You are on page 1of 87

Systems Design: Job-Order Costing

Chapter 3

2010 The McGraw-Hill Companies, Inc.

Learning Objective 1

Distinguish between process costing and joborder costing and identify companies that would use each costing method.

McGraw-Hill/Irwin

Slide 2

Types of Product Costing Systems

Process Costing

Job-order Costing

A company produces many units of a single product.


One unit of product is indistinguishable from other units of product.

The identical nature of each unit of product enables assigning the same average cost per unit.
Slide 3

McGraw-Hill/Irwin

Types of Product Costing Systems

Process Costing

Job-order Costing

A company produces many units of a single product. Example companies:

1.One Weyerhaeuser (paper manufacturing) from unit of product is indistinguishable units Aluminum of product. 2.other Reynolds (refining aluminum ingots) 3.The Coca-Cola (mixing bottling identical nature and of each unit beverages) of product enables
assigning the same average cost per unit.

McGraw-Hill/Irwin

Slide 4

Types of Product Costing Systems

Process Costing

Job-order Costing

Many different products are produced each period.


Products are manufactured to order. The unique nature of each order requires tracing or allocating costs to each job, and maintaining cost records for each job.

McGraw-Hill/Irwin

Slide 5

Types of Product Costing Systems

Process Costing

Job-order Costing

Example companies: are manufactured to order. 1.Products Boeing (aircraft manufacturing) unique nature of each order requires tracing or 2.The Bechtel International (large scale construction) costs to each job, and maintaining cost 3.allocating Walt Disney Studios (movie production)
records for each job.

Many different products are produced each period.

McGraw-Hill/Irwin

Slide 6

Comparing Process and Job-Order Costing


Job-Order Number of jobs worked Cost accumulated by Average cost computed by Many Individual Job Job Process Single Product Department Department

McGraw-Hill/Irwin

Slide 7

Quick Check
Which of the following companies would be likely to use job-order costing rather than process costing?

a. Scott Paper Company for Kleenex. b. Architects. c. Heinz for ketchup. d. Caterer for a wedding reception. e. Builder of commercial fishing vessels.

McGraw-Hill/Irwin

Slide 8

Quick Check
Which of the following companies would be likely to use job-order costing rather than process costing?

a. Scott Paper Company for Kleenex. b. Architects. c. Heinz for ketchup. d. Caterer for a wedding reception. e. Builder of commercial fishing vessels.

McGraw-Hill/Irwin

Slide 9

Learning Objective 2

Identify the documents used in a job-order costing system.

McGraw-Hill/Irwin

Slide 10

Job-Order Costing An Overview

Direct Materials

Job No. 1
Direct Labor Job No. 2 Job No. 3

Manufacturing Overhead

Charge direct material and direct labor costs to each job as work is performed.
Slide 11

McGraw-Hill/Irwin

Indirect Manufacturing Costs


Manufacturing Overhead, including indirect materials and indirect labor, are allocated to all jobs rather than directly traced to each job.
Slide 12

Direct Materials

Job No. 1
Direct Labor Job No. 2 Job No. 3

Manufacturing Overhead

McGraw-Hill/Irwin

The Job Cost Sheet


PearCo Job Cost Sheet
Job Number A - 143 Department B3 Item Wooden cargo crate Direct Materials Req. No. Amount Date Initiated 3-4-09 Date Completed Units Completed

Direct Labor Manufacturing Overhead Ticket Hours Amount Hours Rate Amount

Cost Summary Direct Materials Direct Labor Manufacturing Overhead Total Cost Unit Product Cost

Units Shipped Date Number Balance

McGraw-Hill/Irwin

Slide 13

Measuring Direct Materials Cost

Will E. Delite
McGraw-Hill/Irwin
Slide 14

Measuring Direct Materials Cost

McGraw-Hill/Irwin

Slide 15

Measuring Direct Labor Costs

McGraw-Hill/Irwin

Slide 16

Job-Order Cost Accounting

McGraw-Hill/Irwin

Slide 17

Learning Objective 3

Compute predetermined overhead rates and explain why estimated overhead costs (rather than actual overhead costs) are used in the costing process.

McGraw-Hill/Irwin

Slide 18

Why Use an Allocation Base?


Manufacturing overhead is applied to jobs that are in process. An allocation base, such as direct labor hours, direct labor dollars, or machine hours, is used to assign manufacturing overhead to individual jobs.
We use an allocation base because: 1.It is impossible or difficult to trace overhead costs to particular jobs. 2.Manufacturing overhead consists of many different items ranging from the grease used in machines to production managers salary. 3.Many types of manufacturing overhead costs are fixed even though output fluctuates during the period.

McGraw-Hill/Irwin

Slide 19

Manufacturing Overhead Application


The predetermined overhead rate (POHR) used to apply overhead to jobs is determined before the period begins.
Estimated total manufacturing overhead cost for the coming period Estimated total units in the allocation base for the coming period

POHR =

Ideally, the allocation base is a cost driver that causes overhead.


McGraw-Hill/Irwin
Slide 20

The Need for a POHR


Using a predetermined rate makes it possible to estimate total job costs sooner.

Actual overhead for the period is not known until the end of the period.
McGraw-Hill/Irwin
Slide 21

Determining Predetermined Overhead Rates


Predetermined overhead rates are calculated using a three-step process.

Estimate the level of production for the period.

Estimate total amount of the allocation base for the period.

Estimate total manufacturing overhead costs.

POHR =
McGraw-Hill/Irwin
Slide 22

Application of Manufacturing Overhead

Based on estimates, and determined before the period begins.

Overhead applied = POHR Actual activity


Actual amount of allocation is based upon the actual level of activity (normal costing system).

McGraw-Hill/Irwin

Slide 23

Overhead Application Rate


POHR =
Estimated total manufacturing overhead cost for the coming period

Estimated total units in the allocation base for the coming period

$640,000 POHR = 160,000 direct labor hours (DLH)

POHR = $4.00 per DLH For each direct labor hour worked on a particular job, $4.00 of factory overhead will be applied to that job.
McGraw-Hill/Irwin
Slide 24

Job-Order Cost Accounting

McGraw-Hill/Irwin

Slide 25

Job-Order Cost Accounting

McGraw-Hill/Irwin

Slide 26

Interpreting the Average Unit Cost


The average unit cost should not be interpreted as the costs that would actually be incurred if an additional unit was produced.
Fixed overhead would not change if another unit was produced, so the incremental cost of another unit is something less than $118.

McGraw-Hill/Irwin

Slide 27

Quick Check
Job WR53 at NW Fab, Inc. required $200 of direct materials and 10 direct labor hours at $15 per hour. Estimated total overhead for the year was $760,000 and estimated direct labor hours were 20,000. What would be recorded as the cost of job WR53?

a. $200. b. $350. c. $380. d. $730.

McGraw-Hill/Irwin

Slide 28

Quick Check
Job WR53 at NW Fab, Inc. required $200 of direct materials and 10 direct labor hours at $15 per hour. Estimated total overhead for the year was $760,000 and estimated direct labor hours were 20,000. What would be recorded as the cost of job WR53?

a. $200. b. $350. c. $380. d. $730.

POHR = $760,000/20,000 hours

$38

Direct materials $200 Direct labor $15 x 10 hours $150 Manufacturing overhead $38 x 10 hours $380 Total cost $730
Slide 29

McGraw-Hill/Irwin

Learning Objective 4

Understand the flow of costs in a job-order costing system and prepare appropriate journal entries to record costs.

McGraw-Hill/Irwin

Slide 30

Job-Order Costing Document Flow Summary

A sales order is the basis of issuing a production order.

A production order initiates work on a job.

McGraw-Hill/Irwin

Slide 31

Job-Order Costing Document Flow Summary

Materials used may be either direct or indirect.

Direct materials

Job Cost Sheets

Materials Requisition Indirect materials Manufacturing Overhead Account

McGraw-Hill/Irwin

Slide 32

Job-Order Costing Document Flow Summary


An employees time may be either direct or indirect.

Direct Labor

Job Cost Sheets

Employee Time Ticket Indirect Labor Manufacturing Overhead Account

McGraw-Hill/Irwin

Slide 33

Job-Order Costing Document Flow Summary


Materials Requisition Indirect Material

Other Actual OH Charges

Manufacturing Overhead Account

POHR rate used to apply overhead

Job Cost Sheets

Employee Time Ticket


McGraw-Hill/Irwin

Indirect Labor
Slide 34

Learning Objectives 4 and 7


Understand the flow of costs in a joborder costing system and prepare appropriate journal entries to record costs.

Use T-accounts to show the flow of costs in a job-order costing system.

McGraw-Hill/Irwin

Slide 35

Job-Order Costing: The Flow of Costs


The transactions (in Taccount and journal entry form) that capture the flow of costs in a job-order costing system are illustrated on the following slides.

McGraw-Hill/Irwin

Slide 36

The Purchase and Issue of Raw Materials


Raw Materials
Material Direct Purchases Materials Indirect Materials

Work in Process (Job Cost Sheet)


Direct Materials

Mfg. Overhead
Actual Applied Indirect Materials

McGraw-Hill/Irwin

Slide 37

Cost Flows Material Purchases


Raw material purchases are recorded in an inventory account.

McGraw-Hill/Irwin

Slide 38

Cost Flows Material Usage


Direct materials issued to a job increase Work in Process and decrease Raw Materials. Indirect materials used are charged to Manufacturing Overhead and also decrease Raw Materials.

McGraw-Hill/Irwin

Slide 39

The Recording of Labor Costs


Salaries and Wages Payable
Direct Labor Indirect Labor

Work in Process (Job Cost Sheet)


Direct Materials Direct Labor

Mfg. Overhead
Actual Indirect Materials Indirect Labor
McGraw-Hill/Irwin

Applied

Slide 40

The Recording of Labor Costs


The cost of direct labor incurred increases Work in Process and the cost of indirect labor increases Manufacturing Overhead.

McGraw-Hill/Irwin

Slide 41

Recording Actual Manufacturing Overhead


Salaries and Wages Payable
Direct Labor Indirect Labor

Work in Process (Job Cost Sheet)


Direct Materials Direct Labor

Mfg. Overhead
Actual Applied Indirect Materials Indirect Labor Other Overhead
McGraw-Hill/Irwin
Slide 42

Recording Actual Manufacturing Overhead


In addition to indirect materials and indirect labor, other manufacturing overhead costs are charged to the Manufacturing Overhead account as they are incurred.

McGraw-Hill/Irwin

Slide 43

Learning Objective 5

Apply overhead cost to Work in Process using a predetermined overhead rate.

McGraw-Hill/Irwin

Slide 44

Applying Manufacturing Overhead


Salaries and Wages Payable
Direct Labor Indirect Labor

Work in Process (Job Cost Sheet)


Direct Materials Direct Labor Overhead Applied

Mfg. Overhead
Actual Applied Indirect Materials Overhead Indirect Applied to Labor Work in Other Process Overhead
McGraw-Hill/Irwin

If actual and applied manufacturing overhead are not equal, a year-end adjustment is required.

Slide 45

Applying Manufacturing Overhead


Work in Process is increased when Manufacturing Overhead is applied to jobs.

McGraw-Hill/Irwin

Slide 46

Accounting for Nonmanufacturing Cost


Nonmanufacturing costs are not assigned to individual jobs, rather they are expensed in the period incurred. Examples: 1. Salary expense of employees who work in a marketing, selling, or administrative capacity. 2. Advertising expenses are expensed in the period incurred.
McGraw-Hill/Irwin

Slide 47

Accounting for Nonmanufacturing Cost


Nonmanufacturing costs (period expenses) are charged to expense as they are incurred.

McGraw-Hill/Irwin

Slide 48

Learning Objective 6

Prepare schedules of cost of goods manufactured and cost of goods sold.

McGraw-Hill/Irwin

Slide 49

Transferring Completed Units


Work in Process (Job Cost Sheet )
Direct Materials Direct Labor Overhead Applied

Finished Goods
Cost of Goods Mfd.

Cost of Goods Mfd.

McGraw-Hill/Irwin

Slide 50

Transferring Completed Units


As jobs are completed, the Cost of Goods Manufactured is transferred to Finished Goods from Work in Process.

McGraw-Hill/Irwin

Slide 51

Transferring Units Sold


Work in Process (Job Cost Sheet)
Direct Materials Direct Labor Overhead Applied

Finished Goods
Cost of Goods Mfd.

Cost of Goods Mfd.

Cost of Goods Sold

Cost of Goods Sold

Cost of Goods Sold


Slide 52

McGraw-Hill/Irwin

Transferring Units Sold


When finished goods are sold, two entries are required: (1) to record the sale, and (2) to record the Cost of Goods Sold.

McGraw-Hill/Irwin

Slide 53

Learning Objective 8 Compute underapplied or overapplied overhead cost and prepare the journal entry to close the balance in Manufacturing Overhead to the appropriate accounts.

McGraw-Hill/Irwin

Slide 54

Problems of Overhead Application


The difference between the overhead cost applied to Work in Process and the actual overhead costs of a period is referred to as either underapplied or overapplied overhead.
Underapplied overhead exists when the amount of overhead applied to jobs during the period using the predetermined overhead rate is less than the total amount of overhead actually incurred during the period.
McGraw-Hill/Irwin

Overapplied overhead exists when the amount of overhead applied to jobs during the period using the predetermined overhead rate is greater than the total amount of overhead actually incurred during the period.
Slide 55

Overhead Application Example


PearCos actual overhead for the year was $650,000 with a total of 170,000 direct labor hours worked on jobs. How much total overhead was applied to PearCos jobs during the year? Use PearCos predetermined overhead rate of $4.00 per direct labor hour.

Overhead Applied During the Period


Applied Overhead = POHR Actual Direct Labor Hours Applied Overhead = $4.00 per DLH 170,000 DLH = $680,000

McGraw-Hill/Irwin

Slide 56

Overhead Application Example


PearCos actual overhead for the year was $650,000 with a total of 170,000 direct labor hours worked on jobs. How much has totaloverapplied overhead was applied to PearCos jobs PearCo during the year? Use PearCos predetermined overhead for the year overhead rate of will $4.00 per direct labor hour. by $30,000. What

PearCo Applied do? Overhead During the Period


Applied Overhead = POHR Actual Direct Labor Hours Applied Overhead = $4.00 per DLH 170,000 DLH = $680,000

McGraw-Hill/Irwin

Slide 57

Quick Check
Tiger, Inc. had actual manufacturing overhead costs of $1,210,000 and a predetermined overhead rate of $4.00 per machine hour. Tiger, Inc. worked 290,000 machine hours during the period. Tigers manufacturing overhead is a. $50,000 overapplied. b. $50,000 underapplied. c. $60,000 overapplied. d. $60,000 underapplied.

McGraw-Hill/Irwin

Slide 58

Quick Check
Tiger, Inc. had actual manufacturing overhead costs of $1,210,000 and a predetermined overhead Overhead Applied rate of $4.00 per machine$4.00 hour. Inc. worked per Tiger, hour 290,000 hours = $1,160,000 290,000 machine hours during the period. Tigers Underapplied Overhead manufacturing overhead is a. $50,000 overapplied. c. $60,000 overapplied. d. $60,000 underapplied.
$1,210,000 - $1,160,000 = $50,000

b. $50,000 underapplied.

McGraw-Hill/Irwin

Slide 59

Disposition of Under- or Overapplied Overhead


PearCos Method

$30,000 may be allocated to these accounts.

$30,000 may be closed directly to cost of goods sold.

OR
Work in Process Finished Goods Cost of Goods Sold
Slide 60

Cost of Goods Sold


McGraw-Hill/Irwin

Disposition of Under- or Overapplied Overhead


PearCos Cost of Goods Sold
Unadjusted Balance $30,000 Adjusted Balance

PearCos Mfg. Overhead


Actual Overhead overhead applied costs to jobs $650,000 $30,000 $680,000 $30,000 overapplied

McGraw-Hill/Irwin

Slide 61

Allocating Under- or Overapplied Overhead Between Accounts


Assume the overhead applied in ending Work in Process Inventory, ending Finished Goods Inventory, and Cost of Goods Sold is shown below:
Work in process Finished Goods Cost of Goods Sold Total Amount $ 68,000 204,000 408,000 $ 680,000 Percent of Total 10% 30% 60% 100% Allocation of $30,000 $ 3,000 9,000 18,000 $ 30,000

McGraw-Hill/Irwin

Slide 62

Allocating Under- or Overapplied Overhead Between Accounts


We would complete the following allocation of $30,000 overapplied overhead:
Percent of Total 10% 30% 60% 100% Allocation of $30,000 $ 3,000 9,000 18,000 $ 30,000

Work in process Finished Goods Cost of Goods Sold Total

Amount $ 68,000 204,000 408,000 $ 680,000

10% $30,000

McGraw-Hill/Irwin

Slide 63

Allocating Under- or Overapplied Overhead Between Accounts


Work in process Finished Goods Cost of Goods Sold Total Amount $ 68,000 204,000 408,000 $ 680,000 Percent of Total 10% 30% 60% 100% Allocation of $30,000 $ 3,000 9,000 18,000 $ 30,000

McGraw-Hill/Irwin

Slide 64

Overapplied and Underapplied Manufacturing Overhead - Summary


PearCos Method
If Manufacturing Overhead is . . . UNDERAPPLIED (Applied OH is less than actual OH) OVERAPPLIED (Applied OH is greater than actual OH) DECREASE Cost of Goods Sold Alternative 1 Close to Cost of Goods Sold INCREASE Cost of Goods Sold Alternative 2 Allocation INCREASE Work in Process Finished Goods Cost of Goods Sold DECREASE Work in Process Finished Goods Cost of Goods Sold

More accurate but more complex to compute.


McGraw-Hill/Irwin
Slide 65

Quick Check
What effect will the overapplied overhead have on PearCos net operating income?

a. Net operating income will increase. b. Net operating income will be unaffected. c. Net operating income will decrease.

McGraw-Hill/Irwin

Slide 66

Quick Check
What effect will the overapplied overhead have on PearCos net operating income?

a. Net operating income will increase. b. Net operating income will be unaffected. c. Net operating income will decrease.

McGraw-Hill/Irwin

Slide 67

Multiple Predetermined Overhead Rates


To this point, we have assumed that there is a single predetermined overhead rate called a plantwide overhead rate.
Large companies often use multiple predetermined overhead rates. May be more complex but . . .

May be more accurate because it reflects differences across departments.


McGraw-Hill/Irwin

Slide 68

Job-Order Costing in Service Companies


Job-order costing is used in many different types of service companies.

McGraw-Hill/Irwin

Slide 69

The Use of Information Technology


Technology plays an important part in many job-order cost systems. When combined with Electronic Data Interchange (EDI) or a web-based programming language called Extensible Markup Language (XML), bar coding eliminates the inefficiencies and inaccuracies associated with manual clerical processes.

McGraw-Hill/Irwin

Slide 70

The Predetermined Overhead Rate and Capacity


Appendix 3A

2010 The McGraw-Hill Companies, Inc.

Learning Objective 9
(Appendix 3A) Understand the implications of basing the predetermined overhead rate on activity at capacity rather than on estimated activity for the period.

McGraw-Hill/Irwin

Slide 72

Predetermined Overhead Rate and Capacity


Calculating predetermined overhead rates using an estimated, or budgeted amount of the allocation base has been criticized because: 1.Basing the predetermined overhead rate upon budgeted activity results in product costs that fluctuate depending upon the activity level. 2.Calculating predetermined rates based upon budgeted activity charges products for costs that they do not use.

McGraw-Hill/Irwin

Slide 73

Capacity-Based Overhead Rates


Criticisms can be overcome by using estimated total units in the allocation base at capacity in the denominator of the predetermined overhead rate calculation. Lets look at the difference!

McGraw-Hill/Irwin

Slide 74

An Example

Equipment is leased for $100,000 per year. Running at full capacity, 50,000 units may be produced. The company estimates that 40,000 units will be produced and sold next year. What is the predetermined overhead rate?

McGraw-Hill/Irwin

Slide 75

An Example
Equipment is leased for $100,000 per year. Running at full capacity, 50,000 units may be produced. The company estimates that 40,000 units will be produced and sold next year.
Traditional = Method Capacity Method $100,000 40,000 $100,000 50,000

= $2.50 per unit

= $2.00 per unit

McGraw-Hill/Irwin

Slide 76

Quick Check
Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. At full capacity, it can cork 50,000 cases of wine per year. The company estimates 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate based on the estimated number of cases of wine?
a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

McGraw-Hill/Irwin

Slide 77

Quick Check
Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. At full capacity, it can cork 50,000 cases of wine per year. The company estimates 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate based on the estimated number of cases of wine?
a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

McGraw-Hill/Irwin

Slide 78

Quick Check
Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. At full capacity, it can cork 50,000 cases of wine per year. The company estimates 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate based on the number of cases of wine at capacity?
a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

McGraw-Hill/Irwin

Slide 79

Quick Check
Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. At full capacity, it can cork 50,000 cases of wine per year. The company estimates 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate based on the number of cases of wine at capacity?
a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

McGraw-Hill/Irwin

Slide 80

Quick Check
When capacity is used in the denominator of the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases?
a. The predetermined overhead rate goes up when activity goes down. b. The predetermined overhead rate stays the same because it is not affected by changes in activity. c. The predetermined overhead rate goes down when activity goes down.

McGraw-Hill/Irwin

Slide 81

Quick Check
When capacity is used in the denominator of the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases?
a. The predetermined overhead rate goes up when activity goes down. b. The predetermined overhead rate stays the same because it is not affected by changes in activity. c. The predetermined overhead rate goes down when activity goes down.

McGraw-Hill/Irwin

Slide 82

Quick Check
When estimated activity is used in the denominator of the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases?
a. The predetermined overhead rate goes up when activity goes down. b. The predetermined overhead rate stays the same because it is not affected by changes in activity. c. The predetermined overhead rate goes down when activity goes down.

McGraw-Hill/Irwin

Slide 83

Quick Check
When estimated activity is used in the denominator of the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases?
a. The predetermined overhead rate goes up when activity goes down. b. The predetermined overhead rate stays the same because it is not affected by changes in activity. c. The predetermined overhead rate goes down when activity goes down.

McGraw-Hill/Irwin

Slide 84

Income Statement Preparation Capacity


Actual volume Selling price Variable production cost Fixed manufacturing overhead Capacity Predetermined overhead rate Fixed selling and admin. expense Revenue Cost of goods sold Gross margin Cost of idle capacity Selling and admin. expense Net operating income 40,000 $40.00 $24.00 $100,000 50,000 $2.00 $500,000 $ 1,600,000 1,040,000 560,000 20,000 500,000 $ 40,000 cases per case per case per year cases per case per year

McGraw-Hill/Irwin

Slide 85

Income Statement Preparation Traditional


Actual volume Selling price Variable production cost Fixed manufacturing overhead Capacity Predetermined overhead rate Fixed selling and admin. expense Revenue Cost of goods sold Gross margin Cost of idle capacity Selling and admin. expense Net operating income 40,000 $40.00 $24.00 $100,000 40,000 $2.50 $500,000 $ 1,600,000 1,060,000 540,000 500,000 $ 40,000 cases per case per case per year cases per case per year

McGraw-Hill/Irwin

Slide 86

End of Chapter 3

McGraw-Hill/Irwin

Slide 87

You might also like