HR Procedures Activity Recruitment & Hiring Process Stage 1 Recruitment Identify Source for Recruitment.

CV short listing / Telephonic interview / Initial round interview and deciding final interview date Review of final short listed candidates Interview feed back form Reference Check Final Interview Stage 2 Appointment Letter Hiring Process Initiate Concern Dep./Div. Manager and HR HR Concern Dep./Div. Manager and HR HR HR HR HR HR

Activity Human Resource Development

Initiate

Human Resource Planning Employee Appraisal - Yearly Appraisal & Probationary Review

Concern Dep./Div. Manager and HR HR

Employee Career planning

Concern Dep./Div. Manager and HR

Training & Development

HR

Training & Development

HR

Activity Employee Relations Rewards & Recognition Disciplinary Action Employee Welfare

Initiate Concern Dep./Div. Manager and HR HR HR / Mess Committee

Activity Employee Annual Vacation Annual Leave Sick Leave / Emergency Leave / Maternity Leave

Initiate

HR HR

Activity Employee Departures & Retirement Employee Retirement Resignation Termination Exit Interview

Initiate

HR HR Concern Dep./Div. Manager and HR HR

HR Procedures Forms or Documents to be prepared Review for Final Approval Final Approval MD MD

Authorization for Hire, Job Description & Commercial Manager & Marine Candidate Profile Manager Advt. matter preparation, updating Commercial Manager & Marine website Career part etc. Manager Telephonic interview /interview feedback Commercial Manager & Marine form & Consolidate interview feedback Manager Commercial Manager & Marine Consolidate interview feedback form. Manager Reference Check Form All recruitment, selection & hiring supporting documents Appointment letter Employee Contract, Personnel Information Form, Personnel Records

Commercial Manager, Marine Manager & HR Commercial Manager

MD MD

HR has to do following - Collect Personnel Records , Horizon HRD module data entry. Based on eligibility following has to be done -Medical & Personnel Insurance, arrange necessary gate pass, mobile allocation, business card, transport arrangements, bank account & room allocation if he is in company accommodation. Induction training modules to be prepared based on employee job description.

Documents to be attached in Personnel File 1) Authorisation For Hire 2) Job Description 3) Appointment Letter 4) Passportcopy 5) EducationalCertificate 6) Photo 7) Candidate Data Sheet 8) Emergency Contact Form

Forms or Documents to be prepared Human Resource requrement planning based on past year & next year project requrement. (should be done at the end of the year) Appraisal Forms

Review for Final Approval

Final Approval

Commercial Manager & Marine Manager Review - Concern Dep./Div. Manager, Commercial Manager

MD MD

Review of individual employee appraisal form (In case of career succession or Concern Dep./Div. Manager and promotion) HR Training need analysis, Training plan, Training attendance sheet & Training feedback form. Concern Dep./Div. Manager and HR

MD

MD

Training need analysis, Training plan, Training attendance sheet & Training feedback form.

Concern Dep./Div. Manager and HR

MD

Forms or Documents to be prepared

Review for Final Approval Commercial Manager & Marine Manager

Review - Concern Dep./Div. Manager, Commercial Manager & HR

Final Approval

Employee Recognition Nomination Form Request for explanation & Investigation report Review of Mess Committee minutes of the meeting.

MD MD MD

Commercial Manager

Forms or Documents to be prepared

Review for Final Approval

Final Approval MD or Commercial Manager MD or Commercial Manager

Leave Application Emergency Leave Request

Concern Dep./Div Manager Concern Dep./Div Manager

Forms or Documents to be prepared

Review for Final Approval Commercial Manager & Marine Manager Commercial Manager & Marine Manager
Review - Concern Dep./Div. Manager, Commercial Manager & HR Review - Concern Dep./Div. Manager, Commercial Manager & HR

Final Approval

End of contract & Gratuity Exit Interview Request for explanation & Investigation report Exit Interview Form

MD MD MD MD