June 2010

SAP FI Tips
B Y : Y UVAL N IR , TLR T ECH , F INANCIAL S YSTEMS E XPERTS

Drill Down Reporting in SAP FI

In this article I will introduce some basic FI reporting capabilities. For example, Accounts Receivables provides several out-of-the-box reports for Balance and Line Item Analysis. These reports can be accessed by using transaction code FDI0, see Figure 1. By running the due data analysis report you will obtain the report as displayed in Figure 2.

Figure 1

AR Drill down reports FDI0

Figure 2

Due Date Analysis Report

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Drill Reporting in FI, tcodes:

At this point you have several options: (1) drill down to the customer line item report, (2) change the leading column on the report and (3) filter and sort. To drill down to the customer line item report you place the mouse pointer on the cell you wish to drill down on and then press the call up report button, see Figure 3. This will bring up the customer line items report

FDI0

FKI0

FSI0

Yuval Nir TLR Tech Ltd. +972-54-800-8641 yuval.nir@tlr1.com www.thelogicalroute.com

Figure 3

Drilling Down to the Line Item Report

2010 TLR Tech

Another feature of this report is the ability to display the data by the different characteristics of the report. These are the values that appear on the upper left hand part of the report, in our case, they include: Document Type, Company Code, Country and Posting Key. For example, if I would like to display the receivables by country, I press the customer field which changes color to orange and the press the country key which will switch the summarization of the report between customer and country. On the next page I will explain how to do this.

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First press the customer field and then the country field as can be seen in Figure 4 and the new output in Figure 5.

Displaying the report by a different attribute

Figure 4

Selecting Country Characteristic on Report

Yuval Nir TLR Tech Ltd. +972-54-800-8641 yuval.nir@tlr1.com www.thelogicalroute.com

2010 TLR Tech

Figure 5

Report Summarized by Country

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Changing Report Defaults

To change the selection characteristics of the report you can change the report. While selecting the report, select, Drilldown report, change from the drop down menu. This will bring up a screen that allows you to change characteristics, output type and additional options. Note that you should do this on your Z version of the report. See Figure 6. On the left you will see the existing characteristics and on the right the available ones. For example, we can add Acctg Clerk to the report if we wish to track receivables by this characteristic.

Figure 6

Changing Report Defaults

Yuval Nir TLR Tech Ltd. +972-54-800-8641 yuval.nir@tlr1.com www.thelogicalroute.com

There are many other settings that can be made in this report change area. I have just demonstrated a small part of the options and you will need to experiment with the rest. Note that there is also the option of creating your own report layouts but this topic is out of the scope of this article.

2010 TLR Tech

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