How To Guide Workflow BCS

Lars Lobe
SAP AG

Overview
Way of working Automatic Workflow Customizing Type Linkage Activation of Workflow for BCS Role Definition Trouble-shooting

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Automatic Workflow Customizing

Execution:

The user has to belong to user group for authorization check SUPER (to maintain in transaction User Maintenance; tcode SU01)

Transaction SWU3

Press Perform Automatic Workflow Customizing

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Type Linkage I
Transaction Workflow Builder Transaction code: SWDD Workflow template WS12300025 Workflow template WS1230026

Press Basic Data

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Type Linkage II

Press these icon Icon Press this

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Type Linkage III

Task is active

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Maintain Tasks I
Assigning agents to the tasks
TS12300025 FMBCS: Decision about Budget TS12300027 FMBCS: Create a pre-posted document TS12300029 Decision to create a new doc with ref Use Transaction PFTC to add the correct agents.

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Maintain Task I

Press Display Icon

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Maintain Tasks II
Choose Additional Data->Agent assignment->Maintain

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Maintain Agents

Choose Create agent assignment and assign all responsible users, org-units to this task

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Role Definition Accounting III

Maintenance of role definition for accounting in customizing for Public Sector Management

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Role Definition Accounting IV

Five steps to create the FM-Role Definition
The document classes are predefined

BCSBU BCS BUDGT FBS 910 BCSBU 900 BUDGT

Assignment of document category to document class is predefined

Definition of FM account assignment groups

Definition of FM amount groups Defining the FM role definition

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Role Definition Accounting V

Definition of FM Document Classes

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Role Definition Accounting VI

Assign FM Document Category to the Document Class

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Role Definition Accounting VII

Assign Groups for FM roles

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Role Definition Accounting VIII

Definition of FM amount groups

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Role Definition Accounting VX

Defining the FM role definition

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Role Definition Accounting X

Assigning an org unit, a job or a position to the FM account assignments

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Result I
After doing all these settings and creating preposted documents, items should appear in the workflow inbox. Transaction Business Workflow; tcode SBWP

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Trouble Shooting I
Events
Check, whether events are created correctly and an receiver was maintained correctly in the type linkage

Switch the event trace on/off: tcode SWELS Display the event trace: tcode SWEL

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Trouble Shooting II
Workflow Log
Displaying the workflow log to analyse other workflow errors: Transaction Work Item Selection; tcode SWI1

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