An Activity/Resource with Multiple Applications

Julia Hengstler EdTech Faculty of Ed

Julia Hengstler Faculty of Education Vancouver Island University

Building an eBook with Powerpoint:

The Plan
Introduction Explanation of an ebook: What is it? What can it do? What can it be used for? Advantages & Challenges Process & Activities How to build an ebook Choose Activity Strand Build the ebook Feedback Form
Julia Hengstler Faculty of Education Vancouver Island University

The Introduction

Julia Hengstler

Faculty of Education

Vancouver Island University

What is an ebook?
Imagine a book on electronic steroids Generated using software
Eg.s: MS PowerPoint (which well use) OpenOffice Impress (free open source software http://www.openoffice.org/) May include combinations of (*ed ones well use today) Text* Images* Narration* Multimedia Objects: video clips, sound bites, animations, demos, screen captures
Julia Hengstler Faculty of Education Vancouver Island University

What could an ebook do?

Useful for organizing & combining text with items such as Oral histories Eportfolios Interviews (text, audio, video) Processes Explanations Illustrations & Photos Demonstrations Cameo appearances by specialists Lectures Music
Julia Hengstler Faculty of Education Vancouver Island University

Why use an ebook?

Use for Promotion Archiving events, historical snapshots, etc. Instruction Assignments Presentations Creating reuseable editable resources

Julia Hengstler

Faculty of Education

Vancouver Island University

What are the advantages?

Currencyeasy to modify data Versioningeasy to tailor versions Scalabilitycan share with many at no additional cost Accessibilitydeploy on Internet Uniquenessactivities/resources Networking with others Raising profileindividuals/ departments, achievements/projects Developing Info Tech skills Establishing quality benchmarks

Julia Hengstler

Faculty of Education

Vancouver Island University

What Are Some of the Challenges?

Allocation of resources (time/personnel) to develop Pro-D to support creation Digital Divide (connectivity/bandwidth) Reliability of technology Proprietary software Compatibility when embedding objects Copyright: clearance, protection esp. when collaborating Safety & individual data protection Release forms for all images, sounds, videos where an individual is identified
Julia Hengstler Faculty of Education Vancouver Island University

Initial Steps & Strand Selection

Julia Hengstler

Faculty of Education

Vancouver Island University

Preparing for eBook

1.

Select Theme & Storyboard the eBook Collect data or pick theme(s)
Know your purpose & know your target audience(s) If you are building the books from existing resourcesget your materials together Select the theme or message of the ebook

Brainstorm to draft a storyboard

What do you want the book to sayor is the development of a narrative an assignment for users interacting with the book? Develop a potential plot by organizing a flow of story or data Use stickies if useful (Google free sticky notes if you like an e-version)
Faculty of Education Vancouver Island University

Julia Hengstler

Preparing for eBook

2. Identify & Collect Media Identify appropriate media object types: Images Sounds Videos Identify possible media objects egs. suitable to theme & possible plot lines eg. interviews with this or that person; video clip of X; oral history clip Locate/create actual media resources Collect the media resources
Julia Hengstler Faculty of Education Vancouver Island University

Activity Strand Selection

Julia Hengstler

Faculty of Education

Vancouver Island University

Strands for Workshop

To do the activities, you need to pick an option: A) Pirates: Workshop suggested example intentionally kept basic appropriate if you are unfamiliar with using PPT, authoring narratives or just dont want to have to think this soon after New Years Media search completed by presenter: links will be provided for you to collect images & embed in PPT ebook Storyboarding concept for flow completed by presenter: narrative & book to be completed by you according to prearranged steps

Julia Hengstler Faculty of Education Vancouver Island University

Finished eBook Eg. with Text & Audio (ppt)

Strands for Workshop

B) ?: Design your own select this if youre fluent with technology & the Internet, are quick thinking, have experience with Power Point & designing narratives Youll need to quickly select a theme Youll need to quickly search & locate 2 or more media examples online (or previously collected) Youll need to develop a quick narrative structure Youll need to flip between process steps, the guided activities for Pirates& your own activities
Julia Hengstler Faculty of Education Vancouver Island University

Select Your Strand Now

Julia Hengstler

Faculty of Education

Vancouver Island University

Organizing Folders
3) Prepare a place to collect & organize the media Use an intuitive folder structure with names that suit the media or project For this workshop: Go to your U drive (or other location on personal computer) & create a folder called pirate_images Right-click in a blank area of the drive & select New then Folder Right-click on the New Folder and rename it to pirate_images

Julia Hengstler

Faculty of Education

Vancouver Island University

Finding* the Media Objects

4) Search for necessary media (This has been done for you, but if you had to do it here are the steps) Determine a sufficient number of media objects (eg. 3,4,5) Find the images (preset images for the Pirates activity strand) Go to Google Click on Images Click on Advanced Image Search at the right of the text bar Collect the URL (addresses) if providing links to others Note: Images are also available through PPT or Word clip-artwell try that route after locating/storing online images
Julia Hengstler Faculty of Education Vancouver Island University

Some Media Issues

Copyright issues Find copyright-free media (old pictures, Creative Commons licensed images, etc.) If copyrighted, request permission to use by contacting image owner & secure permission Release requirements: VIU requirements Department requirements (if any)

Julia Hengstler

Faculty of Education

Vancouver Island University

Pirates: Collecting Images

5) Collect* necessary media
Download these 6 pictures from which to build a story with a beginning, middle and end in mind. (Youll be renaming them with names that make sense for this project and their use.) Go to the image at http://beej.us/pirates/pirate_view.php?file=pyle_rollin gondeck.jpg Right-click on the image. Select Save File As. Change the name to pirate & save to your pirate_images file on the U drive (or other place on your computer you would like it) Go to the image at http://beej.us/pirates/pirate_view.php?file=guinea.jpg & repeat as above to save as map to pirate_images on your U drive. Go to the image at http://beej.us/pirates/pirate_view.php?file=galleon.jp g & repeat as above to save as ship to pirate_images on your U drive.
Faculty of Education Vancouver Island University

Julia Hengstler

Collecting Remaining Images

Go to the image at http://beej.us/pirates/pirate_view.php?file=spandutc.j pg & repeat as above to save as battle to pirate_images on your U drive. Go to the image at http://beej.us/pirates/pirate_view.php?file=pyle_meeti ng.jpg & repeat as above to save as divvy_loot to pirate_images on your U drive. Go to the image at http://beej.us/pirates/pirate_view.php?file=bartdnr.jp g & repeat as above to save as celebration to pirate_images on your U drive. The one thing missing is the treasure image. Well add that later, but assume that youll have one.

Julia Hengstler

Faculty of Education

Vancouver Island University

Organizing & Starting eBook Draft

6) Create Plot or Narrative Flow for Media Determine a rough narrative flow for the images For Pirates, presenter determined: piratemap shipbattle treasuredivvy lootcelebration

7) Create eBook Draft without Text Placeholders Open a new Power Point document to create the wordless storybook as a new Blank document. Under Content Layout, select the blank option Into this file you will either insert or copy the images saved so far. (Instructions follow.)

Julia Hengstler

Faculty of Education

Vancouver Island University

PPT Drafting Story Pages: Images

8) Creating Page with Image & Text Find main PPT Menu Select InsertPicturefrom file Navigate to the pirate_images folder on the U drive Select pirate image Resize the image so it fits about of the slide vertically. Click on the image. (You should now see little squares around the border.) Click & drag one from the corner to make the picture smaller. Make it a reasonable size so text (and/or more pictures) can be added to the page Move & place the picture on the slide where you would like it, leaving room for text
Julia Hengstler Faculty of Education Vancouver Island University

PPT Drafting Story Pages: Text

Create a text box next to it (or where desired) Make sure the Drawing tool bar is active first:
Go to ViewToolbarsmake sure Drawing is checked.

Select the square boxed icon with the A in the upper left & a series of lines Click on the slide or page with the pirate image to make a text box.

Julia Hengstler

Faculty of Education

Vancouver Island University

Text Boxes as Placeholders

Type in the text box Add Words Here. This will be a placeholder for later text You can set the text font, colour, size, etc. If not highlighted, click on the text box to select it. Go to the Format menu at the top and select Text Box. Click on Colours & Lines and choose a line colour and style. This will create a rectangle where text can be entered later.

Julia Hengstler

Faculty of Education

Vancouver Island University

Create Remaining Pages

9) Create remaining Pages Create a new slide: InsertNew Slideselect the blank Content Layout again. InsertPicturefrom filenavigate to the pirate_images folder on the U drive and select map; resize & move; create text box; create new slide InsertPicturefrom filenavigate to the pirate_images folder on the U drive and select ship; resize & move; create text box; create new slide InsertPicturefrom filenavigate to the pirate_images folder on the U drive and select battle; resize & move; create text box; create new slide
Julia Hengstler Faculty of Education Vancouver Island University

Using PPT Clip Art

10) Adding the treasure/chest from PPTs Clip Art From the top menu in your PPT document select InsertPictureClip Art (If the box appears with Add Clips to Organizer click on Later) In the search field enter treasure or treasure chest and click on Search Scroll through quickly & quickly pick an image in the interests of time. Later, if you want a wider selection, you can click on Clips Online at the bottom of the search panel and find more optionsbut leave that for another day. Click on the picture you want and select Insert. Resize (you may want to enlarge this)
Julia Hengstler Faculty of Education Vancouver Island University

Create Remaining Pages

11) Create remaining pages using the blank Content Layout. Insert the remaining pictures in each new slide InsertPicturefrom filenavigate to the pirate_images folder on the U drive and select divvy_loot; resize & move; create text box; create new slide InsertPicturefrom filenavigate to the pirate_images folder on the U drive and select celebration; resize & move; create text box

Julia Hengstler

Faculty of Education

Vancouver Island University

Optional Title Page

12) Create a Title Slide & Seting as First Page InsertNew Slide select the first choice in Text Layouts at upper left that shows two grey bars In the first text box, type Add Title Here. In the second text box, type By then on another line Your name Here Moving Title Page to front of book In Slides tab if visible on the left or using ViewSlide Sorter; click on the Title Page slide and drag it to the head of the slide

Julia Hengstler

Faculty of Education

Vancouver Island University

Move Title Page to Front, Credits, End Page

13) You can add additional pages such as credits, reference, The End & place them where youd like. -To duplicate an existing slide & edit: select the slide you want to duplicate in the Slides tabEditDuplicate (or Control+D)Drag the duplicate where you want and edit. -To create a new layout: Insertselect appropriate choice in Slide Layout to right of screendrag slide into placeedit slide

Julia Hengstler

Faculty of Education

Vancouver Island University

Draft Accompanying Text

14) Return to pages & create a narrative with a beginning, middle & end to connect the Pirate images. 15) Add your title and any other data 16) Save the file on your U drive.

-Call it pirate_ebook

Julia Hengstler

Faculty of Education

Vancouver Island University

Quickly Narrating the eBook

Use Power Points Record Narration Neat function of Power Point that records your voice and the timing with each slide as you click along and narrate Use a good headset with a good mic to record your narration Record narrations in a fairly quiet spot where youll be free from interruptions

Julia Hengstler

Faculty of Education

Vancouver Island University

Recording a Narration
17) Record Narration -Test your mic levels In PPT, go to Slide Show Record Narration Set microphone level test your mic and make sure its registering properly. You may need to unmute the mic in the computers main sound controls: In Windows, StartControl PanelSounds & Audio DevicesAudio (tab)sound recording sectionVolume(takes you to Recording Control)make sure microphone is not muted and adjust levels if necessary. -Start narration SlideshowRecord NarrationOkay This launches the slideshow view. You speak and click through the slides as appropriate for your pacing. When complete, push the ESC key. When prompted, save the timings as well as the narrations with each slide.
Julia Hengstler Faculty of Education Vancouver Island University

Save eBook & Printing

18) Save this eBook to your U: drive again Call it the same name (pirate_ebook) 19) Printing (may not be appropriate for all

ebooks, or only selected pages) [Were not doing this now, but you might want to know for later.]

FilePrint When the dialogue window appears: At bottom left under Print What, select Slides Set Color at either grayscale, black/white, or whatever you want Set Slides per Page: from 1-4 depending on how large you want the images & text areas Scaled to Fit Paper Select Unframed (or framed) Slides
Julia Hengstler Faculty of Education Vancouver Island University

Publish/Share
20) Once an ebook is created, it can easily be shared: -post it on a website as a download -share via email -place it on a shared drive on the Mala server -save it on memory sticks -burn it on DVDs or CDs -other..

Julia Hengstler

Faculty of Education

Vancouver Island University

Great Work!
Congratulations: You have downloaded images from the Internet, used PPTs clip-art, created an ebook & added narration. Give yourself a pat on the back! Well done.

Julia Hengstler

Faculty of Education

Vancouver Island University

Feedback Form

Please take the time to complete my workshop feedback form. I take all your comments under advisement to improve each workshop that I deliver for Malaspina & Faculty of Education classes. Please do not put your name on the formunless you would like me to follow-up with you regarding any questions you might have had.

Julia Hengstler

Faculty of Education

Vancouver Island University

Further questions?
Contact me: Julia Hengstler Education Technology Technician Julia.Hengstler@viu.ca Days/Hours @ VIU: Wed/Thurs. 8:30-2:30 Office: 356-223 Phone: 753-3245 x 2630 EdTech Website: http://www.viu.ca/education/ed_tech EdTech Bits & Bytes ezine: http://subs.zinester.com/42990
Julia Hengstler Faculty of Education Vancouver Island University