BEI TRAINING FOR 2016

AUTOMATED NATIONAL AND

LOCAL ELECTIONS
Opening Prayer for Training Sessions - YouTube.FLV
Lupang Hinirang.mpg
D:\ CHAIRMAN MESSAGE.mov
Gravity Pili Pinas Official Lyric Video.mp4

GENERAL
INSTRUCTIONS FOR
THE BOARD OF
ELECTION INSPECTORS
(BEI)
ROLE OF BEI BEFORE ELECTIONS.mov

ROLE OF BEI DURING ELECTIONS.mp4

ROLE OF BEI CLOSING POLLS.mp4

Vote Counting Machine

Three MAJOR COMPONENTS of the Paper-Based AES

SAES 1800
Administers,
accumulates
and issues
reports of
each election
results sent
by the VCM.

*Automated Election System

Software Platform
used to:
define and
organize the
elections
configure the VCM
and CCS
ballot format and
design

Machine that:
scans and
tabulates
ballots
prints and
transmits
results..

Chapter 1: VCM

About the machine

This ballot tabulator is
with a compatible
The used
SAES1800plus,
also called
ballotCounting
storage box.
This
the Vote
Machine
system
is designed
(VCM),
is used
to count to:
and
Scan
marked
paper
tabulate the
ballots
for
the 2016
ballots
National and
Local Elections.

Interpret what the

voter marked
Tabulate each vote
Divert invalid ballots
Generate reports
Transmit the results
Store the digital
image of the ballot

SAES - Smartmatic Auditable Electoral System

Chapter 1: VCM

Machine characteristics

ACCURATE
VERIFIABLE
SECURE
PRACTICAL
ACCESSIBL
FAST
TRANSPARE
E
NT

User-friendly
device;
ballots
can
This
optical
scanner
It
keeps
an
An
auditable
be
inserted
into
any
Stores
a any
digital
recognizes
type
Configured
inalterable
audit
log
equipment
that
Machine
is
easy
orientation
and
image
every
of
mark
onofthe
ballot,
automatically
reject
that
is protected
by
facilitates
the
to
store
and
both
sides
can
be
ballot,
proves
such
aswhich
filled
ovals,
ballots
and
ainvalid
digital
signature.
processing
of
carry.
read
useful
to validate
either
completely
or
duplicates,
and
Moreover,
the
LCD
ballots
withstore
simultaneously,
results.
partially.
them
in
an
alternate
screen
gives
real
100%
accuracy.
optimizing
the
container.
time
information.
voting and counting
processes.

Chapter 1: VCM

Parts and Specifications

LCD
Screen

Cast
Button

Return
Button

Liquid
Crystal
Ballot
Entry
Cast Button
Return
-Slot
has a check(LCD)
mark
Display
Button
used
to
ballots.
-Screen
a
narrow
opening
has
ancast
X mark

where
used
toballots
returnare
- an 7
diagonal
inserted
and/or
ballots.
viewing area
and touch
returned.
screen capability for
Ballot
Entry
Slot

data and system

navigation input
purposes.

Chapter 1: VCM

Parts and Specifications

iButton
Recepta
cle

Thermal Paper
iButton
Compartment
Headphones
- designed to allow easy
Receptacle
Plug
and
reloading
-loading
contact
point
for
the of
used
for
audio
review.
the thermal
Security
Key.paper.

Headphon
es
Plug

Thermal
Paper
Compartm
ent

Chapter 1: VCM

Parts and Specifications

Ballot
Exit
Diversion
Slot
Speaker
--Slot
Opposite
of the
Audio output
of Ballot
the

Entry
Slot at invalid
the back
of
machine.
- Slot where
(fake,
the
unit where
ballots
previously
cast,valid
invalid)
are
ejected
after passing
ballots
are diverted
to.
through a feed
mechanism.

Speaker

Chapter 1: VCM

Parts and Specifications

Backup
Data SD
Ethernet Port
Main Data
SD
A port on the right-hand side of the
Card SlotCard Slot
machine.

This
is where the removable
This is where the
removable
It is used for connecting the external
backup
main data SD card
is data SD card is inserted.
device for results transmission.
inserted.

Chapter 1: VCM

Parts and Specifications

Backup Battery Port

This is where the backup battery is
plugged in.

Direct
Current
USB Slots
Power
Button
Where the USB
Used for turning the VCM
(DC) Port
transmissionOn/Off.
device must
be inserted.

Where the power supply of the

VCM is plugged in.

Chapter 1: VCM

Parts and Specifications

THESE FEATURES WILL NOT

BE USED IN THE 2016
ELECTIONS

Multi-protocol
Voters Use Indicator
An indicator that
Transmission
Device
Information
Unit
determines if a machine is
peripheral that allows for
(MTD) Abiometric
being used or not.
interpretation.
Used for transmission devices that has an
RJ11 connector.

Chapter 1: VCM

Components and Peripherals

iButton The VCM is
activated by the
iButton when it
makes contact with
the iButton
receptacle.

Storage
Device (SD)
cards Main and backup
SD cards are used
for data storage.

Thermal
Paper -Paper
used for printing
and is loaded in the
thermal paper
compartment.

Chapter 1: VCM

Components and Peripherals

Ballot Box
translucent box for
valid ballots.

Top cover
covers the ballot
box, where the VCM
is installed.

Inner Bin
translucent bin
inserted in the
ballot box used to
collect diverted
ballots.

Chapter 1: VCM

Components and Peripherals

Backup
Battery

must be
connected to the
machine, in case of
power disruption.

Headphones
used for audio
purposes.

Cleaning
sheet
used to clean VCM
scanners.

Chapter 1: VCM

Components and Peripherals

Backup
Battery cable
color coded cables
used to connect the
machine to the
backup battery.

VCM Adaptor
connected to the power cord and
prevents power surge.

Power Cord
This must be connected to the
adaptor and a power outlet.

Chapter 1: VCM

Components and Peripherals

SIM Card
Subscribers
Identity Module
card, pre-loaded for
transmission.

3/2 Prong Adaptor

used to plug the 3pin power plugs
to common 2-slots power outlets.

Chapter 1: VCM

Transmission Devices
Universal
Serial Bus
(USB)
Modem

Broadband
Global Area
Network(BG
AN)

ISAVI

Final testing
and sealing

Preliminaries
Period to conduct FTS - 02 to 06 May 2016
Purpose of FTS

Final testing and sealing procedure

PRELIMINARIES
Explain to those present the purpose of and the

procedures for the FTS

Randomly choose ten voters. If there are less than ten

voters present, any of them may accomplish more

than one test ballot to complete then FTS ballots
Show to the public that the VCM box is sealed
Remove the BLUE sealing sticker of the VCM box
Unboxing and Peripherals HD.wmv

PRELIMINARIES
Check whether the following are inside the VCM box:
VCM
Power cord
Main and backup SD cards installed
Ten (10) FTS ballots
Seven (7) rolls of official thermal paper, and one already installed
Ziplock number 1 PINs, iButtons, Re-zero PIN
Ziplock number 2 Checklist
Ziplock number 3 USB modem and contingency SIM
Ziplock number 4 Cleaning sheets
Twenty-four (24) marking pens, five (5) to be used in FTS
Sealing stickers
Green after FTS
Yellow after E-day

PRELIMINARIES
Retrieve, and distribute among themselves, the

iButtons and the PINs of each member of the BEI

Retrieve the FTS ballots from the VCM box
Retrieve the VCM from its box
Show to the public that the VCM slots labeled A

and B are sealed

Setting up the VCM HD.wmv

fts - Initialization and

authentication

FINAL TESTING AND SEALING (FTS)

procedure

Turn on the VCM

Notice the LED light below the power
port will light up

The VCM information will be

displayed.

FINAL TESTING AND SEALING (FTS)

procedure

The VCM will require the

security key the iButton

After tapping the iButton, the VCM

will display these options, choose
MEMBERS

FINAL TESTING AND SEALING (FTS)

procedure

Choose BEI Member

Please enter your PIN

The VCM will require the PIN of

the BEI member

FINAL TESTING AND SEALING (FTS)

procedure

The VCM will require the PIN of

the BEI member

The VCM will return to the options,

choose POLL CLERK
He/she shall also enter his/her PIN

Fts - diagnostic

Running Diagnostics HD.wmv

FINAL TESTING AND SEALING (FTS)

procedure

After successful entry of PIN,

the VCM will display the MAIN
MENU
The IT-capable member shall
choose UTILITIES

Choose VCM DIAGNOSTIC

FINAL TESTING AND SEALING (FTS)

procedure

The VCM will proceed to AUDIO

DIAGNOSTIC
It will play sounds through the
speaker, after, it will display this
message
YES and NO options are
available

FINAL TESTING AND SEALING (FTS)

procedure

It will proceed to test the

headphones
Attach headphones

After playing the sounds through

the headphones, it will display this
message
YES and NO options are
available

FINAL TESTING AND SEALING (FTS)

procedure

Notice that after each test, the VCM

will return to the VCM DIAGNOSTIC
screen
For each test, the VCM will display
if the test was successful
if the test was unsuccessful

The CAST/RETURN buttons are next

Upon seeing this message, press
the green button with beside the
screen

FINAL TESTING AND SEALING (FTS)

procedure

Press the red button with beside

the screen
After the test, the VCM will return to
the VCM DIAGNOSTIC screen

The VCM will now test the Date and

Time
Take note of the displayed date and
time
YES and NO options are
available

FINAL TESTING AND SEALING (FTS)

procedure

The VCM will thereafter test the

Ethernet port
Plug ethernet cable to the ethernet
port
Note that this only apply to areas
using BGAN as transmission device
For transmission diagnostic, it is
required that the transmission
device be plugged-in to the port
USB modem to the USB modem
port
BGAN cable to the ethernet port

FINAL TESTING AND SEALING (FTS)

procedure

In testing the thermal printer, the

VCM will print an image
The image is also displayed on the
screen while it is being printed

After printing, compare the printed

image to the one displayed on the
screen
YES and NO options are
available

FINAL TESTING AND SEALING (FTS)

procedure

In testing the power source, the

VCM will require that the power
cord be disconnected and be reconnected
After re-connecting the power cord,
it will require that the battery be
disconnected
The VCM will now test the
touchscreen function
Just follow the instructions given

FINAL TESTING AND SEALING (FTS)

procedure

Be ready with one (1) FTS ballot for

scanner diagnostic
Insert the ballot to the ballot entry
slot upon instruction by the VCM

The image of the inserted ballot will

appear on the screen
The options +ZOOM and ZOOM are available

FINAL TESTING AND SEALING (FTS)

procedure

During the scanner test, the

following tests are performed:
a.
b.
c.
d.
e.
f.
g.

Distortion test
DPI checking
Fiducial marks
Barcode verification
Barcode characters
Grayscale
Digital lines

To return to the test, press BACK

YES and NO options are
available

FINAL TESTING AND SEALING (FTS)

procedure

Take note that the VCM has two (2)

USB ports: Upper and Lower port
It will first test the upper port, then
the lower port

After performing the diagnostic, the

VCM will return to the VCM
DIAGNOSTIC screen
It shall automatically print the
DIAGNOSTIC REPORT

FINAL TESTING AND SEALING (FTS)

procedure

The DIAGNOSTIC REPORT should be

place in the envelope provided for
the purpose

After printing the report, the VCM

will return to the MAIN MENU

Fts - Open voting

Open Voting (FTS after running diag).wmv

OPEN VOTING
Things to remember
WHO WILL SIGN THE INITIALIZATION REPORT?

BEI chaiperson
BEI member
BEI poll clerk
Representatives of political parties, candidates or PPCRV

Remember to place the Initialization Report in the

envelope provided(A17-TS)
Remember to press BACK to proceed with the
scanning of ballots

Fts - close voting

005 Close Voting Process HD.wmv

CLOSE VOTING
Things to remember
The BEI will digitally sign the ERs
Each BEI is assigned a diff erent password for digital
signature
NO transmission of election results during FTS
Manual verifi cation of results

Fts - rezero

FINAL TESTING AND SEALING (FTS)

procedure

The VCM will automatically return

to the MAIN MENU
Choose UTILITIES then RE-ZERO

Please enter your PIN

The chairman will enter the Re-Zero

PIN

FINAL TESTING AND SEALING (FTS)

procedure

While the VCM is re-zeroing all

data, it will display this message

The VCM will thereafter print the

INITIALIZATION REPORT

FINAL TESTING AND SEALING (FTS)

procedure

After it has printed the report, the

VCM will display this message
Note that the VCM does not
automatically shuts down
Press OK to shutdown the VCM

POST-TESTING
PROCEDURE
Shutdown the VCM

Disconnect battery cables from VC then from battery

Disconnect power cables from electrical outlet then from
VCM
Place in envelope (A17-TS) the following:
counted ballots
machine-generated ER together with the manually-accomplished
ER
all reports

The envelope shall be submitted to the EO for safekeeping

POST-TESTING
PROCEDURE

Duties of the BEI

Return the iButtons, and PINs to Ziplock labeled 1.
Place the battery inside the battery box.
Place inside the VCM box the following:
The VCM, its power cord and the battery cables; and
Two (2) copies of the Minutes in their envelopes;

Ensure that the remaining rolls of thermal paper, headset,

adaptors, ziplock labelled 2, 3, and 4 with their

corresponding contents are inside the VCM box.
Close the VCM box with the GREEN sealing sticker.
Allow the watchers of the PPCRV to place their own seal, if any.

Note that interested parties may, with prior authority from the

Election Officer, watch over the polling center where the VCMs
are kept

POST-TESTING
PROCEDURE

After FTS, the BEI shall submit to the EO the

envelope containing:
Diagnostic Report
Initialization Report
30 copies of National and Local returns
Manual ER
Counted Ballots

Leave inside the polling place, the VCM properly

secured, contained in the sealed box, the

battery inside its box, and the locked ballot box

ELECTION DAY

PRELIMINARIES TO
VOTING

Meet at the polling place not later th an 6:00 a.m. on 09 May

2016
Ensure that th e VCM box and the ballot box are inside the
polling place
Set-up the polling place
Post on e (1) copy of th e PCVL of each precinct in th e cluster,
near or at the door of th e polling place
Sh ow to the watch ers and th e public presen t th at the:
VCM box is sealed
Ballot box is empty, thereafter lock with 4 seals
Package of offi cial ballots is duly sealed, thereafter break the seal

PRELIMINARIES TO
VOTING

Procedure for precinct/clustered precinct with

detainee voter (DV)
Remove green seal and open VCM box
Check the contents

VCM
Power cord of the VCM and battery cable
Main and backup SD cards already installed
Remaining rolls of thermal paper
Ziplock numbers 1, 2, 3, and 4
Twenty-four (24) marking pens
Yellow sealing sticker to be used at the end of e-day to
close the VCM box

PRELIMINARIES TO
VOTING

Retrieve the iButtons and security PINs from the VCM

box and distribute the same among themselves
Note that the RE-ZERO PIN shall remain inside the
VCM box
Retrieve the VCM from its box
Show to the public that the slots labeled A and B
containing the main SD and back-up SD cards,
respectively, are sealed
Place the VCM properly on top of the ballot box

PRELIMINARIES TO
VOTING

Open the thermal paper printer cover and ensure that

a roll of offi cial thermal paper is installed
Close the thermal paper printer cover
Connect the power adaptor to the VCM AC powerport
(220 VAC) and plug the other end to the electrical
outlet
Connect the battery to the VCM DC power port (12
VDC)
Turn on the VCM

ELECTION DAY
procedure

Repeat procedure for FTS up to Close Voting, EXCEPT

Diagnostics
Scanning of detainee voters ballots from special
polling places
Rejected ballots, procedure
Misread ballot
Previously read ballot
Invalid ballot

After Close Voting,

Close Voting Process HD - with WProtect.wmv

ELECTION DAY
procedure
Remember that the Statistical and Audit

Reports will be printed manually

After shutdown, DO NOT forget to remove the

main SD card, place it inside the envelope

provided, and seal
The backup SD card shall NOT be removed

from slot B and shall remain locked

Thank you!