LT

MANUFACTURE AND SUPPLY OF GREASE IN 200 Gm POUCHES AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGIONS
IndianOil
(Marketing Division) G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai 400 051.
TENDER NO.
: HO/LT/GT/1/2011-12
FOR MANUFACTURE AND SUPPLY OF GREASE IN 200 GM POUCHES AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGIONS
Last Date & Time for Receipt of Tender
: 14.12.2011 at 14:30 hrs.
Opening of Tender (Techno-Commercial bid) : 14.12.2011 at 15:00 hrs.
MANUFACTURE AND SUPPLY OF GREASE IN 200 Gm POUCHESAT NORTHERN, EASTERN, WESTERN & SOUTHERN REGIONS
CONTENTS
MANUFACTURE AND SUPPLY OF GREASE IN 200 GMS POUCH AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGIONS CHAPTER I II III IV V VI VII VIII IX X DOCUMENTS DETAILS OF TENDERER SCOPE OF CONTRACT SPECIFICATIONS INSTRUCTION TO TENDERERS TERMS & CONDITIONS GENERAL TERMS & CONDITIONS SPECIAL TERMS & CONDITIONS GUIDE LINES TO CONTRACTOR ANNEXURES (1-16) SAMPLE PRICE BID PAGE NO. 3-5 6 7 8 -11 12-22 23-26 27-29 30-31 32-58 59
Page 2 of 59
TENDERERS SIGNATURE WITH OFFICE SEAL
CHAPTER I DETAILS OF TENDERER Name of the Tenderer Whether Sole Proprietor/ Partnership /Pvt.Ltd.Co. Or Public Ltd. Co.
Address of the registered office
Address of the Branch / office quoting against the tender
Address of the factory
Name & address of the Proprietors /Partners/Directors Year of Establishment/ Registration & Date Registration No. 1.Under Cos Act 2.Small Scale Industries 3.DGTD 4.PF 5.ESI Year of commencement production of item quoted for Capital Investment Numbers .of persons
Page 3 of 59
Employed office Factory Range of Product Installed Production Capacity Average production per day Nos. of Bulk Storage Tanks to store Base Oil with capacity Capacity per month that can be spared for IOCL Annual turn over for last 3 yrs. Registration Detail of Central Excise:-(Enclose copy) Sales Tax Registration No. (Enclose copy) PF Registration No. (Enclose copy) (A) 1. Production facilities available: Maximum Production capacity }
Signature of Tenderer
Page 4 of 59
Name of Tenderer : Address :
Date : Seal :
CONTACT DETAILS OF TENDERER 1 2 NAME OF THE PARTY
CONTACT DETAILS OF OFFICE ADDRESS :
b c d e f 3 a
Person to be contacted Telephone Number Fax Number Mobile phone Number E-mail ID ( Mandatory )
: : :
: :
CONTACT DETAILS OF FACTORY ADDRESS :
b c d e f
Person to be contacted Telephone Number Fax Number Mobile phone Number E-mail ID ( Mandatory )
: : :
: :
Please note that all communication will be forwarded to vender s office E-mail address only.
Name of Tenderer :
Date :
Page 5 of 59
Address
Seal :
CHAPTER II SCOPE OF CONTRACT Name of Work : MANUFACTURE AND SUPPLY OF GREASE IN 200 GM POUCHES AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGION : Three months from the date of Letter of Intent, extendable for another 3 months at IOCs Discretion.. MANUFACTURE AND SUPPLY OF GREASE IN 200 Gm POUCHES NORTHERN, EASTERN, WESTERN SOUTHERN REGIONS AT &
1.
Contract Period
2.
Job Description
Comprehensive contract for manufacture and supply of greases as per IOCs specification. IOC will provide required Base oil from the location/works site. Additives and other packaging materials will be provided by the contractor. The contractor shall deliver the filled stock at the respective location address as mentioned in the tender document. All, the above work shall be in accordance with terms and conditions (special and general), specifications of materials under the scope of supply by contractor and all other details of the tender document and as directed by IOCL. 3. Grade wise Pack wise Quantity Required to be manufactured GRADE
Servo MP 3 Grease
PACK SIZE
200 Gms X 60 Nos
NR
30
ER
30
SR
45
(Qty. in MTs) WR TOTAL

45 150
TOTAL
30
30
45
45
150
Page 6 of 59
Name of Tenderer :
Date :
Address
: CHAPTER III
Seal :
SPECIFICATIONS OF GREASES QUALITY CONTROL PARAMETERS FOR SERVO GREASE MP3 Test
Appearance * Texture * Colour * Penentration @ 25 Deg.C worked * Dropping Point, Deg.C * Free acid % wt. * Free Alkali % wt. * Water Content % Wt. * Mineral Oil Viscosity @ 100 Deg.C cSt. ** Water washout test @ 100 Deg.C ** Type of soap Copper Corrosion Test ** 5 Penetration change after 10 strokes ** Oxidation Stability pressure drop Kgf/cm2, 100 hrs. Roll Stability, % change in penetration, 16 Hrs. ** Wheel Bearing test Leakage in gms ** Deposit Heat Stability Test ** Corrosion preventive properties, rating * Every Batch
Methods
Visual Visual Visual D 217 D-566 IP 37 IP 37 D 95 D-445 D-1264 Flame IP 112 D 217 D-942 D-1831 D-1263 DEF 2000 Method 9 D-1743 ** Every 5th Batch
Limits
Homogeneous Smooth Brown 220-250 180 Min. Nil 0.10 Max 0.10 Max 13.0 17.0 10 Max Lithium Negative 30 Max 0.5 Max 25 Max 5.0 Max Nil 6.0 Max 1
Page 7 of 59
CHAPTER - IV INSTRUCTION TO TENDERERS 1. 2. Tender document is issued in two parts - (I) Techno-Commercial Bid and (II) Price Bid along with three envelopes marked A, B and C. Tender Fee of Rs 1000 is to be paid along with the tender by Demand Draft in favour of Indian Oil Corporation Ltd., Marketing Division . Cash , cheque and Money order for tender document fee will not be accepted. Following are exempted from paying tender fees : NSIC registered parties, Central / State PSUs, and JVs of IOC. Small Scale Units Registered with National Small Industries Corporation (NSIC) for the items tendered will be exempted from submission of tender fee if valid NSIC Registration Certificate is enclosed . Bids shall be submitted separately in two parts in sealed envelopes superscribed with the Tender Number for Techno-Commercial Bid and Price Bid. Tender documents shall be submitted only in the prescribed tender schedule form supplied by IOCL. Part-A: Techno-Commercial Bid un-priced complete with technical and commercial details other than prices. The original instrument for EMD shall be enclosed with the Techno-Commercial Bid. (Envelope-A). Part-B: Price Bid complete with full price details only. conditions in Price Bid (Envelope-B). Do not write deviations or
3. 4.
5.
The two sealed envelopes containing part A & B of bids separately, should be enclosed in a common cover duly seal ed and superscribed with Tender No. (Envel ope- C). Tender Sealing System : The sealing system to be adopted by all tenderers is given below : Envelope A Should contain all techno-commercial bid documents including EMD. It should not contain any price details. Envelope B - Should contain only Price bid properly filled in
Page 8 of 59
numbers and words as per format. No other documents, terms and conditions to be placed by tenderer in this envelope. Envelope C Bigger envelope to contain envelopes A and B.
Sealing of envelopes : Envelope A & B to be pasted & stapled at both the ends. Signed with rubber stamp of the company to be affixed overlapping the flaps sealed and over the center seam. Then transparent adhesive tapes to be put partly covering the sign & stamp at both the ends and also on the center seam. After sealing envelope A and B properly as mentioned above, the same should be inserted in a bigger envelope C and sealing to be done in a similar way as done for envelope A and B. Only Sealed tenders shall be considered for evaluation. All tender envelopes (A, B, C ) to be sealed. 3.
3 4
Details of Requisition are as under: 3.1 The Techno-Commercial Bid cover (marked A) shall contain following : a. Complete Techno-Commercial Bid document in original duly filled-in along with blank Price Bid duly signed.
b.
. The following documents to be submitted after Valid NSIC certificate, if applicable
duly notarized :i.
c. Earnest Money Instrument in original. EMD in Bank Guarantee with Bankers forwarding letter and in Bankers sealed envelope. d.
e.
Power of Attorney.
The Price bid cover (marked B) shall contain only Price Bid document duly filled in. Price bid cover shall not contain any other document or any conditions. Tenders with rates not filled in words shall be rejected outright. In case any condition is indicated in Price Bid, the same will not be considered.
Page 9 of 59
When there is a difference between the rates in figures and words, the rate, which corresponds to the amount worked out by the tender, shall be taken as correct.
f.
g. When the rates quoted by the Contractor in figures and words tallies but the amount is incorrect, the rate quoted by the tender shall be taken as correct and not the amount. h. When it is not possible to ascertain the correct rate, in the manner prescribed above, the rate as quoted in words shall be adopted. Contract Agreement will be executed for contracts comprising supply of materials as per tender.
i.
4 5. 6.
It is mandatory for every Tenderer to fill all the documents as set out in the tender document irrespective of their earlier association with IOCL. All the Pages shall be initialed by Tenderer with seal. All entries must be in permanent ink or typed. No alteration in the tender will be allowed after opening. The issued tender documents shall be filled as per instructions and the tender documents should be dropped in the tender box provided for the same before the closing hours as mentioned above. Late receipt of tenders on any account shall be treated invalid and rejected. The Tender should be valid for a period of 90 (Ninety) days from due date of opening of Tender. COST OF BIDDING: The bidder shall bear all costs associated with the preparation and submission of the bid.
7. 8.
9.
BIDDING DOCUMENTS: The bidder is expected to examine all instructions, forms, terms and conditions in the bidding documents. The invitation to bid together with all its attachments thereto shall be considered to be read, understood and accepted by the bidder, unless deviations are specifically stated in seriatim by the bidder. A separate List of deviations, if any, should be attached with the offers.
10.
AMENDMENT OF BIDDING DOCUMENTS: At any time IOCL may modify the Bidding Documents by amendment thereto. The amendment will be notified in writing and will be binding on bidders.
11.
LANGUAGE OF BID: Bid and all correspondence/drawings and documents relating to the bid exchanged between the bidder and IOCL shall be in ENGLISH language. Page 10 of 59
12.
LATE BIDS : Any bid received after the last date and time for submission of bids prescribed, shall stand rejected.
14.
OPENING AND CLARIFICATION OF BIDS :

14.1 Techno-Commercial bids shall be opened at the specified time in the presence of
attending Tenderers. 14.2 Parties whose techno-Commercial bids are found acceptable, shall be intimated the date and time of opening price bid, as decided by IOCL. Price bids shall be opened in presence of the attending Tenderers. Price Bids of Tenderers who have not been accepted during Technical Bid Evaluation, shall be rejected without further consideration. To assist in the scrutiny, evaluation and comparison of bids, IOCL may, at their discretion, request clarifications on the bid from the Tenderer. IOCL shall not be bound to accept lowest or any tender and reserve the right to accept one or more tenders in part. The decision of IOCL in this regard shall be final.
14.3 14.4 14.5
Date : Seal :
Page 11 of 59
CHAPTER V TERMS & CONDITIONS

1
EARNEST MONEY DEPOSIT : EMD amount of Rs 90000 ( Rs Ninety thousand only ), Paid vide DD/Pay Order/ Bank Guarantee No. _________________ Dated __________(Please submit Original) OR Registered with NSIC under Registration No. _________________ Dated ________ (Please submit notarized copy of valid NSIC Certificate)
1.1 Earnest Money can be deposited in any of the following form :1) Pay Orders/Demand Draft of Scheduled / Nationalised Banks on which no interest will be allowed. The Pay Order/Demand Draft should be made payable at Mumbai. The payee should be mentioned as M/s. Indian Oil Corporation Ltd. (Marketing Division), Mumbai. 2) The acceptable financial instruments (Pay Order/DD) towards Earnest Money Deposit should be submitted along-with the Technical Bid with Commercial Terms.
3)
Bank Guarantee as an instrument towards earnest money deposit shall be accepted if the EMD amount is not less than Rs. 25,000/-. Bank Guarantee is to be executed by Nationalised/Scheduled Bank towards EMD and should be valid for the period till validity of offer. If needed validity of B.G. should be extended by the Party. Such B.G. should be issued by the Bankers with a covering letter addressed to tendering authority in a sealed cover. The Performa for B.G. is enclosed. If BG towards EMD is submitted in any manner other than aforesaid, the tender shall be treated as Submitted without EMD and as such shall be rejected. IF THE INSTRUMENT TOWARDS EMD IS NOT ENCLOSED WITH TECHNO COMMERCIAL BID, THE BID SHALL BE TREATED AS INVALID. NO INTEREST IS ALLOWED ON EARNEST MONEY DEPOSIT. A reference of the Earnest Money having paid must be indicated in the tender. Any tender received without Earnest Money will be rejected. No request for adjustment of pending bills or Earnest Money paid against other tender will be entertained towards Earnest Money against this tender.
Page 12 of 59
CASH, CHEQUES , FDR & TDR TOWARDS PAYMENT OF EARNEST MONEY DEPOSIT WILL NOT BE ACCEPTED.
1.2 EXEMPTION FROM EARNEST MONEY DEPOSIT : a) State/Central Public Sector Undertakings are exempted from payment of Earnest Money. b) Small Scale Units registered with National Small Industries Corporation Limited (NSIC), are exempted from payment of Earnest Money provided :i) The Unit is registered for the item tendered. ii) The NSIC registration certificate should cover items offered against the tender. iii) Registration Certificate is valid as on the date of consideration of tender. iv) Quotation is accompanied by Photostat copy of valid NSIC registration certificate.
c)
Registration with DGS&D will not entitle the Tenderer to claim exemption for Earnest Money Deposit.
1.3 EARNEST MONEY DEPOSIT WILL BE FORFEITED IN THE EVENT OF a) Withdrawal of offer while the offer is under consideration during the validity period. b) Tenderer not accepting our Purchase Order, if placed without prejudice to our rights to recover damages on account of breach of contract. c) Non-confirmation of acceptance of order within the stipulated time after placement without prejudice to our rights to recover damages on account of breach of contract. d) Any unilateral revision made by the Tenderer during the validity period of the offer. 1.4 If the Tenderer commences deliveries and also lodges Security Deposit in the manner and within the period specified, we shall return to the Tenderer forthwith the Earnest Money but without any interest thereon. If, however, the Tenderer fails or refuses to so commence deliveries and/or to so lodge with us the Security Deposit and/or withdraw/revise upward their offer before placement of order or expiry of validity whichever is earlier, the Earnest Money will be forfeited to the Corporation, but without prejudice to all our right to recover any loss or damage we may suffer by reasons of such refusal or failure to commence deliveries and/or lodge the Security Deposit. 2. VALIDITY OF QUOTATION :
Page 13 of 59
The rates quoted against this tender shall be valid for a period of 90 days from the date of opening of the tender and once the quotation is accepted and the order placed on the successful Tenderer, the rates shall be valid for the entire ordered quantity. 3. PERIOD OF CONTRACT :
The contract, if any, awarded against this tender will be valid for a period of 3( Three) months. Thereafter spill over quantity if any, will be drawn by the Corporation at their option by extending validity for another 3 ( Three ) months.
4.
EXCISE DUTY : Successful contactor is to pay Excise duty, Education cess, applicable at the time of movement finished packed goods, the net off such taxes after taking CENVAT available on the materials supplied by us will be reimbursed.
5.
All others taxes, Duties & Levies such as Octroi entry tax etc. applicable or in future imposed by the Government or any other statutory authority is to be born by the contractors and no payment will be made against that. No set off for VAT will be given . Parties should quote accordingly. SECURITY DEPOSIT :
6.
6.1 Within two weeks of our communication to the successful Tenderer of acceptance of the rates, he will have to deposit a sum equivalent to 5% of the value of the contract subject to maximum of Rs.1,00,000/- (Rupees One Lakh only) as Security Deposit in any one of the following manner : a) Pay Order/Demand Draft of Scheduled/Nationalised Banks on which no interest will be allowed. CASH, CHEQUES, FDR & TDR towards S.D. will not be accepted. b) Guarantee Bonds executed by Nationalised/Scheduled Banks valid for period of completion plus 3 months. If the suppliers desire to pay the Security Deposit by way of Bank Guarantee, they should submit Bank Guarantee for the full amount before commencement of supply. The Bank Guarantee should be directly sent to IOC by the Bankers under their covering letter. No Bank Guarantee will be accepted for Security Deposit of value less than Rs.25,000/-. If requested by successful Tenderer the EMD can be converted to Security Deposit provided EMD is paid in DD/Pay Order and the party surrenders the original EMD receipt. Public Sector Undertakings are not exempted from payment of Security Deposit. SECURITY DEPOSIT WILL NOT CARRY ANY INTEREST.
Page 14 of 59
6.2 EXEMPTION FROM PAYMENT OF SECURITY DEPOSIT : a) Units Registered with National Small Industries Corporation, (NSIC) are exempted from payment of Security Deposit provided. i) The Unit is registered for the item/(s) ordered. ii) The value of the items ordered does not exceed the monetary limit indicated in the NSIC certificate. iii) Registration certificate is valid as on the date of the order. iv) Photostat copy of valid NSIC registration in support while claiming exemption should be produced. v) Registration of firm with DGS&D will not exempt the vendor from payment of Security Deposit. b) Public Sector Undertakings are not exempted from payment of Security Deposit. 6.3 We shall be entitled, without being bound to do so, to adjust the whole or any portion of the Security Deposit towards the recovery of any amount due to us from the Tenderer. The Security Deposit or such portion thereof as has not been adjusted towards the recovery of amounts due from the Tenderer to us will be refunded to the Tenderer. Security Deposit will be refunded within 3 months of the satisfactory completion of the contract and after the deposit receipt is duly discharged and returned to IOC. No interest will be payable by IOC to the Tenderer on the amount of the Security Deposit. 7. SECURITY DEPOSIT AGAINST INPUT MATERIAL : The party will be supplied Base Oil by IOCL and the party will provide all other inputs / Raw materials and Packaging materials such as additives, pouches cartons and BOPP tape etc for the production of Grease. Cartons, pouches and BOPP tape will be procured meeting current IOC specifications by party. To ensure quality control , vendor will check all inputs , maintain QC records and these records will be counter checked by IOC officer during regular / surprise inspections In case , the successful bidder is existing manufacturer of grease for IOC, Party will use the base oil supplied by IOCL against existing order and no separate BG will be required to be supplied by party. However , in case the successful bidder is not existing manufacturer of greases for IOC, then 12 KL of Base Oil ( 8 KL of SN 500 and 4 KL of BS 150 ) will be issued to party at one time and party will have to submit BG equivalent to this value to IOC. Within two weeks of our communication to the successful Tenderer of acceptance of the rates, they will have to give Bank Guarantee as mentioned below from any Nationalised / Scheduled Bank against Base Oil which will be issued to the vendor . From LBP, Asaoti From LBP, Kolkata From LBP, Trombay Rs 11.77 Lacs Rs 11.34 Lacs Rs. 11.05 Lacs
Page 15 of 59
From LBP, Chennai
Rs. 11.29 Lacs
In case the Tenderer is successful in more than one location/Region, then the Successful Tenderer is required to give Bank Guarantee equivalent to sum of the Bank Guarantee amount mentioned against those Regions/Locations. 8. TRANSIT RISK : The successful contractor shall make good to IOCL any loss arising from: a) Since the manufacturers shall be responsible for co-ordinating despatches, they shall be responsible for the material found damaged / defective / short received at the receiving end. Confiscation by Govt. or regular authorities of any goods delivered to the successful contractor for transportation. It is to be understood that the property in the possession of the successful contractor shall remain the sole and absolute property of IOCL provided however, that the successful contractor shall be liable for any loss or damage to the said goods and his/their liability will not be merely that of a bailee.
b) c)
9. RISK PURCHASE : If the successful contractor fails to adhere to the delivery schedule at any time or commits any default or violation of any of the contractual obligations, IOCL shall be entitled without being bound to do so, to get the work covered by the contract condition by any alternative agency or agencies at the risk and cost of the successful contractor and any extra expenditure, damages that the IOCL may be put to or suffer or sustain will be recovered by IOCL, from the successful contractor by adjusting the same against any of the pending bill payable to the successful contractor and/or security deposit amount and/or otherwise. Whatsoever. In such an event IOCL shall without being bound to do so, also be entitled to terminate the contract without any further notice to the successful contractor. 10. RAW MATERIAL & PACKAGING MATERIAL : Contractor will uplift Base Oil from IOCs plant/warehouse. Address location wise is given belowFor Northern Region LOCATION FOR UPLIFTING BASE OIL Lube Oil Blending Plant Indian Oil Corporation Limited ( Mkt- Dvn ) Vill./PO Asaoti Distt.- Faridabad, ( Haryana) -- 121102 Lube Oil Blending Plant Indian Oil Corporation Limited ( Mkt- Dvn )
Page 16 of 59
For Eastern Region
P-68, Karl Marx Sarani, Paharpur KOLKATA 700043 For Western Region Lube Oil Blending Plant Indian Oil Corporation Limited ( Mkt- Dvn ) Post Bag No. 8803, Pir Pau, Trombay, Mumbai 400 074. Lube Oil Blending Plant /Drum Plant Indian Oil Corporation Limited ( Mkt- Dvn ) No. 2, New Ennore High Road, Tondiarpet Chennai 600081.
For Southern Region-
The request from vendor can be considered, if found feasible, for uplifting of material from any other Plant of IOCL. Please note that the decision in this regard is in the sole discretion of IOCL and such request can be rejected without assigning any reason. Please note that in case of emergencies/ abnormal conditions, the input materials can be directly delivered to the vendors premises / plants. In such cases, no transportation charges will be payable to the vendor and the other related expenses like loading / un-loading, labour cost, Octroi, Entry Tax etc. involved in the movement of input will be recovered from the vendor. Additive, cartons, Packaging material , BOPP tape as per specification, required for the production of Grease is to be procured and used by the contractor at his cost. 11. DELIVERY SCHEDULE : Actual supplies should be as per the IOCL indent and the exact requirement of IOCL will be intimated to the successful contractor immediately. Strict adherence to the schedule is essential and any deviation to the same will not be acceptable to IOCL The operation of the contract will be coordinated by the respective In-charge of Lube Complex. Reconciliation of stocks shall be carried out by IOCL representative and Tenderer on month to month basis. 12. DELIVERY LOCATION : For Northern Region 1. Lube Oil Blending Plant / CIP Indian Oil Corporation Limited ( Mkt- Dvn ) Vill./PO Asaoti Distt.- Faridabad, ( Haryana) -- 121102 Indian Oil Corporation Limited Lube Field , Paharpur P-4, Oil Installation Road, Paharpur Kolkata- 7000088 Indian Oil Corporation Limited
Page 17 of 59
For Eastern Region
1.
For Western Region
1.
CIP, Turbhe D-195, TTC Industrial Area, Kukshet Village, Turbhe, Navi Mumbai 400 705 For Southern Region 1. Central Inventory Point Indian Oil Corporation Limited No. 25, Thattankulam Road, Madhavaram Chennai 600060
13.
PAYMENT : Our respective Plants shall make full payment within 30 days from the date of receipt of Invoice against the order supported by delivery challans duly receipted by our authorised representative at the receiving location.
14.
BEST PRICE CLAUSE :
The price charged for the material to be supplied/job covered under the contract by the successful Tenderer for a particular location shall in no event exceed the lowest price at which the said successful Tenderer sells the material/execute job of identical description to any other PSU Oil Company against any order received during the pendency of the contract awarded pursuant to this tender at the same location. If at any time during the pendency of the contract awarded pursuant to this tender, the successful Tenderer sells the material of identical description covered under the contract to any other PSU Oil Company for the said location at a price lower than the price charged under the contract to IOC, such successful Tenderer shall forthwith notify to IOC such reduction of price. In any event, the price payable by IOC for the said material shall stand correspondingly reduced forthwith from the day on which such sale is effected by the successful Tenderer to other PSU oil Company. However, this Best Price clause shall not affect either parties rights and obligations under the contract, including those under the Price Escalation / De-escalation clause. 15. INSPECTION OF WORKS :
a.
IOC team may visit the factory of the Tenderers to assess their technical competency and capacities of Plants. Corporation shall be at liberty to inspect the factory of the suppliers including their production process and quality control testing during the pendency of the contract. IOC shall also be at liberty to appoint its authorised agency / third party for inspection of the production facilities, testing facilities and quality control adopted by the supplier, the raw material used and the Finished product. All records pertaining to purchase of raw material and other inputs, production, quality control, despatch, etc. to be made available to the corporation inspecting officials.
b.
c. 16.
ARBITRATION :
Page 18 of 59
All questions, disputes and differences arising under or in relation to this Agreement shall be referred to the sole arbitration of the Director (Marketing) of the Corporation. If such Director (Marketing) is unable or unwilling to act as the sole arbitrator, the matter shall be referred to the sole arbitration of some other officer of the Corporation by such Director (Marketing) in his place, who is willing to act as such sole arbitrator. It is known to the parties herein that the Arbitrator appointed hereunder is an employee of the Corporation and may be Share holder of the Corporation. The arbitrator to whom the matter is originally referred, whether the Director (Marketing) or officer, as the case may be, on his being transferred or vacating his office or being unable to act, for any reason, the Director (Marketing) shall designate any other person to act as arbitrator in accordance with the terms of the Agreement and such person shall be entitled to proceed with the reference from the stage at which it was left by his predecessor. It is also the term of this Agreement that no person other than the Director (Marketing) or the person designated by the Director (Marketing) as aforesaid shall act as arbitrator. The award of the Arbitrator so appointed shall be final, conclusive and binding on all the parties to the Agreement and provisions of the Arbitration & Conciliation Act 1996 or any statutory modification or re-enactment thereof and the Rules made thereunder and for the time being in force shall apply to the arbitration proceedings under this clause. 17. ACQUIESCENCE : Any acquiescence or waiver by the Corporation of any delay, breach or default committed by any Tenderer shall not be deemed to be or considered as estoppel against the Corporation nor prevent the Corporation from exercising any of its rights. REJECTION : (a) Sampling, testing and acceptance of the consignment shall be carried out in accordance with the procedure prescribed by BIS and the additional requirements laid down by IOC thereof.
(b)
18.
The supplier should note that it is not incumbent upon IOC to check and test the entire consignment therefore out of the consignment received and IOC will make only random checks in accordance with the procedure laid down by BIS/IOC. .
(c) If, as a result of the tests carried out and the products are found defective, IOC shall have the right to reject the whole consignment and deliver the same to the supplier at the expenses on contractor account. (d) Grease Pouches / cartons found off specification at IOC/Customers premises shall be replaced by the manufacturers at their cost within two weeks from the date of intimation of such off specification by IOCL failing which IOCL reserve their right to recover the cost of grease as applicable.
19.
SUB-LEASING : The successful contractor shall not be allowed to sublet or assign the benefits of the Purchase / Work Order placed on them by IOCL to any other party without prior written consent of the IOCL. Page 19 of 59
20.
CANCELLATION : Corporation reserves the right to terminate the contract without assigning any reason and without liability to pay any compensation upon giving 1 months notice in writing and upon expiry of the said notice the agreement shall stand automatically terminated and expire, but without prejudice to the rights of the Corporation in respect of any matter or thing or acts or omissions antecedent of such termination. Corporation also reserves the right to cancel the contract forthwith upon or any time after the happening of any of the following events viz.:a) If the Tenderer shall commit a breach of any of the terms and conditions of tender and fail to remedy such breach within fifteen days of the receipt of the written notice from us in regard thereto. b) On the death or adjudication of insolvent of the Tenderer if he be an individual. c) Liquidation whether voluntarily or otherwise on the passing of an effective resolution for winding up the Tenderer if it be a Company.
d) If the attachment is levied or continued to be levied for a period of seven days upon the effects of the Tenderer or of any individual or partner of the Tenderer firm. e) If the Tenderer does not adhere to the instructions which may be issued from time to time by us in connection with the manufacture of Grease, our right to so terminate the contract shall be without prejudice to any of our other rights and remedies against the Tenderer and in the event of our so terminating the contract, we shall not be liable to pay for any loss or compensation in respect of such termination.
21.
FORCE MAJEURE CLAUSE : If at any time during the continuance of this contract the performance in whole or part by either party of any obligation under this contract shall be prevented or delayed by reasons of any war, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lock-outs or acts of God (hereinafter referred as events) then provided notice of the happening of any such events if given by either party to the other within twenty-one days from the date of occurrence thereof neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damage against the other in respect of such non-performance or delay in performance and deliveries under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and decision of the Director (Marketing), Indian Oil Corporation Limited (Marketing Division) as to whether the deliveries have been so resumed or not shall be final and conclusive provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for period exceeding 60 days either party may at its option terminate the agreement. Page 20 of 59
22.
FORMATION OF SYNDICATE : If Tenderers form a syndicate and quote a uniform delivered rate against our tender, then such quotations are liable to be rejected by IOC without assigning any reason.
23.
LIQUIDATED DAMAGES : If the successful contractor commits any default of breach of terms and conditions of the Purchase / Work Order to be placed on them or fail in the due performance thereof within the time fixed by the contract (which is the essence of the contract) and do not complete the entire supplies/work on the stipulated due date IOCL shall be entitled to recover from the successful contractor by way of compensation or liquidated damages an amount calculated at the rate of % value of the contract price subject to a maximum of 15% of value of the contract for every week or called thereof the delay beyond the stipulated date in respect of item which is not completed or finished and delivered completely to the IOCL on the stipulated date and mentioned in the work order. The amount of compensation on liquidated damages fixed as above represent the genuine, fair and reasonable pre-estimate thereof considering all the facts and circumstances as the loss and damages that would be likely suffered by IOCL on account thereof. NEGOTIATIONS : The Corporation reserves the right to negotiate with the Tenderers. In the event of negotiations, the Tenderer will be required to confirm the negotiations in writing within the time stipulated. If the Tenderer fails to comply with this requirement, the Corporation reserves its right to ignore his quotation at its discretion. 25. AGREEMENT : On acceptance of the quotation, the successful Tenderer shall execute an agreement along with addendum to agreement the Corporation covering all the terms and conditions as per the format. Agreement enclosed forming part and parcel of the tender conditions. A copy of the Agreement along with addendum agreement format is attached to the tender documents. Every Tenderer should acquaint himself with the terms contained in the said agreement format. Every Tenderer should also note that the terms contained in the agreement format shall apply to the contract that will come into play with acceptance of the quotation. In other words on issuance of the purchase order to the successful Tenderer, the terms and conditions including the Arbitration clause contained in the agreement format will apply and bind both the parties viz. Corporation and Tenderer, although the execution of the agreement will be done later. Every Tenderer should sign and initial each page of the agreement format and Tender Conditions and submit the same along-with the quotation in token of having read and understood the contents of the same. 26. EXECUTION OF THE CONTRACT:
Page 21 of 59
24.
The whole contract is to be executed in the most approved and workman like manner to the entire satisfaction of the Purchaser or his deputed representative who has power to reject any of the materials -of which he may disapprove and his decision thereon and on any question as to the true intent and meaning of the specification or drawings, or of the work necessary for the proper completion of the contract shall be final and conclusive. 27. SELLER / VENDOR RESPONSIBILITY : The Seller is to be entirely responsible for the execution of the contract in all respects in accordance with the terms and conditions as specified in the acceptance of Tender and the Schedule annexed thereto. Any approval which the Purchaser or his authorised representative may have given in respect of the materials or other particulars and the work or the workmanship involved in the contract (whether with or without tests carried out by the Seller or the Purchasers representative) shall not be binding on the Purchaser and notwithstanding any approval or acceptance by the Purchasers representative it shall be lawful for the Consignee on behalf of the Purchaser to reject the materials on arrival at destination if it is found that the goods supplied by the Seller are not in conformity with the terms and conditions of the contract in all respects. 28. INDEMNITY: The Seller shall at all times indemnify the Purchaser against all claim which may be made in respect of the said materials for infringement of any right protected by the Patent, Registration of design or trade mark provided always that in the event of any claim in respect of any alleged breach of a patent, Registered design or Trade Mark being made against the Purchaser, he shall notify the seller of the same, and the seller shall be at liberty, but at his own expenses, to conduct negotiations for settlement of any litigation that may arise there from. 29. NOTIFICATION OF DELIVERY OR DESPATCH: Notification of delivery/despatch on the Purchasers standard despatch advice in regard to each and every consignment shall be made to the consignee and to the Purchaser immediately upon despatch or delivery. The Seller shall further supply to the Purchaser a priced invoice in quadruplicate and packing account to the Consignee of all material delivered/despatched. All packages, containers, bundles and loose materials forming part of each and every consignment shall be described fully in the packing account and full details of contents of packages and quantity of materials shall be given to enable the Consignee to check the stores on arrival at destination. 30. Tenderers are required to read the tender documents carefully and return the same duly signed as token of having read, understood and accepted the conditions along with information called for to IOCL. JURISDICTION: The Courts in the city of Mumbai alone shall have the jurisdiction to entertain any application or other proceedings in respect of any disputes arising under this Agreement Page 22 of 59
31.
and any award made by sole arbitrator shall be filed in the concerned courts in the aforesaid city alone. 32. EXIT CLAUSE : After the commencement of the Work Order at any stage, either party can fore-close the contract by giving one months notice. All the above terms and conditions are acceptable to us. Signature of Tenderer Date : Seal :
CHAPTER - VI GENERAL TERMS & CONDITIONS Name of Work : MANUFACTURE AND SUPPLY OF GREASE IN 200 Gms POUCHES AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGION. 1. GENERAL i. ii. Tender should be submitted in the prescribed form supplied by the Corporation Tender must be strictly in accordance with the conditions and specifications prescribed by IOCL. Special conditions (if any) submitted along with the tender documents will not be applicable to this Tender, in case they are in conflict with any of our terms and conditions. However, deviations (if any) in the offer in respect of commercial terms may be considered depending upon its merit at the sole discretion of IOCL. All entries in the tender must be written in permanent ink or typewritten without use of eraser or overwriting. Corrections, if any, should be attested under the full signature of the Contractor. When a person signing the Tender/Agreement is not the sole Proprietor of the Company or the Original Power of Attorney OR Notary certified copy thereof authorizing such person to act and sign on behalf of the Company must be enclosed.
Page 23 of 59
iii.
iv.
v.
Tenderers are required to read the tender documents carefully and return the same duly signed as token of having read, understood and accepted the conditions along with information called for to IOCL. Tenderers shall also furnish the details in the proforma attached (Annexure I ) in regard to their relations with IOCL's Directors etc. along with the tender form. SPECIFICATIONS :
vi. 2.
Specifications of the greases are given in Chapter III. The material offered shall be strictly in accordance with the same. The specification sheets should be duly signed as token of acceptance of IOCLs specification. 3. REQUIREMENT : Requirement of grease in MT of 200 gm pouches have been attached with the Technical Bid of the tender. 4. PRICE : a. Rates quoted shall be valid for a period of 90 days from the date of opening of Technical bid of the tender. Once the quotation is accepted and order placed on the successful Contractors, the rate shall be valid till the completion of order. b. Contractors are requested to carefully study all the tender documents and the conditions so specified before quoting their rates. No alterations in the tender rates quoted will be allowed. 5. PERIOD OF CONTRACT : The Contract will be valid for a period of 3 months. Thereafter spill over quantity if any, will be drawn by the Corporation at their option by extending validity for another 3 ( Three ) months. The Contract shall commence from the 30th day from the date of letter of Indent (LOI) issued or the date the first Base oil supply is made to the contractor, whichever is early. 6. ACCEPTANCE OF TENDER : IOCL reserves the right to accept or reject in part or whole any, or all the tenders received without assigning any reason whatsoever. IOCL is not bound to accept the lowest or any tender and reserve the right to accept one or more Tenders in part. The decision of IOCL in this regard shall be final. 7. CANCELLATION 7.1 Any Tender received late or not conforming to the terms and conditions prescribed in the tender documents are not accompanied by the requisite Earnest Money will be rejected. Page 24 of 59
7.2 The Corporation reserves the right to accept any tender in whole or in part and reject any or all tenders without assigning any reason. The corporation is not bound to accept the lowest rate for any tender and reserves the right to accept one or more tenders in part. The decision of the Corporation in this connection will be final. 8.
9.
Any terms and conditions attached printed overleaf of the vendors offer will not be binding on IOC The Tenderers may send their representative to witness the opening of tenders, on the appointed date and time if they so desire. Before issuing of the order if any dispute arises the same shall be referred to the Arbitration as per clause contained in the agreement format said above. All Tenderers are required to submit Income Tax assessment order for the past 3 years. In case assessment for any year is not completed, the acknowledged copy of Income tax returns should be submitted. Tenderer should submit along with their tender, their Bankers Certificate regarding the financial standing and their previous experience and capacity. Tenderer should submit a photo copy of Profit & Loss Account for last three years along with quotation. Tenderers should furnish particulars of their factory including location and machinery installed therein with the capacity for Grease production . In case their factory is located outside city limits, it will be the responsibility of the Tenderer alone to maintain the supply schedule. They should also furnish list of parties to whom they have supplied during last one year with quantity and value. Tenderer should read the conditions of IOCL tender documents carefully and return the document duly signed by them in token of having read, understood and accepted the conditions. Parties who do not have an established factory with all statutory licenses & registration shall not be eligible & shall be disqualified. No further correspondence shall be entertained in this regard. 17. CORRECTNESS OF DOCUMENT : It shall be understood that every endeavor has been made to avoid error which can materially affect the basis of this tender and the successful vendor shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof. No advantage is to be taken by the vendor of any clerical error or mistake which may occur in the General Specification, Schedules, Plans or Tender Forms supplied to the Tenderer .
Page 25 of 59
10.
11.
12.
13.
14.
15.
16.
18. In case , the successful bidder is existing manufacturer of grease for IOC, Party will use the base oil supplied by IOCL against existing order and no separate BG will be required to be supplied by party. However , in case the successful bidder is not existing manufacturer of greases for IOC, then 12 KL of Base Oil ( 8 KL of SN 500 and 4 KL of BS 150 ) will be issued to party at one time and party will have to submit BG equivalent to this value to IOC. Within two weeks of our communication to the successful Tenderer of acceptance of the rates, they will have to give Bank Guarantee as mentioned below from any Nationalised / Scheduled Bank against Base Oil and Barrels which will be issued to the vendor. From LBP, Asaoti From LBP, Kolkata From LBP, Trombay From LBP, Chennai Rs 11.77 Lacs Rs 11.34 Lacs Rs. 11.05 Lacs Rs. 11.29 Lacs
In case the Tenderer is successful in more than one location the security amount will be equivalent to sum of security amount mentioned above against those regions. 19. The successful Tenderer is to provide sufficient comprehensive insurance cover for the stock value for the stock of IOCL holding for the purpose of manufacturing & supply against the order.
20.
COPYRIGHT / TRADE MARK OF IOCL RELATED DISCIPLINE : The successful contractor shall not infringe, copy, intimate or otherwise deal with the brand name, trade and merchandise marks or devices or design or copyright belonging to IOCL entitled to use or otherwise alter, deface or interface with the same or pass off other goods or describe other goods as the same as that of IOCL or having been manufactured for IOCL or otherwise prejudice alter or affect the copyright, trade or merchandise marks or certified packing or design or colour of the Companys labels or specification or the price or weight or other codification that is marked on the packing or caused to be given by IOCL. It is expressly agreed that all trade marks, designs and copyrights shall vest in IOCL and nothing contained in this offer shall have the effect of creating any right, title or interest in respect of the successful contractor. Tenderers are required to read the tender documents carefully and return the same duly signed as token of having read, understood and accepted the conditions along with information called for to IOCL
21.
Delclaration of Black listing / Holiday listing as per Annexure-III should accompany the quotation in the proforma enclosed. All the above terms and conditions are acceptable to us.
Page 26 of 59
Date : Seal :
CHAPTER - VII SPECIAL TERMS & CONDITIONS Name of Work : 1. MANUFACTURE AND SUPPLY OF GREASE IN 200 gms POUCHES AT NORTHERN , EASTERN, WESTERN & SOUTHERN REGION.
EVALUATION CRITERIA: Location-wise L1 will be decided based on overall financial implications considering , Base oil Cost ( Assessable value only at the Base Oil Requirement per MT of Grease quoted by party ), processing cost, cost of packaging materials, & transportation cost. For calculation of Base Oil Cost , following Current Cost of Base Oil /MT (based on IOC circular dtd 30-sept,11) will be used : Rates of Base oil in Rs / MT Location from where BO Kolkata Asaoti Chennai Trombay will be uplifted SN 500 81583 84918 81244 79028 BS 150 101744 105021 101133 100078
Page 27 of 59
The tender will be finalized based on the net delivered cost after adjusting for CENVAT of inputs supplied by IOC. No setoff for other statutory levies /duties / taxes/ like VAT, Octroi, Entry Tax, Toll Tax etc suffered during the movement of the input materials and finished goods will be given. 2. Additive and All packaging materials such as Laminates, Cartons , BOPP Tapes etc required for blending and packing of requisite Grease as per specifications of IOCL is to be procured by the contractor at his cost. COMMENCEMENT OF FILLING : The successful contractor should be ready to commence immediately on issuance of LOI by IOCL in the manner and quantities required by IOCL. Actual filling shall be as per IOCLs indent and the exact requirement of IOCL will be intimated to the successful contractors on month-to-month basis by ZDM, of respective Lube Complex. Strict adherence to schedule given by IOCL for filling of grease be maintained, failing which, alternative course of action as deemed fit by IOCL may be resorted to. 4. Machines and their accessories shall meet the requirement of all concerned statutory bodies such as local Industrial safety and health as well as legal metrology. Machines stamping and certification to be arranged by the vendor from weights and measures authority, if applicable. Variation in filling quantity should not exceed the limit provided by weights & Measures (Legal Metrology Dept.) applicable to respective pack-size, Contractor to make all out effort to ensure only predetermine quantity filled in all the containers so as to avoid any deviation in filled quantity in the each container. Contractor to ensure monthly stock reconciliation physical V/s Book stock and report of the same duly signed by Finance officer of the unit should be submitted to Lube Complex In-charge. In the exercise of physical verification IOCL may also like to depute their officer. A unique Batch Number is to be allotted to every batch for tractability, and the same should be printed on containers, cartons and barrels during the process of filling and packaging. Copy of test report duly signed by Quality Control In-Charge of the unit to be sent alongwith every consignment. All the products will be accepted by IOCL, only when the Products are confirming to the specifications. Testing of all products will be carried out upon receipt, at received location. IOCL reserved a right to test products and in process Batch at the Vender premises. Batch samples to be preserve for the period of six month. If any complaint on the quality for any batch received from the market within six month, the batch sample
Page 28 of 59
3.
5.
6.
7.
8. 9.
10.
for the same to be retained till written advice is received from Lube Complex Incharge. 11. DELIVERY SCHEDULE : Actual supplies should be as per the IOCL indent and the exact requirement of IOCL will be intimated to the successful contractor immediately. Strict adherence to the schedule is essential and any deviation to the same will not be acceptable to IOCL. The operation of the contract will be coordinated by the respective In-charge of Lube Complex. Reconciliation of stocks shall be carried out by IOCL representative and Tenderer on month to month basis. 12. OFF SPECIFICATION : Product found off-specification at IOC or at Customers premises shall be replaced by the manufacturers at their cost within two weeks from the date of intimation of such offspecification by IOCL, failing which IOCL reserve their right to recover the cost of grease as applicable. 13. INVENTORY HOLDING : The successful contractors shall hold inventory of Base Oil of IOCL not more than 12 KL at any time. For inventory holding of Base Oil, no separate payment shall be made by IOCL. Contractor will be paid based on actual grease packs produced & delivered to IOCL.
14.
BANK GUARANTEE The successful Contractors will be required to furnish the necessary bank guarantees region-wise from any of the Nationalized/Scheduled Banks before commencement of the contract for value equivalent to IOCs price of bulk Base oil and barrels (provided by IOCs) depending upon the maximum inventory to be held by contractors. Performa for the Bank Guarantee to be submitted is enclosed (Annexure 6). The Bank Guarantee shall remain valid up to 6 months after completion of contract period. From LBP, Asaoti From LBP, Kolkata From LBP, Trombay From LBP, Chennai Rs 11.77 Lacs Rs 11.34 Lacs Rs. 11.05 Lacs Rs. 11.29 Lacs
15.
STOCK LOSS: There is no allowance for stock loss of product and for packing materials. Tenderers are required to quote taking this into consideration.
Page 29 of 59
16. IOC will supply the Base Oil. The Tenderers shall indicate the quantity of Base Oil required per MT of finished product of various grades. 17. 18. The tender should be submitted in a sealed cover super-scribed Tender No. HO/LT/GT/1/2011-12 for MANUFACTURE AND SUPPLY OF GREASE. Statutory levies will be as prevailing at the time of despatch. Tenderer shall avail Modvat and VAT credit for all inputs and packing materials as per prevalent rate and pass the same to IOCL.
Date : Seal :
Page 30 of 59
CHAPTER VIII GUIDE LINES TO CONTRACTOR Name of Work : MANUFACTURE AND SUPPLY OF GREASE IN 200 Gm POUCHES AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGION. 1. The filling machines provided would conform to the daily pro-rata requirement of filling objective. 2. Machines and their accessories shall meet the requirement of all concerned statutory bodies such as local Industrial safety and health as well as legal metrology. Machines stamping and certification to be arranged by the vendor from weights and measures authority, if applicable. 3. Variation in filling quantity should not exceed the limit provided by weights & Measures ( Legal Metrology Dept ) applicable to respective pack-size, Contractor to make all out effort to ensure only predetermine quantity filled in all the containers so as to avoid any deviation in filled quantity in the each container. 4. Contractor to ensure monthly stock reconciliation physical V/s Book stock and report of the same duly signed by Finance officer of the unit should be submitted to Lube Complex In- charge. In the exercise of physical verification IOCL may also like to depute their officer. 5. A unique Batch Number is to be allotted to every batch for tractability, and the same should be printed on containers, cartons and barrels during the process of filling and packaging. 6. Copy of test report duly signed by Quality Control In-Charge of the unit to be send along with every consignment. 7. All the products will be accepted IOCL, only when the Products are confirming to the specifications. Testing of all products will be carried out upon receipt, at received location. IOCL reserved a right to test products and in process Batch at the Vender premises. 8. Batch samples to be preserved for the period of six months. If any complaint on the quality for any batch received from the market within six months. that batch sample to be retained till written advice received from Lube Complex In-charge. 9. Communication system at the Grease Filling Unit is a pre-requisite such as Telephone, E Mail etc. and for contacting between the Contract Filling Unit / Blending Plant and the Lube Complex as per day-to-day requirement. 10. Periodical quality audit for packed and empty containers/cartons and bulk transportation and storage of the product as per IOCLs objective / instructions from time to time. Page 31 of 59
11. Administrative / Establishment aspects at the Grease Filling Units with a suitable Office to maintain the following documents and feedback to IOCL. a) b) c) d) e) f) g) h) i) j) k) l) Daily Production Sheet Format Daily Delivery Challans Format Stock Transfer Account Data of Empty Receipts Daily / Cumulative Data on Base oil receipts Daily / Cumulative Data on Bulk stock accounting through storage tanks Daily / Cumulative Maintenance of Register relating to receipt of packaging materials from IOCL along with Material Receipt Note. Co-Ordination with Central Inventory Point of IOCL for Material Receipt Note Data forwarding. Utilization Report on Monthly Input / Output Data on filled / empty containers/ cartons with damages and reconciliation with product utilized on monthly basis. Loading data/ daily stock transfer accounting. Typing of the related documents to Region / Terminal of IOCL as per periodicity indicated by IOCL which includes any Management Feedback in the formats specified. Various other related activities as a composite operation of any STAFF or documentation work relating to the filling of pouches as advised by IOCL from time to time.
12. Fire Fighting Equipments / Safety-Security Regulations and General Security of the contract Packaging Premises. The above-mentioned terms are acceptable to us. 13. In addition to above, contractor responsibility will include all provisions included in scope, terms and conditions (special and general) and other details given in the Technical Bid document at no extra cost to IOCL.
Date : Seal :
Page 32 of 59
CHAPTER - IX ANNEXURES Name of Work: MANUFACTURE AND SUPPLY OF GREASE IN 200 GM POUCHES AT NORTHERN REGION, EASTERN REGION & SOUTHERN REGION.
ANNEXURE 1 ANNEXURE 2 -
DETAILS ON RELATIONSHIP WITH IOCLS DIRECTORS, ETC. MODEL FORM BANK GUARANTEE & EARNEST MONEY DEPOSIT (EMD) ANNEXURE 3 DELCLARATION OF BLACK LISTING / HOLIDAY LISTING ANNEXURE 4 INDEMNITY BOND FOR LOST DEPOSIT RECEIPT ANNEXURE 5 BANK GUARANTEE (SPECIMEN) FOR SECURITY DEPOSIT ANNEXURE 6 BANK GUARANTEE PROFORMA TOWARDS SECURITY DEPOSIT FOR BASE OIL & BARRELS ANNEXURE 7 ON NON JUDICIAL STAMP PAPER OF RS.10/- PERFORMANCE GUARANTEE ANNEXURE 8 FORMALITIES RELATING TO P.F. RULES / REGULATIONS AS PER IOCLS REQUIREMENT ANNEXURE 9 ARBITRATION CLAUSE ANNEXURE 10 - BEST PRICE CLAUSE ANNEXURE 11 - QUALITY CONTROL EQUIPMENT FOR GREASE MANUFACTURING ANNEXURE 12 - PRODUCTION EQUIPMENTS FOR GREASE MANUFACTURING ANNEXURE 13 - SPECIAL PROCESS / QUALITY CONTROL PARAMETERS IN PRODUCTION OF GREASE ANNEXURE 14 ANNEXURE 15 ANNEXURE 16 SPECIFICATION of LAMINATES SPECIFICATIONS FOR CARTONS OF 200 GM GREASE POUCHES. SPECIFICATION OF BOPP TAPE ROLL (65 METRE)
Page 33 of 59
ANNEXURE- 1 DETAILS ON RELATIONSHIP WITH IOCLS DIRECTORS, ETC. Contractors should furnish details in the appropriate part based on their organisational structure. Organisational Structure Sole Trader Partnership Firm Public / Private Limited Co. Part of the form applicable Part A Part B Part C PART A (Applicable where Contractor is Sole Proprietor) 1. 2. Name of Contractor Address : Office : :
Residence 3.
: : Yes / No
State whether Contractor is related to any of the Director(s) of the Indian Oil Corporation Limited.
4. `Yes to 3 state the name of IOCL's : Directors and contractors relationship with him / her
Signature of Tenderer Name of Tenderer : Address : Date : Seal :

Page 34 of 59
PART B (Applicable where Contractor is a Partnership Firm) 1. Name of Partnership firm responding the tender :
2.
Address
3.
Names of Partners
4.
State whether any of the Partner is a Director to the Indian Oil Corporation Ltd. If `Yes to 4, state the name(s) of IOCL's Directors
Yes / No
5.
6.
State whether any of the partner : is related to any of the Director(s) of the Indian Oil Corporation Ltd. If yes to 6, state the name(s) of : IOCLs Director and the concerned Partners relationship with him / her
Yes / No
7.

Page 35 of 59
PART C (Applicable where Contractor is a Public / Private Ltd. Co.) 1. Name of the Company responding the tender Address: Registered Office :
2.
Principal Office 3. State whether the Company is a Private Ltd. or Public Ltd.
: :
4.
Names of Director(s) of the Company: 5. State whether contractor is related : to any of the Directors/Members of the Contractor Company is a Director of Indian Oil Corporation Limited
6. 7.
If yes to 5, state the name(s) of IOCLs Directors State whether any of the Director of the Contractor Company is related to any of the Directors of Indian Oil Corporation Ltd.
: :
8. If yes to 7, state the names of IOCs : Directors and the concerned Directors (of the Contractor Co.) relationship with him / her

Page 36 of 59
ANNEXURE-2 MODEL FORM BANK GUARANTEE AND EARNEST MONEY DEPOSIT (EMD) (ON Rs. 100/- STAMP PAPER) Bank Guarantee No : Dated Amount Rs. Valid upto To, Indian Oil Corporation Limited. Dear Sir, In consideration of Indian Oil Corporation Limited (Marketing Division) (hereinafter called the Corporation which expression shall include its successors and assigns) having agreed, interalia to consider the tender of M/s. _____________________________________________________________ having its Head Office/Registered Office at ________________________________________________________________ (hereinafter called the `Tenderer which expression shall include its successors and assigns) for the work of __________________________________________ upon the Tenderer furnishing an undertaking from Bank as hereinafter appearing in lieu of cash deposit of Earnest Money. We __________________________________________________ a body registered/constituted under the ______________________________________ having its Head Office/Registered Office at _____________________________________ (hereinafter called the Bank which expression shall include its successors and assigns so as to bind ourselves our successors and assigns) do hereby undertake to pay the Corporation forthwith on demand without protest or demur and without proof or condition the sum of Rs .___________ payable by the Tenderer as by way of Earnest Money to the Corporation PROVIDED ALWAYS that our liability hereunder shall on no account exceed Rs. _________________________ (Rupee ________________________________________________ only). AND THE BANK DOTH HERE BY AGREE AS FOLLOWS: 1. This Guarantee / Undertaken shall be valid for all claims or demands made by the Corporation on the Bank upto and until mid-night of ______________________________20______ provided that if the aforesaid work tendered for or any part thereof shall be awarded to the Tenderer on or before the said date, whether on the basis of accompanying tender or on any other basis, then the Page 37 of 59 ________________________________ : : : ________________________________ ________________________________ ________________________________
validity of this guarantee/undertaking shall stand automatically extended for all claims and demands made by the Corporation upto until mid-night of________________________20______. 2. The Corporation will have the fullest liberty without reference to the Bank and without affecting in any way the liability of the Bank under this Guarantee/Undertaking at any time and/or vary the exercise of any of the powers, rights, and obligations conferred on the Corporation under, the tender and/or under any contract consequent upon any award of work and to enforce or to forbear from enforcing any power, right or obligation or to do any other act which under law relating to the sureties could, but for this provision have the effect or releasing the Bank from all or any of its obligations hereunder. It shall not be necessary for the Corporation to proceed against the Tenderer before proceeding against the Bank and the guarantee/undertaking herein contained shall be enforceable against the Bank as Principle, debtor notwithstanding the existence of any other security, for any indebtedness of the Tenderer to the Corporation and notwithstanding that any such security shall the time when claim is made against the Bank in proceeding taken against the Bank hereunder, the outstanding or unrealized. The amount stated by the Corporation in any demand claim, or notice, as the unpaid balance of the said Earnest Money for the time being shall as between the Bank and the Corporation for the purpose of these presents be conclusive of the said balance. The liability of the Bank to the Corporation under this guarantee/undertaking shall remain in full force and effect notwithstanding the existence of any difference or dispute between the Tenderer and the Corporation, or otherwise howsoever attached or effecting these presents or the liability of the Tenderer to the Corporation, and notwithstanding the existence of any instructions or purported instructions by the Tenderer or any other person to the Bank not to pay for any cause to withhold or defer payment to the Corporation under these presents, with intent that notwithstanding the existing of such difference, dispute or instructions, the Bank shall be and remain liable to make payment to the Corporation in terms hereof.
3.
4.
5.
Page 38 of 59
6.
This guarantee/undertaking shall not be determined or affected by the liquidation or winding up or dissolution or change of constitution or insolvency of the Tenderer or any change in the legal constitute of the Bank or the Corporation. The Bank doth hereby declare that
Shri:____________________________________________________who __________________________________________ is authorized guarantee/undertaking on behalf of Bank & to hand the Bank thereby.
to
sign
is this
This________________________________day of_______________20_______
Yours faithfully
Signature
Name__________________________________________ Designation_____________________________________ Name of the Branch_______________________________
Page 39 of 59
ANNEXURE3 DELCLARATION OF BLACK LISTING / HOLIDAY LISTING In the case of a Proprietary Concern : I here by declare that neither I in my personal name or in the name of my Proprietary concern M/s.____________________________________ which is submitting the accompanying Bid / Tender nor any other concern in which I am proprietor nor in any partnership firm in which I am involved as a Managing Partner nor any company in which I am a promoter or a Director or having controlling stake with minimum 26% share holding have been placed on black list or holiday list declared by Indian Oil Corporation Ltd. or its Administrative Ministry, (presently the Ministry of Petroleum & Natural Gas), except as indicated below : ( Here given particulars of blacklisting or holiday listing, and in absence thereof state NIL) In the case of a Partnership Firm : We hereby declare that neither we, M/s.__________________Submitting the accompanying Bid / Tender nor any partner involved in the management of the said firm either in his individual capacity or as proprietor or managing partner of any firm or concern or as a promoter or Director or having controlling stake with minimum 26% share holding of any company have or has been placed on blacklist or holiday list declared by Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of Petroleum & Natural Gas), except as indicated below : ( Here given particulars of blacklisting or holiday listing and in the absence thereof state NIL) In the case of Company : We hereby declare that we have not been placed on any holiday list or black list declared by Indian Oil Corporation Ltd or its Administrative Ministry ( presently the Ministry of Petroleum & Natural Gas), except as indicated below : ( Here give particulars of black listing or holiday listing and in the absence thereof state NIL) It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd. or its Administrative Ministry, shall have the right to reject my / our bid, and if the bid has resulted in a contract, the contract is liable to be terminated Place : Signature of Bidder_______________
Page 40 of 59
Date :
Name of Signatory _______________ ANNEXURE-4 INDEMNITY BOND FOR LOST DEPOSIT RECEIPT (ON RS.200/- STAMP PAPER)
WHEREAS DEPOSIT RECEIPT NO........................... dated ................. for Rs..................... issued by Indian Oil Corporation Limited in favour of the undersigned as Earnest Money Deposit for due fulfillment of our obligations under the Tender No....................... in respect of ...................... has been mislead or lost by us and the same is not traceable in spite of due and deligent search made by us for the same AND WHEREAS Indian Oil Corporation Limited have at our request and entirely agreed to refund to us the amount recovered by the said DEPOSIT RECEIPT on our executing these presents in the manner hereinafter appearing NOW KNOW YE AND THESE PRESENTS WITNESS that we, THE UNDERSIGNED (name and address).............................................................................................. for ourselves and our heirs execution and administrators and our assigns do hereby agree convenent and undertake to Indian Oil Corporation Limited and its successors and assigns fully and effectively indemnified and keep Indian Oil Corporation Limited and its, successors and assigns fully and effectively indemnified against all claims action and demands, losses and damages and costs charges and expenses respectively that they and their successors and assigns might suffer and be put to by reasons of refunding to us the under signed the sum covered by the said DEPOSIT RECEIPT and we our heirs executors and administrators and our successors and assigns hereby record having agreed to reimburse Indian Oil Corporation Limited, the amount of all claims, losses, damages costs charges and expenses suffered by them in the premises aforesaid. IN WITNESS WHEREOF we the undersigned have hereto set and subscribe our signature the day and year first herein above written.
Signature of the Executor Witness: 1) 2) Name & Address : Name & Address :
Page 41 of 59
ANNEXURE 5 BANK GUARANTEE (SPECIMEN) FOR SECURITY DEPOSIT (To be executed by Bank at stamp paper of appropriate value) 1. In consideration of the INDIAN OIL CORPORATION LIMITED, having its Registered Office at G-9, Ali Yavar Jung Marg, Bandra (East), MUMBAI- 400 051 (hereafter called the Corporation) having agreed to exempt ....................... having its office at .....................(hereinafter called the said Contractor / the said Supplier / the said Sellers / the said Buyers) from the demand under the terms and conditions of an Agreement / Purchase Order / Work Order / Contract No...................... dated.................. made between the Corporation and ............................................. (hereinafter called the said Agreement/ the said Purchase Order / the said Work Order / the Said Contract ), of Security Deposit for the due fulfillment by the said Contractors / the said Suppliers / the said Sellers / the said Buyers of the terms and conditions contained in the said Agreement / Purchase Order / Work Order / Contract, on production of a Bank Guarantee of Rs............ .. (Rs..................................................... only). We, .............................................. hereinafter referred to as the Bank (at the request of ........................... (Contractors / Suppliers / Sellers / Buyers*) do hereby undertake to pay to the Corporation an amount not exceeding Rs............ against any loss or damage caused to or suffered or would be caused to or suffered by the Corporation by Reason of any breach by the said Contractors / Suppliers/ Sellers / Buyers* of any of the terms of conditions contained in the said Agreement / Purchase Order / Work Order / Contract. * We........................... (indicate name of the Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the Corporation stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Corporation by reason of breach by the said Contractors/Suppliers/Sellers/Buyers* of any of the terms or conditions contained in the said Agreement / Work Order/Contract* or by reason of the Contractors/Suppliers/Sellers/Buyers* failure to perform the said Agreement/Purchase Order/Work Order /Contract*. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs................................ .
2.
3. We undertake to pay to the Corporation any money so demanded not withstanding any disputes raised by the Contractors/Suppliers/Sellers/Buyers* in any suit or proceeding pending before any court of Tribunal or Arbitrator relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Contractors/Suppliers/Sellers* shall have no claim against us for making such payment.
Page 42 of 59
4. We,................ (indicate name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement/Purchase Order/Work Order/Contract* and that it shall continue to be enforceable till all the dues of the Corporation under or by virtue of the said Agreement/Purchase Order/Work Order/Contract* have been fully paid and its claims satisfied or discharged or till the Corporation Certifies that the terms and conditions of the said Agreement/Purchase Order/Work Order/Contract* have been fully and properly carried out by the said Contractors/Suppliers/Sellers/Buyers* and accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before............we shall be discharged from all liability under this guarantee thereafter. 5. We,.................... (indicate name of the Bank) further agree with the Corporation that the Corporation shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement/Purchase Order/Work Order/Contract* or to extend time of performance by the said Contractors/Suppliers/Sellers/Buyers* from time to time or to postpone for any time or from time to time any of the powers excercisable by the Corporation against the said Contractors/Suppliers/Sellers. Buyers and to forebear or enforce any of the terms and conditions relating to the said Agreement/Purchase Order/Work Order/Contract* and shall not be relieved from our liability by reasons of any such variation, or extension being granted to the said Contractors/Suppliers/Sellers/Buyers* or for any forbearance act or omission on the part of the Corporation or any indulgence by the Corporation to the said Contractors/Suppliers/Sellers/Buyers* or by any such matter or thing whatsoever which under the law relating to sureties would but for this provisions have effect of so relieving us. This guarantee, will not be discharged due to the change in the constitution of the Bank or the Contractor/Suppliers/Sellers/Buyers*. We,................ (Indicate name of the Bank) lastly undertake not to revoke this guarantee its currency except with previous consent of the Corporation in writing.
6. 7.
Dated the........................... day of ..........20. FOR........................................................................ (Indicate the name and address of the Bank) Strikeout words not applicable.
Page 43 of 59
ANNEXURE-6 BANK GUARANTEE PROFORMA TOWARDS SECURITY DEPOSIT FOR BASE OIL In consideration of the Indian Oil Corporation Limited having its Registered Office at ____________________________ (hereinafter called The Corporation) having agreed to supply* Base Oil and packaging materials for manufacturing of Grease Servo MP3 to ** _________________________________________________________________ _______ (hereinafter called the Contractor (s)/ Supplier (s)/ Seller (s) under the terms and conditions of the PO / work order no. _____________________________ dated ___________ issued by the corporation to the said Contractor (hereinafter called the said Agreement ) on production of a bank guarantee for Rs. ____________________ (Rupees ________________________________ only) we, _______________________________ (hereinafter referred to as the bank at the request of Contractor(s) / Supplier (s) / Seller (s) do hereby undertake to pay to the corporation an amount not exceeding Rs. ______________ against any loss or damage caused to or suffered or would be caused to or suffered by the corporation by reason of any breach by the said Contractor(s) / Supplier (s) / Seller (s) of any of the terms or conditions contained in the said agreement. 1. We ____________________ (indicate the name of bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the corporation stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the corporation by reason of breach by the said Contractor (s) / Supplier (s) / Seller (s) of any of the terms or conditions contained in the said agreement or by reason of the Contractor (s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be resctricted to an amount not exceeding Rs._________________.
2.
We undertake to pay to be corporation any money so demanded notwithstanding any dispute or disputes raised by the Contractor(s) / Supplier (s) in any suit or proceeding pending before any court or tribunal or arbitrator relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability of payment there under and the Contractor(s) / Supplier (s) / shall have no claim against us for making such payment.
Page 44 of 59
3.
We, ________________________ (indicate the name of bank ) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that is shall continue to be enforceable till all the dues of the corporation under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till _________________________________________ (office / department) at ______________________________ certifies that the terms and conditions of the said agreement have been fully and properly carried out by the said Supplier (s) and accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before ______________ we shall be discharged from all liability under this guarantee thereafter. We, __________________________ (indicate the name of bank) further agree with the corporation that the corporation shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Supplier (s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the corporation against the said Supplier (s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Supplier or for any forbearance, act or omission on the part of the corporation or any indulgence by the corporation to the Supplier (s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provisions have effect of so relieving us. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor (s) / Supplier (s) / Sellers (s). We, ________________________ (indicate the name of bank) lastly undertake not to revoke this guarantee during its currency except with the previous consent of the corporation in writing.
4.
5.
6.
Date ________________ day of _________ 20

Page 45 of 59
For ___________________________________ (indicate the name of Bank) ANNEXURE-7 ON NON JUDICIAL STAMP PAPER OF RS.10/PERFORMANCE GUARANTEE SUB : CONTRACT / WORK ORDER NO. : DATED : We the Contractors hereby agree, undertake to faithfully observe and comply with the following during the performance of the contract. We shall: a) b) Deploy trained and competent employees who are physically fit and are not suffering from any chronic or contagious disease. Be responsible for and arrange and bear costs of such equipments, cleaning materials, uniforms and other paraphernalia necessary to render effectively the services required by the Corporation. Be responsible and liable for payment of salaries, wages and other legal dues of our employees for the purpose of rendering the services required by the Corporation under the above contract and shall maintain proper books of accounts, records and documents. We shall however, as an employer, have the exclusive right to terminate the services of any of our employees and to substitute any person instead. Comply in all respects with the provision of all statutes, rules and regulations applicable to us and / or to our employees and in particular, we shall obtain the requisite licence under the contract labour (Regulation & Abolition) Act, 1970 and the rules made thereunder. Ensure that our employees while on the premises of the Corporation or while carrying out their obligations under the contract, observe the standards of cleanliness, decorum, safety and general discipline laid down by the Corporation or its authorised agents and the Corporation shall be the sole judge as to whether or not we and / or our employees have observed the same.
Page 46 of 59
c)
d)
e)
f)
Personally and exclusively or employ sufficient supervisory personnel exclusively to supervise the work of our employees so as to ensure that the services rendered under this contract are carried out to the satisfaction of the Corporation. Ensure that our employees will not enter or remain on the Corporations premises unless absolutely necessary for fulfilling our obligations under the contract.
g)
h)
Not do or suffer to be done in or about the premises of the Corporation anything whatsoever which in the opinion of the Corporation may be or become a nuisance or annoyance or danger or which may adversely affect the property, reputation or interest of the Corporation. Not do or suffer to be done in or about the premises of the Corporation anything whereby any policy of insurance taken out by the Corporation against loss or damage by firm or otherwise may become void. Be liable for and make good any damage caused to the Corporations properties or premises or any part thereof or to any fixtures or fittings thereof or therein by any act, omission, default or negligence on our part or on the part of our employees or our agents. Indemnify and keep indemnified the Corporation, its Officers and employees from the against all claims, demands, actions, suits and proceedings, whatsoever that may be brought or made against the Corporation by or on behalf of any person, body, authority whomsoever and whatsoever and all duties, penalties, levies, taxes, losses, damages, costs, charges and expenses and all other liabilities of whatsoever nature which the Corporation may now or hereafter be liable to pay, incur or sustain by virtue of or as a result of the performance or non-performance or observance or non-observance by us of any of the terms and conditions of the contract. Without prejudice to the Corporations other rights, the Corporation will be entitled to deduct from any compensation or other dues payable to us, the amount payable by the Corporation as a consequence of any such claims, demands, costs, charges and expenses. The Corporation shall not be responsible for death, injury or accidents or our employees which may arise our of or in the course of their duties on or about the Corporations property and premises and in the event that the corporation is made liable to pay any damage or compensation in respect of such employees, we hereby agree to pay to the corporation such damages or compensation upon demand. The corporation shall also not be responsible or liable for any theft, loss, damage, or destruction or any property that belongs to us or our employees lying in the corporations premises from any cause whatsoever.
i)
j)
k)
l. It is hereby declared that we are, for the purposes of this contract, independent contracts and all persons employed engaged by using connection with our obligations under the contract shall be our employees and not of the Corporation. On the expiration of the contract or any earlier determination thereof, we shall forthwith remove our employees who are in the Corporations premises, the Corporation shall be entitled to remove all Page 47 of 59
persons concerned (if necessary by use of force) from the Corporations premises and also to prevent them (if necessary by use of force) from entering upon the Corporations premises. m. We hereby undertake and declare that, in the event the workmen / employees / persons engaged by the (the Contractors employees) to carry out the purposes hereof, attempt to claim employment with the Corporation or attempt to become so placed, then in all such cases, we shall assist the Corporation in defending all such attempts of the Contractors employees AND we shall bear and pay solely and absolutely all costs, charges and expenses including legal charged incurred or which may be incurred in defending all such attempts and in any appeal or appeals filed by the Corporation therein or relating thereto AND we hereby indemnify forever the Corporation against all such costs, charges and expenses including legal charges and against all and any loss, expense or damages, whether recurring or not, financial or otherwise, caused to or incurred by the Corporation, as a result of such attempt by the contractors employees. It is hereby agreed that the Corporation shall be entitled to set off any debt or sum payable by us either directly or as a result of vicarious liability to the Corporation against any monies payable or due from the Corporation to us or against any monies any lying or remaining with the Corporation and belonging to us or any of our partners or directors.
Contractors Signature or Authorized Attorney To be witnessed by Notary or by an Official of IOC Ltd.
Page 48 of 59
ANNEXURE-8 FORMALITIES RELATING TO P.F. RULES / REGULATIONS AS PER IOCLS REQUIREMENT The contractor hereby confirms and states that he is duly registered under the Contract Labour (Regulation and Abolition) Act, 1970 as amended from time to time that he undertakes to furnish a certified copy of the requisite License obtained by him from the Competent Authority to the Corporations representative. The Contractor states that he is fully aware of the provisions of the Provident Fund. The Contractor further confirms that he is aware of the provisions and that he is obliged to recover Provident Fund contribution from the eligible laborers engaged by him and after adding his own contribution, remit the same to Regional Provident Fund Commissioner. The Contractor states and confirms that he is fully aware of his obligation to remit the said amounts on account of Provident Fund to the Regional Provident Fund Commissioner within the prescribed period and that he obtained a separate code number from the Regional Provident Fund Commissioner which is bearing S. No. dated .. The Contractor will afford all opportunities to the officers of the Corporation whenever required to verify whether the Provident Fund is actually deducted by the Contractor from the wages of the labourers.
Date : Seal :
Page 49 of 59
ANNEXURE-9 ARBITRATION CLAUSE Any dispute or difference of any nature whatsoever or regarding any right, liability, act, omission or account of any of the parties hereto arising out of or in relation to this tender and / or contract shall be referred to the sole arbitration of the Director(Marketing) of IOCL (Marketing Division). The successful Contractor will not be entitled to raise any object to any such arbitration the ground that the arbitrator is an Officer of IOCL or that he has to deal with the matters to which the contract relates or that in the course of his duties as an Officer of IOCL he had expressed views on all or any of the matters in dispute or difference. In the event of the arbitrator to whom the matter is originally referred being transferred or vacating of office or inability to act, shall designate another person to act as arbitrator in accordance with the terms of the contract. Such person shall be entitled to proceed with the reference from the point at which it was left by his predecessor. It is also a term of this contract that no person other than the Director (Marketing) of a person nominated by such Director (Marketing) of the IOCL as aforesaid shall act as arbitrator hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the contract, subject to the provisions of the Arbitrator Act 1940 or any statutory modification of or re-enactment thereof and the rules made thereunder and for the time being in force shall apply to the arbitration proceedings under this clause. a) The award shall be in writing and published by the Arbitrator within six months after entering upon the reference or within such extended time not exceeding further four months as the sole Arbitrator shall by writing under his own hands appoint. The arbitrator shall have power to order and direct either of the parties to abide by, observe and perform all such direction as the arbitrator may think fit having regard to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and / or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration Act 1940 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him. The arbitrator shall be at liberty to appoint if necessary any accounts or engineering or other technical person to assist him, and to act, by the opinion so taken. The arbitrator shall have power to make one / or more Awards whether interim or otherwise in respect of the disputes and difference and in particular will be entitled to make separate Awards in respect of claims or cross claims of the parties. The arbitrator shall be entitled to direct any one of the parties to pay the cost of the other party in such manner and to such extent as the arbitrator may in his discretion determine and shall also be entitled to require one or both the parties to deposit funds in such proportion to meet the arbitrators expenses whenever called upon to do so.
Page 50 of 59
b)
c)
d)
e)
f)
The parties against whom the arbitration proceedings have been initiated, that is to say the Respondents in the proceedings, shall be entitled to prefer a crossclaim, counter-claim, as set off before the Arbitrator in respect of any matter in issue arising out of or in relation to the contract without seeking a formal reference of arbitration to the Director(Marketing), IOCL for such counter claim, cross claim or and the arbitrator shall be entitled to consider and deal with the same if the matters arising which has been referred to him originally are deemed to form part of the reference made by the Director(Marketing) IOCL. The parties hereby agree that the courts in the city of Mumbai alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this contract and any award or awards made by the sole Arbitrator hereunder shall be filed in the concerned courts in the city of Mumbai only.
g)
Date : Seal :
Page 51 of 59
ANNEXURE-10 BEST PRICE CLAUSE The price charged for the material to be supplied under the contract by the successful Tenderer for a particular location shall in no event exceed the lowest price at which the said successful Tenderer sells the material of identical description to any other PSU Oil Company against any order received during the pendency of the contract awarded pursuant to this tender at the same location. If at any time during the pendency of the contract awarded pursuant to this tender, the successful Tenderer sells the material of identical description covered under the contract to any other PSU Oil Company for the said location at a price lower than the price charged under the contract to IOC, such successful Tenderer shall forthwith notify to IOC such reduction of price. In any event, the price payable by IOC for the said material shall stand correspondingly reduced forthwith from the day on which such sale is effected by the successful Tenderer to other PSU oil Company. However, this Best Price clause shall not affect either parties rights and obligations under the contract, including those under the Price Escalation / De-escalation clause.
SIGNATURE OF THE TENDERER: DATE :
ADDRESS OF THE TENDERER :
SEAL
Page 52 of 59
ANNEXURE 11 QUALITY CONTROL EQUIPMENT FOR GREASE MANUFACTURING

SR. No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 EQUIPMENT NAME ELECTRNIC 2.0 Kgs. BALANCE ELECTRNIC 0.2 Kgs. CHEMICAL BALANCE GREASE PENETROMETER GREASE WORKING MACHINE OVEN USE OF THE EQUIPMENT
FOR WEIGHING FOR WEIGHING FOR PENETRATION FOR GREASE WORKING FOR TESTING OF FINISHED GREASE VISCOSITY BATH FOR VISCOSITY OPEN CUP COC FLASH POINT EQIP. FOR FLASH POINT DROPPING POINT APPARATUS FOR DROPPING POINT OXIDATION STABILITY TEST APPRATUS FOR OXIDATION STABILITY CORROSION PREVENTIVE TEST AS PER ASTM FOR RUST PREVENTIVE D 1743 PROPERTIES PRESSURE GAUGE (MASTER EQP) FOR OXIDATION STABILITY WHEEL BEARING LEAKAGE TENDENCY WHEEL BEARING LEAKAGE TEST WATER WASHOUT TEST EQIP WATER WASH OUT TEST ROLL STABILITY TESTER ROLL STABILITY TEST MUFFLE FURNACE FOR TESTING GREASES GREASE WORKER FOR PENETRATION ELECTRONIC 10 Kg BALANCE FOR WEIGHING COPPER CORROSION TEST APPRATUS FOR COPPER CORROSION TEST TITRATION & CHEMICAL ANALYSIS FOR ALKANITY / ACIDITY EQUIPMENTS STOP WATCH FOR PENETRATION TEST VACCUM PUMP FOR CLEANING WATER CONTENT BY ASTM D-95 FOR WATER CONTENT ASTM COLOUR TESTER FOR COLOUR TESTING DELETERIOUS PARTICLE DELETERIOUS PARTICLE TESTING WEIGHT BOX (MASTER EQIP) THERMOMETER FOR CALIBRATION MASTER (2 ) VISCOMETER (6) HOT PLATE FOR HEATING HEAT STABILITY APPARATUS FOR HEAT STABILITY TEST
Page 53 of 59
ANNEXURE 12
PRODUCTION EQUIPMENTS FOR GREASE MANUFACTURING
Sr No 1 2 3 3 4 5 6 7 8 9
10
TYPE OF MACHINE USE OF THE EQUIPMENT REACTOR KETTLE (GREASE) HOMOGENIZER DEAERATOR FINISHED PRODUCT TANK SMALL CAN FILLING MACHINE COLD OIL COOLER HOT OIL SYSTEM STORAGE TANK EXHAUST SYSTEM FILTER
STRAINERS
For soap manufacturing For grease finishing and mixing For grease structure and mixing for homogeneity For de-aeration For holding final product For filling in small cans For cooling grease For heating to make soap For base oil storage For moisture and fumes removal For clean product filling
For straining soap lumps before homogenizing
Page 54 of 59
ANNEXURE 13
SPECIAL PROCESS / QUALITY CONTROL PARAMETERS IN PRODUCTION OF GREASE
1. Test the soap for moisture and alkalinity before finishing the grease as per formulation 2. Test the final grease before filling. 3. Test for 48 hour sample before release of product for final properties on set grease. 4. Test all the batches for all test parameters till the streamlining of process.
5.
Test for control parameters on every streamlined process batch and test for all parameters on every 5th batch.
6. Manufacture the grease in mid point range of the specification on control parameters.
Page 55 of 59
1. 2. 3. 4. 5. 6.
7. 8.
9.
10. 11.
12.
ANNEXURE 14 Specification for 3 side seal Laminate Pouch for Grease-MP 3 Size (capacity) 200 gm Pouch type Pillow Dimensions (width x 90 mm x 220 mm ht) Film thickness 125 microns Print area 70 mm x 180 mm Material of 12 microns thick pet polyester as Construction outer layer and 110 microns thick LD/LLD / metallocene polyethylene as contact layer with grease Tolerance Tolerance of + 2 mm will be allowed on the dimensions of the pouch ( width x height) Spout & Cap The pouch will have HDPE spout of 8 mm dia at side cut fitment position, with threaded cap for easy opening & closing. Printing & colour It will be reverse printed on 12 micron polyester. Separate pouch to pouch printing is to be undertaken as per standard design. Necessary artwork shall be provided by us in CD. Positive / Negative as required for printing of cylinder itching are required to be developed by the vendor. No. of colors Four to six colors on white base Quality Laminates should be of standard quality and pouches made out of these laminates should not fail in Leakage test, Drop test, Vibration test, Seal strength, bursting strength, Dynamic compression test, etc. Shelf Life Minimum six months shell life & no requirements leakages of oil should occur as per ASTM D 3078-84. It will be binding on the vendor to ensure that the qualities of pouches being manufactured and supplied to IOCL will stand for six months and no changes in the physio-chemical Page 56 of 59
properties. ANNEXURE 15 Specification for Cartons for 3 side seal Laminate Pouch for Grease-MP 3 1. CARTON SIZE AND DIMENSONS: 1. Top Liner Brown Craft of 180 gsm, free of spots and marks. Kraft paper of 120 gsm, made out of recycled grade Corrugated virgin/recycle Weight in gms. grade kraft paper of Outer 120 gsm Total Inner
carton
2. s. Fluting medium & Carton Internal Corrugated virgin Internal Inner /recycle grade kraft of No. size/ Liners dimensions dimensions 120 gsm. cap (outer) (inner carton)
Length (mm) Width (mm) Height (mm) Length (mm) Width (mm) Height (mm)
3. No. of plies 5 ply 60 x 200 465 290 295 225 1 4. BF for top liner Minimum 280 25 140 gm 5. BF for Inner liners Minimum 22 6. Corrugated CONSTRUCTION 2. A .MATERIAL OFBoard a. thickness 4.2 to 4.8 mm b. bursting Minimum 11.5 kgf/sq. Outer carton strength cm. c. moisture content
702
191 Minimum 1466 22 Minimum -22
carton (4 nos) 3 ply
weight
3.5 to 4.2 mm Minimum 6.0 Inner carton kgf/sq. cm
Maximum 8% of total Maximum 8% of weight. Cartons should total weight not crack in dry condition 2 .B .CARTON CONFIGURATION 1.Each outer carton will hold four Inner cartons. 2.Each inner carton will hold 15 nos. of 200 gm pouches. 3. COLOUR SCHEME Printing shall be one colour(Black) offset only. 4. FLUTE DETAILS 1. Inner carton 2. Outer carton 3. Position 4. Height A type (104 125 flutes / meter) B type with 154-174 flutes per meter. Placed longitudinally / vertically 4.5 to 4.7 mm for A type, 2.4 to 2.7 mm for B type
5. GUM Starch gum with dextrin base should be used. Sodium silicate gum should not be used. 6. STAPLES Material : Non rusting galvanized MS flats of 3 mm width.
Page 57 of 59
Placement :
Staples to be put in pairs (double line at not more than 50 mm apart (with distance between two staples in a pair of about 10 mm). Staples project towards inside of the box. Position of staples from the beginning of the joint should be within 26mm.
7. STAMPING LAP Stapling lap is the extra portion of the carton used for stapling. Only one lap of minimum 30 mm width is permitted. Lap should be equal in height to the carton and positioned internally. 8. FLAPS 1. Cartons should have four flaps each at the top and the bottom 2. Flaps enclosed should flush with each other without any visible gaps for smooth positioning. 3. Prefolding of the flaps should be undertaken at semidry condition and before stitching to avoid cracking and also to eliminate spring action of the flaps. 9.BOX FABRICATION 1. Box should be fabricated in one piece only for outer carton and in two pieces for inner carton 2. Inner cartons should be of ring and flap type (in two pieces) with top flap of 25 mm and bottom flap with 50 mm. 3. Dimension clearance is + 3mm to 1 mm. 4. Surface of the cartons should be smooth 5. Ribs / flaps should not be visible to enable smooth taping operation. 10. PRINTING 1. Printing shall conform to approved artwork and colour as per approved Pantone shades. 2. Vendors logo and batch no. to be incorporated on the top inner flap. 3. Printing of sheets is required to be undertaken in one colour offset printing.
ANNEXURE 16 SPECIFICATION OF BOPP TAPE ROLL (65 METRE)
DESCRIPTION Material Nominal Thickness (Microns) Film Thickness (Microns)
SPECIFICATION Biaxial oriented Poly Propylene. 55 + 3 30 + 3
TEST METHOD
REF. FOR INSPECTION As per Contractual spec.
Micron meter Micron meter
As per Contractual spec. As per Contractual spec.
Page 58 of 59
Weight of Tape Total weight Paper core weight Width
0.208 Kg 0.238 Kg 0.03 kg 60 mm Acrylic Based Water Soluble 25 minimum. 500 minimum. 8000 minimum.
Weighing Balance Weighing Balance Weighing Balance Vernier Callipers
As per IHTM As per IHTM As per IHTM As per IHTM
Adhesive Type Adhesive Thickness (Microns) Peel Adhesion (Gms / 25mm width) Tensile strength (Gms / 25 mm width) Elongation at break (100 %) Printing Length of Roll Identification Delivery
As per Contractual spec.
Micron meter Peel Tester Tensile strength Tester
As per IHTM As per IHTM As per IHTM As per IHTM As per IHTM As per Contractual spec. As per Contractual spec. As per Contractual spec.
Tensile Strength 100 IndianOil Tester Three Colour printing on White background 65 Metres. Visual
IOC LOGO SERVO on (Marketing Division) white tape or any design Visual G-9, Ali given by IOC. Yavar Jung Marg, Bandra In Cartons having 400 051. Mumbai 60 rolls.
(E),
NOTE : 1. SERVO TAPES WILL HAVE IOC LOGO SERVO WRITTEN ON WHITE BACKGOUND. 2. PLAIN TAPES WILL NOT HAVE ANY WRITING AND WILL BE WITH WHITE BACKGROUND.
TENDER NO.
: HO/LT/GT/1/2011-12
FOR
MANUFACTURE AND SUPPLY OF GREASE IN 200 GM POUCHES AT NORTHERN , EASTERN, WESTERN & SOUTHERN REGIONS
Page 59 of 59
Page 60 of 59
MANUFACTURE AND SUPPLY OF GREASE IN 200 GM POUCHES AT NORTHERN REGION, EASTERN REGION & SOUTHERN
SAMPLE QUOTATION SHEET - NORTHERN REGION Name of the work - MANUFACTURE AND SUPPLY OF SERVO GREASE MP3 IN 200 GM POUCHES Job Description Contract for manufacture of greases MP3 to meet IOCL finished product Specification. Party to uplift Base Oil from IOCLs
Plant/warehouse and deliver the finished duly packed product in 60 X 200 gms to the warehouse as specified in the tender.
Tender No. - HO/LT/GT/1/2011-12 Rate Schedule:
IOC Location from where Base Oil will be uplifted. Rates in Rs per MT Processing charges per MT Cost of Packaging material ( like carton, Laminate pouch, caps , BOPP tape ) per MT of finished product ( in Rs / MT) Cost of additive required for per MT of finished product ( in Rs / MT) Transportation Charges Delivery of Finished packed product ( in Rs / MT) Total Landed cost Rs/MT ( in Rs / MT) Amount
REGION
Quantity In MT
Base Oil
Total
( in Rs / MT)
( in Rs / MT)
( in Rs / MT)
( in Rs )
NR ER
30 30
In Figures In words In Figures In words
WR
45
In Figures In words
SR
45
In Figures In words
BASE OIL REQUIREMENT IN Kgs. FOR PRODUCTION OF ONE MT OF GREASE MP3 Please specify below the grades and quantity of Base Oil required for 1 MT production of Grease MP 3 1ST BASE OIL 2ND BASE OIL RD 3 BASE OIL % Required QTY. REQD. (KG.) FOR 1 MT of GREASE MP3
Note : No terms and Conditions should be mentioned in quotation sheet. If so , the same will not be considered for any purpose. Please quote your rates inclusive of VAT , Octroi , Entry Tax etc if any . DATE : PLACE : SIGNATURE OF TENDERER WITH STAMP
PRICE BID
Name of the work - MANUFACTURE AND SUPPLY OF SERVO GREASE MP3 IN 200 GM POUCHES
Job Description Contract for manufacture of greases MP3 to meet IOCL finished product Specification. Party to uplift Base Oil from IOCLs Plant/warehouse and deliver the finished duly packed product in 60 X 200 gms to the warehouse as specified in the tender. Tender No. - HO/LT/GT/1/2011-12
IOC Location from where Base Oil will be uplifted. Rates in Rs per MT Processing charges per MT Cost of Packaging material ( like carton, Laminate pouch, caps , BOPP tape ) per MT of finished product ( in Rs / MT) Cost of additive required for per MT of finished product ( in Rs / MT)
Rate Schedule:
Transportation Charges Delivery of Finished packed product ( in Rs / MT) Total Landed cost Rs/MT ( in Rs / MT) Amount
REGION
Quantity In MT
Base Oil
Total
( in Rs / MT)
( in Rs / MT)
( in Rs / MT)
( in Rs )
NR ER WR SR
30 30 45 45
In Figures In words In Figures In words In Figures In words In Figures In words
BASE OIL REQUIREMENT IN Kgs. FOR PRODUCTION OF ONE MT OF GREASE MP3 Please specify below the grades and quantity of Base Oil required for 1 MT production of Grease MP 3 ST 1 BASE OIL ND 2 BASE OIL RD 3 BASE OIL % Required QTY. REQD. (KG.) FOR 1 MT of GREASE MP3
Note : No terms and Conditions should be mentioned in quotation sheet. If so , the same will not be considered for any purpose. Please quote your rates inclusive of VAT , Octroi , Entry Tax etc if any . DATE : PLACE : SIGNATURE OF TENDERER WITH STAMP
MANUFACTURE AND SUPPLY OF GREASE IN 200 GM POUCHES AT NORTHERN REGION, EASTERN REGION & SOUTHERN

LT

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

LT

Uploaded by

Copyright:

Available Formats

MANUFACTURE AND SUPPLY OF GREASE IN 200 Gm POUCHES AT NORTHERN, EASTERN, WESTERN & SOUTHERN REGIONS

Last Date & Time for Receipt of Tender

: 14.12.2011 at 14:30 hrs.

Opening of Tender (Techno-Commercial bid) : 14.12.2011 at 15:00 hrs.

TENDERERS SIGNATURE WITH OFFICE SEAL

Address of the registered office

Address of the Branch / office quoting against the tender

Address of the factory

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

Name of Tenderer : Address :

CONTACT DETAILS OF TENDERER 1 2 NAME OF THE PARTY

CONTACT DETAILS OF OFFICE ADDRESS :

CONTACT DETAILS OF FACTORY ADDRESS :

TENDERERS SIGNATURE WITH OFFICE SEAL

(Qty. in MTs) WR TOTAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

. The following documents to be submitted after Valid NSIC certificate, if applicable

duly notarized :i.

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

OPENING AND CLARIFICATION OF BIDS :

14.3 14.4 14.5

Name of Tenderer : Address :

TENDERERS SIGNATURE WITH OFFICE SEAL

CHAPTER V TERMS & CONDITIONS

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

From LBP, Chennai

Rs. 11.29 Lacs

For Eastern Region

TENDERERS SIGNATURE WITH OFFICE SEAL

For Southern Region-

For Eastern Region

For Western Region

TENDERERS SIGNATURE WITH OFFICE SEAL

BEST PRICE CLAUSE :

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

Name of Tenderer : Address :

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

Name of Tenderer : Address :

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

Name of Tenderer : Address :

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

Name of Tenderer : Address :

TENDERERS SIGNATURE WITH OFFICE SEAL

TENDERERS SIGNATURE WITH OFFICE SEAL

Signature of Tenderer Name of Tenderer : Address : Date : Seal :

Name________________________ Designation_ Name of the Branch_____________

Date ________ day of _ 20