Professional Documents
Culture Documents
Replan
Control
Standard/criterion
Feed Back
Assets
Liabilities
-Major fixed
equipment
-Movable
equipment &
furniture
-Minor
equipment
-Cash
-Investment
-Inventory
Revenues
-Supplies
-Other income
Expenditure
-Salaries
-Supplies
-Repair &
maintenance
-Plant operation
-Utilities
-Research,
training,
development
Receiving :
- Count, weigh, measure quantity, check quality and
condition
- Arrange inspection by department for non-routine items
- Receiving report
- Report damage to insurance company, observe survey
and other inspection facilities
- Report about quality, deviation from specification
Recording Purchase :
- Payable journal, purchase journal
- Alphabetical filing by vendors name
- Checking invoice calculation/rates
- Delineating responsibility for checking and certification
as to quality, quantity, measurement
Inventory :
- Perpetual inventory
- Assignment of responsibility
- Adequate storage facilities to protect against damages
- Limited access
- Supply requisition
- Location of stores
- Maximum minimum control
- Periodic report
- Physical inventory
- Control of expensive items, A B C analysis
- Periodic review of slow moving items, investment in
inventory, inventory carrying cost
CONTROL OF CASH :
Cash Receipts :
- Centralize cash receiving reduce cash handling separate
receiving and paying
- Billing and cash collection to be separated
- Deposit entire cash receipt in tact
- Fidelity bond
- Make vacation mandatory, job rotation
- Physical protection to cashier
- Discourage substitution of cheques for cash
Mail Receipts :
-Entered by someone other than cashier and account
-Not to combine with other / counter cash
Counter Receipts :
- Cash register and problem of allocation
Bank Deposit :
CASH DISBURSEMENT :
Basic Policies :
- All payment by cheque
- Small amount from imprest cash for pretty payments
- Pre-authorization of voucher
- Routinization of payments
- System of double checking of all bills (rate, quality of work,
quantity of supply, account of material supplied by Hospital)
Bills for
Repair &
Maintenence
Employees
students leaving
for good
Refund of
advance deposit
medicine
INVESTMENT
- Various alternatives for investment, risk, return
- Long term projection of fund requirement
- Varied periodicity of investment so that a part could be encashed
every year, in case of emergency
Continuous review
ACCOUNTS PAYABLE :
-Payment policy
OUTPATIENTS
Defaulcation becomes easier when receipts are
handled by many people.
Chances of addition / subtraction error could be
minimized with mechanical aid electronic cash register
with audit key.
Cash register creates problem for bifurcation,
departmentalizaton of central cash is planned.
Consultation
Laboratory
X-Ray
Pharmacy
Emergency
--
X-ray
Pharmacy
Operation
- -
Delivery
--
Anaesthesia
Charge slip in Triplicate
) Braces, Denture,
) Tonic, shoes
Free Care :
- There should be policy who should get free care ?
- Elective / Emergency
- Chronic disease
- Delivery (Normal)
- Who authorizes free care
- Accounting of free care / stamping and signing by patients
- Free care in one place only
GRANTS & DONATIONS :
- Proper record, accounting, return
- All donated commodities are to be valued and accounted
- Conditioned of grants are to be studied carefully, periodical
returns are to be sent in time with detailed work report.
EXPENDITURE
SALARIES
Employment
Authorization
Record of
Employment
Rate of Payment
Increment
Promotion
Attendance
Leave
Procedure
Reporting
Back
Part-time
Compilation of
payroll
Payroll
Disbursement
Electricity
Telephone
Use of Vehicle
Dietary
Marking
Utility Bills
and payment
of Tax
Maintenance
Bills