GENERAL ELECTION

2015

WELCOME
TO
PRESIDING OFFICERS

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THOROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THOROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THOROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURE

Attend
all rehearsal
and
Training
Clarification
Classes
of
doubts

Modus
operandi
of
EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THOROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

II. ON THE DAY PREVIOUS TO POLL

1. Arrival at the Distribution Centre

2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.

MOST IMPORTANT POLLING MATERIALS

ELECTRONIC VOTING MACHINE

BALLOTING
UNIT

CONTROL
UNIT

Ensure the CU and BUs are relating to your Polling

stations

MOST IMPORTANT POLLING MATERIALS

Marked copy of Electoral roll
Register of Voters (21 A)
Voters Slip
Indelible ink
Tendered Ballot paper ( 10 Nos + Ballet label 2 Nos

Arrow cross mark

Self inking pad
Metal seal
Copy of specimen signature of
candidate / Election agent

MOST IMPORTANT POLLING MATERIALS

Paper seal
Strip Seal
Special tag
Address tag
Presiding Officers Diary, Declaration etc
Sample of EVM Balloting Unit

MOST IMPORTANT POLLING MATERIALS

A detailed list of
polling materials
incorporated in
Annexure II
of Presiding Officers
Hand Book.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

II. ON THE DAY PREVIOUS TO POLL

6. ARRANGEMENT OF POLLING STATION

a. Set up of PS (Slogans / Photo etc

should be covered or removed)
b. Set up of Voting Compartment
(5 Mtr length of connecting cable)

c. Display of Notices.
(Area of Pollin and list of candidates)

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURES
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

III. BEFORE COMMENCEMENT OF POLL

1. Assignment of Duties to Polling Officers

2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS

III. BEFORE COMMENCEMENT OF POLL

1. Assignment of Duties to Polling Officers

2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

1st POLLING OFFICER

2nd POLLING OFFICER
3rd POLLING OFFICER

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

1ST POLLING OFFICER

In charge
of
marked copy

Verification
1.Election ID card
2.Passport, Aadhar card
3.Driving Liecence, PAN
4.SSLC Book with Photo
5.Passbook with Photo of
nationalised bank
6.ID card of SEC for New voters
7.Any other Photo ID card
decided by the SEC

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

1ST POLLING OFFICER

Read out serial No

and entry of the elector in the
electoral roll

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

1ST POLLING OFFICER
Marking
in the Photo
Electoral Roll

Special Marking
For Trasns genders

PB

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

1ST POLLING OFFICER

Minor errors
in the ID
card / and
Electoral roll
may be
ignored and

om the upper tip of the nail

bottom of the 1st join

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

2nd POLLING OFFICER
In charge
of
indelible ink
In charge of
Register
of
Voters

Obtain
Signature or
Thumb
Impression

Issuance
of
Voters

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

3rd POLLING OFFICER

In charge
of
Control
Unit

Ensuring
indelible
ink mark

Activating
the
Balloting
Unit

duties can be performed by the presiding

where the number of Electors is small.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

III. BEFORE COMMENCEMENT OF POLL

1. Assignment of Duties to Polling Officers

2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS

2.Appointment of Election Agents

Appointment letter in Form No.10
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass for polling agents ( 2 Supporting agents. No change in last hour.
Not allowed to take Marked copy outside)

DUTIES AND FUNCTIONS OF POLLING OFFICERS

2.Appointment of Election Agents

Seating of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates

DUTIES AND FUNCTIONS OF POLLING OFFICERS

III. BEFORE COMMENCEMENT OF POLL

1. Assignment of Duties to Polling Officers

2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

IV. DURING THE POLL

1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS

IV. DURING THE POLL

1.Commencement of poll

a. Warning about secrecy of voting(KPR Act S.125)

imprisonment upto 6 Months and/or fine)

b. At the stroke of the hour fixed

Allow two three voters to enter

c. Declaration by the Presiding Officer-Part 1,2,3

d. Precautions about indelible ink
e. Maintenance of register of voters in form No.21 A

f. Maintenance of POs Diary- No of voters every 2 hours

g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
(separate queue for men and Women

DUTIES AND FUNCTIONS OF POLLING OFFICERS

IV. DURING THE POLL

1.Commencement of poll

h. Entry of voters to PS to be regulated

Separate
Queues
for
men and
women

Infirm/
Women voters
with babies
in arms
may be given
precedence

DUTIES AND FUNCTIONS OF POLLING OFFICERS

IV. DURING THE POLL

1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS

2. Admission into the Polling Station

The electors
The Polling Officials
Each candidate, his election agent and one polling
agent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers, Observers

DUTIES AND FUNCTIONS OF POLLING OFFICERS

IV. DURING THE POLL

1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS

3. Enforcement of Election Law

a. Declaration of Elector about his age

Obtain declaration
as in Form no N-16
List of such voters in
Form No. N-18

Inform the
penal provision in
section 31 of the R.P.Act

Imprisonment for one year or fine or both

DUTIES AND FUNCTIONS OF POLLING OFFICERS

3. Enforcement of Election Law

b. Maintenance of secrecy

Violation of maintenance of secrecy is

punishable with imprisonment which may
extend to three months or fine or with both
as per section125 of KPR Act

DUTIES AND FUNCTIONS OF POLLING OFFICERS

3. Enforcement of Election Law

c. Prohibition of canvassing in or near PS
Canvassing of Votes with in
2 00 mtrs from PS not allowed
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate

DUTIES AND FUNCTIONS OF POLLING OFFICERS

3. Enforcement of Election Law

c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election

--are punishable under section

127 of the KRP Act.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

3. Enforcement of Election Law

d. Other offences
Disorderly conduct in or near PS (section 128)
Misconduct at the PS (section 152)
Failure to observe procedure for voting
Illegal hiring or procuring of conveyance
Breaches of Election duty (section 133)
Going armed to or near PS
Booth capturing (section 137)

DUTIES AND FUNCTIONS OF POLLING OFFICERS

3. Enforcement of Election Law

d. Other offences
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code

DUTIES AND FUNCTIONS OF POLLING OFFICERS

IV. DURING THE POLL

1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS

4. Other important functions

POs entry in Voting Compartment during Poll
agents allowed to accompany
Section 35 F O without agents to
press the end button in BU
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote

DUTIES AND FUNCTIONS OF POLLING OFFICERS

4. Other important functions

Challenged Votes
Challenge
fee

Summary
enquiry

Burden of
proof
Return/forfeiture
of
challenge fee.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

4. Other important functions

Refusal to observe voting procedure
Withdraw
and cancel
voters slip

Inscribe the fact

in Register
of Voters

Put signature
below the
entry in the
remarks column

Never change the Sl.No in 21 A

DUTIES AND FUNCTIONS OF POLLING OFFICERS

4. Other important functions

Electors deciding not to vote

Shall not
Compell to cast
his vote

Inscribe
Refused to Vote
in remarks
column of register
of voters (17 A)

Signature
Or thumb
impression
of the elector
against the
entry

Never change the Sl.No in 21 A

DUTIES AND FUNCTIONS OF POLLING OFFICERS

4. Other important functions

USE OF NEW VOTING MACHINE

Read out
a further
Declaration
in part II of Annexure VII

DUTIES AND FUNCTIONS OF POLLING OFFICERS

I. ACQUAINT THROUGH KNOWLEDGE

ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

CLOSING HOUR

Announce
the fact a
few minutes
before the
hour
appointed

Permit
Electors
present
at the
PS at the
hour
appointed

Distribute
slip
with
signature
in full.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

CLOSING OF EVM

Supply
attested
copies
of 24A to
Polling
Agents

Closing of
Voters
Register
(21 A)

DUTIES AND FUNCTIONS OF POLLING OFFICERS

V. END OF THE POLL

DECLARATION
AT THE END
OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

V. END OF THE POLL

Place the
Control Unit
and Balloting
Unit in their
carrying
cases, close
and
seal with the
Address tag

DUTIES AND FUNCTIONS OF POLLING OFFICERS

V. END OF THE POLL

DECLARATION
AFTER SEALING
THE EVM
Give copy of 24 A
Obtain Signature

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

1.Sealed Cover
containing
24A
(3 Copies)

2. SealedCover
containing
Declaration
of PO (3 Copies)

3. Sealed Cover
containing
POs Diary

4. Cover of Paper seal account)

(The above covers should be sent separately along

with the EVM to the receiving centre)

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

Packet No. I
Statutory Covers
Packet No.II
Non-Statutory Covers
Packet No.III
Packet No.IV.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

PACKET No. I ( 4 Covers)

(Should be super scribed as Statutory Covers)
1. Sealed Cover containing marked copy of electoral roll
2. Sealed cover containing the Register of Voters (21 A)
3. Sealed Cover containing unused tendered ballot papers
4. Sealed Cover containing used tendered ballot papers
and the list in Form No.21 B
If any cover mentioned above is nil, a NIL cover should be placed.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

PACKET No.II (12 Covers) , 1 sealed

(Should be superscribed as Non-Statutory Covers)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of challenged votes in Form 21 (sealed)
4. List of blind and infirm electors in Form 22 A and the
declaration of the companion.

5. Receipt book and cash, if any, in respect of

Challenged votes
6. Cover containing unused and defective paper seals

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

PACKET No.II (12 Covers) , 1 sealed

(Should be superscribed as Non-Statutory Covers)
7. Cover containing EDC
8. Declaration obtained from electors as to their age
and list of such electors
9.Cover containing used voters slip
10.Cover containing unused voters slip
11.Cover containing unused special tag
12.Cover containing unused Strip Seal

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

PACKET No.II
(Should be super scribed as Non-Statutory Covers)
6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
9. Unused and damaged special tags
10. List of challenged votes in Form 14 (Sealed Cover)

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

PACKET No.III
1. Hand book for PO
2. Indelible ink set without leakage
3. Self inking pad
4. Metal seal of the PO
5. Rubber seal of the PO
6. Arrow cross mark
7. Cup of setting indelible ink.
8. EVM Manual

DUTIES AND FUNCTIONS OF POLLING OFFICERS

SEALING OF ELECTION PAPERS

PACKET No.IV

All other items such as Voting compartment,

Waste paper basket,Polythene bag, etc..

POINTS TO BE REMEMBERED
Read Hand Book, Manual and instructions
Percentage of polling shall be informed
Ensure free and fair Election
Maintain close relation with the members
of your polling team
Maintain good relation with the polling agents

POINTS TO BE REMEMBERED
Start mock poll at least one hour before the
hour fixed for the commencement of poll
Commence the poll at the appointed hour
Formally announce the close of poll after
the last elector has voted
Take personal responsibility to hand over
the EVM and election papers.

Thank You
Have a nice day