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Human Resource Information System

[HRIS]

Rajiv Kumar

What is HRIS???
The application of computers to employee-related
record keeping and reporting, and management
decision making
Any system that supports any aspect of the HR
function
Primary function:
Documenting the employment relation in all its
complexity
Basic technology:
Storing, retrieving and distributing information

Top Ten Calculations for


HRIS
Healthcare cost per employee
Pay and benefits as a percentage of operating expense
Cost per hire
Return on training.
Time to fill jobs.

An HR Example

Input
(hours worked)

Processing
(Calc. Net pay)

Feedback Loop
(Is paycheck accurate?)

Output
(cut paycheck)

Typical HRIS Record Keeping


Requirements

Employee information
Wage and salary data
Review dates
Benefits
Education and training
Attendance
Performance data/appraisal results

Typical HRIS Reporting


Requirements
Employee profiles/lists
Summary reports on employee groups
Historical trends in work-related info
Person-position comparisons

HRIS
Tracks...
Medical
Records

Recruit/
Employ

Workers
Comp
Health &
Safety
HR
Planning

EEO/AAP
Payroll

People
Jobs

T&D
Comp.

Positions

Pension
Admin

Benefits

Emp.
Relations

Developing an HRIS: System


Development Life Cycle (SDLC)
Planning

Analysis

Design

Implementation

Maintenance

Realized
(versus Manual
System)

Save $$$ i.e. money


More efficient recruiting
Better coordination of staffing resources
Faster, more consistent screening of applicants
Quicker, higher quality hiring decisions

Why HRISs Sometimes Fail?

Unclear goals/objectives

System solves the wrong problem

Management- unrealistic expectations

Improper vendor/product

Lack of overall plan for record mgt.

selection

Lack of flexibility and adaptability

Low user involvement

Misinterpret HR specifications

Planning overlooks impact on

Poor communication between HR/IS

clerical procedures

Inadequate testing

Lack of HR/functional expertise


in designing

Underestimate conversion effort

Why are Carefully Developed


Info Systems Important to HR?

Better safety

Better service

Increased Productivity
More efficient administration

Competitive Advantage

Fewer Errors

More opportunities

Greater Accuracy

Reduced labor requirements

Higher Quality Products

Reduced costs

Improved Health Care

Superior managerial decision making

Improved Communication

Increased Efficiency

Superior control

Conclusion
HRIS has been adopted by most of the
organisation to make the work easier for the
organisation.

Thank
You

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