INTRODUCTION

Advanced technology today plays a crucial role in streamlining education-related processes to promote solidarity among students, teachers, parents and school staff. School Management System (SMS) is the major tool to have automated solution system to facilitate and simplify major actions of the school. SMS consists of tasks such as registering students, attendance record keeping controlling absentees, producing report cards, producing official transcript, preparing timetable and producing reports for teachers, parents, officials and other stakeholders of the school. Automation is the utilization of the technology to replace human with a machine that can perform more quickly and more continuously.

Existing System
School Documents take up many large storage rooms to be stored. It takes hours to retrieve old transcripts and reports. Many record officers generate reports and transcripts manually. School administrators use their experienced knowledge of miss and hit approaches to prepare timetable. Report cards and Attendance is recorded by home room teachers and performance analysis requires more staff and brings burden on teachers. Retrieving records of old students has been a difficult task and the manual system also has difficulty of producing different reports which are required by the stakeholders such as teachers, administrators or officials from school. Teachers may want to associate a student with his parent or emergency persons for disciplinary measures which need searching of the students record in the record office. It has been difficult to search a record from thousands of such records and observed that students can take any person claiming that he/she is their parent or emergency person which creates problem in control of students. The time tabling problem is said to be feasible if and only if it satisfies the following constraints (requirements):

Every teacher and every class must be present in the timetable in a predefined number of periods; There cannot be more than one teacher in the same class at the same period; No teacher can be assigned to more than one class at the same time There can be no "uncovered periods" (that is, periods when no teacher has been assigned to a class). Violation of the constraints leads to an infeasible solution which usually happens in the manual preparation of the timetable. Therefore, these constraints have to be satisfied in order to get feasible solution. Payroll and fee management becomes tougher and time taking and not effectively done. Admissions include manual filling of details which take chances of human errors but less chance to edit. In addition puts lot of pressure on the admin and the staff.

Proposed system
Due to the inefficiency of the current manual system, the need arises to automate SMS in order to efficiently handle students attendance, to produce transcript, report cards and the various reports satisfying users and customers and to produce timetable which can schedule courses for teachers and classes of students. Automated SMS facilitates simplified solution to all these actions and saves time. By automating SMS, documents can be stored on few disks. Transcript images can be annotated. It reduces the time to retrieve old transcripts from hours to seconds In Automated SMS, student record system will simplify retrieval of required information. Automated generation of timetable with less effort without experience knowledge. Ease of admissions with choices of editing if required with less manual power and less chances of errors. Transcripts and report cards are automatically produced most effectively with no manual errors just with the entry details from staff which reduces burden and saves time. Attendance recording and its retrieval is made much easier. Payroll, fee, admission management also involves less manual power and less time in most efficient manner with the automated SMS.

Features
Safe & Secure

Encrypted connection using 256 bit SSL which gives secured data- just the way data is protected by bank websites Passwords are encrypted Page access is secured at the user level

Ease of use

Can be handled by all- no IT expertise required Access information- anytime, anywhere- even from the internet enabled from your mobile phone.

Communicate on a need basis

A Single interface for various communication channels like SMS, e-mails etc., Can also send mass SMS or individual SMS based on the need.

Aids in decision making

With your chain of schools at different locations, we help you to roll up the data to a common plane

Convenient dashboards helps you to take informed decisions- with continuous collection of data, the information is authentic and helps you to see the bigger picture. Automate your entire admission process and filter the candidates based on the defined criteria Auto-generation of timetables with dynamic substitute management- if a teacher is on an unexpected leave, the system helps you to identify the next available teacher/substitute to manage the class

Cost effective

No infrastructure cost. Just use it the way you use your g-mail or yahoo mails. With the Pay-as-you-go concept, your investment is now an operating expense and as against a capital expenditure Easily scalable- can support any sudden increase in the number of students, teachers or assets without burning your pocket

Monitor vital information at your fingertips

Monitor your fleet of transport, keep a tab on the assets, check on the status of books in the library, keep informed about the progress of student, compare the performance of your chain of schools based on set criteria and much more- all from your dashboard. Track a student through the years- from the time he enters the kindergarten till he finishes his 12th grade. View the reports the way you want it with our configurable reporting system.

Advantages to admin By developing the system we can attain the following facilities. Easy to handle and feasible. Cost reduction. Fast and convenient. Very less manual risks and errors.

Benefits of Proposed system

For Teachers:

Helps avoid monotonous paper work Computerized management of marks and grades- avoid redundancy in data Dedicate more time for students advancement Effective interaction with parents on a regular basis Create a forum common to students and parents for better interactions and feedback Access and analyze students attendance at your convenience Better concentration on school activities Manage class information and analytical reports for corrective actions E-mail & Internal messaging system Better transparency with the parents as the teachers are the first point of contact in any school Automated student attendance (optional feature)

For Parents:

Interact with teachers on a need basis Reliable update on childs attendance, progress report and fee payment. Prior information about school events and holidays for easy planning Regular and prompt availability of school updates through articles, discussion forums, image gallery and messaging system Can view all required information on the internet whenever needed

For Students:

Enhanced interaction with teachers, parents and peers Access to attendance, timetable, marks, grades and examination schedule Liberty to publish articles and views, and participate in discussion forums Information available in a centralized place for future usage/reference Information available to browse through library books catalog and identify the book(s) to be borrowed Prior information about school events and holidays