MindTree Case Study

Company Profile
Mindtree is a global information technology
solutions company with revenues of over
USD 400 million.
Mindtree's consultingdriven approach makes it a strategic partner
to over 40 Fortune 500 enterprises.
More details:
Employs 11,000 experts to engineer
meaningful technology solutions to help
businesses and societies flourish.
Mindtree's ability to devise solutions is
equally
matched by their ability to
execute. Their market
differentiation
stems from a unique balance of human
perspective with deep strategic thinking.

Business
Large number of customer
Challenges
(MSA/SOW) spread globally

contracts

Essentially
contracts
created
and
managed on a manual process across
business units making it inefficient
Difficult to abstract, track and manage
contract commitments,
expiries,
contract
milestones.
Contractual obligations were people
dependent and not captured on any
system leading to
instances
of
non-compliance,
audit
comments whenever there was a people
failure or change

Difficult to control and manage a

distributed contracting operation leading
to potential contracting risks, particularly
third party contracts
No central repository of contracts and
related information. Difficult to trace a
contract or its
related information
resulting in reduced ability to do analysis
and prepare for renewal negotiations.
Difficult to get visibility into non-standard
clauses
signed on third party MSA
documents, critical to assess the overall
risk

Solution

Icertis Contract Management system was

designed and
implemented to meet
MindTrees unique contract
management
challenges. The system covered all the
contracts in business across all business
units globally. Icertis Contract Management
system for MindTree
included Contract
Setup, Approval Rules Engine, Contract
Negotiation,
Contract
Execution,

Repository, Roles Based Access, Visibility &

Alerts, KPI Dashboard and Reporting.

Some of the key solution features delivered

to meet the business challenges are as
below Automated
end-to-end
process
for
template based as well as third party
contracts
Approval rules engine to ensure contracts
getting reviewed as per organizational
policies
Abstract all contract commitments and
assign
owners, escalate if missed
deadlines. This ensured
contractual
obligations are captured and assigned to
owners with the system driving alerts and
visibility to actionable from business
System enables tracking deviations and
routing for approvals based on nature of
deviation leading to better control
Abstract non-standard clauses from
executed contracts to deliver search and
reporting capability
to enable risk
assessment and review of contracting
policies
Integrate to SAP for contract checks on
invoicing, project creation
Dashboard reporting, notifications on key
milestones expiries. Dashboard visibility
Searchable centralized repository of all
MindTree
Icertis
Contract
contracts selected
and supporting
documentation
Management solution based on its end-toend functionality, ease of use, and quick
significantly
contra
time to deployment. TheMindTree
system has
improved
ct
wit s some
management
benefi
h
key
capability
ts
highlighted
Over 40%
contract
below times
leading in
to substantial
productivity
improvement
turnaround
improvements and most importantly
ability to shorten the order to cash cycles
System delivered tremendous value to
MindTree
through cost reduction,
compliance
and
timely
revenue
recognition

Benefits

Ensured 100% compliance to contractual

obligations on a consistent basis by
bringing in the obligations on the system
Ensured timely contract renewals which
resulted in a positive impact on revenue
recognition
Improved collaboration and visibility
between different functions
Integrated processes for invoicing
accuracy

About Icertis
Icertis is the leading provider of enterprise
solutions in
the Microsoft Cloud. The
companys cloud-native
products and
services address specific enterprise business
needs by fully leveraging the clouds
elasticity, ubiquity, and availability. Icertis
product suite includes comprehensive ERPsurround solutions for contract
lifecycle
The products have flexible deployment
management
and
transportation
models on- cloud, on-premises and hybrid
management.
options to ensure that diverse requirements
for cost, compliance, and security are met.
Icertis cloud-native services help customers
build innovative, secure, and easy-to-use
applications,
leveraging
prefabricated
frameworks and adapters and modules to
Icertis products
and multiple
solutionslocations.
are deployed in
integrate
data from
multiple Fortune 500 companies and have
received great reviews from both users and
analysts alike.

Client
Testimonial
Rajesh
Narang
Vice President
Legal &
Company
Secretary
uniqu approach
MindTree

Icerti
to
s
e
software
is building
evident
in
its
Contract
Management product. Managing
complex contracts across all our
business units and getting one
single view of various

contracts was very important to us

MindTree selected Icertis Contract
Management solution based on its
endto-end functionality, ease of use,
and
quick time to deployment.
Their product will help take our
contract management processes
to the next level

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Icertis 2013