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Project, Defined
A project is an endeavor to accomplish a specific objective through a unique set of interrelated tasks and the effective utilization of resources. It has a well-defined objective stated in terms of scope, schedule, and costs. Project s are born when a need is identified by the customer the people or organization willing to provide funds to have the need satisfied. It is the people (project manager and project team), not the procedures and techniques, that are critical to accomplishing the project objective. Procedures and techniques are merely tools to help the people do their jobs.
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Examples of Projects
Planning a wedding Designing and implementing a computer system Hosting a holiday party
http://office.microsoft.com/en-us/project/HA102639631033.aspx
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Tools - Options
2. Tasks
There are four major types of tasks: 1. Summary tasks - contain subtasks and their related properties 2. Subtasks - are smaller tasks that are a part of a summary task 3. Recurring tasks - are tasks that occur at regular intervals 4. Milestones - are tasks that are set to zero duration and are like interim goals in the project
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Add tasks
Outlining tasks
Predecessor
Constraints
Certain tasks need to be completed within a certain date. Intermediate deadlines may need to be specified. By assigning constraints to a task you can account for scheduling problems. There are about 8 types of constraints and they come under the flexible or inflexible category.
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3. Managing task
Defining a Timeline
Find an optimistic value, D(o), a pessimistic value, D(p) and a realistic value, D(r) . Then: Duration = ( D(o) + D(p) + 4 x D(r) ) / 6
Views
Views allow you to examine your project from different angles based on what information you want displayed at any given time. You can use a combination of views in the same window at the same time. Project Views are categorized into two types: Task Views (5 types) Resource Views (3 types)
Saving a baseline
Baseline plan: The original project plans used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments. You can set a baseline for your project, enabling you to compare your progress with the original plan and any additional baselines you set at milestones throughout your project.
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Saving a Baseline
Tools Tracking Save Baseline
http://office.microsoft.com/home/video.aspx?assetid=ES102776241033&width=1024&height=768&startindex=0&CTT=11 &Origin=HA102751251033&app=WINPROJ&ver=12
RESOURCES
You must start by identifying the resources available along with their costs. Resource costs will be multiplied by duration to calculate project costs. You have to open the Resource sheet to specify the project resources and costs.
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Fields in the Resource Sheet may be blank or contain different types of information depending on the type of resource. For example, a work resource doesn't have a Material label, and costs are calculated initially as dollars per hour. Material resources have a cost per unitper pound, gallon, or pieceand the Material label field defines the units. Cost resources receive a value only when you assign them to tasks.
Resource-Constrained Planning
Add: 15,000 for Budget-Travel and 30,000 for Budget-Labor (Budget Work column)
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Step 5: Group resources to view how they compare against the budget
Resource Usage view Project Group by: No Group Customize Group By Select the Budget Type field
Reports
Cost Report: Reports - Reports Costs Cash Flow:
Edit Column list