Visa Office

Maastricht University

May 2011

The short visa and residence permit procedure for non-degree seeking students of Maastricht University
Although visa and residence permit procedures in the Netherlands are tiresome and expensive, you have to get through them to enter the country legally and prevent you from suffering the sometimes severe consequences of being an illegal alien. Therefore, Maastricht University (UM) has come to an agreement with Dutch Immigration to ease the process and limit the bureaucracy to a minimum. Please read this information carefully and meet the requirements exactly in order to benefit from it.

1. Did you receive the correct information set?

Your prospective programme informed the UM Visa Office that you need a study visa and a residence permit, because you have the nationality of a country that is not in the following list: Australia Austria Belgium Bulgaria Canada Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Iceland Ireland Japan Italy Latvia Liechtenstein Lithuania Luxemburg Malta Monaco New Zealand Norway Poland Portugal Romania Slovenia Slovakia South Korea Spain Sweden Switzerland The Netherlands United Kingdom USA Vatican City

If this is not correct and you do have a nationality of a country in this list (even in case of dual citizenship), please send a scanned copy of the appropriate passport to visa@maastrichtuniversity.nl. You may only need a residence permit, in which case you need a different information set. There is even a chance that you do not need anything at all. Also, if you already have a residence permit for The Netherlands for a stay of more than 3 months, please send a scanned copy of the front and back side to visa@maastrichtuniversity.nl. Your residence permit may have to be changed. Finally, if you are not going to live in The Netherlands (but e.g. in Belgium or Germany), please inform us at visa@maastrichtuniversity.nl on the country and city where you are going to live. You may need to submit proof of your residence in that other country. In every other case you do need a visa and a residence permit and you will have to apply for it through the UM Visa Office.

2. What do you have to do?

As you cannot enter the Netherlands without a study visa and you are not allowed to apply for it yourself, you will need to provide the UM Visa Office with the documents (paragraph 3) and payments (paragraph 4) that are necessary to apply for the study visa and residence permit on your behalf. Please note that during the visa application procedure: - Dutch visa regulations stipulate that you are not allowed to travel to or be in The Netherlands until the visa has been approved and you have picked it up at the embassy. This includes entering the Netherlands on a tourist visa. - We strongly recommend that you do not purchase any airplane or train tickets until the visa has been approved and you have picked it up at the embassy.

3. Which documents do you have to submit?

First of all, do not send any documents by regular mail, but only scanned versions by e-mail. This way the Visa Office can easily check whether the documents meet the requirements and avoid the risk of multiple time consuming and expensive shipments. Once the documents have been checked, you will be notified which documents to submit as originals. If the language on the document is not Dutch, English, German or French, a translation into English or Dutch by a professional, certified translator must be included. Financial documents should always mention the currency of the amounts stated. Although the Euro currency ( ) is preferred, other currencies are also acceptable (please keep the conversion rate in mind).

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Visa Office

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May 2011

The documents you have to submit are: 1. Acceptable proof of sufficient financial means (3.1) 2. A proof of payment of the legal fees (3.2) 3. A copy of your passport (3.3) 4. A completed and signed consent form (3.4) 5. A completed Appendix Photocard (3.5) 6. A completed Regular Residence Permit Application (3.6) 7. A NUFFIC certificate in case of Chinese citizenship (3.7) Each document and its requirements will be explained below. 3.1. Acceptable proof of sufficient financial means As you are a prospective student for an exchange or a preparatory program, your will be registered for the period as mentioned in the accompanying e-mail. During this period you are required to have 820 per month at your disposal, which is 28 per day (please refer to enclosure 9 for a cost breakdown of this amount). So for a registration of 5 months you will have to prove 4100, for 5,5 months it is 4510 etc. You have the following options to prove this and each of them will be explained below. Option A. Deposit the required amount of money into the UM Visa Office bank account Required document: 1. Proof of transfer showing the amount transferred. Immigration regulations require the transfer to show the students full name and date of birth as a reference, regardless whose account the deposit is transferred from. More information on the deposit will follow in chapter 4 on payments. Option B. Proof of a scholarship Required document: 1. A copy of proof of award of the scholarship. The document must: - state the date of issue - state your name, first name initials and date of birth - state the period of the scholarship (from until ); this should at least cover the registration period as mentioned in the accompanying email - state the entire amount or the monthly allowance of the scholarship and its currency - state the name and address data of the scholarship awarding institute - specifically state the word scholarship , and not e.g. sponsorship or financial support nor the words average , approximately , at least , estimated or expected , as these expressions are too vague Please note that a scholarship can only be awarded by a governmental or an educational institute. Financial support by a company falls under option E or F. Option C. Proof of sufficient personal resources Please note that in case of multiple accounts, a separate document is required for each account. Required documents: 1a. An original bank statement. The document must: - be recent (not older than 3 months prior to your first day of registration) - state the date of issue - state your name and first name initials - state the account number - state the account balance and its currency - state the contact data of the bank, including country and telephone number - state that the balance is at free disposal. (please refer to enclosure 1 for an example of a bank statement). OR 1b. A copy of a statement of account, stating your name as account holder. The document must meet the same requirements as the bank statement, except for the statement on free disposal. Instead, it must give a detailed overview of all your receipts and expenditures over a period of at least one month.
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Option D. Proof of financial support by a person residing abroad (e.g. parent or other relative) Required documents: 1. An original financial statement (enclosure 2), completed by the sponsor. Please make sure that: - the personal data are put in the correct section (first the data of the financial supporter, then the data of the student) - the period between start and end date encloses the registration period as mentioned in the accompanying email - the balance on the bank account covers the required amount for the period from start to end date AND 2. A clear and legible copy of the financial supporter s passport or identity card, showing all identifying data and signature AND 3a. An original bank statement. The document must: - be recent (not older than 3 months prior to your first day of registration) - state the date of issue - state the sponsor s name and first name initials - state the account number - state the account balance and its currency - state the contact data of the bank, including country and telephone number - state that the balance is at free disposal. (please refer to enclosure 1 for an example of a bank statement) OR 3b. A copy of a statement of account, stating the sponsor s name as account holder. The statement of account must meet the same requirements as the bank statement and give a detailed overview of the sponsor s receipts and expenditures over at least one month. If the sponsor s bank balance does not cover the required amount for the entire registration period as mentioned in the accompanying email, but there is a monthly income that covers the monthly required amount of 820, then you additionally need to submit: 4. A recent copy of the sponsor s employment contract. The document must: - state the employer s name and address data - state the sponsor's name and data of birth - state the type of employment (temporary/casual/permanent) - state the period of employment if it is not permanent AND 5. Copies of the sponsor s salary specifications of the last 3 months. The specifications must: - state the employer s name and address data - state the sponsor's name and data of birth - state the period the salary applies to - state the net (after tax) salary and its currency Option E. Proof of financial support by a company that has its seat in The Netherlands Required documents: 1. An original financial statement of the company (enclosure 3) AND 2. An original statement of guarantee, completed by the company (enclosure 4; form in Dutch called M-47A).

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Option F. Proof of financial support by a company that has its seat abroad Required documents: 1. An original financial statement of the company (enclosure 3). Please make sure that: - the personal data are put in the correct section (first the data of the company, then the data of the student) - the balance on the bank account covers all monthly amounts during the period between start and end date - the period between start and end date must enclose the full registration period AND 2. An original bank statement. The document must: - be recent (not older than 3 months prior to your first day of registration) - state the date of issue - state the company s name - state the account number - state the account balance and its currency - state the contact data of the bank, including the country and telephone number - state that the balance is at free disposal. (please refer to enclosure 1 for an example of a bank statement) Option G. Proof of financial support by a person on payroll in The Netherlands Required documents: 1. An original statement of guarantee, completed by the financial supporter (enclosure 5; form in Dutch called M-47) AND 2. An original extract from the Municipal Records Database (GBA, City Hall) of the city where the financial supporter is registered, stating his/her family composition. AND 3. A recent copy of the financial supporter s employment contract. The document must: - state the name and address data of the employer s company - state the financial supporter s name and date of birth - state the type of employment (temporary/casual/permanent) - state the period of employment if it is not permanent AND 4. An original, recent employer s certificate/testimonial on the financial supporter. The document must: - state the name and address data of the employer s company - state the name, first name initials and date of birth of the financial supporter - state the type of employment (temporary/casual/permanent) - state the period of employment if it is not permanent - state the date of issue (the certificate/testimonial may not be older than 3 months) AND 5. Copies of the financial supporter s salary specifications of the last 3 months. The specifications must: - state the name and address data of the employer - state the financial supporter s name and date of birth - state the period the salary applies to - state the net (after tax) salary and its currency

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3.2. A proof of payment of the legal fees Required document: 1. Proof of transfer showing the amount transferred. The transfer should show your full name and date of birth as a reference, regardless whose account the legal fees are transferred from. Legal fees are 300 for the visa and 300 for the subsequent residence permit and they are non-refundable. The legal fees of in total 600 are automatically collected from the Visa bank account of UM by Dutch Immigration. Therefore they have to be transferred to our account in advance. Please send us a proof of transfer showing the amount transferred. Immigration regulations require the transfer to show the students full name and date of birth as a reference, regardless whose account the legal fees are transferred from. For possible exceptions, please refer to chapter 4 ( What payments do you have to make ). 3.3. A copy of your valid passport Required document: 1. A copy of all data bearing pages of your passport. This must be a clear and legible copy of your national passport, including all pages containing personal and validity data (dates of issue and expiration), signatures, stamps and visas. National identity cards are not acceptable, as they often miss required details. The document should be valid until at least 3 months after your registration period at UM. In case you have visited the Netherlands in the past 3 years, all pages of your passport should be submitted. In that case, please make sure that the page with the customs exit stamp is clearly legible. Please also make sure that the passport is signed by you. 3.4. A completed and signed consent form Required document: 1. A completed en signed consent form (enclosure 6) Although you cannot apply for a study visa yourself, the Dutch Privacy Act still stipulates that you have to consent to UM applying for it on your behalf by completing this form. Concerning the question on the place where you wish to pick up your visa: You will have to pick up the visa at a Dutch embassy or consulate in your country of origin. However, if the Dutch embassy or consulate does not issue visas or if that country does not have an embassy or consulate at all, you are allowed to pick it up in a neighbouring country that does have an embassy or consulate that issues visas. Please consult http://www.mfa.nl/en to find the most suitable embassy or consulate. Please check whether is says Issue of passports: Yes . If it says Issue of passports: No , then they do not issue visas and you will have to refer to the indicated Main mission . If it does not say anything or when you are in doubt, please contact the embassy or consulate directly to find out whether they issue visas. Alternatively, when you are residing in another country than your country of origin, you are allowed to pick up the visa at any visa-issuing embassy or consulate in that country provided that: - you can prove that you have legal residence in that country at the time you pick up the visa at the embassy, AND - this legal residence is not based on a tourist visa AND - the address you put on the consent form is in that same country. 3.5. A completed Appendix Photocard Required document: 1. A completed appendix photocard, containing your clear signature and an acceptable passport photograph (enclosure 7) This is probably the most difficult requirement in the pilot project, because of the passport photograph requirements. Please fill out your full name according to your passport, your date of birth and your nationality at the top of the form. Please use a black pen and write clearly and in capital letters. The V-number and the UM-reference should be left blank. Put your signature in the left bottom box. Use a black pen and stay within the lines of the box. Firmly glue your passport photograph in colour on the right bottom box. Please make sure that the photograph exactly meets the requirements of the Photomatrix guidelines 2007. When in doubt, please consult the local Dutch embassy on a suitable photographer, either by telephone or through their website, which you can find at www.mfa.nl/en. Finally, when sending a digital scan of the photocard for verification, please scan it in full colour and with a resolution of 200 DPI (dots per inch) or more.
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Visa Office

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May 2011

3.6. A completed form Regular Residence Permit Application Required document: 1. A completed form Regular Residence Permit Application (enclosure 8) In the first section, please fill out your full name according to your passport, the city where you are and the date as DD-MM-YYYY. Then put your signature. V-number and file number are not yet known, so leave those open. The number of appendices has already been pre-filled. In the second section you only have to check the box and in the third section the appropriate box has already been pre-checked. In the fourth section, please check the appropriate box. Please note that if you check the lower box, your visa will almost certainly be refused. In the fifth and last section, please check box 1 and 4. Only when you already have a long-term residence permit of an EU-country, you may check box 3. Box 2 does not apply. 3.7. A NUFFIC certificate in case of Chinese citizenship Required document: 1. An original NUFFIC certificate. This requirement only applies to Chinese nationals. In brief, the certificate states that your knowledge of English is sufficient and that your previous education is genuine. Students should apply through the online database and questions can be asked through the contact form on the NUFFIC website (http://www.nuffic.nl/international-students/how-to-prepare/visas-and-permits/longstay-visa/nuffic-certificate-for-chinese-students-1) or on telephone number +31 70 4 260 260. The final certificate will be sent to directly to the UM Visa Office. Passport holders from Taiwan, Macau or Hong Kong are exempted from this requirement.

4. What payments do you have to make?

You either pay a deposit covering your registration period of which the legal fees will be deducted (option A in paragraph 3.1), or you pay the legal fees of 600 separately. No payment of the legal fees is required when: 1. You prove sufficient financial means by a scholarship award letter from Maastricht University or Stuned scholarship award letter of the Netherlands Support Office (NESO) in Indonesia 2. Your prospective programme has indicated that they will pay the legal fees for you. If the Visa Office is aware that any of these exceptions applies to you, this is indicated in the accompanying email. The required amount should be transferred to: Account number: 67.76.23.798 Bank name: ING Bank, Stationsplein 18-C, 6221 BT, Maastricht, The Netherlands Beneficiary or payee: Maastricht University, P.O. Box 616, 6200 MD, Maastricht, The Netherlands BIC- or SWIFTcode: INGBNL2A IBAN code: NL10 INGB 0677623798 Reference: Your full name and date of birth Bank charges for international transfers will be deducted from the amount transferred, unless you indicate otherwise. So please make sure that you indicate that you will pay for the transfer charges so that UM receives the full required amount. Once you have been granted the visa and have arrived in the Netherlands, please send an e-mail to visa@maastrichtuniversity.nl to request the refund of your deposit minus the legal fees and minus possibly deducted transfer charges. We strongly advise to have the remainder of the deposit refunded to a Dutch bank account, as this is quicker and cheaper than having it transferred abroad. Please include the following information: - name (exactly as on the bank card) and city of residence of the account holder - account number - your full name and date of birth if different from the account holder. This way the refund will take approximately 5 working days. International transfers take much more time and are not always reliable. So only if no Dutch bank account is available for the refund, it is possible to have it transferred abroad. In that case, please make sure that a direct transfer is possible (so not indirectly through agents, intermediary banks or other institutes). Please include the following information: - name (exactly as on the bank card) and full address of the account holder - name and full address of the bank - the BIC- and/or SWIFT-code of the bank - the IBAN-code of the account, if any (please refer to http://en.wikipedia.org/wiki/ISO_9362 for more information) - the account number - your full name and date of birth if different from the account holder. This way the refund may take up to 15 working days.
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5. What happens next?

As soon as the payments and documents meet the requirements, we will inform you which documents have to be sent to us as an original. We strongly recommend sending them by courier (e.g. DHL, TNT, FedEx, UPS), as national mail services are often slow and unreliable. When all required documents and payments have arrived, we will send your application to Dutch Immigration. In general, the approval will follow after approximately 5 weeks. As soon as the visa is approved, we will inform you on how to pick it up. Again, we strongly recommend that you do not purchase any airplane or train tickets until the visa has actually been approved and you have picked it up at the embassy. Although you will normally be invited by the embassy to collect the visa, we advise you to contact the embassy yourself to save time.

6. And when I arrive in The Netherlands?

In the mail we will send you regarding the approval of your visa, we will ask you to inform us on your arrival date as soon as possible. Please do so, as this is very important for many of the subsequent compulsory procedures. Although more detailed information will follow, we wish to briefly address them here: 1. The residence permit (6.1) 2. The TBC-test (6.2) 3. The registration in the Municipal Records Database (6.3) 4. Taking out health insurance (6.4) 6.1. The residence permit procedure Once you have arrived in the Netherlands, you will have to collect your residence permit. Students whose applications were submitted to Dutch Immigration before 1 January and that arrive in the Netherlands no later than 3 February 2012 will be able to collect their residence permit conveniently at Maastricht University on 8 February 2012. All others will have to spent time and money on travelling to another city to collect it. 6.2. The TBC test You will also have to subject yourself to a tuberculosis test, unless you are a citizen of Surinam or have a valid residence permit for another EU-country. Information and forms for the test will be made available in due time. Please note that non-compliance may result in suspension of your residence permit. 6.3. The registration in the Municipal Records Database The registration in the municipal database of the city where you are going to live in the Netherlands is compulsory when the remainder of your stay is more than 4 months at the time the registration takes place. When you are going to live in Maastricht (ZIP-codes 6200 to 6229), you only need to bring a valid passport. If you are going to live in another municipality, please consult City Hall of that municipality on the requirements. Students that will be able to pick up their residence permit at Maastricht University on 8 February 2012 will also be able to simultaneously take care of their compulsory registration in the Municipal Records Database of City Hall. All other students will have to make a separate appointment at City Hall to do so. 6.4. Taking out health insurance Although you might already be informed on this subject by your International Relations Office, it is useful to also address it here. Health insurance is a statutory obligation in The Netherlands. If you already have a health insurance in your home country, please check whether this also covers your entire stay in The Netherlands and to what extend. If you do not have health insurance yet, or if your current insurance policy does not (sufficiently) cover your stay in The Netherlands, you have to take out health insurance in The Netherlands. We strongly advise you to care of this before you leave for the Netherlands to ensure proper coverage. For more information and suggestions on possible health insurance companies, please refer to the information at www.maastrichtuniversity.nl/visa > Information entry visa > How to arrange health insurance. Further information on these procedures will be provided after your visa has been approved. If you have any questions, please do not hesitate to contact the UM Visa Office at visa@maastrichtuniversity.nl.

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Enclosure 1; Example of a bank statement Please note that in case of multiple accounts, a separate original document is required for each account.

<BANK LETTER HEAD>(the statement should be on official and original bank paper)

<CONTACT DATA OF THE BANK>(name of the bank, full address, telephone number, e-mail)

<DATE>(date of issue) To Whom It May Concern: This is to inform you that <FULL NAME>(full name of the account holder), account number <ACCOUNT NUMBER>(account number including international bank codes like IBAN, BIC and SWIFT), has been our client since <DATE>(date the account was opened).

As of <DATE>(date of the balance) the balance of this account is <CURRENCY>(e.g. US$ (US dollar), AUS$ (Australian dollar), UK (British pound), (Euro)) <AMOUNT>(amount of the balance). The balance of the account is at free disposal. Kind regards,

<SIGNATURE BANK EMPLOYEE>(signature of the bank employee)

<NAME BANK EMPLOYEE>(legibly typed or written name of the bank employee)

<BANK STAMP>(stamp of the bank in blue or black ink)

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Enclosure 2; Financial statement private sponsor (please write clearly, in capital letters and in black or blue ink)

Financial statement
I, the undersigned, Name: First name: Born on (dd-mm-yyyy) Place of Birth: Nationality: Passport number or number of identity card: Telephone number: Address: Postcode: Country: hereby declare that I will financially support the following student: Name: First name: Born on (dd-mm-yyyy) Place of Birth: Nationality: Passport number: during his/her studies in the Netherlands. I hereby guarantee that I will transfer a minimum monthly allowance of from start date (dd-mm-yyyy): until end date (dd-mm-yyyy): City: (please send a copy with this statement)

I hereby enclose a recent bank statement (not older than three months) proving that I have enough funds to transfer the amount in the period mentioned. Date (dd-mm-yyyy): City:

Signature:

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Enclosure 3; Financial statement company sponsor (please write clearly, in capital letters and in black or blue ink)

Financial statement of support

I, the undersigned, Name: First name: Born on (dd-mm-yyyy) Place of Birth: Nationality: Passport number or number of identity card: hereby declare that the company that I represent: Name company: Telephone number: Address: Postcode: Country: will financially support the following student: Name: First name: Born on (dd-mm-yyyy) Place of Birth: Nationality: Passport number: during his/her studies in the Netherlands. I hereby guarantee that I will transfer a minimum monthly allowance of from start date (dd-mm-yyyy): I hereby enclose: until end date (dd-mm-yyyy): City: (please send a copy with this statement)

1. a recent bank statement (not older than three months) proving that the company has enough funds to transfer the amount in the period mentioned 2. proof that I am authorized to dispose of the company s funds

Date (dd-mm-yyyy): City:

Signature:

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Enclosure 4: Statement of guarantee of a company residing in the Netherlands (please write clearly, in capital letters and in black or blue ink)

Model M47-A CRV-nummer

Garantverklaring verkorte mvv-procedure (bedrijven en onderwijsinstellingen)

...............................................................................................................................................................

Ondergetekende ............................................................................................................................................................... Werkzaam bij Adres Functie ............................................................................................................................................................... ............................................................................................................................................................... ...............................................................................................................................................................

stelt zich, namens het bedrijf of de onderwijsinstelling waarvoor hij/zij werkzaam is, garant voor de kosten die voor de Staat en voor andere openbare lichamen voortvloeien uit het verblijf in Nederland van de vreemdeling(e) Achternaam Voorna(a)m(en) Geboortedatum Geboorteplaats Geboorteland Nationaliteit Geslacht Burgerlijke staat Adres Postcode/Plaats ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ............................................................................................................................................................... ...............................................................................................................................................................

Ondergetekende verklaart hierbij dat de kosten, niet zijnde bijstandskosten, die voor de Staat en andere openbare lichamen voortvloeien uit het verblijf van de vreemdeling, waarin mede zijn begrepen de kosten van een reis van de vreemdeling naar een plaats buiten Nederland waar zijn/haar toelating is gewaarborgd, tot een bedrag van maximaal EUR 4.537,80 (NLG 10.000,-) op de garantsteller kunnen worden verhaald. Daarnaast verklaart ondergetekende ermee bekend te zijn dat, indien de vreemdeling een uitkering krachtens de Algemene Bijstandswet geniet, de kosten van bijstand welke ten behoeve van de vreemdeling zijn gemaakt (gerelateerd aan de hoogte van de op dat moment geldende uitkeringen volgens de norm van de Algemene Bijstandswet) naast genoemde EUR 4.537,80 (NLG 10.000,-) op de garantsteller kunnen worden verhaald. Voor verhaal komen niet in aanmerking de kosten die zijn veroorzaakt na de datum waarop de vreemdeling(e): In het bezit is gesteld van een andere verblijfsvergunning dan die waarvoor de garantstelling is ondertekend; Nederland definitief heeft verlaten. Voor verhaal komen evenmin in aanmerking de kosten van bijstand die zijn ontstaan nadat het bedrijf of de onderwijsinstelling het Bureau verkorte procedure van de regionale IND-Directie Zuid-West heeft medegedeeld dat de vreemdeling(e) niet langer bij het bedrijf of de onderwijsinstelling werkzaam is of bij de onderwijsinstelling staat ingeschreven. De mogelijkheid de bovengenoemde kosten te verhalen komt te vervallen na n jaar nadat het bedrijf of de onderwijsinstelling waar ondergetekende werkzaam is, het Bureau verkorte procedure van de regionale IND-Directie Zuid-West heeft medegedeeld dat de vreemdeling(e) niet langer bij het bedrijf of de onderwijsinstelling werkzaam is of bij de onderwijsinstelling staat ingeschreven. Wanneer een rechtsmiddel wordt aangewend tegen het beindigen van het verblijfsrecht, gaat dit jaar in nadat de vreemdeling(e) niet langer rechtmatig verblijf in Nederland heeft. Plaats ............................................................................. Handtekening ............................................................................. Datum ..................................................................................

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Enclosure 5: Statement of guarantee of a private person residing in the Netherlands (please write clearly, in capital letters and in black or blue ink) Model M47 Garantverklaring
V-nummer: Ondergetekende_______________________________________________________________________________ Wonende te__________________________________________________________________________________ Adres_______________________________________________________________________________________ stelt zich garant voor de kosten die voor de Staat en voor andere openbare lichamen voortvloeien uit het verblijf in Nederland van de vreemdeling(e) Achternaam________________________________________________________________________________ Voorna(a)m(en)_____________________________________________________________________________ Geboortedatum_____________________________________________________________________________ Geboorteplaats______________________________________________________________________________ Geboorteland_______________________________________________________________________________ Nationaliteit________________________________________________________________________________ Geslacht___________________________________________________________________________________ Burgerlijke staat____________________________________________________________________________ Adres_____________________________________________________________________________________ Postcode/Plaats_____________________________________________________________________________ gedurende de periode van vijf jaar of zoveel korter als het verblijf van de vreemdeling duurt. Ondergetekende verklaart hierbij dat de kosten, niet zijnde bijstandskosten, die voor de Staat en andere openbare lichamen voortvloeien uit het verblijf van de vreemdeling waarin mede zijn begrepen de kosten van een reis van de vreemdeling naar een plaats buiten Nederland waar zijn/haar toegang gewaarborgd is, tot een jaarlijks maximumbedrag ter hoogte van EUR 4.537,80 (NLG 10.000,-) op de garantsteller kunnen worden verhaald. Daarnaast verklaart ondergetekende ermee bekend te zijn dat, indien de vreemdeling een uitkering krachtens de Algemene Bijstandwet geniet, de kosten van bijstand welke ten behoeve van de vreemdeling zijn gemaakt (gerelateerd aan de hoogte van de op dat moment geldende uitkeringen volgens de norm van de Algemene bijstandswet) naast genoemde EUR 4.537,80 (NLG 10.000,-) per jaar op de garantsteller zullen worden verhaald. ________________________________ __________________________________________ (plaats) (datum) _________________________________ (handtekening) Toestemming echtgeno(o)t(e) / geregistreerd partner Ondergetekende_______________________________________________________________________________ wonende te_________________________________________________________________________________ adres______________________________________________________________________________________ echtgeno(o)t(e) van__________________________________________________________________________ verklaart toestemming te verlenen voor bovenstaande garantstelling. _________________________________ __________________________________________ (plaats) (datum) _______________________________ (handtekening)
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Enclosure 6; Consent form (please write clearly, in capital letters and in black or blue ink)

Consent form for the short visa and residence permit procedure for non-degree seeking students
I, the undersigned, hereby consent to Maastricht University starting the short visa and residence permit procedure on my behalf and with my signature I: - declare that all information and documents provided are correct and true - give UM power of attorney for all necessary or legally stipulated actions concerning the application, extension, change or termination of my visa and/or residence permit. Personal details Last name Date of birth Country of birth Gender M F First name(s) Place of birth Nationality Marital status Married Unmarried

Address in your home country (no correspondence address) Postcode Telephone City Country

Second e-mail address (in case of emergency)

Country and city where you wish to pick up the visa (please refer to paragraph 3.4!!!) Programme you will be registered for as a non-degree seeking student Documents you have enclosed (please tick where appropriate): Option A. Option B. Option C. Option D. proof of transfer of deposit copy of proof of award of the scholarship original bank statement stating the student s name as account holder (enclosure 1) copy of statement of account stating the student s name as account holder original financial statement of financial supporter abroad (enclosure 2) copy of financial supporter s proof of identity original bank statement stating the financial supporter s name as account holder (enclosure 1) copy of financial supporter s employment contract copies of financial supporter s salary specifications of the last 3 months original financial statement of a company sponsor (enclosure 3) original statement of guarantee of a company in the Netherlands (enclosure 4) original financial statement of a company sponsor (enclosure 3) original bank statement stating the company s name as account holder (enclosure 1) original statement of guarantee of a private sponsor in the Netherlands (enclosure 5) extract form Municipal Database (GBA) copy of financial supporter s employment contact original employer s certificate/testimonial copies of financial supporter s salary specifications of the last 3 months

Option E. Option F. Option G.

proof of payment of the legal fees ( 600), if paid separately copy of a valid passport original appendix photocard (enclosure 7) original regular residence permit application (enclosure 8) NUFFIC-certificate in case of Chinese citizenship

City

Date

Signature

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Enclosure 7: Appendix photocard (please write clearly, in capital letters and in black or blue ink) Appendix Photocard

Full name Date of birth

Nationality

V-number UM-reference Regulations concerning the photo: On the box in the right hand corner on the bottom side you should stick a recent photo of yourself. The photo should be in full colour and be no older than 6 months Please note! Your photo should meet the requirements of Dutch passport regulations below.

How to use this Photo card: 1. 2. 3. Stick (not staple) the photo in box in the right hand corner below. The photo as shown now will be on your residence card. Place your signature in the box in the left hand corner below. Always use a black pen !

Signature Attach photo

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Enclosure 8: Regular Residence Permit Application (part to be completed by student) To be signed by applicant
I herewith apply for a residence permit for the maximum period of validity for myself. I have completed this form truthfully. I am aware that the personal details provided will be processed pursuant to the Aliens Act 2000 and will be passed on to the authorities that require this information to implement this Act. I will immediately notify the IND of any changes in the situation that relate to the right of residence. I grant permission to the educational institution mentioned in box 2 to notify the IND in case I am no longer studying there. Hereby I give my power of attorney to the institution mentioned here below to take the further necessary legal actions.

Name V-number Town/city Date Signature

N/A

File number

N/A

I submit this form and

(number) appendices

Declaration of awareness study

I declare that I am aware of the fact that: my stay in the Netherlands is permitted only for the purpose of study as indicated by the educational institute; I will have to leave the Netherlands after completion or premature termination of my study, unless I change the purpose of stay; The maximum period of stay for a preparatory course is one year; this period can not be extended; I can only stay after a preparatory period if I change the purpose of stay to higher education ; The stay for higher education is permitted for a period of one year and an application for an extension of this period must be submitted to the Immigration and Naturalisation Service no later than the day on which this period expires; my residence permit may be revoked, or its extension may be refused, upon completion or premature termination of the study, or in the case of a poor commitment to my studies that has resulted in my taking a disproportionately long time to complete these studies and I will have to leave the Netherlands.

Declaration of circumstances
Please indicate below what situation(s) applies/apply to you (the applicant) since the issue of your MVV. This concerns changes that may affect your right of residence. Please enclose the requested documentary evidence with your application X Since the issue of my current provisional residence permit (MVV) there have been no changes to the facts or circumstances that affect the right of residence The family situation with regard to myself or the person who supports me financially (my sponsor) has changed, namely: Marriage/registered partnership. > Enclose a copy of the marriage certificate/deed of registered partnership New relationship. > Enclose documentary evidence or declarations Dissolution of marriage/end of relationship. > Enclose documentary evidence or declarations Birth of a child. > Enclose a copy of the birth certificate Death of a person. > Enclose a declaration (death certificate) The income situation with regard to myself or to the person in the Netherlands who supports me financially (my sponsor) has changed. > Enclose the documents referred to in Appendix Proof of Income (appendix of the form 'Aanvraag verblijfsvergunning met MVV', to be downloaded via www.ind.nl) Other, namely Always enclose declarations and documentary evidence. You must always notify the IND immediately of any changes to your personal situation or to the situation of your sponsor and which affect your right of residence.
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Declaration (Criminal record)

Indicate below which situation(s) applies to you

I declare that: I have never had a prison sentence or a custodial measure imposed on me in respect of any crime; I have never been ordered to carry out community service in respect of any crime; I have never been ordered to pay an unconditional fine in respect of any crime; I have never accepted a transaction proposition in respect of any crime; I am presently not subject to prosecution in respect of any crime; I have never been responsible for one of the following categories of actions referred to in Article 1F of the 1951 Geneva Convention on Refugees: crimes against peace, war crimes, crimes against humanity, serious non-political crimes (such as murder or terrorism), or any actions that contravene the objectives and principles of the United Nations (such as terrorist acts); and I am aware that a conviction for having committed a crime can lead to a refusal or termination of my residence entitlement I am unable to declare the above for the following reasons:

Failure to complete this antecedents declaration truthfully may have consequences with regard to your right of stay.

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Tuberculose / Tuberculosis
Om een verblijfsvergunning te verkrijgen, moet u (of de persoon die u vertegenwoordigt) bereid zijn een onderzoek naar en - indien nodig - behandeling van tuberculose (TBC) te ondergaan. Wanneer u samen met uw aanvraag de ingevulde intentieverklaring TBC-onderzoek bij de IND indient (en u ook aan alle overige voorwaarden voldoet), verleent de IND u zo snel als mogelijk een verblijfsvergunning. U krijgt deze vergunning onder de nadrukkelijke voorwaarde dat u ook daadwerkelijk binnen drie maanden een TBC-onderzoek ondergaat. Mocht na afgifte van een verblijfsvergunning blijken dat u - ondanks ondertekening van de intentieverklaring - niet binnen de termijn van drie maanden een TBC-onderzoek heeft ondergaan, zal dit tot intrekking van de verleende vergunning kunnen leiden. Lever de ingevulde en ondertekende Intentieverklaring mee met uw aanvraag voordat u een afspraak maakt bij de Gemeen-schappelijke Gezondheidsdienst (GGD). Door het ondertekenen van deze verklaring verklaart u bereid te zijn een onderzoek naar en zo nodig behandeling van Tuberculose te ondergaan. Bij deze afspraak moet u het verwijzingsformulier zo volledig mogelijk ingevuld (deel A) meenemen. In order to obtain a residence permit, you (or the person whom you represent) must be prepared to undergo a tuberculosis examination and, if necessary, treatment for tuberculosis. If you submit this Declaration of Intent for a Tuberculosis Examination to the Immigration and Naturalisation Service (IND) together with your application (and if you also meet all other conditions), the Immigration and Naturalisation Service (IND) will grant you a residence permit as soon as possible. You will be granted this permit on the specific condition that you actually undergo a tuberculosis examination within three months. Failure on your part despite your signing of this Declaration of Intent to undergo a tuberculosis examination within the three-month period following the issuance of a residence permit may result in cancellation of the granted permit. Submit the completed and signed Declaration of Intent together with your application before you make an appointment with the Municipal Health Service (GGD). By signing this declaration, you declare that you are prepared to undergo a tuberculosis examination and, if necessary, treatment for tuberculosis. You must bring the Tuberculosis Examination Referral Form, completed as much as possible (Section A), to the appointment with the Municipal Health Service (GGD). De verplichting voor het onderzoek geldt niet als u de nationaliteit hebt van n van de volgende landen: n van de lidstaten van de EU of de EER, Australi, Canada, Isral, Japan, Monaco, Nieuw-Zeeland, Suriname, Verenigde Staten van Amerika en Zwitserland (incl. Liechtenstein). De verplichting voor het onderzoek geldt ook niet als u in het bezit bent van een geldige verblijfsvergunning voor een EER-land, een EU-land of Zwitserland, of een EG-verblijfsvergunning hebt voor langdurig ingezetenen afgegeven door een ander EUland of zijn/haar gezinslid bent en in een ander EU-land reeds als gezinslid van de langdurig ingezetene bent toegelaten.
The examination requirement does not apply to citizens of the following countries: EU or EEA Member States, Australia, Canada, Israel, Japan, Monaco, New Zealand, Surinam, the United States of America, and Switzerland (including Liechtenstein). The examination requirement also does not apply to holders of a valid residence permit for an EEA Member State, an EU Member State or Switzerland, or if you hold an EG residence permit for long-term residents issued by another EU Member State or if you are a family member of a long-term resident and you have already been admitted to another EU Member State as a family member of such long-term resident.

I hereby declare that I am prepared to cooperate in the tuberculosis examination and, if necessary, to undergo treatment for tuberculosis. I do not need a tuberculosis examination as I am a national of one of the following countries: Australia, Canada, Israel, Japan, Monaco, New Zealand, Surinam, Switzerland, United States of America or a country of the EU/EEA. I do not need a tuberculosis examination as I am in possession of a valid residence permit as a (family member of a) long-term resident for an EU/EEA country or Switzerland. I am aware of my obligation to undergo a tuberculosis examination within three months after the date on which the application for a residence permit was filed. Failure on my part to comply with this requirement will have consequences for my right to stay in the Netherlands.

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Enclosure 9: Cost breakdown

A. Cost breakdown for non-EU non-degree seeking students applying to Maastricht University.
Although this information is rather accurate, it can only be an estimate. Costs may vary per programme, per annum and per individual pattern of spending. Legally required funds per month are 820. These funds are legally required for the issue of a residence permit. They are meant to cover the following (estimated) expenses: - Housing - Insurances - Telephone - Meals, beverages and personal hygiene - Travel - Books and study materials - Clothing, hobbies, going out - Miscellaneous Total Non-refundable visa/residence permit expenses: Visa Residence permit with a visa Total 400 50 25 120 50 50 100 25 ========= 820 300 300 ========= 600

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