Professional Documents
Culture Documents
AND
MANAGEMENT OF
COOP
Presented by: Victoria N. Cortez
How to
organize?
Felt
Need
Volume of Business
-sufficient resources
needed to pay fixed
operations
(rentals, salaries of
employees)
-attract more members
& customers to
increase its volume
Availability of
Qualified Officers
-men of integrity and honesty
-willingness to serve
Adequacy of Facilities
-available facilities to sustain the
operations & services
-simple & adequate
RS
HI
FELT NEED
LE
AD
E
COOP
CO
O
PE
RA
TI
O
Organizational
Procedure
Preparation of an
Economic Survey
The Leaders or core group who initiated the organization
of the cooperative shall undertake a feasibility study
with the assistance and guidance of a cooperative
specialist from the Authority. The purpose of the survey
is to determine the viability and potential of the
projected cooperative. Before selling the idea of a
cooperative to the people, management, manpower,
economic, technical, and financial aspects of the project
should be studied. In addition, non-economic factors
such as politics, customs, traditions, habits, and values
should be also analyzed.
Guidelines for
Economic Survey
Formation of
Working
Committees
During the first general meeting,
the following committees
shall be organized:
1. Membership Committee promotes cooperative
practices, & campaigns for members
ideas,
Organizational Meeting
If the criteria of viability and all requisites of membership,
capital, training, and technical matters have been fully met,
then a general meeting shall be convened to organize formally
the cooperative or kilusang bayan.. Among the matters to be
taken up are:
1. Resolution to organize the cooperative
2. Adoption by majority vote of the articles of incorporation and
bylaws
3. Election of the members of the Board of Directors and
important committees
4. Other matters
The cooperative field man shall see to it that the elected officials
meet the necessary qualifications prescribed by the Cooperative
Development Authority. The Board of Directors, committee
members, and the members of the core group shall constitute the
incorporators. Immediately after the organizational meeting, the
members of the board and the committees shall take their oath of
office, and meet separately to elect from among them selves their
respective bodies. Among the matters to be taken up at the board
are:
1. Appointment of the manager and other subordinate employees.
2. Designation of its depository bank
3. Creation of Education and Training Committee which shall be
headed by the Vice-Chairman
4. Creation of other committees
5. Ratification of contracts which may have been negotiated by the
core group or organizers prior to the formal organization of the
cooperative
6. Other matters
Organizational Structure
GENERAL
ASSEMBLY
AUDIT/INVENTOR
Y COMMITTEE
BOARD OF
DIRECTORS
ELECTION
COMMITTE
E
1.General Assembly of
Members
Annually, the members of the cooperative shall convene to hear & evaluate
he reports of the various bodies elected by them to perform certain functions
and activities in connection with the objectives of the organization. This
onsultation within the members of the officers shall take place within 90days
after the close of the fiscal period (January-December) or granted an
extension by the CDA
2. Quorum at membership
assemblies
-One-half plus one of the members in good standing shall constitute a
quorum at any annual or specific assembly or otherwise provided, a
majority vote of the quorum shall be a valid cooperation act
- A conditional quorum exists if at the time and date in the call, the
members present constitute at least 25% of the members in good
standing
- A majority vote of such members on matters which do not
otherwise require a different quorum and a higher percentage of
votes, shall be a valid corporate act on condition that:
a) The minutes of the meeting duly certified and attested to by the
secretary and presiding officer, respectively, are submitted to the
Chairman, CDA, within 15 days from the date of said meeting
b) A list of the members present during said meeting is enclosed with
the minutes, and
c) The Chairman, CDA, approved the resolutions
4. Special General
Assembly
-may be called at any time by the Board of Directors in
between
Annual general assemblies to take up urgent matters
5. Board of Directors
a. Manner of Selection
1. Exercise general supervision and control over the affairs of the cooperative
2. Prescribe policies consistent with the law, the bylaws, resolutions of the
membership assembly for the management of its business, and the guidanc
of its members, officers, and employees
-Joint and Severally Liability- any aggrieved party or the cooperative has the
option to go after any member of the Board or all the members for the
performance of an undertaking or for damages incurred in connection
thereto.
e. Meetings of the Board
If at the regular general assembly the members cannot elect the members
of the Board due to lack of quorum and the directors whose term have
expired refuse to hold over, the CDA shall appoint from among the
members qualified the successor for the vacant position
Chairman
1. Shall preside over all meetings of the cooperative and the Board of
Directors
2. Perform any and all duties usually performed by a presiding officer
3. Sign all stock certificates, revolving fund certificates, and such othe
papers of the cooperative
4. Perform such other duties as the Board of Directors may prescribe
Vice-chairman
c.
Treasurer
1. take custody of all money, securities, and
papers of the cooperative
2. Keep complete record of its cash transactions
for the establishment and proof of his cash
position at any given time and date
d. Secretary
1. Keep complete list of all members and maintain
a correct record of all meetings of the Board of
Directors and general assembly;
2. Give notices of all meetings called;
3. Keep an maintain the stock transfer book and
serve as custodian of the corporate seal of the
Kilusang Bayan (cooperative)
7. Management Staff
-appointed by the Board
-Headed by a General Manager
-in charge of day to day affairs of the cooperative
entrusted to them
-implement the policies of the Board and the
membership assembly to attain the objectives of the
coop
-members of the management staff are the policy
implementors of the cooperative, and as such, they
shall be responsible to the Board for the performance
of their functions
Accountant
References:
Fajardo, Feliciano R. Cooperatives. 4th ed. 1999
THANK YOU