ORGANIZATION OF MANAGEMENT

By Sai Dutta Panda Sai Shiva Kumar Santosh Reddy Rahul Ranjan Vijay Sai R

Functions of Management
Planning, Organizing, Leading, Staffing & Controlling Planning
defining goals and objectives deciding what type of activities the company will

engage in determining the resources needed to achieve the organizations goals & objectives.

Leading
Attracting people to the organization.

Specifying job responsibilities

Grouping jobs into work units Marshalling and allocation of resources

Creating good working conditions

Staffing
Importance of hiring the right person Objective is to match applicant with job requirements Peer involvement What are the advantages and disadvantages of internal hiring

Training, Development and Retention

Training addresses a specific skill (CPR, AED) Education broader set of capabilities (right now) Skills get rusty People get bored Must keep employees interested and current A learning organization is one skilled at creating, acquiring and transferring knowledge

Organizing
Directing, motivating, and communication with

employees, individually & in groups. Conflict resolution.

Controlling
Monitoring performance of people & units. Provision of feedback or information about

progress. Identification of performance problems & actions to correct problems.

Whats A Policy?
A policy is a guiding principle used to set direction in an organization. It can be a course of action to guide and influence decisions. It should be used as a guide to decision making under a given set of circumstances within the framework of objectives, goals and management philosophies as determined by senior management.

On the basis of
Broadness
Organizational Departmental

Origin
Basic Appealed Imposed

Freedom
General Specific

Clarity
Written Oral Implied

Different types of policies

HR Policies Finance Policies IT Policies Information Security Policies Information Management Policies. HR policies focus on issues such as leave, safety and health, smoking, sexual harassment and HIV/AIDS Information security policies focus on managing and protecting and preserving data belonging to the organization which is generated by those employees in the course and scope of their employment; IT policies are closely related to information security policies, but focus on the supporting processes (e.g. procurement policies) and supporting systems; Information Management policies focus managing data such as its retention and destruction.

Evaluation of policies
Merits Saving time Guidance to subordinates Determination of decision limits Convenience in coordination Increase in confidence in subordinates Demerits Policies are solutions for all problems Are only guidance not final decisions Lack of freedom

Characteristics of a sound policy

Simple and clear Stable yet flexible Realistic Periodical review Uniformity in operations Employee participation Properly communicated

Organization structure the pattern of jobs and groups of jobs in an organization.

It is an important cause of individual and group behavior. Organization design management decisions and actions that result in a specific organization structure.

Purpose of organizing
Divides work to be done into specific jobs and departments.

Assigns tasks and responsibilities associated with individual jobs.

Coordinates diverse organizational tasks. Clusters jobs into units. Establishes relationships among individuals, groups, and departments. Establishes formal lines of authority. Allocates and deploys organizational resources.

Common Organizational Designs

Traditional Designs
Simple structure Low departmentalization, wide spans of control, centralized authority, little formalization
Functional structure Departmentalization by function
Operations, finance, human resources, and product research and development

Divisional structure Composed of separate business units or divisions with limited autonomy under the coordination and control the parent corporation.