on another day of the week, pending Chief of Schools and CEdO approval. Schools can also opt for a late start rather than an early dismissal, pending Chief of Schools and CEdO approval. This approval process will be announced later this spring.

April 2012 page 4

Chief Instruction Office

TEACHER DAY
The average teacher work day is 7 hours 40 minutes. Four days of the week, teachers will: Provide instruction for 4 hours 36 minutes. (Please note that depending on the schools specific schedule, teachers may teach a different number of distinct courses, i.e., a school with a lot of double-block periods may have teachers teaching a small set of distinct courses. Please note that while exact number of courses may vary, all teachers will be expected to teach an average of 276 minutes during these days.) Receive a 46-minute duty-free lunch Receive a 46-minute self-directed prep period and a 46-minute principal-directed prep period Supervise 36 minutes of passing and other non-instructional activities Be required to be onsite 10 minutes before or after the student day On Wednesdays*, teachers will continue to have a work day that is 7 hours 40 minutes. However, the structure of the day will be slightly altered. On the early dismissal day, teachers will: Provide instruction for up to 4 hours 36 minutes Receive a 46-minute duty-free lunch Receive a 46-minute self-directed prep period Supervise up to 36 minutes of passing and other non-instructional activities Be required to be onsite 10 minutes before or after the student day Participate in a 75-minute principal-directed PD session SAMPLE TEACHER DAY
Instructional time Self-directed prep time Principal-directed time 10 min 10 min 10 min 10 min 10 min

46 min selfdirected prep 46 min lunch Average student day is 7.5 hrs

46 min selfdirected prep 46 min lunch

46 min selfdirected prep 46 min lunch

46 min selfdirected prep 46 min lunch

46 min selfdirected prep 46 min lunch Average teacher day is 7hrs 40 mins

46 min prindirected prep

46 min prindirected prep

75 min principaldirected professional development

46 min prindirected prep

46 min prindirected prep

On Wednesdays, students are released 75 minutes early. Teachers remain for principal-directed PD

* Early Dismissal days may take place on another day of the week, pending Chief of Schools and CEdO approval. Schools can also opt for a late start rather than an early dismissal, pending Chief of Schools and CEdO approval. This approval process will be announced later this spring.

Principal Guide 2: Maximizing Impact

April 2012 page 5

Few notes about early dismissal Schools have some flexibility in how the student early dismissal is scheduled. With approval from their Chief of Schools and the Chief Education Office, schools may: Schedule their early dismissal day for another day of the week Schedule a late start vs. an early dismissal Schools also have flexibility in the scheduling of the teacher professional development time. Rather than offer the 75minute professional development session each week, schools may choose to hold a 150-minute professional development session every other week. In this example, please note that: Students continue to have a 75-minute early dismissal One week, teachers will hold 150-minute PD session during this time The following week, teachers will have no PD obligations Schools who are interested in this flexibility should contact the Chief Education Office for additional guidance. Please see below for a graphical representation of example outlined above.
7.5 hr student day 7.5 hr student day 6.25 hr student day 7.5 hr student day 7.5 hr student day

Week 1

PD

75-minute early dismissal for students 150-minute PD session

Week 2

7.5 hr student day

7.5 hr student day

6.25 hr student day

7.5 hr student day

7.5 hr student day

75-minute early dismissal for students

No PD session for teachers

School may also choose to opt out of providing an early dismissal day. Schools interested in this option will be required to get approval from their Chief of Schools as well as the Chief Education Office. Schools will also need to take a staff vote (once the contract has been finalized). In this scenario, the structure of the teacher day would be the same each day and the average length of each day for HS students will be 7 hours 30 minutes.

April 2012 page 6

Chief Instruction Office

DIFFERENCE BETWEEN CURRENT & PROPOSED DAILY SCHEDULES

Compared to todays school day, the Full School Day: Increases the student day by 36 minutes four days a week Increases students direct instructional time by 46 minutes four days a week
BREAKDOWN OF NEW PROPOSAL REGULAR DAY EARLY RELEASE DAY Hrs Mins Hrs Mins 7 hrs 30 mins 450 6 hrs 15 mins 375 Between 4 hrs 53 mins & 6 hrs 8 mins 368 6 hrs 8 mins varies 46 mins 46 46 mins 46 36 mins 36 Up to 36 mins varies 7 hrs 40 mins 4 hrs 36 mins 46 mins 36 mins 460 276 46 36 7 hrs 40 mins up to 4 hrs 36 mins 46 mins up to 36 mins 460 up to 276 46 up to 36

Component STUDENT DAY

CURRENT STATE Hrs Mins 6 hrs 54 mins 414

Instruction Lunch Passing TEACHER WORK DAY Instruction Duty-free teacher lunch Supervision of passing periods Preparation & professional development Principal-directed morning preps Self-directed prep Principal-directed prep Principal-directed PD time

5 hrs 36 mins 46 mins 32 mins 7 hrs 1 min 4 hrs 4 mins 46 mins 32 mins

336 46 32 421 244 46 32

7 mins 46 mins 46 mins

7 46 46 0

10 mins 46 mins 46 mins

10 46 46 0

10 mins 46 mins 46 mins 75 mins

10 46 0 75

Principal Guide 2: Maximizing Impact

April 2012 page 7

FLEXIBILITY WITHIN PARAMETERS

The Full School Day parameters are meant to provide guidance around the AVERAGE daily minute distributions. Schools have flexibility in how they utilize those daily AVERAGE time allocations. Please see below for more details.
Component STUDENT DAY Student day 7 hours 30 minutes All high schools must provide students with a school day that averages to 7 hours 15 minutes a day. (This is the weighted average of four 7 hour 30 minute student days and one 6 hour 15 minute student day each week). Schools may create a schedule where the length of each day is different (i.e., 7 hours 45 minutes during Monday Thursday and 5 hours 15 minutes on Friday) as long as the average day remains 7.25 hours. PLEASE NOTE that schools require permission from their Chief of Schools and the Chief Education Office to provide students with school days of varying lengths; this approval process will be announced later this spring. Instructional time 6 hours 8 minutes Schools may increase the number of instructional minutes offered to students each day as long as they can appropriately staff those minutes with certified teaching staff and meet all other Full School Day parameters. School who wish to create a schedule where the length of each day is different (see above) may also need to vary the number of instructional minutes offered each day. Schools may do that as long as they receive permission for different lengths of the day from their Chief of Schools and the Chief Education Office and they meet the weekly total for instructional time. Lunch 46 minutes High schools can decrease the number of minutes for student lunch to offer additional instructional minutes and/or other non-instructional activities (i.e., homeroom) as long as they can appropriately staff the instructional minutes with certified teaching staff and meet all other Full School Day parameters. Please note that a decrease in student lunch time does not decrease the length of the day for students. Schools can use these non-instructional minutes to provide passing time, bathroom breaks, homeroom etc. Schools can also utilize these minutes for additional instruction as long as they can appropriately staff the instructional minutes with certified teaching staff and meet all other Full School Day parameters. High School parameters* Notes regarding local flexibility

Noninstructional time

36 minutes

* Times reflect four regular (non early dismissal) days.

April 2012 page 8

Chief Instruction Office

Component

High School parameters* TEACHER WORK DAY Teacher day 7 hours 40 minutes

Notes regarding local flexibility

In high schools, the average teacher work day is 7 hours 40 minutes. For school who wish to create a schedule where the length of each day is different (see page 8), the length of the teacher day will likely vary. In these situations, the teacher day should average 7 hours 40 minutes across the week. PLEASE NOTE that schools require permission from their Chief of Schools and the Chief Education Office to provide students with school days of varying lengths; this approval process will be announced later this spring.

Instructional time

4 hours 36 minutes

These figures represent AVERAGE minutes per day. Schools have flexibility in how these minutes are utilized throughout the week as long as the weekly totals are met. Please note that although teachers may instruct for a different number of minutes each day, All teachers must be present for the entire length of the teacher work day Teacher instructional minutes should average out to 276 minutes per day

Duty-free lunch Noninstructional time Principal directed time before or after school Prep periods

46 minutes

Teachers should receive a full 46-min duty-free lunch daily. However, teachers can volunteer to supervise lunch and/or other activities during this time if they would like. Teachers can volunteer to provide instruction during this time if they would like.

36 minutes

10 mins

NA

92 minutes

These figures represent AVERAGE minutes per day for non-early dismissal days. Schools have some flexibility in how these minutes are utilized throughout the week as long as the weekly totals are met. Please note that each prep period should be at least 30 minutes long as prep periods must be long enough for teachers to have meaningful time for teacher planning and preparations. Schools can also provide additional prep time, as long as they can appropriately staff the instructional minutes with certified teaching staff and meet all other Full School Day parameters.

* Times reflect four regular (non early dismissal) days. IMPORTANT NOTE Please note that the district is in the process of determining exactly what schools must do to exercise these teacher work-day related flexibilities. Under the current contract, these flexibilities would require a waiver vote. However, as we are currently negotiating a new contract with our labor partners, it is unclear what exercising these flexibilities will require under the new contract. The district will inform schools of the specific steps as soon as they are able to do so. In the meantime, please note that schools should NOT be conducting votes of any kind, particularly waiver votes. If you have any questions about this, please contact the Chief Education Office.

Principal Guide 2: Maximizing Impact

April 2012 page 9