EMPLOYEE

MANAGEMENT
SYSTEM (EMS)
Student : Padua Gloria
Student number: 2916574

Supervisor : Professor I.Venter

OVERVIEW
Employee management system.

High level design

Implementation
Testing
Scenario
Timeline
References
Demo
Questions

Quick re cap
Employees are the backbone of any organization,

business etc.
Employees play a major role in deciding the success of an
organization.
The project was based on an automobile workshop
located in Kigali, Rwanda.
Workshop has at least 20 employees.
The workshop owner is still using legacy system that is
cabinet files.
The workshop owner wants to upgrade his system

Quick re cap(CONTD)
To monitor and manage the tasks of

employees(Keeps records of the functions performed by

each individual employee)
The system needs to be secure
Allocate work to employees.
Must be linked
It must be accessible at all times.(Web based
application used)

High level design

Implementation
Created a database using MySQL and phpMyAdmin. This

is the back end of the EMS

In order for the users to interact with the system they need
an interface that retrieves, updates and deletes data from
the database.
Used php, JavaScript, Ajax and html

Testing
This is split into two parts. This is in order to deal with the

both the two users.

That is the Administrator and the employee
So I split the users into two groups that is the users and
administrators
Then gave them step by step guide line on how to use the
system and let the users interact with the system.
Then their was a questionnaire they filled to rate the
performance of the system.

Tasks done
Add a new car and assign a task to employee

Add a new employee

Delete an employee
Calculate Salary

Testing (contd)
Each user was able to complete the task allocated in the

users guide so all the functionalities were accounted for.

For the interface: user friendly, understandable and easy
to navigate.
System performance is fast. And the database insertions
work correctly.
System Testing
Scripts and SQL injections to test security of the database
that is to check if unauthorised access to the database is
possible.
Used PHP time to check the amount of time it takes to
execute a function

Usability testing
85%

85%
85%
85%
84%

Series 1
Column1
Column2

84%
84%
84%
84%
83%
interface

Performance

Security

Testing Graph
100%
90%
80%
70%
60%
Administrator
Employee
Column1

50%
40%

30%
20%
10%
0%
Interface

Performance

Security

Negative feedback
Some of the links on the administrator side were not

working.
With the more insertions more data.

Scenario
A car owner brings a faulty car into the work shop. The

administrator captures the following information number plate,

make, problem and then he assigns a car to an employee.
Then he adds a new employee is employed into the workshop
so his basic personal details need to also be captured into the
database.
An employee then logs into the system and looks through his
work sheet and then picks a task to begin with.
Administrator is then able to keep track on who is working on a
car and what time they started working on it.
When the employee has completed his/her task he updates the
this information including the services he performed on the car.
Every employee is entitled an hour break he is also able to
allocate what time he took a break. Then he is able to view his
salary update for each car he works on.

TIMELINE
Project Module

Contents

Documentatio
n
Submission

Submissi
on Status

Project Analysis

User requirements document

Project plan
2012/03/30
Requirement Analysis

Project design
and
Development

User Interface specification,

prototype, OOA/HLD and
OOD/LLD documentation

2012/05/25

Project
implementation

Fully documented
implementation and
refinement

2012/08/31

Yes

2012/11/23

Yes

Project testing,
Evaluation and
Presentation

Testing and evaluation

criteria document, users
guide, Testing suite demo,
final write up

Yes

Yes

References
All about PHPMyAdmin

http://www.phpmyadmin.net/home_page/index.php
All about Apache
http://www.webopedia.com/TERM/W/Web_server.html
All about PHP http://php.net/manual/en/intro-whatis.php
Dvorski D.D. 2007 . Installing, configuring and developing
with XAMPP.
MySQL and PHP Reference. 2012 (revision:
28791) Rasmus .L , 2002. Veracruz, Mexico. PHP
advanced tutorial.

Demo
Administrator
assign a task to employee
Delete an employee
Calculate Salary
Employee
Pick a car to work on
Update after you finished working on a car
Edit Personal details
Salary statement

Questions