Job Analysis The Process and

its Uses

Agenda:
An overview of the term Job Analysis .
Purpose and uses of Job Analysis.
Its contents.
Steps in Job Analysis.
Techniques of gathering Job Analysis Data.
Guidelines for conducting job analysis.

What is Job Analysis?

It is a procedure by which pertinent information is

obtained about the job.

i.e. It is a detailed and systematic study of
information
relating to the operations and responsibilities of a
specific
job.
Specially ,What the worker does; how he gets
it done, why he does it ,skill ,education and
training required , relationship to other jobs,
Physical demands, environmental conditions
etc

Purpose and Uses Of Job

Analysis:

Organization and Manpower Planning:- it

defines labour needs in concrete terms , clearly

divides duties and responsibilities.
Recruitment, Selection:- By indicating the
specific reqs. Of each job(i.e.; skills and
knowledge) it provides a realistic basis for
hiring, training, placement, transfer and
promotions.
Wage and Salary Administration:- Indicating
qualifications reqd. and risks and hazards
involved, it helps in sal. and wage
administration.

Purpose and Uses Of Job

Analysis (Cont....)

Job Re-Engineering :- Job analysis provides info.

Which enables to change jobs in order to being

better mannered by personnel's with specific characs
and qualifications.
Employee Training and Management
Development :- JA helps in determining the content
and subject matter of training courses.
Performance Appraisal:- JA helps in establishing
clear cut standards which may be compared with the
actual contribution of each individual.
Health and Safety:- helpful in identifying
hazardous conditions and unhealthy environments so
that corrective measures can be taken.

Contents of Job Analysis:

Job Identification:- Its title including its code

number.
Significant Characteristics of a Job:- its location,
physical setting, supervision , hazards and
discomforts etc.
What the typical worker does? specific operations
and task that make up an assignment, their relative
timing and importance, simplicity, routine and
complexity, the responsibility or safety of others for
property, funds, confidence and trust.
Which materials and equipment a worker uses?
Metals, plastics, grains, yarns, milling machines etc.

Contents of Job
Analysis(Cont.)

How a job is performed? Nature of operation- lifting,

handling, cleaning, washing, feeding, removing,

drilling, driving, setting up and many others.
Required Personnel Attributes. :- Experience,

training, apprenticeship, physical strength,

coordination or dexterity, mental capabilities,
aptitudes, social skills etc.
Job Relationship:- Experience required,

opportunities for advancement, patterns of

promotions, essential cooperation, direction or
leadership from and for a job.

The Steps in Job Analysis:

Techniques of Gathering Job

Analysis Data:
Personal Observation:-The materials and the

equipments used, the working conditions &

probable health hazards and an understanding of
what work involves. Especially useful in jobs that
consist primarily of observable physical ability,
like the job of draftsmen, mechanic, spinner or
weaver.
Sending Out Questionnaires:- Properly drafted

questionnaires are sent out to job holders for

completion and are returned to supervisors.

Techniques of Gathering Job

Analysis Data (Cont.)
Maintenance Of Log Records :- the employee

maintains a daily diary of duties he performs, marking

the time at which each task is started and finished.
Conducting Personal Interviews :- Personal

interviews may be held by the analysts with the

employees, and answers to relevant questions may be
recorded.
In most cases, interviews
coupled with personal observations lead to the
desirable approach.

USES OF JOB ANALYSIS

Produce job descriptions and

specifications
Recruitment and Selection
Performance Standards
Training and Development
Compensation
Used in training
Help in performance appraisal
11

Conclusion:
From Job Analysis, specific details of what

is being done and the skills utilized in the

job are obtained. Job Analysis enables the
managers to understand jobs and job
structures to improve work flow or develop
techniques to improve productivity.

Thank You