BHARATHEAVYELECTRICALSLIMITED

PIPINGCENTRECHENNAI
RETIREMENTBENEFITS

1. Gratuity:

It is calculated at the rate of 15 days salary for each completed years of service or part
thereof in excess of six last salary drawn i.e., 15/26 x Last Salary x number of years of
service. Salary includes basic pay, DA, Family Planning increment, Old increment, Service
WeightageandPersonalPayifany.ThemaximumgratuityislimitedtoTenLakhs.

The employee has to put in his claim in the prescribed form E in duplicate (AnnexureI)
whichisavailableatHRDepartment.

2. ProvidentFund:

ThePFaccumulationalongwithemployeessharewillbesettledduringthefirstweekofthe
followingmonthoftheretirement.Theemployeehastoputuphisclaimintheprescribed
format(AnnexureII)amonthinadvance.

3. GroupSavingsLinkedInsurance:

The contributions paid every month towards GSLIS until the month of retirement will be
claimedfromLICbytheHRDepartmentandwillbepaidtotheindividualthroughFinance
Department.

The employee has to put in his claim in the prescribed form (AnnexureIII) which is
availableatHRDepartment.

4. FinalSalary:

The final salary pertaining to the wage period of the month of retirement will be paid as
usualonthesalarydateandwillbecreditedtotheBankAccountoftheindividual.

5. EncashmentofELandHPL:

The EL and HPL are encashable at the time of retirement on Superannuation/VRS/Pre

matureRetirement.

As per the provisions of Income Tax (IT), the EL encashment amount is exempted to the
extentofleastofthefollowing:

a. Actualamountofearnedleaveencashmentreceivedbytheemployeeor
b. Tenmonthsaveragesalaryor
c. Rs.3,00,000/

Half pay leave encashment amount is taxable. On Submission of the filledin Application
Form(AnnexureIV)theamountonencashmentwillbecreditedtothebankaccountofthe
employee.

6.

7.

8.

9.

IncomeTax:

Retiring employees are requested to produce proof of personal savings (including house
rent receipt to avail house rent rebate) to Finance Department positively three months
beforeretirementorendofOctoberwhicheverisearlier.

Pension:

Employees who are the members of EPS are eligible to draw their monthly pension on
completing 58 years of age. In case they have missed drawing the same, the following
procedureistobefollowed.

IfmemberoftheEPS,separateclaiminform10Dhastobepreferred.Theformisavailable
at HR Dept and the filledin forms will be forwarded to PF Section/Finance
Department/Trichy which will be administered by the Regional Provident Fund
Commissioner,Trichyandthesettlementwillbemadedirectlybythem.Thedetailsofthe
pensioneligibilitycanbeobtainedfromthePFSecretary/AccountsDepartment.

SettlementBenefits:

AnamountofRs.3000/willbepaidtowardstheSettlementbenefitswithinIndiaforself
andfamilyforsettlingdowninaplacewhichisbeyond30Kms.fromthecompany.

Note:
Noadvancewillbeallowed.
This benefit will be admissible if availed only within ONE year from the date of
retirement.

PostRetirementMedicalBenefits:

RetiredEmployeesContributoryHealthScheme:

OutPatientDiagnosisTreatment:

BothOutPatientandInPatientmedicaltreatmentmaybeavailedforself,spouseand
childrenbelow25yearsofagearecoveredinthisschemebyregisteringunderthescheme
throughprescribedformat(AnnexureIV)

MembershipFee:Onetimepaymentequivalentto50%ofBasicPayasonthedateof
Retirement.

AnnualRevalidationFee:Rs.100/forExecutiveCadre
Rs.50/forNonExecutiveCadre.

TheMembershipfeeasabovewillbearrangedtoberecoveredfromthefinalsalarypayable
totheretiringemployeesifhe/shesoopts.


OutPatientDiagnosis(OPD)ReimbursementScheme:

TheOPDReimbursementSchemeisadmissibletoallRECHSMembersbasedontheiroption
in lieu of OutPatient Treatment Facility. The beneficiaries are eligible for InPatient
Treatment only. The Reimbursement amount (presently Rs.12,000/ ) for self and spouse
willbereimbursedtotheindividual.Thereimbursementwillbemadeonceinayearafter
therelevantfinancialyearbywayofCheque/DD/RTGS.
General:
Forthetimelysettlementofabovebenefits,theretiringemployeescanfollowtheDOs&DONTsas
detailedbelow:
DOs:
a. Ensurethatyouhavepreferredyourclaimfor:

Gratuity in the prescribed form E in duplicate along with stamped prereceipt in

advance,sincetheclaimhastobesenttoGratuityTrust,NewDelhiforprocessing.
Providentfundwithstampedprereceiptintheprescribedformat.
Giftcheque(Prereceipt)andTransportChargeofRs.150/
ClaimforGSLIS.
RegisteringunderRECHScheme.

b. Ensurethatyouhavesurrenderedthefollowingforobtainingclearancefromthereceptive
departmentforexpeditingyoursettlement.

YourIdCard,SwipingCard,LibraryCard,LunchCardandDeskKey.
ThePassportifarrangedbyadministration.
AllotherCompanypropertiessuchasTools,BriefCases,Calculators,booksetc.in
yourpossession.

c. Vacate Companys quarter allotted to you within the stipulated time and clear the dues
towardsElectricityCharges.
d. EnsurethatyouhaveclearedtheduestoBHEEmployeesCooperativeBank.
e. Ensure that you have submitted your final claims for advance drawn by you in respect of
TA,LTC,andMedicalAdvanceetc.
f. FurnishyourBankAccounttoFinanceDepartmentforcreditingthepaymentslikeBonus,
PPPandWageRevisionArrearsetc.ifany.
g. SubmitanAuthorizationLetterforrecoveryofexcessamountpaidbythecompany,ifany,
fromyourfuturepayments.

h. Ensureyourclaimforsettlement(inaplaceofyourchoicewithinIndia)suchasTrainFare,
BaggageAllowanceandTransferGrantisgenuineandsupportedbydocumentaryproofand
thisbenefitisavailedofwithinayearfromthedateofretirement.
i. Furnish your latest address with phone number to HR Department and Finance
Department.
j. SubmityourpersonalsavingsforITetc.intimetoFinanceDepartment.
k. AvailMedicalfacilitiesunderRECHSforaperiodof2yearswithreferencetotheplacefor
whichyouhaveavailedsettlementbenefits.


DONTs:

a. DontavailtheMedicalFacilitiesunderRECHSifyouaregainfullyreemployed.
b. DontusetheIDcardafterretirementforenteringintotheCompany.
c. DontmakeanyfalseclaimforsettlementbenefitssuchasTA,transfergrantetc.
d. Dont enlist yourself with BHEL as Contractor/Supplier or work as an employee of the
contractor/supplierwithoutthepermissionoftheCompany.
e. DontretaintheQuartersafterthestipulatedtime.

Prepared By:
S.Gayathiri
Executive/HR
BHEL-PC

ANNUEXUREI
FormE

APPLICATIONFORGRATUITYBYANEMPLOYEE
(Tobesubmittedinduplicate)

To
TheSecretary,BoardofTrustees
BHEEmployeesGratuityFund
NewDelhi

Sir,

I hereby apply for payment of gratuity to which I am entitled under Rule 9 of the Rules and
Regulations of the BHE Employees Gratuity Fund on account of my Retirement on
Superannuation/VoluntaryRetirement/ResignationaftercompletionofnotlessthanFiveYearsof
Continuous Service/Total Disablement due to accident/Total Disablement due to disease with
effect from ______________________________________. Necessary particulars relating to my appointment in
thecompanyaregiveninthestatementbelow:

1. Nameinfull:
2. Presentaddressinfull:
3. LandlineandMobileNumber :
4. DesignationandDepartment:
5. StaffNumber:
6. DateofAppointment:
a. NMRService:From______________To________________
b. RegularService:From________________To________________
7. WhetherwasinGovernmentServicepriortojoiningBHEL,ifso,
a.

DateofJoiningtheGovernmentService:

b.

DateofrelieffromtheGovernmentService:

c.

AmountofGratuityreceived,ifany,fromGovt.:

8. DateofLeavingtheServiceofBHEL
Reason

:
:Retirement/Resignation

P.T.O

9. PeriodofService:____________Years____________________Months___________Days
10. AmountofWageslastDrawn:BasicPayRs..
DARs..
11. HouseBuildingAdvanceLiabilityTowards:
a. Principalamountofadvance:
b. Interestdueonadvance:
12. PaymentmaypleasebemadethroughBank:
SAVINGSBANKACCOUNTNO:
NAMEOFTHEBANK:
NAMEOFTHEBRANCH:

Place:Chennai
Yoursfaithfully

(SIGNATURE)

RECEIPT

RECEIVEDwiththanksfromM/sBharatHeavyElectricalsLimited,PipingCentre,Chennai
asumofRs._____________________(Rupees___________________________________________________________
___________________________________________________________________________________________________only)
towards payment of final settlement of my gratuity for the services rendered by me
throughmySavingsBankAccount.

SIGNATURE
NAME:
STAFFNO:
DESIGNATION:
DEPARTMENT:

Name

ANNEXUREII
BHARATHEAVYELECTRICALSLIMITED
PIPINGCENTRECHENNAI17
EPLOYEESPROVIDENTFUND

StaffNo.

Designation

Department

DateofLeavingService

ReasonforLeaving

:RetirementonSuperannuation/VRS/Resignation/

Removal/Dismissal(Tickwhicheverisapplicable)
Paymentthrough

:
SavingsBankAccount:
NameoftheBank:
Branch:

PresentHouseAddress

:____________________________________________________________

____________________________________________________________

_____________________________________________________________

Landline&MobileNumber

:_______________________________________________________________

DeclarationbytheMember:
IherebydeclarethatIhavenotbeenemployedinanyEstablishmenttowhichtheEmployeesProvidentFund
Act1952appliesforacontinuousperiodnotlessthantwomonthsimmediatelyprecedingthedateon
whichImakethisclaimforwithdrawal.
SignatureoftheMember
Witness

Signature

Name

StaffNo

Designation

Department

AutoPhoneNumber

Note:UnderEPFRules,ifamemberleavesanEstablishmenttotakeupemploymentanywhereelse,towhich
theEPFActisapplicablethenhisPFaccountshallbetransferredtothePFFundTrustthereonthePFoffice
concerned,asthecasemaybeandnotdueforrepaymenttothemember.
P.T.O

PREACQUITTANCE

RECEIVED with thanks from the Trustees, M/s Bharat Heavy Electricals Limited,

Employees Provident Fund, Tiruchirappalli 620 014, a sum of Rs._____________________

(Rupees_______________________________________________________________________________________________
___________________________________________________________________________________________________only)
InfullandfinalsettlementofmyProvidentFundAccount.

SIGNATURE
OVERRe.1/

Revenue
Stamp

Name

StaffNo.
:
(PF.AccountNo.)

Witness

Signature

Name

StaffNo

Designation

Department

AutoPhoneNumber:

ANNEXUREIII
BHARATHEAVYELECTRICALSLIMITED
PIPINGCENTRECHENNAI17
GSLISCLAIMFORM

From

Name

StaffNo.

Designation

Department

Landline&MobileNumber

To
Executive/HR
BHEL,PipingCentre
Chennai
Sir,
Sub:GSLISCLAIM
IwillberetiringfromtheserviceoftheorganizationonSuperannuationwitheffectfrom
_______________________.IrequestthatmySavingsportionofGSLISmaypleasebeclaimedfrom
LICandcreditedtomybankaccountasgivenbelow:
SavingsBankAccount:
NameoftheBank:
Branch:

DateofjoiningBHEL

DateofentryintoGSLIS

PromotionDetails:
Dateofpromotiontosupervisor/equivalentcadre

DateofpromotiontoE1/equivalentcadre

PromotiontoE5grade

SIGNATURE

ANNEXUREIV
BHARATHEAVYELECTRICALSLIMITED
PIPINGCENTRECHENNAI17
ENCASHMENTOFEARNEDLEAVEAPPLICATIONFORM

Name
StaffNo.
Designation
Department

:
:

PleasesanctionmeEncashableEarnedLeavefor______________________days.Ihaveavailed/not
availedofencashmentfacilityduringthiscalendaryear.
Date:
SignatureoftheEmployee
SanctionedSubjecttoEligibility
Date:
To:
Executive/HR

SignatureandDesignation
CompetentAuthoritytoSanctionEarnedLeave

ToBeFilledbyHRDepartment
TheApplicantishaving_____________daysofEncashableEarnedLeaveathiscredit.Heisallowedto
encash_______________days.NecessaryentryinthisrespecthasbeenmadeintheAttendanceRecord.
Date:
To:
Manager/Finance

SignatureandDesignation

ToBefilledbyFinanceDepartment
ABENumber:
PaymentAdmittedfor:Rs.
LessIncomeTax:
NetAmountPayable:

Accountant

AccountsOfficer

No.
Date:
YourapplicationforencashmentofleavehasbeenforwardedtoAccountsOfficer/Financefor
paymentofleavesalaryfor_________days.Thebalancethatstandstoyourcreditondate,after
allowingencashmentasabove,isasfollows:

a. EncashmentLeave:___________________days
b. NonEncashmentLeave:___________________days

To:

Name
StaffNo.
Designation
Department

:
:

:
SignatureandDesignation

ToBefilledbyFinanceDepartment

Name

StaffNo

:
BasicPay

:Rs.

FPI

:Rs.

StagnationInc.

:Rs.

DearnessAllowance

:Rs.

Total

:Rs.

Rs.__________________X________________
26/30

AmountPayable

:Rs.

LessIncomeTax

:Rs.

NetAmountPayable :Rs.


RECEIPT

RECEIVEDwiththanksfromM/sBharatHeavyElectricalsLimited,PipingCentre,Chennai
aChequeforGiftandTransportCostbearingNo._____________________dated_______________for
Rs.1650/(RupeesThousandSixHundredandFiftyonly).

SIGNATURE
NAME:
STAFFNO:
DESIGNATION:
DEPARTMENT:

BHARATHEAVYELECTRICALSLIMITED
PIPINGCENTRECHENNAI17

AUTHORIZATIONLETTER

From

Name

StaffNo.

Designation

Department

LandlineandMobileNo.

To
Manager/Finance
BHELPipingCentre,
Chennai

Sub:RecoveryofExcessamountpaid/duespayablebymeGeneralAuthorizationRegarding:

In pursuant to my retirement on Superannuation/ Voluntary Retirement/Resignation/Removal

fromtheCompanyon__________________________________________ifitisfoundthatanyexcessamounthas
beenpaidbythecompanyorifthereisanydues(presentorfuture)payablebymetothecompany,
whichamountImaynotbeentitled,Iherebyauthorizeyoutorecoverthesame,fromanyfuture
amountpayabletomebytheCompany
IundertakethatIwillnotrevoketheauthorizationunderanycircumstances.

Signature

BHARATHEAVYELECTRICALSLIMITED
PIPINGCENTRECHENNAI17

From

Name

StaffNo.

Designation

Department

To
Manager/Finance
PipingCentre,Chennai
BHEL
Sir,
I request that any payment due to me on my Retirement on Superannuation/Voluntary
Retirement/Resignation/RemovalfromtheCompanyon____________________maykindlybecreditedinmyBank
Accountasgivenbelow:
SavingsBankAccount:
NameoftheBank:
Branch:

Thankingyou, yoursfaithfully,

(SIGNATURE)

AddressforCommunication:
___________________________________________________
___________________________________________________
___________________________________________________
__________________________________________________

LandlineandMobileNumber:_______________________________________________________________

ANNEXUREIV
BHARATHEAVYELECTRICALSLIMITED
PIPINGCENTRECHENNAI17
RETIREDEMPLOYEESCONTRIBUTORYHEALTHSCHEME
Name

StaffNo.

DateofBirth

Designation

Department

DateofJoiningBHEL

DateofRetirement

BasicPayasondateofRetirement

AddressforCommunication

Landline&MobileNumber

Ifwards/wifeareemployedinBHEL :
(PleasefurnishtheNameandStaffNo)

DetailsoftheBeneficiaries:(incaseofChildren,theirageshouldbebelow25):

Name
Relation
DateofBirth&Age

I certify that I am not reemployed on full time/part time basis anywhere. I am also not
availing any other medical cover in consequence of employment of my spouse and or
wards.IherebyabidebytheRulesandregulationsofthesaidschemeandcircularsissued
by the company from time to time, exhibited at Companys Notice Boards. I undertake to
communicatetothecompanyaboutmyemployment/nonemploymenteveryyearinorder
toavailthebenefitsunderthisscheme.

Date:
SIGNATURE

Certifiedthattheabovestatedfactsareverifiedandfoundcorrect.

Date:

SIGNATUREOFHR/EXECUTIVE