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Global Franchise Risk Policy April 2011 Director of Company and FHC Compliance Morgan Stanley Board of Directors Compliance_bulletin@morganstanley.com Global Franchise Risk Policy
Table of Contents
1 1.1 1.2 2 3 3.1 3.2 4 4.1 4.2 4.3 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 6 6.1 6.2 6.3 6.4 7 8 8.1 Executive Summary .............................................................................................................................1 Rationale.......................................................................................................................................1 Scope ...........................................................................................................................................1 Policy Statements ................................................................................................................................1 Standard: Franchise Risk Management Framework Escalation ......................................................2 Other Internal Control Processes..................................................................................................2 Franchise Committee Proposal Review Process .......................................................................2 Standard: Suitability, Conflicts of Interest and CSFTs .....................................................................2 Suitability ......................................................................................................................................2 Conflicts of Interest .......................................................................................................................3 Complex Structured Finance Transactions ...................................................................................3 Standard: Potential Red Flags ............................................................................................................3 Misleading Financial or Regulatory Reporting ..............................................................................4 No Economic Substance or Irrational Economics .........................................................................4 Certain Principal Investment Activities ..........................................................................................5 Money Laundering/Economic Sanctions/Anti-Corruption/Antiboycott ...........................................5 Disproportionate Profitability .........................................................................................................6 Human Rights or Environmental, Health, Safety and Social Responsibility Concerns..................6 Unusual Client Behavior or Request .............................................................................................6 Client Integrity...............................................................................................................................7 Policy Assurance Methods..................................................................................................................7 Procedures ...................................................................................................................................7 Awareness Methods .....................................................................................................................8 Update Requirements ...................................................................................................................8 Consequences of Violating the Policy...........................................................................................8 Governance ..........................................................................................................................................8 Reference Information .........................................................................................................................8 Regulations, External Standards, Other Firm Policies ..................................................................8
Executive Summary
Executive Summary
This Global Franchise Risk Policy (the Policy) sets forth a risk management framework for addressing potential risks to Morgan Stanleys franchise. Franchise risk describes potential risks to the way in which Morgan Stanley is perceived by external parties; that is, the general estimation in which we are held by our shareholders, clients, regulators and the public. Such risk may be triggered by either the nature of a transaction or business practice (e.g., a transaction without economic substance or business purpose) or by the identity or reputation of the client or counterparty (e.g., a client linked to alleged corruption or other improper activities). When considering whether a particular transaction, business practice, client or counterparty poses franchise risk, you should ask yourself whether Morgan Stanleys reputation would be compromised if its involvement with the transaction, practice, client or counterparty were to be reported in the media. If the answer is yes or possibly, then you must promptly escalate your concerns to your manager, divisional management and/or the Legal and Compliance Division (LCD).
1.1
Rationale
Morgan Stanleys reputation for integrity and excellence is essential to our success. We must not compromise that reputation. It is important that you understand your professional and personal responsibility to consider the potential impact of your actions on the Firms franchise, and exercise sound judgment before executing or approving a transaction or business practice to ensure that it will not jeopardize your or Morgan Stanleys reputation. One irresponsible employee or one ill-advised or inappropriate transaction can compromise the Firms reputation.
1.2
Scope
This Policy applies to all employees of Morgan Stanley and its consolidated subsidiaries.
Policy Statements
1.
Franchise Risk Management Framework Escalation. You must escalate promptly any
situation that you believe raises potential franchise risk to your manager, divisional management and/or LCD in the first instance. In the event that management determines that a matter poses potentially significant franchise risk, it must be submitted to the relevant regional Franchise Risk Coordinator and escalated to the appropriate regional Franchise Committee (FC) or equivalent for review prior to executing or approving the business (only after senior divisional management determines to support proceeding with the transaction notwithstanding the potential franchise risk). See Standard: Franchise Risk Management Framework Escalation for more information. 2.
Suitability, Conflicts of Interest and Complex Structured Finance Transactions (CSFTs).
Risk to Morgan Stanleys franchise may arise in many different contexts. You should be particularly alert to the franchise implications of situations that may raise suitability or conflicts of interest concerns, and to the potential franchise issues that can arise in CSFTs. See Standard: Suitability, Conflicts of Interest and CSFTs for more information. 3.
Potential Red Flags. The presence of one or more red flags may be indicative of potential franchise risk with respect to a transaction, business practice, client or counterparty that is required to be escalated in accordance with the process set forth below. This Policy contains an illustrative list of red flags but cannot address all potential franchise risks that may arise in the course of Morgan Stanleys businesses. Employees in business units, independent risk and control functions and infrastructure areas are therefore each responsible for being alert to potential franchise risks, exercising sound judgment in these and similar situations and escalating them promptly as appropriate to their managers, divisional management and/or LCD. See Standard: Potential Red Flags for more information.
3.1
3.2
4
4.1
4.2
Conflicts of Interest
Conflicts of interest can arise when there is a divergence of interests between the Firm and its clients, among the Firms clients, or between employees on the one hand, and the Firm or its clients on the other. You must be sensitive to potential conflicts of interest and escalate concerns to your manager, Conflicts Management Officer or LCD as they arise. Many potential conflicts of interest, when promptly raised, can be managed and resolved through, among other things, appropriate and timely disclosure. Please refer to the Global Policy on Conflicts of Interest for illustrative examples of conflicts and for the process for escalating conflicts that are not resolved by the normal course operation of existing policies and procedures or that are potentially significant with respect to an individual business area, across divisions or to Morgan Stanley enterprise-wide. This Policy supplements and does not replace existing policies and processes by which the Firm identifies and manages conflicts, including but not limited to the Firm Notification and Conflict Clearance Policy and Information Barriers policies and procedures.
4.3
The term Complex Structured Finance Transaction was used in the Interagency Statement on Sound Practices Concerning Elevated Risk Complex Structured Finance Activities, a policy statement issued by five U.S. regulatory agencies that became effective in January 2007. The Interagency Statement does not precisely define CSFTs; it recognizes that structured finance transactions encompass a broad array of products with varying degrees of complexity, and that standard structured finance transactions familiar to market participants with well established track records would not typically be considered CSFTs. Examples of factors that could result in a transaction being characterized as a CSFT include: the use of multiple special purpose vehicles; simultaneous funds flows and complex contractual relationships among multiple entities; highly customized or non-standard commercial terms; and a structure designed specifically to create a particular tax or accounting treatment for one or more of the parties.
Certain principal investment activities Money laundering/economic sanctions/anti-corruption/antiboycott Disproportionate profitability Human rights, environmental, health and safety and social responsibility concerns Unusual client behavior or request Client integrity
5.1
A transaction where the purpose is to smooth earnings or disguise or avoid taking losses.
A transaction that appears to be designed or used primarily for questionable accounting, regulatory or tax objectives particularly when the transactions are executed at year-end or at the end of a reporting period for the client.
A transaction where the structure would not seem to support the desired accounting or tax treatment.
A client requests that the Firm structure and participate in a transaction in a certain way because the client indicates that it would then achieve off-balance sheet treatment, though the Firm believes the structure would not lead to that accounting result.
5.2
A transaction that includes oral or undocumented agreements to repurchase securities or assets or to unwind transactions. A transaction involving no transfer of economic risk or circular transfers of risk (either between the Firm and the client or between the client and other related parties) that lack economic substance or business purpose.
A client promises to repurchase an asset sold to the Firm, but doesnt want to record that promise or wants to maintain a synthetic long position while verbally agreeing to buy the Firms hedge at expiry. A client attempts to effect a year-end sale of securities to lock-in the gain with a contemporaneous commitment to buy the securities back at an agreed price. A client requests that the Firm enter into equal and offsetting transactions with two different managed accounts.
A transaction is structured in a way that does not appear to be in the economic best interests of the client.
A client insists on investing in a Firm fund through a share class that charges higher fees than other classes available to the client.
A transaction that has material economic terms that are inconsistent with market norms (e.g., off-market pricing).
5.3
The Firm seeks to make a principal investment that poses heightened reputational risks or is controversial with respect to the:
relevant location or jurisdiction identity of the partner or counterparty involved nature of the industry involved precedent-setting nature of the transaction or investment social or political effects of the transaction or investment
A transaction that is likely to result in the Firm acquiring, controlling or taking a security interest in assets that are highly regulated or controversial (e.g., an asset with potential environmental or product liability risk). A trading desk undertakes an exceptionally large directional risk position while aware that the Firm is conducting offerings of securities that place investors in a directly inverse economic position.
5.4
A client or transaction that is the subject of, has ties to, or is affiliated with the subject of material adverse news or press reports relating to allegedly illicit or otherwise improper activities, or is engaged in business in jurisdictions viewed as posing money laundering 2 or reputational concerns.
A client attempts to deposit funds of unknown or questionable origin, or is reluctant to provide complete information about the nature and purpose of its business, anticipated account activity or business location. A client seeks to engage in a transaction, or the Firm seeks to make a principal investment in a company, that relates to or involves a person or entity on the OFAC list, or in a country that is the target of an OFAC sanctions program (including governmental agencies, businesses or individuals in that targeted country). Unusual requests by a client, such as sudden, anomalous account activity that lack a rational business purpose.
The Firm retains or provides something of value to a business partner (including a consultant or other intermediary) who is a relative or close business associate of a senior government official in order to assist the Firm in gaining an improper economic advantage, including procuring business from a government entity or obtaining government approvals. The Firm enters into a joint venture or similar arrangement with a state-owned enterprise that appears to be structured to provide a financial benefit to certain government officials. The client is a senior political figure, or an immediate family member or close associate of such a figure, in a country in which corruption and the illicit use of public office to obtain personal wealth may be widespread.
Please see the Anti-Money Laundering, Economic Sanctions - OFAC and Anti-Corruption and FCPA InfoPages for more information.
Participation, including a request that others participate, in a boycott unless authorized by the U.S. government.
The Firm is asked to take discriminatory actions or furnish information in furtherance of or in response to a non-U.S. boycott request.
5.5
Disproportionate Profitability
Be alert to a transaction where the profitability to the Firm is disproportionate to the risk taken or services provided.
5.6
5.7
A client repeatedly and inexplicably resists requests to discuss a potential transaction with the clients senior management or independent risk oversight managers.
The Firm raises a potential concern regarding the appropriateness of a transaction for the client with the clients trader and the trader refuses to allow a call with his or her manager, controllers or legal/compliance department.
A client proposes a transaction that appears unusual or otherwise significantly deviates from standard market practices. A client seeks to engage in a cross-trade with a closely related party, such as a spouse. Two clients approach the Firm to stand between them in offsetting transactions where the potential benefit to the Firm appears inconsistent with the purported risk. A transaction involving an unusual request for an equity capital commitment by the Firm or the creation of a non-standard, inexplicable, special purpose vehicle.
The Firm is asked by a client to commit equity to an entity taking part in a transaction but the client is unwilling to provide any information regarding the other equity investors in the entity.
A client of Investment Banking requests an unusual fee arrangement that might create conflicts of interest between the Firm and other clients.
A client seeks an undisclosed IPO incentive fee linked to the aftermarket performance of the shares.
A client investing in a pooled investment vehicle requests portfolio information in a timeframe not available to other similarly situated investors, or wishes to engage in frequent trading which could disadvantage other investors in the vehicle.
5.8
Client Integrity
Similarly, any suspicions about the integrity or legality of a clients or counterpartys business or personal activities even if separate from the particular transaction at issue should be considered as potential franchise risks. For example:
A transaction in which there are concerns about the legality of the clients or its principals activities.
Press reports that a clients board member or senior manager has been involved in allegedly illicit activities.
A transaction in which a representative of a client has an undisclosed personal conflict with the interests of the client.
The CFO of a company asks the Firm for assistance with a transaction that is not supported by the companys board.
6
6.1
To the extent the Firm, your business unit or division have escalation procedures that supplement this Policy and the Firms risk management framework, you must understand and follow those procedures. If in doubt, stop, ask questions, exercise sound judgment and escalate. Raising an issue will not necessarily result in the rejection of a transaction -- often transactions will be considered acceptable once appropriate due diligence has been performed and/or other conditions have been satisfied.
Governance
Escalate promptly any situation that raises potential franchise risk to your manager, divisional management and/or LCD in the first instance. Divisional management is expected to be apprised of material issues that are not readily resolved after discussion with clients and other managers. Resources are available to assist you. You should consult with Morgan Stanleys independent control functions, as necessary, such as the LCD, Tax, Finance, Credit, Market Risk, Operational Risk and Accounting Policy groups.
6.2
Awareness Methods
This Policy is posted on the LCD Portal and published to the Firm through the Monthly Compliance Bulletin.
6.3
Update Requirements
At least annually the Global Compliance Committee reviews this Policy and recommends it to the Audit Committee of the Board of Directors, which reviews and recommends it to the Board of Directors for approval.
6.4
Governance
Morgan Stanley Board of Directors
Review and recommend for approval by the Morgan Stanley Board of Directors.
8
8.1
Reference Information
Regulations, External Standards, Other Firm Policies
Anti-Corruption and FCPA InfoPage Anti-Money Laundering InfoPage Economic Sanctions - OFAC InfoPage
Reference Information
Firm Notification and Conflict Clearance Policy Franchise Risk InfoPage Global New Product Approval Policy Global Policy on Conflicts of Interest Global Environmental Risk Policy Information Barriers policies and procedures