Time Management

BILAL AHMAD SAP CONSULTANT

PIFRA WORLD BANK PROJECT

Options in SAP Time Management

Shift Planning

Cross-Application Time Sheet

Time Recording

Time Evaluation Incentive Wages

SAP AG 1999

Objective
The Time Management component offers us support in performing the Planning, Recording and Evaluation of employees time data by:

Creating work schedules. Creating attendance, absence types. Creating quotas. Quota accrual.

Time Recording Methods

Record only deviations to work schedule

Work schedule = Actual and planned

Doctor's appt

11:00

14:00

2.5 hrs

Record all times

Attendance Doctor's appt Attendance 08:00 11:00 14:00 11:00 14:00 17:00 3 hrs 2.5 hrs 3 hrs Recorded times = Actual Work schedule = Planned

SAP AG 1999
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Procedure for recording actual times:Automatic Recording Front-end time recording system, uploaded and proceed in SAP Time evaluation. Manual Recording - Recorded in Attendances IT 2002.

Recording Employee Time Data

Attendances

Entitlement = n days/ hours

Manage time accounts

Absences
rly Ea

Payment

Determine pay

Substitutions Others
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Run statistics

SAP AG 1999

SAP Time Management: Required Infotypes

Planned Working Time
11 10 9 8 7 6 5

12

1 2 3 4

0007 0001
Org. Assignment

Time Recording Info

0050
Employees

Personal Data
Name Date of birth

0002

Absence Quotas

Always mandatory For time evaluation only

2006
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SAP AG 1999

Personnel Subareas: Control Indicators

Substitutions

Attendances/ absences counting

Attendance/ absence quotas

Early Late Night Off

Personnel Subarea
2000

Work schedules, daily work schedules Availability

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Public holiday calendar

SAP AG 1999

Employee Subgroup Groupings

Employee subgroup grouping for: Work schedules Time quotas

Hourly-wage earners 1 Temporary employees Others Trainees Salaried employees Others

Grouping Grouping for for Work Schedules Work Schedules

Rotating shift Grouping Grouping for for Time Time Quotas Quotas Others 1

Normal Flextime

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SAP AG 1999

Creating Work Schedules

Public Holidays Public Holiday Calendar

Break Schedules

Daily Work Schedules

Variants

Variant Rules

Period Work Schedules Day Types

Work Schedule Rule Generates Monthly Work Schedules

Planned Working Time Infotype (0007)

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SAP AG 1999

Work Schedules

2000

Calendar

13 14

20 21

27 28

Working Time

Shift 6:00 a.m. - 2:30 p.m.

Flextime 7:00 a.m. - 6:00 p.m.

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SAP AG 1999

The work schedule is based on a valid public holiday calendar

Public Holidays and Public Holiday Calendar

CAB Company

Personnel Time Management Work Schedules

2000

Determine Public Holiday Classes -> Public holidays -> Public holiday calendar

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SAP AG 1999

Public Holiday Calendars

2000

Pub. Holiday Calendar

Pub. Holiday Calendar

New Year's Day Epiphany Good Friday Easter Sunday Easter Monday Independence Day

AR AT CA DK GE MX

Argentina Austria Canada Denmark

United Kingdom

Personnel Subarea Headquarters MX Mexico

Mexico

Maintain Public Holidays With fixed date With fixed day of week from date Distance to Easter is Easter Sunday is a movable holiday
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SAP AG 1999

Determining Public Holiday Classes

Holiday Holiday class class blank blank Holiday Holiday class class 1 1 Holiday Holiday class class 2 2 .. .. ..

Not Not a a holiday holiday Full-day Full-day holiday holiday Half-day Half-day holiday holiday

affects

Bonu

ses

Leav

DEUTSCHE MARK DEUTSCHE MARK

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SAP AG 1999

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Work Schedule Levels

Mo Tu We Th Fr Sa
OFF OFF OFF OFF

Su
OFF OFF OFF OFF

EARLY EARLY EARLY EARLY EARLY LATE NIGHT OFF LATE NIGHT OFF LATE NIGHT OFF LATE NIGHT OFF LATE NIGHT OFF

Early shift: 6:00 a.m. to 2:00 p.m. Day

OFF L

OFF N N N N

Month(s)

L L L L OFF OFF N

Work Pattern (4 weeks)

2000

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SAP AG 1999

Daily Work Schedules and Variants

CAB Company

Personnel Time Management Work Schedules Personnel Subarea Groupings Daily Work Schedules

Work Work Schedules Schedules

Define Break Schedules Define Rules for Variants Define Daily Work Schedules

Daily Daily Work Work Schedules Schedules

Early Late Night
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Flex Flex A

SAP AG 1999

Daily Work Schedules and Variants

Pu

o H ic bl

ay d li

8 hours 4 hours

Regular daily work schedule Variant always used before public holidays

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SAP AG 1999

Break Schedules

Break Schedules

Start Fixed Break Variable Break Dynamic Break Overtime Break 22:00 12:00 9:30

End 13:00 10:00 22:10

Unpaid 1:00 0:25 0:25 0:17

Paid

After
(no. hrs)

RefTime Type 1

4.00 O

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SAP AG 1999

BREAK SCHEDULES
Fixed breaks: These are defined for a certain time period and can only be used by employees during this period of time. Variable breaks: These are taken during a specific time interval. Employees themselves determine the start and end of the break taken within this time interval. Dynamic Breaks: Employees are entitled to breaks after working a certain number of hours.

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Daily Work Schedules

End of core time

Start of core time

Start of core time

11 10 9 8
To le r

12

1 2 3
ler an c
End of core time

4 7 6 5

an c

e
End of working time

Start of working time

SAP AG 1999

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To

Daily Work Schedule Classes

Valuation Basis Daily Work Schedule Class (0 - 9)

Time Wage Types

Absence Counting

DEUTSCHE MARK DEUTSCHE MARK

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SAP AG 1999

Day Types and Selection Rules

CAB Company

Personnel Time Management Work Schedules ... Day Types

2000 2000

Define day types Define selection rules Define special days

11 10 1
Work Work on on public public holidays holidays Paid Paid on on public public holidays? holidays?
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SAP AG 1999

Defining Day Types

Day Types
blank 1 2 3 ... ...

Meaning
Work/paid Off/paid Off/unpaid Off/special day

DEUTSCHE MARK DEUTSCHE MARK

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SAP AG 1999

Determining Special Days

Day type 3
DEUTSCHE MARK

Rule 01 Assignment in work schedule

Example: Thursday Public holiday Friday Bridge day

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SAP AG 1999

Defining Work Schedules: Work Schedule Rules

Work Schedule Rule Average working time Day type rule Infotype 0007 Default Values
Weekday
Rule 01 with holiday class Gives day type b12 3 4 5 6 7 8 9 11 1 1 1 1 1 1 1

Saturday
b12 3 4 5 6 7 8 9 11 1 1 1 1 1 1 1

Sunday
b12 3 4 5 6 7 8 9 11 1 1 1 1 1 1 1

Reference date in period work schedule Starting point in period work schedule
Grpg PWS 01 Flex 01 M3 01 M3 01 M3 01 M3

2000

Reference date Monday, Oct. 16, 2000

Wk no. 001 4W 001 4W 002 4W 003 4W 004

Starting point 009

07 OFF OFF N-11 OFF OFF

PWS text Flextime 3-shift operation 3-shift operation 3-shift operation 3-shift operation

01 02 03 04 05 06 FLEX FLEX FLEX FLEX FLEX OFF F-11 F-11 F-11 F-11 F-11 F-11 S-11 S-11 S-11 S-11 S-11 OFF N-11 N-11 N-11 N-11 N-11 OFF OFF OFF OFF OFF OFF OFF

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SAP AG 1999

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Determining Workdays

When do employees have to work and when are they off?

Planned Hours

=0
Off

=0
(derived from public holiday class)

Day Type

Work
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blank

1, 2, 3 ...

Off

SAP AG 1999

Planned Working Time

Public holiday calendar Personnel subarea groupings

Employee subgroup grouping

IT 0001 IT 0007

Organizational Assignment Planned Working Time

Public Holiday Calendar

Daily work schedule

2000

Work schedule rule

Period work schedule

Employee subgroup grouping Public holiday calendar Personnel subarea groupings Work schedule rule

Work schedules

IT 2nnn
30

Time Infotypes

SAP AG 1999

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