Oracle Projects Training Presentation

Oracle Projects Training
2009 Infosys Technologies Limited

Agenda
Project
Project
Project
Project
Costing
Resource Management
Billing
Management

Projects
A project is a primary unit of work that can be
broken down into one or more tasks.
Project
Task 1
Task 1.1
Task 1.1.1
Task 1.2
Task 2
Task 2.1
Task 2.2.1
Task 2.2
Task 2.2.2
Overview of Oracle Projects

Track various
costs related to
project, track
profitability
Structure the project by

breaking it down to
tasks to effectively track
the work to be
accomplished
Create Budgets
and maintain
financial control
Accrue revenue
on project based
businesses
Oracle
Projects
Track Project
Schedule, monitor
progress, issues
and manage
changes
Report status
Financial (Actual vs
budgets, schedule),
schedule and others
Create resource
requirements for
the project and staff
them
Generate invoices
to clients
Collaborate project data across the project team seamlessly

Oracle Projects has many features that address common business
needs:
Project-tracking tools
Cost collection and calculation capabilities
Allocations and allocation sets features
Project asset creation functions
Flexible revenue accrual and invoicing functions
Online reporting and hard-copy reporting
Full adjustment capabilities
Multi-national, multi-organization features
Oracle and non-Oracle applications integration

Project Collaboration
Expense
Reports
Project
Management
- Schedule
- Progress
- Issues
- Changes
Projects
Budgets
Expenditures
$
$
Accounts Payable
Mfg Costs
WIP
Costing
Organization
& Employees
Revenue
Accrual
Inventory
Invoicing
Project
Resource
Management
Personnel
$
$
Accounts Receivable
VISIO CORPORATION
$
GL
Oracle Project Costing

Topics
Oracle Project Costing overview

Setup
Expenditures
Costing
Auto Accounting
AP-PO-PA Integration
Project Status Inquiry
Capitalization
Oracle Project Costing

Project Costing: Oracle Project Costing provides you with the ability
to define projects, work breakdown structures, and budgets; record
and report costs against projects
Enter projects and tasks. You can define chargeability control to limit
charges to your projects and tasks
Enter cost budgets and baseline them
Track committed costs of requisitions, purchase orders, and supplier
invoices
Record detailed cost transactions for timecards, expense reports, asset
usage, and supplier invoices
Interface costs between other Oracle Applications while maintaining a
detail audit trail
Report project status online and in reports.
Target Users: Project Managers, Financial Managers

Business Process
Oracle Projects Key Setups
Oracle Projects Setup

Organization Classifications
Project Expenditure/Event Owning organization
Project Task owning organization
Project Invoice Collection Organization

Project Expenditure/Event Owning organization

Project Task owning organization

Organization Hierarchy
Project/Task owning org hierarchy
Exp/Event org hierarchy
Project Setup
Staffing Setup
Expenditure/Costing Setup
Billing Setup

PA Periods:
Define PA Periods (copy from GL, derived from implementation options)

Calendars & Shifts:

Classifications Class Categories and Class Codes

Statuses
Projects
Project classes are predefined, but project types are implementationdefined.
Project Classes
Types
Project
Bid and Proposal
Indirect
Overhead
Capital
Product Development
Contract
(Project Billing Only)
Time and Materials
Cost Plus
Projects Types
The project type determines how Oracle Projects processes costs
(expenditure items) for a project and provides defaults and controls for
project entry and processing
Projects Types
Setup
Projects Types
Setup
Structures
Work Breakdown Structure Hierarchical breakup of the project
activities into manageable units
Financial WBS To aggregate costs and manage billing at the task level
Workplan Detailed WBS to track task schedules
Tasks Top Tasks, Summary Tasks and Lowest Tasks (activities)
Benefits in Oracle Projects Budgets at task level, costing can be controlled,
controlled billing, summarization of costs, schedule tracking
Source: Oracle Project Foundation User Guide
Structures
Structures
Structures
Task Details/Attributes (Financial Structure)
Projects Templates
Project Template: Defines the basic characteristics of the project, and
consists of:
Basic project information
Work breakdown structure (WBS)
Agreement and funding (optional)
Project and task options, including key members, classifications,
Transaction controls, and any other project and task options
Budgets (optional)
Quick Entry fields which specify fields to enter for the new project when
creating it from a template
Project Option controls which list the project options to display for new
projects created from a template
Projects Templates
Project Template Screenshot:
Project Attributes
Copied from
Project Type
Project Options
(Project/Template
Specific Setups)
Projects Templates
Setup Quick Entry:
When a Project is created
using the template, Quick
Entry Fields are displayed
to be entered by the user
(Mandatory or Optional)
Projects Templates
Project Template Screenshot:
Project Attributes
Copied from
Project Type
Project Options
(Project/Template
Specific Setups)
Projects Creation
Project Creation Screenshot:
Projects Creation
Project and Task Options
Project Options
(Project/Template
Specific Setups)
Topics

Setup
Expenditures
Costing
Burdening
Auto Accounting
Allocations
Capitalization
Setup Expenditure Types

Expenditure types
Setup Non-Labor Resources

Non-labor Resources:
Setup Rate Schedules

Rate Schedules:
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization
Expenditures
Expenditure: Group of transactions incurred by an employee or

an organization for an expenditure period
Actual Cost To record actual work performed or cost incurred. Eg:
Timecards, Expense Reports
Commitments Future committed costs you expect to incur. Eg: PO,
Requisition
Expenditure items in Oracle Projects to record actual work

performed or costs incurred against a project can be of following
types: Enter pre-approved expenditure batches.
Upload pre-approved expenditure batches from Microsoft Excel.
Enter expenditures in other Oracle Applications, such as Oracle
Payables and Oracle Inventory, and import them into Oracle
Projects.
Import transactions from external sources.
Expenditure Entry
Expenditure Entry
Entering Expenditure Items for a Timecard
Expenditure Entry
Entering Expenditure Items for a Timecard
Submitting and Releasing the Expenditure

Batch
Submitting a Batch
Releasing a Batch
Expenditure Inquiry
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization
Costing
Costing:
Costing is the
processing of expenditures to
calculate their cost to each
project and determine the GL
accounts to which the costs will
be posted.
The Costing process includes
the following steps:
1.Calculate raw cost (Quantity X
Rate)
2.Calculate burdened cost
3.Perform accounting
Determine account numbers to
post to in Oracle General Ledger
Create cost distribution lines
SOURCE : Oracle project

Costing User Guide
Costing
Labor Costs: Labor costs are calculated using the quantity and rate
Raw Cost = Hours Worked*Cost Rate
Cost Rate is derived from Organization Labor Costing Rules or
employee rate overrides
Expenses and Usages: Oracle Projects calculates the cost for
expense reports, usages, and miscellaneous transactions as follows:
Raw Cost = Quantity (if in Currency, for example, Currency Amount)
Raw Cost = Quantity * Cost Rate (if quantity is not in Currency)
Cost rates by expenditure type, or
Cost rates by nonlabor resource and owning organization for usages (optional);
overrides expenditure type cost rate
Cost Burdening:
Burden Cost = Raw Cost * Burden Multiplier
Burdened Cost = Raw Cost + Burden Cost
Costing
Costing Processes
PRC: Distribute Labor Costs
PRC: Distribute Usages and Miscellaneous costs
PRC: Distribute Expense Report Costs
PRC: Interface Supplier Costs
PRC: Interface Expense Reports from Payables
PRC: Interface Expense Reports to Payables
PRC: Interface Labor Costs to General Ledger
PRC: Interface Usage and Miscellaneous Costs to General Ledger
PRC: Interface Miscellaneous Inventory Costs from Oracle Inventory (Set)
Topics

Setup
Expenditures
Costing
Auto Accounting
Allocations
Capitalization
AutoAccounting
Use AutoAccounting to specify how to determine the correct general
ledger account for each transaction
Examples of accounting practices you can implement using

AutoAccounting include:
Charge central headquarters with all advertising costs regardless of

which region those advertisements benefit.
Credit payroll costs to the payroll liability account belonging to the
division for which an employee works.
Assign revenue from subcontractors to the company and cost center
managing the project.
When you implement AutoAccounting, you define the rules and

circumstances that determine which general ledger accounts Oracle
Projects uses
Oracle Projects then uses the rules when performing accounting

transactions
AutoAccounting
AutoAccounting
Rule:
Each
AutoAccounting rule you define
supplies one Accounting Flexfield
segment value. Thus, you need to
specify one AutoAccounting rule
for each segment in your
Accounting Flexfield for each
transaction
To define an AutoAccounting rule,
you first specify an intermediate
value (an input for the rule).
You can draw an intermediate
value
from
one
of
three
intermediate value sources:
Constant
Parameter
SQL Select Statement
SOURCE : Oracle Projects

User Guide
AutoAccounting
Assign AutoAccounting Rules Window: Use this window to assign an
AutoAccounting rule to each segment of your Accounting Flexfield for
the AutoAccounting transactions you want to use.
o Example: Accounting for Labor Costs
Labor Cost Account Function: When you run the PRC: Distribute Labor Costs
process, Oracle Projects calculates labor cost amounts based upon employee
labor cost rates. After calculating labor costs, Oracle Projects uses the Labor
Cost Account transactions to debit an expense account for raw labor costs.
Enable the Private Billable Labor Transaction and Assign Rules:
Function Name: Labor Cost Account, Transaction Name: Private, Billable Labor
Number
Segment Name
Rule Name
Company
Employee Company
Cost Center
Employee Cost Center
Account
Private, Billable Labor
Auto Accounting Setup Assigning Rules
AutoAccounting Rule Definition
AutoAccounting Lookup Set
The Values of
the Segment
corresponding
to the
Intermediate
Values
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization
Expense Reports integration with AP
Enter Expense
Reports in
Projects
Distribute
Expense Report
Costs
Run the process:

Interface
Expense Reports
To payables
Import
Payables
Invoices
View
Expense
Reports in
Payables
Tie back expense

reports to Projects
To import an expense report entered in payables to projects run the process Interface
Expense Reports From Payables
Example Supplier Invoices for Projects
OraclePurchasing
Requisitions
Auto
Create
PurchaseOrders
Receipt
Entry
Receiving
Transactions
Expenditures
Oracle Payables
Matching
Invoices
Interface
Receiptsfrom
Purchsing
to Projects
InterfaceInvoicesfrom
PayablestoProjects
OracleProjects
AP-PO-PA Integration: Oracle Projects fully integrates with Oracle

Purchasing and Oracle Payables and allows you to enter project
related requisitions, purchase orders, and supplier invoices using
those products
When you enter projectrelated transactions in Oracle Purchasing and

Oracle Payables, you enter project information on your source document
Oracle Purchasing and Oracle Payables use the Account Generator to

determine the account number for each projectrelated distribution line
based on the project information that you enter
To interface supplier related costs from purchase receipts and

supplier invoices, run the Concurrent Process: PRC: Interface
Supplier Costs. Set one of the following parameters:
Project Related Purchase Orders

Enter Project Details in the Project tab of the Distribution Segment of the PO.
Commitments In Projects
Run the PRC: Update Project Summary Amounts and see the commitments
reflected through the reports.
COMMITMENTS
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization

Project Status Inquiry: With Project Status Inquiry (PSI), you can review
the current status of your projects and then drill down for more
detailed review of a project and its tasks
Project Summary Amounts: To facilitate fast and easy status reporting
and inquiries, Oracle Projects maintains various levels of project
summary amounts for cost, commitment, revenue, and budget
amounts by project, task, and resource. Oracle Projects maintains to
date amounts as follows:
PeriodtoDate Amounts (PTD)
Prior Period Amounts (PP)
YeartoDate Amounts (YTD)
Project or InceptiontoDate Amounts (ITD)

Run the PRC: Update Project Summary Amounts process for your
projects. The Project Status window uses the data that is summarized
by this process.
You can update project summary amounts anytime after you
distribute costs, independent of when you interface costs and
revenue to Oracle General Ledger. This allows you to have upto
date information for project status reporting, independent of the
accounting flow.
Current Reporting Period: The current reporting period defines the
period through which the amounts are summarized for all projects in
your system. A common reporting period facilitates crossproject
reporting
Project Status Inquiry Screen Shots
Project Status Inquiry Screen Shots
PSI Drill down to Actual transactions
Topics

Setup
Expenditures
Costing
Allocations
Capitalization
Asset Capitalisation
Using capital projects, we can define capital assets and capture

construction-in-process (CIP) and expense costs for assets we are
creating.
When the asset is to be placed in service, we can generate asset

lines from the CIP costs and send the lines to Oracle Assets for
posting as fixed assets.
We can also define retirement adjustment assets and capture cost

of removal and proceeds of sale amounts (collectively referred to
as retirement costs, retirement, work-in-process, or RWIP) for
assets we are retiring that are part of a group asset in Oracle
Assets.
On completion of retirement activities, we can generate asset lines

for the RWIP amounts and send the lines to Oracle Assets for
posting as adjustments to the accumulated depreciation accounts
for the group asset that corresponds to each asset.
Define a Capital Project
To Define Assets:
Select Asset information and Expand
Select Assets and Click details
Enter the following Information:

Asset Name, Description, Category, Book
Navigate to the Task window for Task.

Click the Options button:
Click on Asset Assignment button
Assign the assets to the Task:

Specific/Common
Task
Asset number
Asset name
Process Flow for Capital Projects

We can enter expenditure items for CIP and RWIP amounts directly to capital
projects from within Oracle Projects. We also can collect supplier invoice costs
for the capital projects from Oracle Payables. When we are ready to place a CIP
asset in service, we can send the associated CIP asset lines to Oracle Assets to
become fixed assets
SOURCE : Oracle Projects

User Guide
Collect Costs for Capital Projects
Collect Costs from various transaction sources viz. PO, AP,

Inventory, Timecards, Pre-Approved Batches etc. and generate
accounting
Run the request PRC: Update Project Summary Amounts for a

Single Project for the project
Navigate to Expenditures Expenditure Inquiry Project to

review the expenditures and there sources
Generate Asset Lines and Place Assets in

Service
Navigate to Capital Projects
Enter your Project Number and click find button
Click the Assets button.
Tab to Actual Date in Service field and enter the actual date in which the
asset was placed in service
Generate Asset Lines and Place Assets in

Service
Tab to Actual Date in Service field

and enter the actual date in which
the asset was placed in service
Save your work and close the Asset
window.
Click the Generate button to
generate Asset Lines
Enter the date in the In Service

Date Through Field. Make sure
that the PA through date is the last
date of the PA period for which the
asset is being created. Do not
forget to select the Include
Common Tasks checkbox to include
your common costs. Click OK
Send the asset lines to oracle assets by running the program
PRC: Interface Assets to Oracle Assets
Oracle Project Resource

Management

Topics- Project Resource Management
Oracle Project Resource Management overview

Setup
Requirements
Assignment
Candidate Management
Team Schedule
Over commitments
Oracle Project Resource Management

Project Resource Management: Provides you the tools to
manage your project resource needs and organization utilization, by
locating and deploying qualified and available resources to your
projects across your enterprise. Features include:
Defining resource requirements for a project
Searching for:
Qualified resources to match requirements
Requirements for which resources may nominate themselves
Tracking candidates for requirements

Automatically processing approvals
Managing team schedules of the project team, including timeline views
Performing analysis and financial forecasts on the projects
Business Process
*Source : Oracle user Guide
User Roles
Project Manager Initiates creation of project and requirements.
Can also search for candidates and create provisional assignments
Staffing Manager Fills the supply side of the task flows, manages
schedules and utilization of resources. Can search and nominate
for requirements
Resource Manager Confirm or deny the resource assignments,

manage the schedules and utilization of direct reports
Team Member Project resources, can view their schedule of

project assignments, also search for requirements and nominate
themselves
Business Manager Access financial forecasts for a single project,

a group of projects, or an organization

Setup
Requirements
Assignment
Team Schedule
Over commitments
Setup
Define Organizations Default OU, HR Org, Project Exp/Event,

Project Task owning org
Organization Hierarchies
Jobs and Job Mapping:

Define Job Groups
Define Jobs in each Job Group
Define Job Levels Lookup form
Job Mapping Map jobs in different job groups
Defining Resources
Employees HR Employees form
Primary Assignment
Locations
Setup
Competencies
Competence Structure
Rating Scales
Define Competencies
Assign Competencies Jobs, Roles
Roles
Define Roles and Role controls
Role Lists
Acquire Resources from HRMS

PRC: Maintain Project Resources Copies Resources from HRMS to
Projects
Setup
Other Profile options

PA: Project Resource Job Group (set the job group which would
be used)
PA: Default Calendar
PA: Global Week Start Day
PA: Availability/Over commitment Calculation period
PA: Percentage of Resources capacity
PA: Availability Duration
PA: Overcommitment Percentage
Advertisement Rules, Team Templates
Security in Oracle Projects
Responsibility based security - Users have view access for all the
projects within the Operating unit attached to the responsibility
Example: Project Super User responsibility, Project Manager Responsibility,
Team Member Responsibility PA: Global Week Start Day
Role based security - Controls user access based upon the role the
user is currently playing on a project
Example: You could play a role of a Project Lead for 6 months, and later as
Senior Consultant for 6 months on the project. The function access for these
2 roles may be different. If role based security is enabled, you would get
different access for these time periods (as per the role). You could however
be using the same Team Member Responsibility during the entire period
Organizational Security Enables you to specify the authority for a

resource at an organizational level
Organization Security
Organizational Authority enables you to specify the authority for a
resource at an organizational level
Project Authority Allows you to perform staffing functions on any project in

the organization
Resource Authority Provides you authority over resources of a specific

organization (you can confirm assignments for these resources)
Utilization Authority Enables you to calculate and view utilization for the
organization
Forecast Authority Enabled you to generate and view forecast information

for projects in the specified org
Project Roles
Project Team: A collection of people with different roles on a project

Scheduled team members: Scheduled team members are those people for
whom you want to track the hours, utilization, and financial impact (costs,
revenue, and margin). Your scheduled team members for a project are also
referred to as the delivery team
Non-scheduled team members: Nonscheduled team members of a project
comprise the extended team. These team members are distinguished from
the delivery team because their time is not specifically tracked
Subteams: Subteams enable you to classify your people on your project into
logical groups.
Team Role: A project requirement or an assignment. Uses Role as a

template. Attributes are defaulted from the Role, can be modified
Scheduled People

Setup
Requirements
Assignment
Team Schedule
Over commitments
Requirements Overview
Project Requirements Resources that are required to complete the
project. Typically requirements are created for specific roles. Eg: DBAs,
Functional Consultants
Requirements can have 3 System statuses Open, Cancelled, Filled
Add Requirements Single, Multiple
Apply Team
requirements
template is
requirements
Template - A team template is a predefined set of

that you can apply to your project. A benefit of the team
that you avoid the repetitive creation of the same
on common project teams.
Requirements Details
Basic Information
Schedule Dates, Work pattern
Competencies Defaults from Role
Advertisements
Candidates
Financial Information
Adding Requirement
Requirements Advertisement Rules
Advertisement Rules Control the visibility of a requirement, both

inside and outside an organization
Actions Publish to All, Publish to Project Authority, Publish to

Organizations, Escalate to Next Level, Send Email, Send
Notification to Person, Send Notification to Project Role, Update
Staffing Priority
Actions execution conditions can be based on

Number of days since the adv rule was initiated
No of days remaining until the start of the requirement
Combination of above two
Perform Action Rules Concurrent Process
View Audits of an advertisement

rule Limited
2009 Infosys Technologies
Advertisement Rules
Advertisement Rules - Actions
Filling Requirements
Filling Requirements
Directly identifying a known resource Provisional assignments
Searching the resource repository to fine suitable resources
If you have resource authority over the resource you have

provisionally assigned, it gets confirmed automatically.
Otherwise, it will go through an approval process

Setup
Requirements
Assignment
Team Schedule
Over commitments
Assignments
Project Assignment is a filled work position for a specific resource

for a designated period of time. When a requirement is filled, an
assignment is created
Assignment Life Cycle Provisional, Confirmed, Cancelled
Calendar Options Project Calendar, Resource Calendar or other
Assignment Approval
If workflow is enabled, the workflow automatically forwards to the
approver
Resources are checked for potential or existing conflicts. If yes, the
assignment request is submitted with conflict
Primary Contact First Approver
Resource Manager Second Approver
Add Assignments
Assignment Submit for Approval

Setup
Requirements
Assignment
Team Schedule
Over commitments
Candidate Lifecycle: The candidate life cycle begins with the search
for candidates for open requirements. Candidates are nominated for
requirements, their qualifications and competencies reviewed, and
finally selected and assigned.
Resource Search Performed to fill a resource requirement
Search Criteria
Organizational Hierarchy, Starting Org
Minimum Availability Percentage Represents each day a resource has
availability from sys date
Optional Search criteria

Include Provisional assignments
Min and Max Job Levels
Competencies Mandatory are searched, optional ones are displayed in
x/y format (e.g. 4/5)
Location
Resource Search
Availability Percentages Percentages used during search, depending
on the context
Availability Match Percentage (Used during Requirement searches)

AMP = (CH AH) / RH * 100
Availability Percentage (Used during general candidate search)

AP = (CH AH)/CH * 100
Both the above Percentages could be definitive or potential
AH Available Hours, CH Capacity Hours, RH Requirement Hours
Availability Setup
Availability Calculation period (daily or weekly) Based on the work

pattern, the availability may differ if the calculation is daily or
weekly. E.g. 4*10 = 40 Hours, 8*5=40 Hours. If it is weekly, then
availability is 0. If it is daily, then 1 day is available
Candidate Scoring
Candidate Score Weightings Enable you to define the level of
importance of the availability, competencies and job level when
matched to requirements
Scoring Percentage Formula:

[(CM*CMW) + (AM*AMW) +
(JLM*JLMW)]
(CMW + AMW + JLMW)
Notations:
CM = Competence Match
CMW = Competency Match Weighting
AM = Availability Match
AMW = Availability Match Weighting
JLM = Job Level Match
JLMW = Job Level Match Weighting
Candidate Score and Search Settings
Automated Search and Nomination
Define Candidate Score Weightings and setup your preferences for

automated candidate nomination process
Schedule PRC: Automated Candidate Search for a single project
All candidates nominated by this process have a system as

System Nominated

Setup
Requirements
Assignment
Team Schedule
Over commitments
Project Schedule
Project Schedule: The schedules are comprised of work patterns

that include working hours and exceptions, such as vacation days.
Each schedule is based on the calendar for the organization or an
individually assigned calendar.
View resource schedules in a list or a timeline format
Extend Duration Can enter a different status for the extended

period
Status Either for a specified duration or entire team role
Timeline views
Team Schedule All requirements (unfilled), and assignments
Resource Schedule Single or multiple
PRC: Rebuild Resource Timeline
Team Schedule
Resource Schedule

Setup
Requirements
Assignment
Team Schedule
Over commitments
Over commitments
Over commitments Resources are considered as overcommitted
when their confirmed assignments exceed capacity by a specific
percentage
Over commitments Profile Options:

Daily or Weekly basis (same as used for availability)
Over commitment Percentage (a threshold level)
Conflict Resolution 2 possibilities

Create the new assignment with conflicts
Remove conflicting hours from confirmed assignments
Resource Over commitment
Project Billing

Agenda
Oracle Project Billing Overview

Contract Projects
Agreements and Funding
Budgets
Events
Revenue Accrual and Invoicing
Oracle Project Billing

Allows you to define revenue and invoicing rules for your projects,
generate revenue, create invoices, and integrate with other Oracle
Applications to process revenue and invoices.
Enter project customers and contacts with whom you have
negotiated and contracted project work.
Enter agreements (contracts) from your customers and fund projects
with those agreements
Generate revenue using various methods including time and
materials, percent complete, and cost plus
Create draft invoices from detail transactions and milestones for
online approval by your project or accounting managers
Interface revenue to Oracle General Ledger and invoices to Oracle
Receivables while maintaining a detail audit trail
Report project revenue, invoice, and receivables status online and in
reports
Business Process
Setup Project Type (Billing Options)

Setup Billing Options for a Project Type
Setup Rate Schedules

Rate Schedules
Contract Projects
Contract Projects To track activities, cost, revenue, and billing for
services performed for and reimbursed by a customer
Time and Materials
Fixed Price
Cost Plus
Contract Project Flow:

Create a Contract Project & Tasks,
Enter an agreement
Fund the project
Enter and baseline a draft revenue budget
Distribute costs, generate revenue and invoices
Contract Projects
Distribution Rules Distribution rules determine how Oracle Projects
generates revenue and invoices for projects
Billing Method
Description
Cost/Cost
Accrues revenue and bills using the ratio of actual cost

to budgeted cost (percent complete)
Cost/Event
Accrues revenue using the ratio of actual cost to

budgeted cost (percent complete) and bills based on
events
Cost/Work
Accrues revenue using the ratio of actual cost to

budgeted cost (percent complete) and bills as work
occurs
Event/Event
Accrues revenue and bills based on events
Event/Work
Accrues revenue based on events and bills as work

occurs
Work/Event
Accrues revenue as work occurs and bills based on

events
Work/Work
Accrues revenue and bills as work occurs
Contract Projects
Bill Rate A bill rate is an amount or percentage that is applied to a
unit (of time and materials) to calculate revenue and invoicing. Bill
rates are used for time and materials projects. You can specify the
following bill rates in Oracle Projects:
Employee
Bill
Rates:
Standard hourly bill rates
or percentage markups
assigned to employees.
You can assign a different
bill rate to each employee
for customer invoicing
Job Bill Rates: Standard
hourly bill rates assigned
by job title. For example,
all System Administrators
can have one bill rate,
while all Consultants can
have a different bill rate.
NonLabor Bill Rates: Standard bill rates or standard markups assigned
to nonlabor expenditure type or nonlabor resources.
Refer Notes for Details
Agreement Represents any form of contract, written or verbal,
between
you and
one
of your customers. An agreement contains the
Checking
this
button
following:
would not allow the
revenue accrual
beyond the Funding
amount.
Agree
ment
Amoun
t
Click on this to
fund the project

Funding: Funding is the
step that allocates an
amount associated with
a customer agreement
to a specific project.
The
total amount of
allocated project funding
must equal the current
approved
project
revenue budget amount
in order to successfully
baseline the project
You can fund at Top Task

Level or Project Level

Represents the
amount Funded to
the project out of
the total available
fund, i.e., the
agreement amount
This represents the

project that is being
funded by the
agreement.
FUNDING THE PROJECT
Amount still
unallocated
and available
for funding
Funding can
even be done at
the project level
Events
Event: Signifies the occurrence of an event in the course of the project having
a revenue and/or invoice impact. Eg: A milestone, invoice reduction
Automatic
Manual
Revenue Accrual
Revenue
Oracle Projects
generates revenue based on
the
transactions
that
you
charge to your projects
When you generate revenue,
Oracle
Projects
calculates
revenue, creates event and
expenditure item revenue,
determines
GL
account
combinations, and maintains
funding balances
You can generate revenue for
a range of projects or for a
single project
Revenue Accrual Process
Select eligible
expenditure
items, events
Calculate Potential
Revenue, revenue
events,
Verify availability
of funding
Revenue
Exceeds Hard
Limit ?
Yes
Error
No
Create Draft
Revenue
Revenue Accrual
GENERATE DRAFT REVENUE
Revenue Accrual
REVIEW AND RELEASE REVENUE
Click the
release button
to change the
status to
release
Click here to
drill down into
the details
Revenue Accrual
REVIEW AND RELEASE REVENUE
Revenue Accrual
INTERFACE REVENUE
Invoicing
Invoicing: You can manage and control your invoices, review and adjust them
online, and review the detailed information that backs up your invoice amounts.
Invoicing
Generating Invoices: You can generate an invoice for a single project,
or for all projects having potential invoices
For a single project, run PRC: Generate Draft Invoice process

Submit the PRC: Generate Draft Invoices for a Range of Projects in the
Submit Request window to run multiple invoice generation processes in
parallel.
Invoicing
INVOICE REVIEW
Invoicing
INVOICE REVIEW
INVOICE DETAIL LINES
Invoicing
INVOICE RELEASE
After clicking on the approval button mentioned

in the previous slide, the Release button
appears. On clicking the release button, the
invoice number needs to be entered which helps
interface the Project Module with Receivables
Agenda Project Management
Overview of Project Management

Setup
Work-plan
Budgeting and Forecasting
Issue and Change Management
Reporting
Oracle Project Management

Project Management: Provides project managers a solution for
maintaining control and visibility of all aspects of their projects
Create, manage, version, and view workplans
Track progress against the workplan
Link Microsoft Project with Oracle Projects enabling you to work with a
project using both applications.
Create budgets and forecasts to plan and manage
performance of projects throughout the project lifecycle.
the
financial
Provide a timely and consistent view of project status information to all

audience members and project stakeholders.
Manage issues such as concerns, problems, and outstanding questions for
projects and tasks.
Manage actions or changes that affect the scope, value, or duration of
projects and tasks.
Attach and manage documents for projects and tasks.
Project List
Project Managers Dash Board
Setup
Structures
Setup
Progress Statuses (Optional)

Setup
Work-plan
Reporting
Setup
Workplan Change Reasons
Setup
Task Types
Setup
Budget Types
Setup
Budget Change Reasons
Setup
Financial
Plan
Types
Setup
Budget Entry Methods
Setup
MS Excel Integration for Budgeting and Forecasting
Download
from Oracle
MS
Excel to
Update
To
Upload
Go to >
Add-Ins
Setup
Budget Workflows: You can implement the Budget Workflow to initiate an
approval process when you submit a budget or forecast.
Budget Extensions: You can use the budget extensions to define budgeting and
forecasting rules
Budget Calculation Extensions: Use the budget calculation extensions to
define rules for calculating budget and forecast amounts.
Budget Verification Extension: Use the budget verification extension to
define rules for validating a budget or forecast when it is submitted or you
create a baseline

Setup
Work-plan
Reporting
Workplan
Workplan
Workplan contains a hierarchical organization of unlimited levels of tasks
within a project.
Workplan structures helps project managers and team members deliver projects
on time
Financial structures help project and financial administrations track financial

information for a project
Enable Workplan Structures and optionally share it with Financial Structures

Define Task Types, Phases and Lifecycles
Workplan information setup
Lifecycles, current phase
Enable workplan versioning
Enable work quantity
Automatically update transaction dates applicable only if structures are shared
Auto publish upon project creation
Define Approval options for workplan
Workplan Setup
Workplan
Workplan Creation and Maintenance
Create Tasks Unlimited hierarchies
Copy Tasks From the same project or from outside projects
Indent, Outdent, Move tasks
Update Task Details
Schedule dates are rolled up from lowest tasks to top tasks
Update Tasks Mass update tasks
Delete Tasks Marked for deletion in version enabled cases
Workplan Display
Workplan
Workplan Versioning
Allows you to create multiple versions of workplans
Statuses: Working, Submitted, Approved, Rejected, Published
Workplan Publishing:
If you have not set an approver, it gets published automatically
Submitted to approver if you have set an approver
When the approver approves, it goes to Approved status, after which you
can publish
Auto-publish after approval, if option is enabled
Notification to team members upon workplan publish
Workplan Versioning

Setup
Work-plan
Reporting

Budgets: An estimated cost or revenue for a project or a task
WBS Level of entering budget
Time-Phasing
Summary budget lines or categorized by resources
Budget amounts Raw/Burdened
Budgeting by WBS
Project
Top Task
Lowest Task
Top tasks and lowest tasks
Time Phasing
PA Periods
GL Periods
Date Range
None
Budget Versioning
Budget Versioning enables you to model many different planning scenarios for
a plan type.
After creating a working plan version, plan amounts can be entered by one of
the following methods:
Copy amounts from another plan version or from actual transactions entered on the
same project.
Enter plan amounts in Edit Plan pages
Download the plan version and edit the amounts in a Microsoft Excel spreadsheet
Budget Entry
Source Oracle Project management User Guide
Budgeting
Copy from Project Templates
Copy budgets from earlier budget versions
Copy Actuals to budget amounts (for period-based)
Delete a draft budget
Submit and Baseline a budget version
Budget Workflows and budget extensions if required
Financial Planning
Define Period Profiles Time periods that are available when you
enter, edit and view plan amounts
Time-phased budgets either PA or GL periods

52 PA or GL periods
Preceding or Succeeding periods
Define Planning Options

Set at Project Template or Project level
Plan Type level
Plan Versions level
Financial Planning
Financial Planning
Plan settings: Specify how to enter and view plan version amounts
Plan amounts in multiple currency, Factor plan amounts by, Amount
entry options, Amount reporting options
Plan Options: Enable you to define the level of details at which you
enter plan amounts
Planning Level Project, Top Task, Lowest Task, Top and Lowest Task
Resource Information Select a resource list, select resources
Time Phase PA Period, GL Period, Date Range, None
Currency Settings: Define conversion attributes for use in converting

plan amounts in transaction currency to project or functional
currency
Add Transaction currencies
Financial Planning
Planning Elements: Tasks and resources that you select for a budget or forecast
Select Tasks
Select Resources for Tasks or Project Resource Group or Resource level
Plan Type Enables you to define the budgets or forecasts that you want to plan for
(e.g. approved cost budget, bid)
Attach multiple plan types to a project
Cost Only
Revenue Only
Cost and Revenue together
Cost and Revenue separately
Specify planning options for a plan type

Only one plan type that is designated as Approved Cost and Approved Revenue
Plan Type definition
Financial Planning
Plan Versions: Enable you to model different planning scenarios for a
plan type
Maintain Plan Versions : Working, Baselined
Create a working copy of a version
Copy Plan amounts
Edit Plan Version Plan Lines
Edit in Excel
View Plan Versions
Managing Budget Versions
Editing Budget Versions

Setup
Work-plan
Reporting

Issue and Change Management A collaborative way or resolving
issues and managing changes in a project
Participants Creator, Owner, Assignee, Approver
Control Item Type Classes Issues, Change Requests and Change
Orders
Control Item Types Classification categories, Approval, CI creation,
project types that can use
Issue Management
Create Issues
Choose the issue type
Enter description, classifications
Define and assign actions Review or Update action
Attach documents
Manage Issues Various views provided

Days since updated
Days until due
Issue Management
Issue Progress, Interaction History
Action Resolution
Action assignees get the list of actions on team member home page
Reassign action to another person
Closing Issues
Enter resolution if required
Submit for approval if approval is enabled, close it after it is approved
Else, directly close the issue
Change Management
Change Requests Document potential changes to scope and facilitate approval
process
Change Orders Track and implement the impacts of changes to a project
A change request should be included into a change order to get implemented
Change Documents can have Impacts defined
Workplan
Staffing
Financial
Supplier
Contract
Other

Setup
Work-plan
Reporting
Project Performance Monitoring
Project Performance Monitoring
Project Status Reporting
Sources of Information
Content in this presentation has been compiled by using
information from following sources:
ES Academy P200 Study Material

Oracle Project Foundation User Guide
Oracle Project Implementation Guide
Oracle Project Management User Guide
Infosys Internal Training Vision Instances
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Oracle Projects Training

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

Overview of Oracle Projects

Structure the project by

Collaborate project data across the project team seamlessly

2009 Infosys Technologies Limited

Overview of Oracle Projects

2009 Infosys Technologies Limited

Overview of Oracle Projects

2009 Infosys Technologies Limited

Oracle Project Costing

2009 Infosys Technologies Limited

Oracle Project Costing overview

2009 Infosys Technologies Limited

Oracle Project Costing

Target Users: Project Managers, Financial Managers

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Oracle Projects Key Setups

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Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Oracle Projects Setup

2009 Infosys Technologies Limited

Time and Materials

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2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

Source: Oracle Project Foundation User Guide

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

2009 Infosys Technologies Limited

Oracle Project Costing overview

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Setup Expenditure Types

2009 Infosys Technologies Limited