Deluxe

onstruction

otel

of
Five star
Submitted
To:
Muhamamd Wasim

Submitted By:
M.Farhan Javed
Amina Nawaz

Project charter
Project Title

Construction of 5 star hotel

Project Sponsor

(OPIC)

Date Prepared

12/11/2015

Project Manager

Amina Nawaz .Ali Imran

Project Customer

VVIP class of Pakistan and foreigners

Explanation
Project Purpose or Justification
It has been observed that now a day more
and more trend of hostelling has been found in
twin cities. Hence its creating a business
opportunity for many organization in near
future its gone be a profitable business field.
therefore we have selected a place blue area
near OGDCL because there is not any five star
hotel on this site and hence it is selected f as a
site for constructing five star hotel

 Project Description:
As it is five star hotel the main elements are location,
spacing, design, stories and classes (economy, VIP,
VVIP) these are the division of classes or the way of
customization. blue area near OGDCL will be the
location it has three stories with electronic security
systems .the main focus should laid on the services,
security, cookery, design and the main theme of hotel
make people feel luxurious

 Project and Product Requirements:

This project require a huge funding, the mission is to
stand in the regime of PC, Marriot etc. For competing
these we have to give something extra to our customer
in the shape of good and convenient location , best
attractive out look of hotel it refers to designing and
hiring architect ,latest technology installation for
security etc.

 Acceptance Criteria:
The acceptance criteria which is given is that all requirement
should be fulfill which are the need of or which are the feature
of five star hotel so that it can compete with other hotels in
future

 Initial Risks:
Documentation risk regarding the location of hotel, developing
the team, for architecture designing, technological risk
regarding installation of technology where to purchase, how to
install, finding of technological expert.

Project Objectives

Success Criteria

Person Approving

Scope:
For these project milestones is location, Project manager will
The name or position of the
fulfilling technological need, security measure the performance person that can sign off on the
system, interior and exterior designing by using AON, AOA and scope objective.
Gantt chart techniques
Time:
Goals are hiring architecture,
developing construction teams etc.

Cost:
Budgeting range is from
Quality:
Quality eng, will hire for the short
contract to examine quality issues
according to the customer need

On Saturdays of every
month performance will be
measured and gap will be
founded.
Dollar will be the currency

If this hotel will meet all

requirement of five star
hotel it would consider as
successful project

Other:
All features should be according to the Performance of project
need of five star hotels. providing extra will be measured in terms
satisfaction to their customer
of planned cost and time

Summary Milestones
Milestones

Due date

Lay out design

02/19/2012

Material
(cement, steel iron, wood)
Machinery
Foundation
Floors
walls

03/01/13
04/18/12
04/19/13
03/06/15
05/28/13

Con..

Plumbing , ceiling , lighting

05/20/14

Services(lifts, heating, cooling,techonollogical)

Technological installation
Doors installation
07/31/15

Staffing Decisions:
Project manager will have authority to hire, fire and can take all
necessary action which are needed.

Budget Management and Variance:

No variance has been found till project ends

 Technical Decisions:
Project mgr. can take all Technical decision regarding
construction by consulting with quality engineer and
can take necessary action.

Conflict Resolution:
Conflict resolution is very challenging job hence project
mgr. will address conflicts in accordance with the
supervisor of team.

 Escalation Path for Authority Limitations:

Any problem which occurs outside the authority of project mgr.

in this case project mgr. will refer problem to line manager

 Project planning
Sponsors are On Jan 1, 2012, the Overseas Private Investment
Corporation (OPIC) and the
Government of Pakistan concluded a memorandum of
understanding pledging their mutual support for the construction
of a 5-star international hotel in Islamabad, managed by
.
OPIC President and CEO Dr. Ali Imran and Pakistani Minister of
Foreign Affair Amna Nawaz signed the memorandum in a
ceremony at Fuuast cafe. OPIC anticipates providing up to
$5,000,000 in financing and political risk
Insurance to the project. The 200-room deluxe hotel will be made.
Ali &co International Corporation will serve as the hotel operator.
Ali&co will provide technical services during the design and
construction of the hotel, training and recruitment of the hotel
staff prior to the hotel opening, and will manage the hotel after its
opening.
The project will also engage the services of three leading Turkish
construction
companiesTepe Group, Yuksel, and Limak.

 Technical Description
This hotel building will accommodate the following
facilities:
Lobby, caf, bar, and administrative facilities
150-seat restaurant
Deluxe single and double rooms
Sports center
Security building
Infrastructure works include:
Electrical wiring
Sewage and wastewater system
Gas pipes
Plastic water pipes
Centralized heating and hot water
Power generator

 Project Site
The hotel will be built in Blue Area Islamabad .

Project Status/Timeline
The construction phase will begin in the second half of
2012 and take approximately (Four years) to complete.

 Equipment and Services

The consortium is especially interested in purchasing
and importing required hotel
Interior furnishings, fixtures, equipment, and security
installations, which will likely include the following:
Headboards and mattress sets
Chairs and sofas
Desks and tables
Audio visual equipment
Cooking appliances
Mirrors and art
Lamps and lighting fixtures
Elevators

 Security systems (cameras, alarms, electronic and metal

detectors, etc.)
Gates and perimeter walls
Curtain rails
Balustrade
Wine racks
Fireplaces
Plumbing
Heating and ventilation
Automated climate control system
Computers and hospitality sector specific software
(electronic booking and reservation systems)
Gym equipment (weightlifting machines, etc.)
Swimming pool design and equipment

 Project Financing
OPIC anticipates providing up to $5,000,000 in
financing and political risk insurance for the project.
The remainder of the financing will be provided by
private investors.

Conclusion
Project team has successfully completed project of five
star hotel.
They desire to get full proof security system, furnishing,
and fixtures.

 Roles and Responsibilities

Project Committee consists of :

construction manager and representatives of users
affected by the project (middle management or higher)
Membership is about 5 people
Approves the preliminary analysis report, architecture
report, implementation report and all other project
deliverables
Approves the project plan and the release plan
Monitors project evolution through regular project
reviews
The management level user most directly concerned
with the system being developed

 Reports to the project committee

Assigns the user personnel needed to support the
development team in the preparation of functional
specifications and other work
Reviews the preliminary analysis report, the
architecture report and the implementation report.
Approves the functional specifications and the
definition of data elements and project

 Project Manager:
A very dynamic and warmed with good management
skills
Reports to the project committee
Heads the development team
Builds the development team
Co-ordinates the development, activities, and may
participate in some of them i.e. preliminary analysis
Prepares the project plan and release plans and
submits them to the project committee for approval
Approves the group plans
Prepares the project reviews and presents them to the
project committee
Conducts progress reviews with the group leaders
Conducts change management meetings
Conducts meetings dealing with outstanding issues

Development Team:
Architecture Group:
Responsible for developing the preliminary analysis
deliverables
Responsible for developing and updating all
architecture deliverables
Must define the mandate and initiate the work of each
development group
Provides all support needed by the development group
Responsible for reviewing several development
deliverables including:
unit process functional specifications
optimisation of facets

 Database Administration Group:

Administrative unit responsible for corporate
level database administration
Assigns database administrators to the project
Responsible for physical data modelling
dictionary entries, to ensure integrity of all data
Computer Operations Group:
Administrative unit responsible for operating the
organisations computer systems
Participates in production architecture (final
phases)
Co-ordinates the use of data processing resources
for production and development
Assists the users

Management Support Services:

This assisted by two support groups: the administrative
support group and the control and organisation support
group
Assists the project manager in preparing the release
plans
Assists the development group leaders in preparing
group plans
Participates in progress review and in meetings relating
to change management outstanding issues
Assists the project manager in identifying the project
teams organisational needs
Participates as needed in implementing solutions to
project team needs i.e. writing procedures, work
methods, etc.

 Administrative Support Group:

Responsible for providing the development team with
administrative support
Reports to the management support services group
leader since most of the work comes from this group

Control and Organisation Support Group:

Made up of construction manager and site manager
responsible for providing the development team with
control and organisation support.
When necessary, one member can be appointed the
person responsible for the group
Reports to the management support services group
since most of its work comes from this group.

 Development Group:
Made up of a group leader, construction manager, site
manager and users
A multidisciplinary group whose mandate is to develop
the deliverables related to a set of functions in a
particular release
Responsible for the functional design and construction
phases of the system functions assigned to it
Supports users and computer operations group during
the implementation phase

Roles and Responsibilities by Type of

Human Resource
Functional Analyst:
Responsible for producing the optimisation of facets
(data subjects) and the unit process functional
specification
Responsible for the definition of data elements and the
user guides
With the construction manager, reviews the main
specifications derived from the functional specifications
for which he/she is responsible
Responsible for the design and documentation of
functional test:
Description of functional test groups

 Construction manager:
Responsible for providing the following documentation
items:
Description of project units
Definition of project communication data
Hostel specifications
Production run specification
Instructions
Reviews construction components produced by site
manager
Supports site manager in project
Supports functional analysts and users in functional
tests, material tests and implementation

 Site manager:
Responsible for materials and components in project
Responsible for unit tests
Supports analysts and users in functional tests, site
tests and implementation

Procedures and Methods Analyst:

same as functional analyst but for manual unit
processes.

 Scope Definition
Establish requirements for 5 star hotel Islamabad
project
Identify current resources available
Identify current materials available (if any)
Modify requirements to meet project goal

Planning

Plan the effort required to complete system

Plan work schedules
Plan tasks
Assign tasks to personnel
Plan duties
Assign duties to personnel
Plan costs based on established requirements

 Execution and Control

Implement plan to meet objectives

Monitor progress on a regular basis
Control tasks and work schedules through the WBS
Alter work schedule when need arises
Investigate and resolve problems
Report progress to management and stakeholders
regularly

Review and Evaluation

Ensure products and plans are evaluated
Access evaluation results and summarize
Produce documentation on the complete project
process.

Technical aspect
Situation Survey

Define current system

Document work flow
List current inputs and outputs
Define mission critical tasks

Study of Existing Systems

Analysis of current system
Analysis of current resources and requirements.

work break down structure

WBS

Explanation
5 Star
1.1Place selection
1.1.1.1Blue Area
1.1.2Area
1.1.3Approval
1.1.3.1 Gov of pak
1.1.3.2 international authority

1.2 Planning

1.2.1 Management Planning

1.2.2 Designing
1.2.3 Constriction
1.2.4 Floor
1.2.5 Cost

1.3 Material

1.3.1 Estimate
1.3.2 Supplier
1.3.3 contract
1.3.4 Quantity

1.3.4.1 Brisk
1.3.4.2 Mud
1.3.4.3 Concrete
1.3.4.4 sent
1.3.4.5 wood
1.3.4.6 iron
1.3.4.7 glass
1.3.4.8 marble
1.4 Management
1.5 Security

Technical Description
Project Site
The hotel will be built in Blue Area Islamabad .

Project Status/Timeline
The construction phase will begin in the second half of 2012 and take
approximately 4 years to complete.

Headboards and mattress sets

Chairs and sofas
Desks and tables
Audio visual equipment
Refrigerators, stoves, and other appliances
Mirrors and art
Lamps and lighting fixtures
Elevators
Security systems (cameras, alarms, electronic and metal
detectors, etc.)
Gates and perimeter walls

Curtain rails
Balustrade
Wine racks
Fireplaces
Plumbing
Heating and ventilation
Automated climate control system
Computers and hospitality sector specific software
(electronic booking and reservation systems)
Gym equipment (weightlifting machines, etc.)
Swimming pool design and equipment

 Project Financing
OPIC anticipates providing up to $5,000,000 in financing
and political risk insurance for the project. The remainder of
the financing will be provided by private investors.

Conclusion
Ali&co has completed project successfully.
Customers of this hotel need full proof security system,
luxurious furnishing, and fixtures.

Roles and Responsibilities

Project Committee:
Made up of the construction manager and representatives of
users affected by the project (middle management or higher)
Membership is about 5 people
Approves the preliminary analysis report, architecture report,
implementation report and all other project deliverables
Approves the project plan and the release plan
Monitors project evolution through regular project reviews
The management level user most directly concerned with the
system being developed
Reports to the project committee

 Reviews the preliminary analysis report, the architecture

report and the implementation report.
Approves the functional specifications and the definition of
data elements and project
Approves user guides
Approves the project plan and the release plans
Settles differences that may arise between users and people
working on the project
Approves any change of plan with
Sets priorities for change requests affecting the schedule and
may refer this to the project committee

 Database Administration Group:

Administrative unit responsible for corporate level database
administration
Assigns database administrators to the project
Responsible for physical data modelling dictionary entries, to
ensure integrity of all data

 Computer Operations Group:

Administrative unit responsible for operating the
organisations computer systems
Participates in production architecture (final phases)
Co-ordinates the use of data processing resources for
production and development
Assists the users
Takes over releases at production cut-over

 Implementation of Solution
Installation (New technology like latest machinery)

Delivery of Solution
Training Staff
Documentation

Activities
1. Initial work
Establish requirements for 5 star hotel
Islamabad project
Modify requirements to meet project
goal
Plan tasks
Define mission critical tasks
Plan duties
Identify current resource available
2. SURVEY
3. Excavation
4. Buy material
5. foundation
6. Build outside Wall
7. Structure of building
8.Install interior plumbing
9.Install exterior plumbing
10. Install interior electrical

Time
required for Starting
completion
time
(days)
49

59
47
43
59
39
35
55
39
49
39
259
51
47
43

Ending time

01/01/12

02/19/12

02/19/12

04/18/12

04/18/12
06/04/12
07/17/12
09/14/12
10/23/12
11/27/12
01/21/13
03/01/13
04/19/13
05/28/13
02/11/14
04/03/14
05/20/14

06/04/12
07/17/12
09/14/12
10/23/12
11/27/12
01/21/13
03/01/13
04/19/13
05/28/13
02/11/14
04/03/14
05/20/14
07/02/14

Cost
resources
required
$100,000

$200,000
$400,000
$200,000
$100,000
$100,000
$200,000
$100,000
$100,000
$200,000

Activities

1.

Initial work
12.install wallboard

13. Install exterior sanding

14.Paint exterior
15.Install flooring
16.Paint interior
17.Install exterior doors
18.Install interior doors
19.Install roofing
20.Install equipments and
interior furniture

Time required
Cost
for
Starting
Ending time resources
completion
time
required
(days)

08/30/14

59

07/02/14

69
119
59
59
29
39

08/30/14
11/07/14
03/06/15
05/04/15
07/02/15
07/31/15

11/07/14
03/06/15
05/04/15
07/02/15
07/31/15
09/08/15

$2 00,000
$1 00,000
$1 00,000
$2 00,000
$1 00,000
$1 00,000

29

09/08/15

10/07/15

$5 00,000

65

10/07/15

12/11/15

$1 00,000

$4 00,000

 Resource Allocation
Resource Schedules will be maintained in the MS
Project Plan located in the project directory and
maintained on daily basis. all project team members
will report their activities to their team leader on a daily
basis so information can be kept current. The MS
project plan will be the only valid schedule.

 Budget Allocation
Allocation of money will be handled by PM as needed to
cover salary and material purchases. $5,000,000 will
be allocated at beginning of project to cover the
necessary material purchases and the following budget
money will be allocated to cover work per day
performed by project staff.

 Schedule Control Plan

In order to better track the work completed Milestones
are further broken down into small work. Control
mechanisms are designed to measure the progress of
work completed through comparisons of actual to
planned progress based on weekly and monthly status
reports. In accordance with the Reporting Plan. The
schedule requires review and approval of the Change
Control Board at the end of each phase of the project.

 Budget Control Plan

Baseline budget is documented in the Estimation
Plan. Control mechanisms measure comparisons
of actual to planned expenditures and the cost of
inch pebbles completed and report expenditures
as outlined in the Reporting Plan.

 Quality Control Plan

Quality control is an integral part of the project and it
is controlled by the team of expert quality engineers.
construction engineer will head the all team members

 Reporting Plan
The Reporting Plan establishes standards for the
frequency of reporting and the recipients of reports. By
following the standards set forth in the plan, subjective
decisions about reporting are eliminated, and any
events causing delay in the project will be reported up
the ranks. Reporting and Information .

 Flow Matrix of information

The Reporting and Information Flow Matrix below
explains the standard schedule for meetings and
reporting. Conditions are included for both the projects
that are on schedule and for projects that are offschedule based on reporting requirements or as
perceived by the project manager to be at risk

Status
Take these
actions when no
risk events are
present.

Action
Status Meetings

Weekly
Project Team
Meeting
PM Meeting

Monthly
Committee
Meeting

Quarterly
Upon request or
as needed

Reports

Inch pebbles
completed
previous cycle
and Details of
scheduled
completions for
next week.

Summary of
standard reports

Summarised
monthly reports
due each quarter

Take these
Earned Value off
actions when risk baseline by 10%
events are present or any perceived
risk present

Project Manager brings news to opic for appropriate

action

Any report where Project Executive Meeting Called. PM to meet with

Earned Value is
opic is briefed on project status.
off baseline by
15%

 Risk Management Plan

The purpose of the Risk Management Plan is to
identify, analyze and rank risk Factors. Once factors
have been identified then these will be analyzed for
impact and consequences and ranked accordingly plans
will be put in place for contingencies and tracking and
control measures will be put in place. Risk
management is an ongoing task, as influencing
conditions a rarely stagnant during the course of the
project.

 Risk Identification
For the 5 star hotel blue area Islamabad Project we have
identified two main areas of risk. The loss of key
personnel, this could involve personnel being recruited
to another employer or project, or the long-term illness
of an individual. Funding could be withdrawn from the
project due to other priorities.

 Risk Analysis
The risks will be analyzed according to the ternary Level
Model of risk.
Loss of key personnel - Loss of key personal would
prove to difficult to replace during the course of the
project. This would severely affect the project schedule
due to the small size of the team; loss of more than one
member could put the whole project at risk. Given
current market conditions for PM resources the
likelihood of being recruited has diminished, but still
cant be ignored

 Risk Planning
The highest risk to the project is the loss of a key
member of the project team. Team members should be
advised as to their critical role in the project's success
and should be committed to the success of the project.
Keeping the objective clear in everyone mind will be
priority.

 Risk Tracking
Miss. Amna Nawaz will be responsible for the
Monitoring of the Likelihood of team members leaving
the project. He will monitor market employment
conditions and Team morale on a scale of 1-5 these
values submitted to the project Manger prior to the
weekly Status meeting and results will be track
throughout the project.

 Risk Control
If it becomes apparent that the factors that affect the
loss of team members are on the rise, steps should be
taken to ensure that team members remain committed
to the project.

 Problems Resolution Plan

This plan documents the Defect Resolution activities

that will be used by the project team during the
implementation construction of hotel for the tourist.
This plan defines what will be put under Defect
Resolution, who will be involved in the Defect
Resolution process, and what procedures are to be
used.

 Objectives
Identify items to be used with the Defect Resolution
plan and the scope of Defect Resolution activity on this
project. Identify the roles and responsibilities of those
involved in the Defect Resolution process.
Describe the processes and procedures to be used in
resolving defects in this project.

 Scope
Controlled Items
Defect Resolution will be used on this project to handle
defects or problems found in the 5 star hotel projects.
The following documents are to be used in conjunction
with the Defect Resolution Plan:
Technical Process Plan
Configuration Management Plan
5 star hotel project Design Document
Test Plan .

 Defect Resolution Activities

Defect Resolution will work with the Team members to:
Ensure that any defects or problems that are found with
project personnel, structure, and input material etc, is
handled in the correct manner.
Ensure that defects are documented properly and filed
with the Defect Resolution manager on a per issue
basis.
Ensure that documented defects are re-tested and all
associated modules are re-tested.

 Defect Resolution Manager

The Defect Resolution Manager is responsible for handling all
documented defects, working with project Team Members to
ensure defect resolution and provide re-testing to affected
modules.

 Team Members
Team Members will ensure that all fixes are documented
properly. Team Members will work with the Defect Resolution
Manager to ensure that all fixes are implemented in the 5 star
hotel Islamabad project and that all documents are updated
prior to testing and final delivery of the 5 star hotel Islamabad
project of construction of hostels.

 Processes and Procedures

When a defect is encountered by the testing team the
Testing Manager should document the issue and send
the issue to the Defect Manager who will ensure that
the Development team Manager is made aware of the
defect so that his team can resolve the issue, once the
resolution is implemented and documented the
Development team Manager will send the resolution
back to the Defect Manager.

 Communication Plan
The project team will maintain a schedule of monthly
meetings. All workgroup members, subgroup members,
project owners and other who have expressed interest
are included in the CC list for meeting agendas and
meeting notes. If a particular meeting is not needed, it
will be cancelled. The workgroup chair/project manager
will report progress to the following groups at their
request:

Coordinating Committee
Policy Board
Advisory Council
Key stakeholder organizations will be kept abreast of
the progress of the workgroup through their
representatives on the workgroup.
It is expected that workgroup members will provide
presentations about the project at various venues.
Individual task teams will work closely on a weekly or
daily basis while completing specific tasks.

 Issues Management
As issues arise within the project, each team will
determine if the issue is significant enough to report it
to the Project Manager. The Project Manager, in
consultation with the Team Lead, will decide if the issue
should be reported to the full Workgroup. If so, the
collaborative work site will be used as a place to
describe and track issues

 Project procurement management:

Procurement will be provided according to the need of
project team. material will be purchased by quality
engineers and construction engineers. Process of
procurement or purchasing will run in the same
manner as project manager directs and also costing will
be according to the mentioned cost in costing process

 Closing of procurement:
All contracts will close out as project finishes.
Proper document done and final report of procurement will
presented by project manager.
Remaining material will properly handover to managemet.

THE END