Lawrence Berkeley National Laboratory

Integrated Safety Management Systems

Review
August 8-9, 2006

Integrated EH&S Management:

The Berkeley Labs Plan
Howard Hatayama
EH&S Division Director
1. Berkeley Labs Three-Tiered Approach
2. Division Safety Plans
3. Activities/Projects
4. Closing


Agenda
Berkeley Labs ISMS Plan
Is Comprehensive
Covers All Work at the Berkeley Lab
Affords Protection for Workers, the Public, and the
Environment
Fully Integrated with Business Systems and
Normal Work Processes
Incorporates Continuous Improvement Through
Self-Assessment at All Levels
Tailors DOE ISMS Criteria to the Berkeley Lab
Culture and Environment
Design
Work
The Berkeley Plan Centers on Core
ISM Functions
Program/
Activity
Establish
Controls
Assess &
Feedback
Analyze
Hazards
Perform
Work
Design
Work
Division/
Department
Establish
Controls
Analyze
Hazards
Perform
Work
Design
Work
Institution
Establish
Controls
Assess &
Feedback
Analyze
Hazards
Perform
Work
Assess &
Feedback
Core Functions Match
the Roles at Three Levels
Institution
Define mission, set policy, develop guidance and site-
wide procedures, provide services, assurance of
institutional efforts
Division/Department
Implement programs and activities that incorporate
institutional policy and procedures, assurance of
division/department efforts
Project/Activity
Integrate EH&S requirements in work activities
ISMS Plan Outline
Institutional Level
Berkeley Lab Policy Reflects Guiding
Principles
Berkeley Lab Policy and Procedures Manuals
Are Aligned with ISMS and Reflect Core Safety
Functions and Guiding Principles:
Vision 2000
All of our activities will be conducted with full regard for the environment,
health, and safety.
PUB-201, Regulations & Procedures Manual
As a condition of employment, every employee, visiting scientist,
student, or other person performing work at the Laboratory or at
one of the Laboratory's off-site locations must be familiar with and
implement applicable Laboratory safety standards. (7.01B)
Participating Guests and Visitors
RPM 7.01 Health & Safety, B. Responsibilities
Each Laboratory manager is responsible for ensuring that
employees (including matrixed employees see Paragraph (D)
below), participating guests, contractors, students, and visitors
under his or her supervision are properly trained in emergency
and safety procedures and are provided a safe and healthful
working environment, free from undue hazards. In exercising
this responsibility, all managers may delegate authority and
assign responsibility for a particular operation, but they retain
accountability for oversights and errors that lead to injury,
illness, environmental pollution, or damage to property within
their jurisdictions.
Berkeley Lab Policy Reflects
Guiding Principles
PUB-3000, Health & Safety Manual
Revised to Reflect WSS & ISMS
Fundamental to the attainment of ISM are personal commitment and
accountability, mutual trust, open communications, continuous
improvement, worker involvement, and full participation of all interested
parties. To achieve ISM, the Berkeley Lab has adopted the following seven
guiding principles, discussed below, which are reflected in the detailed
policies and procedures of the Laboratory. In addition, principal
investigators, managers, and supervisors are expected to incorporate these
principles into the management of their work activities. While these
principles apply to all work, the exact implementation of these principles is
flexible and can be tailored to the complexity of the work and the severity of
the hazards. (Chapter 1, Sect.1.3 Environment, Safety, and Health (ES&H)
Integration)
General Policy Reflects
Guiding Principles


Pub-3000, Chapter 1 -- Roles and Responsibilities
Line Management Accountability: Protection of
Public, Workers, Environment
Requirements for Competence Commensurate
with Responsibilities
Priorities Assessment
Identification of Hazards and Standards
Authorization Basis
General Policy Reflects
Guiding Principles


PUB-3000, Chapter 6 Safe Work Authorizations
Line Management Authorizations
Formal Authorizations
Facility-Based Authorizations
Responsibilities
Berkeley Lab Policy Reflects Guiding
Principles, p.3
Operating and Assurance Plan
Incorporates ISMS into the Labs quality and conduct of
operations efforts

PUB-5344, Environment, Safety & Health Self-Assessment Program
Self-assessments explicitly linked to core safety functions and
guiding principles
Guiding Principles 1 & 2
Line Management Responsibility for EH&S
Laboratory line managers are responsible for integrating ES&H into work
and for ensuring active communication up and down the management line
and with the workforce
RPM, Chapter 7: Health & Safety
Health & Safety Manual, Chapter 1
Clear Roles and Responsibilities
Clear and unambiguous lines of authority and responsibility for ensuring
EH&S is established and maintained at all organizational levels within
the Laboratory, and for work performed by its contractors
RPM, Chapter 7: Health & Safety
Health & Safety Manual, Chapters 1, 6, 10
Position descriptions and performance reviews
Work authorization documents (Division ISM plans, AHDs, RWAs, SSAs,
RWPs, etc.)
Guiding Principles 3 & 4
Competence Commensurate with Responsibilities.
Personnel possess the experience, knowledge, skills, and abilities that
are necessary to discharge their responsibilities.
RPM, Chapter 7: Health & Safety
Health & Safety Manual, Chapter 1, 6, 24
Position descriptions and performance reviews
Job hazard questionnaires/EH&S Training
Work authorization documents (Division ISM plans, AHDs, RWAs, etc.)
EH&S personnel matrixed to divisions
Balanced Priorities
Berkeley Lab Institutional Plan
Unified Call incl. risk prioritization, review by Lab and DOE
management
RPM, Chapter 7: Health & Safety
Health & Safety Manual, Chapter 1
Guiding Principles 5, 6 & 7
Identification of EH&S Standards and Requirements
1996 Integrated Hazard Assessment and Work Smart Standards Process,
updated annually
Health & Safety Manual revised to reflect WSS
Work authorizations according to Health & Safety Manual, Chapter 6
Hazard Controls Tailored to Work Being Performed
Division ISM Plans
Work authorizations according to Health & Safety Manual, Chapter 6
Operations Authorization
UC/DOE contract
Institutional ISMS Plan
Health & Safety Manual
Division ISM Plans
Work authorizations according to Health & Safety Manual, Chapter 6
ISMS PLAN


Division Level
Division ISM Plan Features
Implement in all Berkeley Lab Divisions:
Work Smart Standards
Guiding Principles
Core Safety Functions
Fully Establish Accountability and Decision Authority
for EH&S in Divisions/Departments
Clear Mutual Understanding of EH&S Expectations
Authorization Agreement
Division ISM Plans are Updated Annually (ISM Review
Board after MESH)
Tailoring Vehicle
Division ISM Plans Are Authorization Documents . . .
Expressions of Line Ownership
Division Directors Commit to How They Will Conduct EH&S in
Their Divisions
EH&S Director Commits to Provide Specified Level of Technical
Resources
Internal Review and Acceptance
Formal Acceptance by Laboratory Director
Annual Self-Assessment and Roll-Up
Division Directors Defend Division Program and Performance to
Senior Management
ISMS PLAN


Activity Level
Policy Applicable to
Project or Activity Level
It is the policy of the Ernest Orlando Lawrence Berkeley National
Laboratory to provide a safe and healthful working environment for
its employees, participating visitors, and other visitors; to prevent
any harm to the health and safety of the general public or to the
environment as a result of the Laboratorys activities; and to protect
its property from damage or loss due to accidents or other causes.
(PUB-3000, Chapter 1, 1.2 Policy)

As part of the work planning process, principal investigators,
managers, and supervisors (work leaders) are required to consider
what hazards, risks, and concerns are present, and to implement
appropriate controls.
(PUB-3000, Chapter 6, 6.2.1 Work Planning)


Research Activities
Researcher Review
for All Activities
Researcher Is Required to Review All Activities for
Conformance to PUB-3000 EH&S Requirements.

Hazard Assessment Guide Table Is Designed to Facilitate
the Process.
EH&S Review and
Authorization Processes
Activity Hazard Documents
Government Identification
Card (Crane Operators)
Forklift Operator Certificate
Engineering Safety Note
Construction Safety & Health
Program/Site-Specific Safety
Plan and Hazard
Communication Program.
Construction Subcontractor
Pre-Job Checklist and Hazard
Communication Program.
BAAQMD Permit (Bay Area Air
Quality Management District)

Burn (Hot Work) Permit
Wastewater Discharge Permit
Fire Safety/Code Review
Hazardous Waste Disposal
Requisition & Related
Documentation
Radiation Work Authorization
Radiation Work Permit
X-Ray Machine Safety
Document
Human-Subject Protocol
Animal-Use Protocol
Line Management Authorization for All
Research Projects
The processes undertaken to fulfill requirements are
specified in each divisions approved Integrated Safety
Management (ISM) plan and implementing procedures. As
long as the process and hazards control are routine and
conform to the individual divisions ISM Plan, and the
individuals are trained as specified, then work is considered to
be authorized under that division's self-authorization. Each
employee must familiarize himself/herself with the provisions
of his/her divisions ISM Plan.
(PUB-3000, Chapter 6, 6.2.2 Line Management Authorization Process)


Non-Research Activities
and Projects
Project/Activity Review Processes
(Facilities Projects)
Work Review
1. Large Projects - each project assigned an EH&S lead
and EH&S team appropriate to the hazard
2. Small projects (operational funds/non-cap) EH&S lead
recruits subject matter experts as required
3. Maintenance projects Planning/review process
outlined in Maximo system; Facilities recruits EH&S
assistance as required.
ALL PROJECTS: Safety is the responsibility of the Facilities
Project Manager
Tailored Approaches for Other
Employment Relationships

Participating Guests and Visitors
Laboratory host is responsible for assuring full
qualifications or for providing escort or supervision by a
fully qualified individual
Contract Labor
Same qualifications as career employees, screening by
hiring division or contract labor agency
Same EH&S requirements as career employees
Included in all corrective actions
Five Strategies for Dealing with Contractors and Guests, Each
Tailored for Best Fit:

Tailored Approaches for Contractors
Construction Contractors
Project Work:
> $ 50,000 - Safety plans submitted and
approved
< $ 50,000 - Checklists submitted and
approved
Frequent job-site surveillance and follow-up
Report accidents and hours worked

Safety is considered as a component of best
value when evaluating bids
Tailored Approaches for
Contractors
Service Contractors with a Major Presence
Contractors with 10 or more people on site
Submit Injury and Illness Prevention Plan for approval
Report accidents and hours worked

Other Service Contractors
Get booklet on entry
Follow Lab rules
Lab sponsor responsible for:
selecting demonstrably competent contractor
assuring contractor employees not at risk from Lab
operations
assuring Lab employees not at risk from contractor
operations
Service Contractors
Fire Extinguisher Servicing
Copy Machine Service
Scientific Instrument Installation,
Calibration, Repair
Software Support Vendors
Crane and Hoist Maintenance
Consultants
Goats-R-Us
Berkeley Lab ISMS
Like Research Integrity,
Scientific Discipline, and
Fiscal Responsibility,
SAFETY Is a Product of
Culture and Sound
Management