Professional Documents
Culture Documents
Cash
Accounting, 21st Edition
Warren Reeve Fess
Register
Cash
records
Receipts
CASHIER’S ACCOUNTING
DEPARTMENT DEPARTMENT
Remittance
advices
Mail Receipts
Retailers’
Retailers’ Sources
Sources of
of Cash
Cash
CASHIER’S ACCOUNTING
DEPARTMENT DEPARTMENT
Bank
Controlling
Controlling Cash
Cash Received
Received
from
from Cash
Cash Sales
Sales
19 Cash 3 142 00
Cash Short and Over 8 00
Sales 3 150 00
To record cash sales and actual
cash on hand.
Cash
Cash sales
sales for
for March
March 1919 totaled
totaled $3,150.00
$3,150.00 per
per
the
the cash
cash register
register tape.
tape. After
After removing
removing the
the
change
change fund,
fund, only
only $3,142.00
$3,142.00 was
was on
on hand.
hand.
Controlling
Controlling Cash
Cash Received
Received
in
in the
the Mail
Mail
Most
Most companies’
companies’ invoices
invoices
are
are designed
designed so so that
that
customers
customers return
return aa portion
portion
of
of the
the invoice,
invoice, call
call aa
remittance
remittance advice.
advice.
Controlling
Controlling Cash
Cash Received
Received
in
in the
the Mail
Mail
1. The employee who opens the mail should initially
compare the amount received with the amount on the
remittance advice.
2. The employee opening the mail stamps checks and
money orders “For Deposit Only” in the bank account
of the business.
3. All cash is sent to the Cashier’s Department where
checks and money orders are combined with receipts
from cash sales and a bank deposit ticket is prepared.
Controlling
Controlling Cash
Cash Received
Received
in
in the
the Mail
Mail
4. The remittance advices and their summary totals are
delivered to the Accounting Department where a clerk
prepares the records of the transactions and posts them
to the customer account.
5. The stamped duplicate copy of the deposit ticket is
returned to the Accounting Department where a clerk
compares the receipt with the total amount that should
have been deposited.
Internal Control of Cash
Payments
1. Cash controls must provide assurance that
payments are made for only authorized
transactions.
2. Cash controls should ensure that cash is used
efficiently.
3. A voucher system provides assurance that
what is being paid for was properly ordered,
received, and billed by the supplier.
13
A
A voucher
voucher system
system isis aa set
set of
of
procedures
procedures for
for authorizing
authorizing
and
and recording
recording liabilities
liabilities and
and
cash
cash payments.
payments.
Basic
Features of
the Voucher
System
Basic
Basic Features
Features of
of the
the
Voucher
Voucher System
System
A voucher system normally uses vouchers.
The system normally has a file for unpaid vouchers
and a file for paid vouchers.
Usually prepared by the Accounting Department
after all necessary supporting documents are
received (purchase order, supplier’s invoice, and a
receiving report).
In preparing the voucher, the accounts payable
clerk verifies the quantity, price, and mathematical
accuracy of the supporting documents and files the
paid voucher.
A
A summary
summary received
received from
from
the
the bank
bank of
of all
all account
account
transaction
transaction isis called
called aa
statement
statement ofof account.
account.
AA bank
bank reconciliation
reconciliation isis aa
listing
listing of
of the
the items
items and
and amounts
amounts
that
that cause
cause the
the cash
cash balance
balance
reported
reported in in the
the bank
bank statement
statement to to
differ
differ from
from the
the balance
balance of of the
the
cash
cash account
account in in the
the ledger.
ledger.
Reasons
Reasons for
for Differences
Differences Between
Between Depositor’s
Depositor’s
Records
Records andand the
the Bank
Bank Statement
Statement
Outstanding
Outstanding checks
checks
Deposits
Deposits in
in transit
transit
Service
Service charges
charges
Collections
Collections
Not-sufficient-funds
Not-sufficient-funds (NSF)
(NSF)
checks
checks
Errors
Errors
Steps
Steps in
in aa Bank
Bank Reconciliation
Reconciliation
1. Compare each deposit listed on the bank statement
Add
Add deposits
deposits not
not recorded
recorded by
by the
the bank
bank to
to the
the
with unrecorded deposits appearing on the preceding
balance
balance
period’s according
accordingand
reconciliation to
to the
withbank
the bank statement.
statement.
deposit receipts.
2.Deduct
Compare paid checks
checks with outstanding
outstanding that havechecks
been paid
Deduct checks outstanding that have been
appearing on the preceding period’s reconciliation and
paid
by
by the
the bank
bank from
from the
the balance
balance according
according to
to the
the
with recorded checks.
bank
bank statement.
statement. to entries in the
3. Add
Compare bank credit memorandums
Add credit
credit memorandums
memorandums that that have
have not
not been
been
journal.
recorded
recorded to
to the
the balance
balance according
according to
to the
the
depositor’s
depositor’s records.
records.
Steps
Steps in
in aa Bank
Bank Reconciliation
Reconciliation
4.Deduct
Compare bankmemorandums
debit memorandums to entries
Deduct debit memorandums that have not
debit that have not been
been
recording cash payments.
recorded from the balance according to the
5. List any errors discovered during the precedingthe
recorded from the balance according to steps.
depositor’s
depositor’s records.
records.
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Power
Power Network
Network prepares
prepares to
to reconcile
reconcile the
the
monthly
monthly bank
bank statement
statement as
as ofof July
July 31,
31, 2006
2006
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not
recorded by bank 816.20
$4,175.9
8
AA deposit
deposit of
of $816.20
$816.20 did
did not
not
appear
appear on
on the
the bank
bank statement.
statement.
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not Add note and interest
recorded by bank 816.20 collected by bank
$4,175.9 408.00 $2,957.9
8 9
The
The bank
bank collected
collected aa note
note in
in the
the
amount
amount ofof $400
$400 and
and the
the related
related
interest
interest of
of $8
$8 for
for Power
Power Networking
Networking
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not Add note and interest
recorded by bank 816.20 collected by bank 408.00
$4,175.9 $2,957.9
Deduct outstanding 8 9
checks:
No. 812 $1,061.00
No. 878 435.39
No. 883 48.60 1,544.99
A
Three
Three deposit
deposit of
Achecks
checks that
of $637.02
that were did
did not
were written
$637.02 not appear
written during
during the
appear the
period did on
not the
appearbankonstatement.
the
on the bank
period did not appear on the bank
bank statement:
statement. statement:
#812,
#812, $1,061;
$1,061; #878,
#878, $435.39,
$435.39, #883,
#883, $48.60.
$48.60.
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not Add note and interest
recorded by bank 816.20 collected by bank 408.00
$4,175.9 $2,957.9
Deduct outstanding 8 9
Deduct check returned
checks: because of insufficient
No. 812 $1,061.00 funds $300.00
No. 878 435.39
No. 883 48.60 1,544.99
The
The bank
bank returned
returned an
an NSF
NSF check
check from
fromoneone of
of the
the
firm’s
firm’s customers,
customers, Thomas
Thomas Ivey,
Ivey, in
in the
theamount
amount ofof
$300.
$300. This
This was
was aa payment
payment onon account.
account.
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not Add note and interest
recorded by bank 816.20 collected by bank 408.00
$4,175.9 $2,957.9
Deduct outstanding 8 9
Deduct check return
checks: because of insufficient
No. 812 $1,061.00 funds $300.00
No. 878 435.39 Bank service
No. 883 48.60 1,544.99 charges 18.00
The
The bank
bank service
service charges
charges totaled
totaled $18.00.
$18.00.
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not Add note and interest
recorded by bank 816.20 collected by bank 408.00
$4,175.9 $2,957.9
Deduct outstanding 8 9
Deduct check return
checks: because of insufficient
No. 812 $1,061.00 funds $300.00
No. 878 435.39 Bank service
No. 883 48.60 1,544.99 charges 18.00
Error recording
Check No. 879 9.00
327.00
Check
Check No.
No. 879
879 for
for $732.26
$732.26 to
to Taylor
Taylor Co.
Co. on
on account,
account,
erroneously
erroneously recorded
recorded in
in journal
journal as
as $723.26.
$723.26.
BANK
Bank’s Depositor’s
books records
Beginning balance $3,359.78 Beginning balance $2,549.99
Add deposit not Add note and interest
recorded by bank 816.20 collected by bank 408.00
$4,175.9 $2,957.9
Deduct outstanding 8 9
Deduct check return
checks: because of insufficient
No. 812 $1,061.00 funds $300.00
No. 878 435.39 Bank service
No. 883 48.60 1,544.99 charges 18.00
Error recording
Check No. 879 9.00 327
Adjusted balance $2,630.99 Adjusted balance $2,630.99
Now,
Now, ifif desired,
desired, we
we can
can
prepare
prepare aa formal
formal
statement
statement forfor Power
Power
Networking.
Networking.
Power Networking
Bank Reconciliation
July 31, 2006
Balance per bank statement $3,359.78
Add: Deposit not recorded by bank 816.20
$4,175.98
Deduct: Outstanding checks
No. 812 $1,061.00
No. 878 435.39
No. 883 48.60 1,544.99
Adjusted balance $2,630.99
Use:
Use: To
To indicate
How
How are
indicate
arethe company’s
these
the ratios ability
ability to
ratios used?
company’s
these used? to
meet
meet creditors
creditors obligations
obligations in in the
the
worst
worst case
case assumption
assumption thatthat should
should
the
the business
business cease
cease to
to exist.
exist.
Chapter 7
The
The End
End