A PRESENTATION ON APPLICATION ON MANUFACTURING SEC TOR

PRESENTED BY SHALINI SAURABH SIDDHARTH

Applications In Manufacturing Sector

Introduction Major business functions can be distinctly identified as Production, Sales Marketing, Finance Accounting and Human Resource Management; These are nothing but the managerial task within business organization; Managers basically perform the functions of Decision Making, Planning and Controlling; As a result Management Information System for each of these functional areas were developed. The approach to the application development is on the basis of data base and not conventional file system. The MIS model of an application, considers transaction processing as a basis. The online transaction processing system develops data for DBMS and the application development is based on such database.

Model of Information Processing System

Oltp System Rdbms

Database

Application Development System

Accounting Applications

Query Applications

Analysis Applications

Control Application

Print Process

Screen Display

Statutory Compliance

Knowledge Update

Operation Update

Decision Analysis

Action Update

Personnel Management
Personnel management function has the primary objective of providing suitable manpower in number and with certain ability, skills, and knowledge, as the business organization demands from time to time. Its goal is to control personal cost through continuous increase in manpower productivity by resorting to the following techniques: 1. Human Resource Development through training and upgrading the skills; 2. Motivating through leadership and job enrichment; 3. Promotion and rewards through performance appraisal; 4. Grievance handling; 5. Structuring the organization.

Input Transactional Documents

The documents which are given as a input to personnel department are as follows: Employee Information System Employee profile Employees skill inventory Performance appraisal system Review of work for making decision regarding merit pay, increase in pay, transfer or promotions. Data is asked from immediate superior. Employees grievances Performance appraisal information is often used as evidence in grievance matter. Follow upon complaints filed by employees for variety of reasons. Training Earlier training completed or new training needed for the employees. Sources of manpower Campus recruitment from colleges directly, or from universities.

Financial Management
Provides financial information to all financial managers within an organization. Financial management has a primary objective of meeting the financial needs of the business from time to time, by way of providing working capital and long-term capital to run the business with the goal of containing the cost of capital at the minimum. It performs the following activities:

Provides financial information to all financial Managers within an organization Profit/Loss and Cost Systems Auditing

Uses and Management of funds

Accounting
The system accounts for all money transactions which have taken place, directly and indirectly, and which affect the company. The money transaction may affect several aspects of the business such as Sales, Production, Purchase, Travel, shareholding, etc. The financial management system accounts typically for the following:

Sales Purchase Salary/Wages Inventory Expenses

Capital Purchase
Fixed Deposit Income Tax Sales Tax Excise Duty Customs Duty Octroi and other Local taxes Consumption Budget

Fixed Assets

Outputs

Statutory reports : Sales tax, excise and tax returns or any other tax details. Providing reports to other financial institutions. Giving reports to the shareholders annually. Decisional reports : Break even analysis for cost and price decision. ROI for choice investment. Trend analysis to make decision for alternative material or suppliers. Sources and usage of funds. Knowledge updates : Stock valuation. Monthly trial balance, balance sheet and profit and loss account. Cash position. Expenses on major accounts. Overall business achievements in major links of business. Operations updates : Statutory payments such as Advance Tax, Sales Tax, Octroi etc. Filling of statutory returns and reports. Transactions executed and accounted in the systems. Reports on finished goods, dispatches and invoicing.

Production Management
The objective of Production management function is, to provide manufacturing services to the organisation. This involves the manufacture of products of a certain specified quality and within certain costs in a stipulated time fulfilling the promise given to the customer. The production management is conducted through innumerable transactions. They relate to planning, issuing and controlling the various tasks involved in the course of production.

RAW MATERIAL MANAGEMENT

Objective of RMM is to provide material for production, maintenance and services at economical prices, in an appropriate quantity and quality with east stockouts and with no extra cost of carrying the inventory.

INPUT TRANSACTION DOCUMENT

Transactions
1.

2.
3. 4. 5. 6. 7.

Purchase requisition Purchase order Receipt of goods Return of goods to supplier Issue for production Return from production Certification of bill for payment

APPLICATIONS
The materials management function is conducted through several administrative and management systems. It has following system1. 2. 3. 4. 5. 6.

7.
8.

Forecasting and planning Procurement Purchase ordering Goods receipt Inspection Issuing the material Processing the returns Bill passing and control

A) Accounting
1. 2. 3. 4.

5.
6. 7. 8.

Purchase quantity Issue quantity Stocks Goods returns Rejections Performance Value of purchase Average or standard rate of accounting

B) Query C) Decision Analysis D) Control E) Reports and Display F) Statutory Compliance

MARKETING MANAGEMENT
The marketing management deals with satisfying the consumer. The scope of function starts from identifying the need of consumer, evolving product concept, designing the product, positioning the product in the market and selling at appropriate price.

INPUT TRANSACTION DOCUMENT

1. 2. 3. 4.

Customer order Order acceptance Delivery note Invoice, credit note, debit note

APPLICATIONS
1.
a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. p.

Accounting
Product sale Product family Sales value Sales tax Dealer Distributor Customer Excise duty Zone Area Inventory Receivables Market segment Exports market Returns complaints

APPLICATIONS
2. Query 3. Decision Analysis 4. Control
i. sales versus budget ii. Marketing cost versus Budgeted Cost iii. Product sale versus target fixed for Market Segments iv. Planned sales programme versus actual sales versus competitors sales

REPORTS
1. 2.
i. ii. iii. iv. v. vi. vii. viii. ix.

Statutory Compliance Information update

Product sale ledger Sales summaries Accounts receivables Order received and accepted Sales analysis Aging of receivables Contribution analysis Market analysis Competition analysis

REPORTS 3. Operation update

i.

ii.
iii. iv.

v.
vi.

Order book Despatch book Inventory Invoice Customer complaints Complaints disposed

4. Decision analysis

REPORTS
5. Action update i. Sales versus budget ii. Expenses versus sales iii. Sales growth versus sales objective iv. Sales versus market segment versus budget v. Stock versus budgeted stock levels vi. Complaints versus number of complaints serviced.

EXECUTIVE INFORMATION SYSTEM

An Executive Information System (EIS) is a type of management information system intended to facilitate and support the information and decision-making needs of senior executives by providing easy access to both internal and external information relevant to meeting the strategic goals of the organization. It is commonly considered as a specialized form of a Decision Support System (DSS) The emphasis of EIS is on graphical displays and easy-to-use user interfaces. They offer strong reporting and drill-down capabilities. In general, EIS are enterprise-wide DSS that help top-level executives analyze, compare, and highlight trends in important variables so that they can monitor performance and identify opportunities and problems. EIS and data warehousing technologies are converging in the marketplace.

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