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BUDGET OVERVIEW
Define Budget

Open Budget Period

Define Budget Organisation

Enter Journal Entries

Check Fund available

Define Range

Enter Budget Amount

Assign Range

Define Budgetary Control

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DEFINITIONS
Budget
Budgeting is the process of predicting and controlling the expenses within the organization and consists
of a
periodic negotiation cycle to set budgets (usually annual) and the day-to-day monitoring of current
budgets.

Defining Budget
Define a budget to represent specific estimated cost and revenue amounts for a range of accounting
periods.
You can create as many budget versions as you need for a set of books

Define Budget Organisation

Define budget organisation to include range of accounts that you wanted to be budgeted. If you are using
budgetary control, you set the budgetary control requirements for an account within its budget
organization
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Definition
Encumbrance
Encumbrance refers to reserving funds for the documents (PR and PO), which is mainly
used to control the expenditure and its overspending

Fund Check Level or Budgetary Controls

1) NONE: Used for no fund checking or Fund Reservations
2) ADVISORY: EBS still reserves for transactions even when no funds are available
3) ABSOLUTE: Used to prohibit the user from reserving funds for a transaction unless
funds are available

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Additional Facilities
Transfer
Use this window to transfer budget amounts between accounts. You can transfer
amounts between accounts in different budget organizations, or within the same budget
organization

Upload Budget

Use this window to upload budgets you created using a spreadshee t

Mass Budget
MassBudgeting gives you the flexibility to allocate budget amounts to ranges of accounts
throughout your organization using simple formulas

Formula
Use this window to define budget formulas that calculate budget amounts automatically

Auto Copy
Use this facility to copy details of one budget to another budget and details of one budget
organisation to another organisation
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Process Flow
Befine Budget (Budget > Define > Budget)

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Budget Organisation
Budget > Define > Budget Organisation

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Define Range

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Budgetary Controls

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Range Assignment
Range

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Enter Budget Journals

Budget Journals
&
Create and Post

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Enter Actual Journal

Check Fund
and Post

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Check Fund Availability

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Error Message (If "absolute")

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Warning Message if "Advisory"

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Check Fund for the Account

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Common Budget Reports

1) trial Balance - Budget:-

Review your general ledger budget account

balances and activity for a specific currency

2) Budgetary control Result Report:-

The Budgetary Control

Results report provides detailed information about the funds check failure or success,
reporting on transactions funds checked in Purchasing, Payables, Federal Financials,
Projects, Grants, and General Ledger

3) Budgetary Listing Reports:-

These reports are intented to

understand various budget set up made in the system

4) FSG for Budget:-

This is not a standard report this has to be constructed

by the user according to his requirements eg: Budgeted P&L account, Budgeted
Balance Sheet etc. This will be use ful for variance analysis and further decision
making
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Thank you
sales@4iapps.com
INDIA

UAE

OMAN

QATAR

USA

1-1-1 Tecci Park

PO Box No: 42693

Knowledge Oasis Muscat

Al Sadd Area, Doha

18210 Contour Rd #202

285, Rajiv Gandhi Salai

Hamriyah Free Zone Sharjah

Sultanate of Oman

Qatar

Montgomery Village MD 20877

Sholinganallur

United Arab Emirates

Tel +968 9780 7119

Tel +974 4432 6634

Tel +1 240 252 5913

Chennai - 600 119

Tel +91 44 6638 0000

4iapps.com

Tel +971 6526 9057

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