PA

Overview of Oracle Project
Accounting (PA) Module for

Business Analysts
September 2007
Page 1
Oracle Corporation Confidential
Consulting Systems Overview
OFA
Expenses
OSO
General
Ledger
PAA
Accounts
Payable
iTime
Page 2
Project
Accounting
Accounts
Receivable
HR
What you need to know about Project Accounting (PA)
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2.
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12.
Page 3
Setting up a skeletal project

Adding transaction controls (resources) to the project
Updating Project Details
Funding a project in PA
Time and Expense Review
Review and Approve Draft Invoices
Querying on project documentation that has been
scanned into the PA number
Querying on invoices issued and whether they have been
paid
Funding Inquiry
Querying on expenditure items
Useful Reports
Overview of intercompany process
Page 4
Use the XX Projects LOB Project Manager Responsibility
to setup a project
Projects can be set up in PA before the contract is
signed (this is called Working At Risk (WAR)
The project which is set up at this point is a skeletal
project with the minimum level of details. The
remaining project set up details will be completed at the
funding stage.
After skeletal project set up, the project becomes status
BID and will stay at that status until the project is
funded at which point the status is changed to ACTIVE.
At status BID, time can be booked to the project, but
revenue cannot be recognised until the project is funded
and the status has been changed to ACTIVE
Page 5
Setting up a skeletal project Find Template
Page 6
Setting up a skeletal project Project Quick Entry
Page 7
Setting up a skeletal project Bid Project
Page 8
Adding Transaction Controls
Page 9
Adding Transaction Controls
Use the XX Projects LOB Administrator Responsibility

to add transaction controls
After creating a new project in PA, transaction
controls (resource assignments) need to be set up on
the project
A system alert will then notify consultants when they
have been assigned to a new project
Consultants can now book time and expense to the
project in iTime/OTL and iExpense after the
transaction controls are set up
Page 10
Setting up a skeletal project Enter Alert Details
Page 11
Setting up a skeletal project Setup Transaction Controls

Transaction Controls can be setup at Project or Task Level depending on the
project requirements.
Leave the Limit to Transaction Controls box checked and control what type of expend
can be charged by whom and whether the expenditures are billabe or non billable.
Also change the effective dates if applicable.
Page 12
Update Project Details
Page 13
Update Project Details Name / Long Name / Description
Use the XX Projects LOB Administrator Responsibility

to update Project Details
Page 14
Update Project Details Create Billable Tasks
Page 15
Update Project Details Create Billable Tasks
Page 16
Update Project Details Adjust Billable Task End Date
Page 17
Update Project Details Change Classifications
Page 18
Update Project Details Update Customer details prior to funding
Delete existing Customer
Page 19
Update Project Details Update Customer details prior to funding
Enter new customer details,

Select Invoice Currency
for Multi Currency projects
Page 20
Funding a Project
Page 21
Funding a Project
A project must be funded (sometimes called

baselined) before revenue can be recognised
or invoices can be billed to customer
Funding occurs when we receive a signed
contract and Purchase Order (PO) from the
customer (unless the customer is PO Exempt)
The Bid Manager is responsible for obtaining the
signed order documentation from the customer
The contract and agreements will then be
passed on to the Contract Specialist team who
will scan the order pack to the SSC for funding
of the project in PA this is usually done by the
Contract Specialist
Page 22
Funding a Project
SSC (GFIC) fund the project, add the relevant

project information (e.g. Bill Rates) and
change the project status to Active
Revenue and Invoices can now be generated
for the project.
Page 23
Page 24
Project Manager must review all time and expenses on a

weekly basis
Use the G:MC: Project Owners Detail V3 Report in PA to
check hours, bill rates and expenses booked to a project
Use the Expenditure Inquiry to review and export
expenditure details
On the last Friday of every month a final review is
required to check expenditure items are correct prior to
invoice generation
If adjustments are required, then a template needs to
be sent to the SSC with the details of the adjustments
that need to be made
Review Invoices on Monday following last Friday of
month (Invoice Review screen)
Last minute expenditure adjustments can be done up
until 10AM on Monday morning
Page 25
Month Close Schedule
The Close Schedule is sent out by GFIC every

month, providing cut off dates etc.
Page 26
G:MC: Project Owners Detail V3 Report - Parameters
Select All or Unbilled only

Select Project or Functional
Currency (for MC projects)
Page 27
G:MC: Project Owners Detail V3 Report - Output
Page 28
Time and Expense Review Expenditure Inquiry
Page 29
Time and Expense Review Expenditure Inquiry
Export Expenditures to Excel
Page 30
Page 31
Revenue and Billing
Time and Materials Projects
Invoices will be automatically generated after the

last Friday of the month
If invoice is not to be issued for any reason, then
we need to tell the SSC to stop the invoice
generation
Review and Approve Invoices when ok
Fixed Price Projects
Revenue is recognised based on the percentage of

completion (POC) %
Project Manager must complete a
Fixed Price % Complete template
POC template is due on the second-last Friday of
the month.
Review and Approve Invoices when ok
Page 32
Use the XX Projects LOB Administrator

responsibility to Approve Invoices
Go to the Invoice Review screen to review the
invoice details
Page 33
Review and Approve Draft Invoices Invoice Review
Page 34
Page 35
Review and Approve Draft Invoices Review Invoice Lines
Page 36
Review and Approve Draft Invoices Review Invoice Line Details
Page 37
Review and Approve Draft Invoices Approve Draft Invoice
Page 38
Querying on Project Documentation
Page 39
Querying on project documentation
Signed paperwork and other project

documentation can be found attached to the
project number in PA
This can be found by querying on the project
number and then clicking on the paperclip
icon from the Menu
Page 40
Call back the Project and click on the paperclip icon

from the Menu
Page 41
Select the Document you want to view and press

Open Document
Page 42
You can now view the attached document.
Page 43
Querying on invoices issued

and
if they have been paid
Page 44
Querying on invoices issued and if they have been paid
Within PA, you can check if the invoices
issued have been paid

Go to Invoice Review and call back your
project or invoice number
Page 45
Querying on invoices issued and if they have been paid

Invoice Amount
Shows invoices that have
been issued
Page 46
Balance Due
Shows which of these
invoices are still unpaid
Funding Inquiry
Page 47
Funding Inquiry
The Funding Inquiry screen provides
summary snapshot information on the key

financials of a project how much it has been
funded for, what revenue has been
recognised so far and how much has been
invoiced.
Page 48
Funding Inquiry
Tells you that project is funded and

Tells you total revenue generated on project,
baselined and gives funding amount.
remaining funding = Total Funding Net Revenue.
Revenue can only be generated up to
total funding amount (hard limit).
Tells you how much has been invoiced. Ideally

(T&M) Net Revenue & Invoice should equal.
Each line represents a funding line on project,

due to task level funding or extensions.
Page 49
Useful PA Reports
Page 50
Useful PA Reports
G:MC: Project Owners Detail V3 Report
Report to view all expenditure items, events and their revenue
amounts on a project.
G:MC: Project Owners Detail V3 POC Report
Includes only those Non Billable Items relevant for Percentage of
Completion Calculation on Fixed Price Projects
G:MC: At Risk/On Hold Report
Shows by project, funding available, total invoiced, revenue
recognized, to be billed etc
G:WIP Reports
Shows all expenditures, whether they are billable, whether they
have been costed and if revenue has generated etc.
AUD: Missing Timecards Report
Shows missing timecards to follow up
Other Tools to run reports:
PA Analyzer
GMRP
See Subsequent Sessions on those tools
Page 51
Intercompany Process
Page 52
Overview of Intercompany Process
Agreement process
Provider/Receiver agree scope of work, start/end
dates, Ts and Cs with Importer/Exporter (ICCAT)
Also negotiate transfer rate 100/0, 90/10 or other
rate split, currency, risks as per global guidelines
re Discounts (ICCAT)
See Intercompany Overview for further detail
Page 53

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Overview of Oracle Project

Accounting (PA) Module for

Oracle Corporation Confidential

Consulting Systems Overview

Oracle Corporation Confidential

What you need to know about Project Accounting (PA)

Setting up a skeletal project

Setting up a skeletal project

Oracle Corporation Confidential

Setting up a skeletal project

Use the XX Projects LOB Project Manager Responsibility

Oracle Corporation Confidential

Setting up a skeletal project Find Template

Oracle Corporation Confidential

Setting up a skeletal project Project Quick Entry

Oracle Corporation Confidential

Setting up a skeletal project Bid Project

Oracle Corporation Confidential

Adding Transaction Controls

Oracle Corporation Confidential

Adding Transaction Controls

Use the XX Projects LOB Administrator Responsibility

Oracle Corporation Confidential

Setting up a skeletal project Enter Alert Details

Oracle Corporation Confidential

Setting up a skeletal project Setup Transaction Controls

Oracle Corporation Confidential

Update Project Details

Oracle Corporation Confidential

Update Project Details Name / Long Name / Description

Use the XX Projects LOB Administrator Responsibility

Oracle Corporation Confidential

Update Project Details Create Billable Tasks

Oracle Corporation Confidential

Update Project Details Create Billable Tasks

Oracle Corporation Confidential

Update Project Details Adjust Billable Task End Date

Oracle Corporation Confidential

Update Project Details Change Classifications

Oracle Corporation Confidential

Update Project Details Update Customer details prior to funding

Delete existing Customer

Oracle Corporation Confidential

Update Project Details Update Customer details prior to funding

Enter new customer details,

Oracle Corporation Confidential

Oracle Corporation Confidential

A project must be funded (sometimes called

Oracle Corporation Confidential

SSC (GFIC) fund the project, add the relevant

Oracle Corporation Confidential

Time and Expense Review

Oracle Corporation Confidential

Time and Expense Review

Project Manager must review all time and expenses on a

Oracle Corporation Confidential

Month Close Schedule

The Close Schedule is sent out by GFIC every

Oracle Corporation Confidential

G:MC: Project Owners Detail V3 Report - Parameters

Select All or Unbilled only

Oracle Corporation Confidential

G:MC: Project Owners Detail V3 Report - Output

Oracle Corporation Confidential