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Exhibitor Guidelines, Fees & Contract

The Energy & Environment Expo is an exhibition to connect companies in the energy and environmental services sector with each other and the regional business community at large. The Expo will include a number of components including a tradeshow, speakers & seminars and will be held at The Cunard Centre in Halifax on October 3 & 4 th 2012, in tandem with the Core Energy Conference. This shared venue and timing will allow Expo participants the added benefit of attracting energy executives, associations and industry attendees to meet your company.

Booth Fees and Information


1) Size: 10 x 10 Location: Cunard Centre- Main floor Rates: $1150 plus HST for members of The Maritimes Energy Association or ESANS $1600 plus HST for non-members 2) Size: 6 x 6 Location: Cunard Centre- Main floor Rates: $950 plus HST for members of The Maritimes Energy Association or ESANS $1200 plus HST for non-members 3) Size: Footprint (4 x 4) Location: Cunard Centre- Main floor, between fixed booths Rates: $600 plus HST for members of The Maritimes Energy Association, ESANS or a recognized publishing/media company $750 plus HST for non- members Footprints include one tall draped cruiser table on which to display publications or pamphlets as well as floor space to display a freestanding pop up banner. These are unmanned displays.

Particulars
Each 10' x 10' booth space includes: back wall, side walls and 4 exhibitor badges. Each 6 x 6 booth space includes: back wall, two side walls and 2 exhibitor badges. The trade show floor area is carpeted. Booth electricity is not included and must be ordered in advance through Global Convention Services. Please contact Global Convention Services directly to place your electrical order. Tables, chairs, wastebaskets, greenery and other enhancements are not included but are available separately from Legault Contracting. Please contact Legault Contracting for pricing and to place your order for booth enhancements.

Booth Selection
First come, First served, and First paid to book booth space To determine your booth selection, please review the attached floor plan. 10 x 10 booths are red. 6 x 6 booths are green and Footprints are orange.

Payments
You have the option to pay via credit card (Visa, Mastercard or AMEX) at the time of booking your booth space, or you can alternatively pay via cheque. If you choose to pay via cheque, your booth selection will be reserved for 5 days until the cheque is received. Please mail or courier your payment to confirm your booth selection: The Maritimes Energy Association 202 Brownlow Avenue, Suite 305, Cambridge Tower 1 Dartmouth NS B3B 1T5

Cancellation Policy
Written cancellations only will be accepted at sara.events@otans.com until September 9, 2012. A full refund will be issued, less a processing fee of 20% of the order total. Refunds will not be issued after this date. No-shows will be billed full price.

Exhibits
Exhibitors are responsible for setting up and decorating their own booths and setup must be done during the assigned times. Displays must use only the space you have rented (i.e.: 10' x 10', 6 x 6 or 4x 4) and cannot impede the aisle or another exhibitor's display. The show management reserves the right to instruct any exhibitors who violate this, to alter their booths as directed Exhibitors are responsible for any damage caused to the show management structure or equipment Exhibitors shall utilize the exhibit space for their own products, services and promotions and not sublet the space without the consent of the show management Exhibitor Move In: Tuesday, October 2, 2012: 12:00 p.m. to 4:00pm

Exhibitor Move Out: Thursday, October 4, 2012: 4:00 p.m. to 7:00 p.m. No displays may be dismantled or goods removed during the entire run of the show, but will remain fully intact until 4:00 p.m. on Thursday, October 4, 2012. Bearing in mind that any attempt to tear down displays, pack boxes, dismantle signage, disassemble tables, etc in advance of the end time creates noise and distraction for conference speakers and attendees. As such, exhibitors who do not maintain a fully intact display until 4:00 p.m. on show closing will be subject to a penalty of $1000.00. Please initial below to confirm acceptance of this clause. Exhibitor initials_______________ All displays and equipment must be removed from the show by 7:00 p.m. on Thursday, October 4, 2012. Failure to do so will result in additional cost of removal charged to the exhibitor in the amount of $500.00 and shipping / return will be the responsibility of the exhibitor. Please initial below to confirm acceptance of this clause. Exhibitor initials_______________

Exhibitor Badges
You will receive 4 complimentary exhibitor badges / booth for 10 x 10 spaces and 2 complimentary badges / booth for 6 x 6 spaces. Any additional badges required are $75 (+HST) / badge. Include exhibitor names here: 1) _______________________________________________ 2) _______________________________________________ 3) _______________________________________________ 4) _______________________________________________

Company Bio
Exhibitors have the opportunity to include a 50 word company biography or profile in the event brochure. The complete company contact information and bio will be included in this brochure as well as on the websites of The Maritimes Energy Association and ESANS.

Insurance
The Exhibitor agrees to insure their own merchandise against perils, including fire and theft and personal liability to a minimum of $1,000,000. Local authorities may require proof of insurance prior to or during the show. The show management is not responsible for any loss incurred by the actions or as a result of the Exhibitor.

Security
Show management will provide continuous security from 4:00 pm on Tuesday, October 2, 2012 until 7:00 pm on Thursday, October 4, 2012 but items of value are expected to be locked or removed after hours as neither The Maritimes Energy Association nor ESANS will be held responsible for loss of or damage to items and displays.

Suppliers
Official Service Contractor: Legault Decorating Ltd. 103 Blue Water Road Bedford NS B4B 1H2 P 902.835.8912 F 902.835.8913 halifax@legaultcompanies.com Official Electricity Provider: Global Convention Services 1800 Argyle Street, Suite 445 Halifax, NS B3J 3N8 P 902.425.1400 F 902.423.4129 info@globalconvention.ca Venue: The Cunard Centre E3- Energy & Environment Expo/ Core Conference 961 Marginal Road Halifax NS B3H 4P6 Phone: (902) 425-3700 (load in address October 2, 2012 only)

Access
We welcome your suppliers, customers, colleagues & contacts to attend the Energy & Environment Expo. There is no charge to attend as a guest of an exhibitor and guest passes are unlimited. A guest pass template will be provided to each exhibitor one month prior to the show.

To Register
To register, please provide the following information. Once your signed contract with payment has been received, you will receive a confirmation by email. Booth registration is on a first come first serve basis. For booth availability or questions, please contact Sara Colburne, Events & Sponsorship Manager, The Maritimes Energy Association (902-4963180). Company Name ________________________________________________________ 1st Choice Booth # __________* 2nd Choice Booth # __________* Footprint ____________ *please note that booths are available on a first come first paid basis Primary Contact ________________________________________________________ Primary Contact Title ____________________________________________________ Phone Number _______________________________ Mailing Address _________________________________________________________ ______________________________________________________________________ Email Address________________________________

Payment

Cheque

Visa

MasterCard

AMEX

Name on Card _____________________________________________________ Card # ______________________________________________ CVV _______

Exp ___/____

Authorized Signature _________________________________________________________

Terms & Conditions


I have read and accept all terms and conditions as outlined above. I am authorized to act on behalf of the organization and take responsibility for all terms outlined above and agree to abide by all show parameters as described herein and which may be additionally conferred by show organizers or Cunard Centre staff on October 3 & 4, 2012.

Authorized Signature __________________________________________________ Please Print __________________________________ Date __________________

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